Article Structure
The 3602 N1 form is an essential document for organizations wishing to take advantage of nonprofit pricing for mailing purposes through the United States Postal Service (USPS). This form serves several important functions in the mailing process. First, it collects pertinent information about the mailer, including their name, address, and contact details, as well as data about the mailing itself, such as the date of mailing and the type of mail being sent. By entering this information, organizations can certify that their mailing meets specific postal regulations and is eligible for nonprofit rates. The form also outlines different categories of mail, enabling users to calculate postage based on the size and type of their mailpieces, whether they are letters, flats, or parcels. To keep the process efficient, it breaks down detailed pricing tiers, identifies discounts, and includes calculations for any adjustments needed for postage. Crucially, the form requires a certification from the mailer affirming compliance with various legal obligations, including adherence to income-related regulations and the integrity of the mailing content. In sum, the 3602 N1 form plays a pivotal role in facilitating the cost-effective distribution of materials for nonprofit organizations, ensuring they can fulfill their communications needs while abiding by USPS standards.
3602 N1 Example
United States Postal Service
Postage Statement - Nonprofit Standard Mail
Post Office: Note Mail Arrival Date & Time (Do Not
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Permit Holder's Name and Address and |
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Telephone |
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Name and Address |
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Telephone |
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Name and Address of Mail Owner |
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Email Address, if Any |
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of Mailing Agent |
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(If other than permit holder) |
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Mailer |
USPS Nonprofit Auth. No. |
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(If other than permit holder) |
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USPS Nonprofit Auth. No. |
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CAPS Cust. Ref. No. |
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CRID |
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CRID |
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CRID |
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Post Office of Mailing |
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Processing Category |
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Mailer's Mailing Date |
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Federal Agency Cost Code |
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Statement Seq. No. |
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No. and Type of Containers |
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Letters |
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Sacks |
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Flats |
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Type of |
Permit Imprint |
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Marketing Parcels |
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SSF Transaction # |
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Total # of Pieces in Mailing |
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1 ft. Letter Trays |
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Postage |
Precanceled Stamps |
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Parcels - Machinable |
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Parcels - Irregular |
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Weight of a Single Piece |
Combined Mailing |
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2 ft. LetterTrays |
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Total Weight |
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Metered |
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CMM |
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0 |
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Mixed Class |
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Mailing |
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Catalogs |
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__ . __ __ __ __ pounds |
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Single Class |
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EMM Letter Trays |
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Permit # |
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For Mail Enclosed within Another Class |
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Periodicals |
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Mailpiece is a product sample. |
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____ |
Flat Trays |
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Bound Printed Matter |
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Library Mail |
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Media Mail |
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% Samples |
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For Automation Pieces, Enter Date |
For Carrier Route Pieces, Enter Date |
For Carrier Route Price Pieces, Enter |
For Pieces Bearing a Simplified Address Enter |
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Pallets |
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of Address Matching and Coding |
of Address Matching and Coding |
Date of Carrier Route Sequencing |
Date of Delivery Statistics File or Alternative Method |
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___ ___ / __ __ / ___ ___ ___ ___ |
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___ ___ / ___ ___ / ___ ___ ___ ___ |
___ ___ / ___ ___ / ___ ___ ___ ___ |
___ ___ / ___ ___ / ___ ___ ___ ___ |
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Other |
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Move Update Method: |
Ancillary Service Endorsement |
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NCOALink |
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ACS |
Alternative Method |
Multiple |
OneCode ACS |
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n/a Alternative Address Format |
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This is a Political |
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Yes |
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No |
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This is Official Election Mail |
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No |
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Campaign Mailing |
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Parts Completed (Select all that apply) |
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NSA |
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Postage |
1 |
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Subtotal Postage (Add Parts Totals) |
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Price at Which Postage Affixed (Check one). Complete if the mailing includes pieces bearing metered/PC Postage or precanceled stamps. |
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Correct |
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Lowest |
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Neither |
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__________ pcs. x $ _________ . _________= Postage Affixed |
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3 |
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Incentive/Discount Flat Dollar Amount: |
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Fee Flat Dollar Amount: |
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Permit #________ |
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Net Postage Due (Line 1 +/- Lines 2, 3, 4) |
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Additional Postage Payment (State reason) |
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Use |
For postage affixed, add additional payment to net postage due; |
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Total Adjusted Postage |
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Affixed |
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for permit imprint add additional payment to total postage. |
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USPS |
Postmaster: Report Total Postage in |
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AIC 125 |
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Total Adjusted Postage Permit |
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Imprint |
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(Permit Imprint Only, Excluding Simplified Addressing (EDDM)) |
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Postmaster: Report Total Postage in |
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AIC 208 |
Total Adjusted Postage Simplified Addressing |
(EDDM) |
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(Simplified Addressing (EDDM), Permit Imprint Only) |
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Certification |
Incentive/Discount Claimed: ____________________________ |
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Type of Fee: ____________________________ |
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The mailer's signature certifies that: (1) the mailing complies with DMM 703; (2) the income derived from the sale of any products or services advertised in the mailing is not subject to the |
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Privacy Notice: |
For information regarding our Privacy Policy visit www.usps.com. |
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Unrelated Business Income Tax (UBIT) and any products and services advertised are substantially related to the nonprofit organization's authorized purpose within the meaning of 39 U.S.C. |
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3626(j)(1)(d)(ii)(I) and 26 U.S.C. 513(A); (3) the mailing if made by a voting registration official is required or authorized under the National Voter Registration Act of 1993; and (4) it will agree to |
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pay, subject to appeal, any revenue deficiencies assessed on this mailing. If an agent signs this form, the agent certifies that he or she is authorized to sign on behalf of the mailer, and that the |
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mailer is bound by the certification and agrees to pay any deficiencies. In addition, agents may be liable for any deficiencies resulting from matters within their responsibility, knowledge, or |
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control. The mailer hereby certifies that all information furnished on this form is accurate, truthful, and complete; that the mail and supporting documentation comply with all postal standards and |
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that the mailing qualifies for the prices and fees claimed; and that the mailing does not contain any matter prohibited by law or postal regulation. I understand that anyone who furnishes false or |
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misleading information on this form or who omits information requested on this form may be subject to criminal and/or civil penalties, including fines and imprisonment. |
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Signature of Mailer or Agent |
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Printed Name of Mailer or Agent Signing Form |
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Telephone |
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USPS Use Only To be completed in non- PostalOne! sites
Weight of a Single Piece
____ ____ . ____ ____ ____ ____ pound
Total Pieces |
Total Weight |
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Total Postage |
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Presort Verification Performed? (If required)
Yes |
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No (Check one) |
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I CERTIFY that this mailing has been inspected for each item below if required:
(1)eligibility for postage prices claimed;
(2)proper preparation (and presort where required);
(3)proper completion of postage statement;
(4)payment of annual fee; and
(5)sufficient funds on deposit (if required)
USPS Employee's Signature
Are postage figures at left adjusted from mailer's entries? If yes, reason:
Date Mailer Notified |
Contact |
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By (Initials) |
Time |
AM |
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PM |
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Print USPS Employee's Name |
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Yes 
No
Round Stamp (Required) Payment Date
USPS Use Only To be completed in non- PostalOne! sites
PS Form
Nonprofit Standard Mail
Part A
Check box at left if prices are populated in this section.
Automation Letters
Letters 3.3 oz. (0.2063 lbs.) or less |
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Entry |
Price Category |
Price |
No. of Pieces |
Subtotal |
Discount Total* Fee Total |
Total Postage |
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Postage |
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A1 |
None |
$0.140 |
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A2 |
None |
0.159 |
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A3 |
None |
AADC |
0.159 |
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A4 |
None |
Mixed AADC |
0.176 |
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A5 |
DNDC |
0.105 |
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A6 |
DNDC |
0.124 |
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A7 |
DNDC |
AADC |
0.124 |
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A8 |
DNDC |
Mixed AADC |
0.141 |
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A9 |
DSCF |
0.096 |
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A10 |
DSCF |
0.115 |
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A11 |
DSCF |
AADC |
0.115 |
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Letters Over 3.3 oz. up to 3.5 oz.
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Price |
Piece |
Or |
No. of |
Pieces |
Pound |
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Pounds |
Subtotal |
Discount |
Fee |
Total |
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Entry |
Amount |
Pounds |
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Category |
Price |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total* |
Total |
Postage |
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Affixed |
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A12 |
None |
$0.140 |
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$0.00 |
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A13 |
None |
0.159 |
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0.00 |
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A14 |
None |
AADC |
0.159 |
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0.00 |
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A15 |
None |
Mixed |
0.176 |
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0.00 |
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AADC |
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A16 |
DNDC |
0.105 |
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0.00 |
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A17 |
DNDC |
0.124 |
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0.00 |
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A18 |
DNDC |
AADC |
0.124 |
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0.00 |
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A19 |
DNDC |
Mixed |
0.141 |
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0.00 |
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AADC |
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A20 |
DSCF |
0.096 |
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0.00 |
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A21 |
DSCF |
0.115 |
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0.00 |
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A22 |
DSCF |
AADC |
0.115 |
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0.00 |
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For affixed postage mailings as described in DMM 243, compute and enter the price for each piece in the Amount Affixed column, multiply by No. of Pieces and total in the Total column.
A23
Part A Total (Add Lines
Full Service Intelligent Mail Option
A24 |
DISPLAY ONLY |
Letters - Number of Pieces that Comply_________ x $0.001 = |
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*May contain both Full Service Intelligent Mail and other discount - see Instructions page for additional information PS Form
Nonprofit Standard Mail |
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Check box at left if prices are populated in this section. |
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Part B |
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Nonautomation Letters |
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Machinable Letters 3.3 oz. (0.2063 lbs.) or less |
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Subtotal |
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Entry |
Price Category |
Price |
No. of Pieces |
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Discount Total |
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Fee Total |
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Total Postage |
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Postage |
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B1 |
None |
AADC |
$0.175 |
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B2 |
None |
Mixed AADC |
0.192 |
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B3 |
DNDC |
AADC |
0.140 |
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B4 |
DNDC |
Mixed AADC |
0.157 |
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B5 |
DSCF |
AADC |
0.131 |
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Nonmachinable Letters 3.3 oz. (0.2063 lbs.) or less |
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Entry |
Price Category |
Price |
No. of Pieces |
Subtotal |
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Discount Total |
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Fee Total |
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Total Postage |
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Postage |
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B6 |
None |
$0.349 |
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B7 |
None |
0.438 |
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B8 |
None |
ADC |
0.464 |
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B9 |
None |
Mixed ADC |
0.538 |
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B10 |
DNDC |
0.314 |
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B11 |
DNDC |
0.403 |
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B12 |
DNDC |
ADC |
0.429 |
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B13 |
DNDC |
Mixed ADC |
0.503 |
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B14 |
DSCF |
0.305 |
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B15 |
DSCF |
0.394 |
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B16 |
DSCF |
ADC |
0.420 |
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Nonmachinable Letters Over 3.3 oz. but less than 16 oz. |
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Price |
Piece |
Or |
No. of |
Pieces |
Pound |
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Pounds |
Subtotal |
Discount |
Fee |
Total |
|
Entry |
Amount |
Pounds |
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Category |
Price |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total |
Total |
Postage |
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Affixed |
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B17 |
None |
$0.150 |
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$0.660 |
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B18 |
None |
0.219 |
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0.660 |
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B19 |
None |
ADC |
0.271 |
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0.660 |
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B20 |
None |
Mixed |
0.305 |
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0.660 |
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ADC |
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B21 |
DNDC |
0.150 |
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0.499 |
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B22 |
DNDC |
0.219 |
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0.499 |
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B23 |
DNDC |
ADC |
0.271 |
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0.499 |
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B24 |
DNDC |
Mixed |
0.305 |
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0.499 |
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ADC |
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B25 |
DSCF |
0.150 |
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0.451 |
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B26 |
DSCF |
0.219 |
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0.451 |
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B27 |
DSCF |
ADC |
0.271 |
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0.451 |
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For affixed postage mailings as described in DMM 243, compute and enter the price for each piece in the Amount Affixed column, multiply by No. of Pieces and total in the Total column.
Part B Total (Add lines
PS Form
Nonprofit Standard Mail
Part C
Check box at left if prices are populated in this section.
Carrier Route Letters
(Automation) Letters 3.3 oz. (0.2063 lbs.) or less |
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Entry |
Price Category |
Price |
No. of Pieces |
Subtotal |
Discount Total* |
Fee Total |
Total Postage |
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Postage |
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C1 |
None |
Saturation |
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$0.120 |
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C2 |
None |
High Density Plus |
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0.130 |
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C3 |
None |
High Density |
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0.133 |
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C4 |
None |
Basic |
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0.214 |
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C5 |
DNDC |
Saturation |
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0.088 |
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C6 |
DNDC |
High Density Plus |
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0.098 |
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C7 |
DNDC |
High Density |
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0.101 |
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C8 |
DNDC |
Basic |
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0.182 |
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C9 |
DSCF |
Saturation |
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0.077 |
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C10 |
DSCF |
High Density Plus |
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0.087 |
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C11 |
DSCF |
High Density |
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0.090 |
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C12 |
DSCF |
Basic |
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0.171 |
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Letters EDDM 3.3 oz. (0.2063 lbs.) or less |
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No. of |
Subtotal |
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||||
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Entry |
Price Category |
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Discount Total |
Fee Total |
Total Postage |
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|||
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Price |
Pieces |
Postage |
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C13 |
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None |
Saturation |
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$0.120 |
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C14 |
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None |
High Density Plus |
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C15 |
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None |
High Density |
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C16 |
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None |
Basic |
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C17 |
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DNDC |
Saturation |
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0.088 |
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|
|
|
|
|
|
|
|
|
C18 |
|
DNDC |
High Density Plus |
|
|
|
|
|
|
|
|
C19 |
|
DNDC |
High Density |
|
|
|
|
|
|
|
|
C20 |
|
DNDC |
Basic |
|
|
|
|
|
|
|
|
C21 |
|
DSCF |
Saturation |
|
0.077 |
|
|
|
|
|
|
C22 |
|
DSCF |
High Density Plus |
|
|
|
|
|
|
|
|
C23 |
|
DSCF |
High Density |
|
|
|
|
|
|
|
|
C24 |
|
DSCF |
Basic |
|
|
|
|
|
|
|
|
Nonautomation Letters 3.3 oz. (0.2063 lbs.) or less |
|
Subtotal |
|
|
|
|
|||||
|
|
Entry |
Price Category |
Price |
No. of Pieces |
Discount Total |
Fee Total |
Total Postage |
|
||
|
|
Postage |
|
||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C25 |
None |
Saturation |
|
$0.131 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C26 |
None |
High Density Plus |
|
0.156 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C27 |
None |
High Density |
|
0.161 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C28 |
None |
Basic |
|
0.214 |
|
|
|
|
|
|
|
C29 |
DNDC |
Saturation |
|
0.098 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C30 |
DNDC |
High Density Plus |
|
0.123 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C31 |
DNDC |
High Density |
|
0.128 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C32 |
DNDC |
Basic |
|
0.182 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C33 |
DSCF |
Saturation |
|
0.088 |
|
|
|
|
|
|
|
C34 |
DSCF |
High Density Plus |
|
0.113 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C35 |
DSCF |
High Density |
|
0.118 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C36 |
DSCF |
Basic |
|
0.171 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
*May contain both Full Service Intelligent Mail and other discount - see Instructions page for additional information.
Part C continued on next page
PS Form
Nonprofit Standard Mail
Part C - Continued
Check box at left if prices are populated in this section.
Carrier Route Letters
(Automation) Letters Over 3.3 oz. up to 3.5 oz. |
|
|
|
|
|
|
|
|
|
|||||
|
|
Price |
Piece |
Or |
No. of |
Pieces |
Pound |
|
Pounds |
Subtotal |
Discount |
Fee |
Total |
|
|
Entry |
Amount |
Pounds |
|||||||||||
|
Category |
Price |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total* |
Total |
Postage |
||||
|
|
Affixed |
|
|||||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
||
C37 |
None |
Saturation |
$0.120 |
|
|
|
|
$0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
C38 |
None |
Density |
0.130 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
C39 |
None |
High |
0.133 |
|
|
|
|
0.00 |
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C40 |
None |
Basic |
0.214 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C41 |
DNDC |
Saturation |
0.088 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
C42 |
DNDC |
Density |
0.098 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
C43 |
DNDC |
High |
0.101 |
|
|
|
|
0.00 |
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C44 |
DNDC |
Basic |
0.182 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C45 |
DSCF |
Saturation |
0.077 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
C46 |
DSCF |
Density |
0.087 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
C47 |
DSCF |
High |
0.090 |
|
|
|
|
0.00 |
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C48 |
DSCF |
Basic |
0.171 |
|
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Letters EDDM Over 3.3 oz. up to 3.5 oz.
|
|
Price |
Piece |
Or |
No. of |
Pieces |
Pound |
|
Pounds |
Subtotal |
Discount |
Fee |
Total |
|
Entry |
Amount |
Pounds |
||||||||||
|
Category |
Price |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total |
Total |
Postage |
|||
|
|
Affixed |
|
||||||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C49 |
None |
Saturation |
$0.120 |
|
|
|
$0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
C50 |
None |
Density |
|
|
|
|
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
C51 |
None |
High |
|
|
|
|
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C52 |
None |
Basic |
|
|
|
|
|
|
|
|
|
|
|
C53 |
DNDC |
Saturation |
0.088 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
C54 |
DNDC |
Density |
|
|
|
|
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
C55 |
DNDC |
High |
|
|
|
|
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C56 |
DNDC |
Basic |
|
|
|
|
|
|
|
|
|
|
|
C57 |
DSCF |
Saturation |
0.077 |
|
|
|
0.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
C58 |
DSCF |
Density |
|
|
|
|
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
C59 |
DSCF |
High |
|
|
|
|
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C60 |
DSCF |
Basic |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
*May contain both Full Service Intelligent Mail and other discount - see Instructions page for additional information.
Part C continued on next page
PS Form
Nonprofit Standard Mail
Part C - Continued
Check box at left if prices are populated in this section.
Carrier Route Letters
Nonautomation Letters Over 3.3 oz. but less than 16 oz. |
|
|
|
|
|
|
|
|
|||||||
|
|
Entry |
Price |
Piece |
Or Amount |
No. of |
Pieces |
Pound |
Pounds |
Pounds |
Subtotal |
Discount |
Fee |
Total |
|
|
|
Category |
Price |
Affixed |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total |
Total |
Postage |
|||
|
|
|
|
||||||||||||
|
C61 |
None |
Saturation |
$0.039 |
|
|
|
|
$0.445 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
C62 |
None |
Density |
0.045 |
|
|
|
|
0.445 |
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
|
C63 |
None |
High |
0.069 |
|
|
|
|
0.445 |
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C64 |
None |
Basic |
0.106 |
|
|
|
|
0.531 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C65 |
DNDC |
Saturation |
0.039 |
|
|
|
|
0.284 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
C66 |
DNDC |
Density |
0.045 |
|
|
|
|
0.284 |
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
|
C67 |
DNDC |
High |
0.069 |
|
|
|
|
0.284 |
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C68 |
DNDC |
Basic |
0.106 |
|
|
|
|
0.370 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C69 |
DSCF |
Saturation |
0.039 |
|
|
|
|
0.236 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
C70 |
DSCF |
Density |
0.045 |
|
|
|
|
0.236 |
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
|
C71 |
DSCF |
High |
0.069 |
|
|
|
|
0.236 |
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C72 |
DSCF |
Basic |
0.106 |
|
|
|
|
0.322 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Letters EDDM Over 3.5 oz. but less than 16 oz. |
|
|
|
|
|
|
|
|
|
|||||
|
|
Entry |
Price |
Piece |
Or Amount |
No. of |
Pieces |
Pound |
Pounds |
Pounds |
Subtotal |
Discount |
Fee |
Total |
|
|
|
Category |
Price |
Affixed |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total |
Total |
Postage |
|||
|
|
|
|
||||||||||||
|
C73 |
None |
Saturation |
$0.039 |
|
|
|
|
$0.445 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
C74 |
None |
Density |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
|
C75 |
None |
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C76 |
None |
Basic |
|
|
|
|
|
|
|
|
|
|
|
|
|
C77 |
DNDC |
Saturation |
0.039 |
|
|
|
|
0.284 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
C78 |
DNDC |
Density |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
|
C79 |
DNDC |
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C80 |
DNDC |
Basic |
|
|
|
|
|
|
|
|
|
|
|
|
|
C81 |
DSCF |
Saturation |
0.039 |
|
|
|
|
0.236 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
C82 |
DSCF |
Density |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Plus |
|
|
|
|
|
|
|
|
|
|
|
|
|
C83 |
DSCF |
High |
|
|
|
|
|
|
|
|
|
|
|
|
|
Density |
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
C84 |
DSCF |
Basic |
|
|
|
|
|
|
|
|
|
|
|
|
|
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For affixed postage mailings as described in DMM 243, compute and enter the price for each piece in the Amount Affixed column, multiply by No. of Pieces and total in the Total column.
C85 |
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Part C Total (Add Lines |
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Full Service Intelligent Mail Option |
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C86 |
DISPLAY ONLY |
Letters - Number of Pieces that Comply_________ x $0.001 = |
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PS Form |
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Nonprofit Standard Mail
Part D
Check box at left if prices are populated in this section.
Automation Flats
Flats 3.3 oz. (0.2063 lbs.) or less |
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Entry |
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Price Category |
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Price |
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No. of Pieces |
Subtotal Postage |
Discount Total** |
Fee Total |
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Total Postage |
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D1 |
None |
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FSS Sch Pallet |
$0.162 |
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D2 |
None |
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FSS Other |
0.192 |
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D3 |
None |
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0.237 |
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D4 |
None |
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0.328 |
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D5 |
None |
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ADC |
0.383 |
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D6 |
None |
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Mixed ADC |
0.400 |
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D7 |
DNDC |
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FSS Sch Pallet |
0.129 |
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D8 |
DNDC |
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FSS Other |
0.159 |
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D9 |
DNDC |
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0.204 |
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D10 |
DNDC |
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0.295 |
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D11 |
DNDC |
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ADC |
0.350 |
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D12 |
DNDC |
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Mixed ADC |
0.367 |
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D13 |
DSCF |
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FSS Sch Pallet |
0.119 |
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D14 |
DSCF |
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FSS Other |
0.149 |
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D15 |
DSCF |
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0.194 |
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D16 |
DSCF |
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0.285 |
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D17 |
DSCF |
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ADC |
0.340 |
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D18 |
DFSS |
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FSS Sch Cont. |
0.114 |
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D19 |
DFSS |
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FSS Facility Cont. |
0.144 |
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Flats Over 3.3 oz. but less than 16 oz. |
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Or |
No. of |
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Price |
Piece |
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Pieces |
Pound |
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Pounds |
Subtotal Discount |
Fee |
Total |
||||||||||
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Entry |
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|
Amount |
Pounds |
|||||||||||||||||
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Category |
Price |
|
Affixed |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total** |
Total |
Postage |
|||||||||
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D20 |
None |
FSS Sch Pallet |
$0.026 |
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$0.660 |
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D21 |
None |
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FSS Other |
0.056 |
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0.660 |
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D22 |
None |
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0.101 |
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0.660 |
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D23 |
None |
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0.192 |
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0.660 |
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D24 |
None |
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ADC |
0.247 |
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0.660 |
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D25 |
None |
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Mixed ADC |
0.264 |
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0.660 |
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D26 |
DNDC |
FSS Sch Pallet |
0.026 |
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0.499 |
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D27 |
DNDC |
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FSS Other |
0.056 |
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0.499 |
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D28 |
DNDC |
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0.101 |
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0.499 |
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D29 |
DNDC |
|
0.192 |
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0.499 |
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D30 |
DNDC |
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ADC |
0.247 |
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0.499 |
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D31 |
DNDC |
|
Mixed ADC |
0.264 |
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0.499 |
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D32 |
DSCF |
FSS Sch Pallet |
0.026 |
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0.451 |
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D33 |
DSCF |
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FSS Other |
0.056 |
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0.451 |
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D34 |
DSCF |
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0.101 |
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0.451 |
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D35 |
DSCF |
|
0.192 |
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0.451 |
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D36 |
DSCF |
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ADC |
0.247 |
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0.451 |
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D37 |
DFSS |
FSS Sch Cont. |
0.021 |
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0.451 |
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D38 |
DFSS |
FSS Facility Cont. |
0.051 |
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0.451 |
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||
For affixed postage mailings as described in DMM 243, compute and enter the price for each piece in the Amount Affixed column, multiply by No. of Pieces and total in the Total column.
D39 |
|
Part D Total (Add Lines |
|
|
|
|
|
Full Service Intelligent Mail Option |
|
|
|
D40 |
DISPLAY ONLY |
Flats - Number of Pieces that Comply_________ x $0.001 = |
|
|
|
|
|
**May contain both Full Service Intelligent Mail and other discount - see Instructions page for additional information
PS Form
Nonprofit Standard Mail
Part E
Check box at left if prices are populated in this section.
Nonautomation Flats
Flats 3.3 oz. (0.2063 lbs.) or less |
|
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||
|
Entry |
Price Category |
Price |
No. of Pieces Subtotal Postage Discount Total Fee Total |
Total Postage |
|||
E1 |
None |
FSS Sch Pallet |
$0.266 |
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E2 |
None |
FSS Other |
0.271 |
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E3 |
None |
0.286 |
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E4 |
None |
0.355 |
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E5 |
None |
ADC |
0.407 |
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E6 |
None |
Mixed ADC |
0.441 |
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E7 |
DNDC |
FSS Sch Pallet |
0.233 |
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E8 |
DNDC |
FSS Other |
0.238 |
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E9 |
DNDC |
0.253 |
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E10 |
DNDC |
0.322 |
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E11 |
DNDC |
ADC |
0.374 |
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E12 |
DNDC |
Mixed ADC |
0.408 |
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E13 |
DSCF |
FSS Sch Pallet |
0.223 |
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E14 |
DSCF |
FSS Other |
0.228 |
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E15 |
DSCF |
0.243 |
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E16 |
DSCF |
0.312 |
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E17 |
DSCF |
ADC |
0.364 |
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E18 |
DFSS |
FSS Sch Cont. |
0.218 |
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E19 |
DFSS |
FSS Facility Cont. |
0.223 |
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|
Flats Over 3.3 oz. but less than 16 oz.
Entry Price Piece
Category Price
Or |
No. of |
Pieces |
Pound |
|
Pounds |
Subtotal |
Discount |
Fee |
Total |
|
Amount |
Pounds |
|||||||||
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total |
Total |
Postage |
|||
Affixed |
|
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|
E20 |
None |
FSS Sch Pallet |
$0.130 |
|
|
|
$0.660 |
|
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|
E21 |
None |
FSS Other |
0.135 |
|
|
|
0.660 |
|
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E22 |
None |
0.150 |
|
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|
0.660 |
|
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E23 |
None |
0.219 |
|
|
|
0.660 |
|
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|
E24 |
None |
ADC |
0.271 |
|
|
|
0.660 |
|
|
|
|
|
|
E25 |
None |
Mixed ADC |
0.305 |
|
|
|
0.660 |
|
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|
E26 |
DNDC |
FSS Sch Pallet |
0.130 |
|
|
|
0.499 |
|
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|
E27 |
DNDC |
FSS Other |
0.135 |
|
|
|
0.499 |
|
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E28 |
DNDC |
0.150 |
|
|
|
0.499 |
|
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|
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|
|
|
|
|
|
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|
|
|
|
|
|
E29 |
DNDC |
0.219 |
|
|
|
0.499 |
|
|
|
|
|
|
|
E30 |
DNDC |
ADC |
0.271 |
|
|
|
0.499 |
|
|
|
|
|
|
E31 |
DNDC |
Mixed ADC |
0.305 |
|
|
|
0.499 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E32 |
DSCF |
FSS Sch Pallet |
0.130 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
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|
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|
|
|
|
|
|
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|
|
E33 |
DSCF |
FSS Other |
0.135 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E34 |
DSCF |
0.150 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E35 |
DSCF |
0.219 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E36 |
DSCF |
ADC |
0.271 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E37 |
DFSS |
FSS Sch Cont. |
0.125 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
E38 |
DFSS |
FSS Facility Cont. |
0.130 |
|
|
|
0.451 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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|
|
For affixed postage mailings as described in DMM 243, compute and enter the price for each piece in the Amount Affixed column, multiply by No. of Pieces and total in the Total column.
Part E Total (Add lines
PS Form
Nonprofit Standard Mail
Part F
Check box at left if prices are populated in this section.
Carrier Route Flats
Flats |
3.3 oz. (0.2063 lbs.) or less |
|
|
Subtotal |
|
|
|
|
|||
|
|
Entry |
Price Category |
Price |
No. of Pieces |
Discount Total** |
Fee Total |
Total Postage |
|||
|
|
Postage |
|||||||||
|
|
|
|
|
|
|
|
|
|
|
|
F1 |
|
None |
Saturation* |
|
$0.131 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F2 |
|
None |
HD Plus |
|
0.156 |
|
|
|
|
|
|
F3 |
|
None |
HD |
|
0.161 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F4 |
|
None |
Basic |
|
0.214 |
|
|
|
|
|
|
F5 |
|
None |
Basic - CR |
|
0.209 |
|
|
|
|
|
|
|
Bundles/Pallet |
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
F6 |
|
DNDC |
Saturation* |
|
0.098 |
|
|
|
|
|
|
F7 |
|
DNDC |
HD Plus |
|
0.123 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F8 |
|
DNDC |
HD |
|
0.128 |
|
|
|
|
|
|
F9 |
|
DNDC |
Basic |
|
0.182 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F10 |
|
DNDC |
Basic - CR |
|
0.177 |
|
|
|
|
|
|
|
Bundles/Pallet |
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
F11 |
|
DSCF |
Saturation* |
|
0.088 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F12 |
|
DSCF/DFSS |
HD Plus |
|
0.113 |
|
|
|
|
|
|
F13 |
|
DSCF/DFSS |
HD |
|
0.118 |
|
|
|
|
|
|
F14 |
|
DSCF |
Basic |
|
0.171 |
|
|
|
|
|
|
F15 |
|
DSCF |
Basic - CR |
|
0.166 |
|
|
|
|
|
|
|
Bundles/Pallet |
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
F16 |
|
DDU |
Saturation* |
|
0.079 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F17 |
|
DDU |
HD Plus |
|
0.104 |
|
|
|
|
|
|
F18 |
|
DDU |
HD |
|
0.109 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F19 |
|
DDU |
Basic |
|
0.164 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F20 |
|
DDU |
Basic - CR |
|
0.159 |
|
|
|
|
|
|
|
Bundles/Pallet |
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
F21 |
|
Detached Address Label |
|
0.035 |
|
|
|
|
|
|
|
F22 |
|
Detached Marketing Label |
|
0.035 |
|
|
|
|
|
|
|
Flats EDDM 3.3 oz. (0.2063 lbs.) or less* |
|
|
Subtotal |
|
|
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|
||||
|
|
Entry |
Price Category |
Price |
No. of Pieces |
Discount Total |
Fee Total |
Total Postage |
|||
|
|
Postage |
|||||||||
|
|
|
|
|
|
|
|
|
|
|
|
F23 |
|
None |
Saturation |
|
$0.132 |
|
|
|
|
|
|
F24 |
|
None |
HD Plus |
|
|
|
|
|
|
|
|
F25 |
|
None |
HD |
|
|
|
|
|
|
|
|
F26 |
|
None |
Basic |
|
|
|
|
|
|
|
|
F27 |
|
DNDC |
Saturation |
|
0.099 |
|
|
|
|
|
|
F28 |
|
DNDC |
HD Plus |
|
|
|
|
|
|
|
|
F29 |
|
DNDC |
HD |
|
|
|
|
|
|
|
|
F30 |
|
DNDC |
Basic |
|
|
|
|
|
|
|
|
F31 |
|
DSCF |
Saturation |
|
0.089 |
|
|
|
|
|
|
F32 |
|
DSCF |
HD Plus |
|
|
|
|
|
|
|
|
F33 |
|
DSCF |
HD |
|
|
|
|
|
|
|
|
F34 |
|
DSCF |
Basic |
|
|
|
|
|
|
|
|
F35 |
|
DDU |
Saturation |
|
0.080 |
|
|
|
|
|
|
F36 |
|
DDU |
HD Plus |
|
|
|
|
|
|
|
|
F37 |
|
DDU |
HD |
|
|
|
|
|
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|
F38 |
|
DDU |
Basic |
|
|
|
|
|
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|
|
*Full Service Intelligent Mail Option not available
**May contain both Full Service Intelligent Mail and other discount - see Instructions page for additional information
Part F continued on next page
PS Form
Nonprofit Standard Mail
Part F - Continued
Check box at left if prices are populated in this section.
Carrier Route Flats
Flats Over 3.3 oz. but less than 16 oz. |
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||||
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Or |
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|
|
Entry |
|
Price |
Piece |
Amount |
No. of |
Pieces |
Pound |
Pounds |
Pounds |
Subtotal |
Discount |
Fee |
Total |
|
|
Category |
Price |
Affixed |
Pieces |
Subtotal |
Price |
Subtotal |
Postage |
Total** |
Total |
Postage |
||
|
|
|
|
|||||||||||
F39 |
None |
|
Saturation* |
$0.039 |
|
|
|
$0.445 |
|
|
|
|
|
|
F40 |
None |
|
HD Plus |
0.045 |
|
|
|
0.445 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F41 |
None |
|
HD |
0.069 |
|
|
|
0.445 |
|
|
|
|
|
|
F42 |
None |
|
Basic |
0.106 |
|
|
|
0.531 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Basic - CR |
|
|
|
|
|
|
|
|
|
|
|
F43 |
None |
|
Bundles/ |
0.101 |
|
|
|
0.531 |
|
|
|
|
|
|
|
|
|
Pallet |
|
|
|
|
|
|
|
|
|
|
|
F44 |
DNDC |
|
Saturation* |
0.039 |
|
|
|
0.284 |
|
|
|
|
|
|
F45 |
DNDC |
|
HD Plus |
0.045 |
|
|
|
0.284 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F46 |
DNDC |
|
HD |
0.069 |
|
|
|
0.284 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F47 |
DNDC |
|
Basic |
0.106 |
|
|
|
0.370 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Basic - CR |
|
|
|
|
|
|
|
|
|
|
|
F48 |
DNDC |
|
Bundles/ |
0.101 |
|
|
|
0.370 |
|
|
|
|
|
|
|
|
|
Pallet |
|
|
|
|
|
|
|
|
|
|
|
F49 |
DSCF |
|
Saturation* |
0.039 |
|
|
|
0.236 |
|
|
|
|
|
|
F50 |
DSCF/ |
|
HD Plus |
0.045 |
|
|
|
0.236 |
|
|
|
|
|
|
DFSS |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
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|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F51 |
DSCF/ |
|
HD |
0.069 |
|
|
|
0.236 |
|
|
|
|
|
|
DFSS |
|
|
|
|
|
|
|
|
|
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F52 |
DSCF |
|
Basic |
0.106 |
|
|
|
0.322 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Basic - CR |
|
|
|
|
|
|
|
|
|
|
|
F53 |
DSCF |
|
Bundles/ |
0.101 |
|
|
|
0.322 |
|
|
|
|
|
|
|
|
|
Pallet |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F54 |
DDU |
|
Saturation* |
0.039 |
|
|
|
0.193 |
|
|
|
|
|
|
F55 |
DDU |
|
HD Plus |
0.045 |
|
|
|
0.193 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F56 |
DDU |
|
HD |
0.069 |
|
|
|
0.193 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F57 |
DDU |
|
Basic |
0.106 |
|
|
|
0.279 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
F58 |
DDU |
|
Basic - CR |
0.101 |
|
|
|
0.279 |
|
|
|
|
|
|
|
Bundles/ |
|
|
|
|
|
|
|
|
|
||||
|
|
|
Pallet |
|
|
|
|
|
|
|
|
|
|
|
F59 |
Detached Address |
0.035 |
|
|
|
|
|
|
|
|
|
|
||
|
Label |
|
|
|
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|
|
|
|
|
||
F60 |
Detached Marketing |
0.035 |
|
|
|
|
|
|
|
|
|
|
||
|
Label |
|
|
|
|
|
|
|
|
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|
|||
|
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|
|
|
|
||
*Full Service Intelligent Mail Option not available
**May contain both Full Service Intelligent Mail and other discount - see Instructions page for additional information
PS Form
Form Characteristics
| Fact Name | Details |
|---|---|
| Form Purpose | The 3602 N1 form is used for submitting postage statements for Nonprofit Standard Mail by organizations that qualify for non-profit rates. |
| Governing Law | This form operates under regulations outlined by the Domestic Mail Manual (DMM) and specific provisions in the United States Code, particularly 39 U.S.C. § 3626(j)(1)(d)(ii)(I) regarding nonprofit mailing eligibility. |
| Mailing Requirements | Mailers must certify that the information provided is accurate and that the mailing qualifies for nonprofit pricing. The mailer's signature is mandatory on this form. |
| Fees and Charges | Users must calculate their postage and enter it in designated sections. This includes any additional postage payments required, which can arise from price discrepancies or weight adjustments. |
Guidelines on Utilizing 3602 N1
Completing the PS Form 3602 N1 is an important process when preparing nonprofit standard mail. This form helps ensure that your mailing is properly accounted for and complies with postal regulations. Once you've gathered the necessary information about your mailing, follow the steps below to accurately fill out this form.
- At the top of the form, enter the post office information, including the mail arrival date and time, but avoid rounding the stamp.
- Provide the permit holder's name and address, along with the telephone number.
- Fill in the name and address of the mail owner and their telephone number.
- If applicable, enter the name and email address of any mailing agent who is different from the permit holder.
- Specify the USPS Nonprofit Authorization Number, if it differs from the permit holder's.
- Indicate the Cust. Ref. No. and CRID numbers as required for tracking.
- List the post office of mailing and choose the process category that applies to your mailing.
- Enter the mailer’s mailing date and any relevant cost codes.
- Document the number and type of containers being used, including letters, flats, and parcels.
- Specify any permit imprint and marketing parcel information as it applies.
- Provide the total number of pieces in the mailing and calculate the total weight.
- Complete the sections for rates, ensuring that you select the appropriate class of mail and fill in the price categories.
- Calculate and enter the subtotal for postage, including any discounts or fees applicable.
- If there are additional payments or adjustments, make sure to document them in the specified sections.
- Finally, sign the form, entering both the printed name and the telephone number of the mailer or agent.
What You Should Know About This Form
What is the purpose of the 3602 N1 form?
The 3602 N1 form, officially known as the United States Postal Service Postage Statement for Nonprofit Standard Mail, is used primarily for nonprofit organizations to apply for discounted postage rates when mailing. This form allows nonprofits to certify that their mailing qualifies for special pricing and that the materials being sent relate directly to their authorized purpose. It is a critical document that ensures compliance with postal regulations while providing cost-effective mailing options for non-profit entities.
Who should use the 3602 N1 form?
This form is to be used by nonprofit organizations seeking to utilize the Nonprofit Standard Mail postage rates. These organizations must hold a valid USPS Nonprofit Authorization number to qualify for these rates. Additionally, mailers can use this form if they are acting on behalf of a nonprofit and have the proper authorization to do so.
What information is required on the 3602 N1 form?
Essential details that need to be provided on the form include the permit holder's name and address, the name and address of the mail owner, the nonprofit authorization number, dates of mailing, a breakdown of mailing categories, and postage calculations. The form also requires certification that the mailing meets USPS requirements, including compliance with the Domestic Mail Manual (DMM).
What are the key sections of the 3602 N1 form?
The form consists of several sections, including the identification of the mailing, a breakdown of mailing categories, total pieces, total weight, and postage costs. It also includes certification statements that the mail complies with postal regulations and other relevant laws. Proper completion of each section is crucial to avoid delays or issues with mailing.
Can the 3602 N1 form be filled out electronically?
While the Postal Service encourages electronic filing for ease and efficiency, the 3602 N1 form itself may still be submitted in paper format. Some nonprofit organizations may choose to complete a digital version for their records before printing, but submitting it electronically through approved USPS systems streamlines the process, reduces errors, and contributes to faster processing times.
What are the consequences of providing false information on the 3602 N1 form?
Providing false or misleading information on this form can lead to serious consequences. The mailer, or their authorized agent, certifies under penalty of law that all information is accurate. Misrepresentation can result in criminal or civil penalties, including fines and potential imprisonment. It is vital for nonprofits to ensure that all data reported is truthful and complete to maintain compliance.
Where can I find additional resources or guidance on filling out the 3602 N1 form?
For further guidance, organizations can refer to the USPS website, which provides resources related to the Postal Service’s standards and regulations, including the Domestic Mail Manual. Additionally, contacting local USPS representatives or offices can provide specific assistance and clarification concerning the 3602 N1 form and postage for nonprofit organizations.
Common mistakes
When completing the 3602 N1 form for nonprofit standard mail, several mistakes can hinder smooth processing. One common error is not entering the correct Permit Holder's Name and Address. This information is crucial as it identifies the sender and ensures that correspondence is directed accurately. Omitting or misspelling this information can lead to delays.
Another frequent mistake occurs when individuals provide an incorrect or outdated USPS Nonprofit Authorization Number. This number verifies a mailer's nonprofit status and allows for reduced postage rates. Ensuring that the information is current and accurately recorded is essential to avoid potential issues with the mailing.
Some users make the error of neglecting to include the required email address for the mailing agent or failing to indicate if there is a different mailing agent from the permit holder. While this may seem minor, the absence of this information can create complications in communication regarding the mailing.
Many people also confuse the distinctions between different processing categories. Failing to select the correct mail category, such as Automation Letters or Carrier Route Letters, can lead to erroneous charges or rejected mail. Understanding these categories is vital for achieving the best postage rates.
Inaccurate calculations of total pieces in the mailing is another prevalent issue. When the total number of pieces does not match the actual count of mail being sent, it can result in overpayment or delays in processing. Double-checking these figures is a simple way to ensure accuracy.
Some individuals overlook the requirement to certify the accuracy of the mailing information. The certification line can be easily missed, but failing to sign or complete this step renders the form incomplete. This oversight can delay mail processing or result in returned mail.
Lastly, individuals sometimes forget to include the appropriate postage options, whether it’s metered postage or precanceled stamps. Selecting the incorrect payment method can lead to complications or additional postage costs. By carefully reviewing this section and ensuring proper completion, senders can streamline their mailing process.
Documents used along the form
In mail processing, particularly for nonprofit organizations, various forms and documents play a critical role alongside the 3602 N1 form. These documents ensure compliance with postal regulations, facilitate accurate mail processing, and support the proper handling of postage payments. Below are several important forms that you may encounter in this context.
- PS Form 3602-N: This is the standard postage statement used by nonprofit organizations to claim discounted rates. It is crucial for documenting mailing details and verifying eligibility for nonprofit pricing.
- PS Form 3600: Used primarily for business or commercial mailers, this form details postage charges for various classes of mail, including Priority Mail and First-Class Mail.
- PS Form 3602-E: This document applies to external nonprofit organizations that send standard mail without a permit. It serves to report the specific information required to qualify for discounts.
- PS Form 3587: This Nonprofit Organization Authorization form is submitted to apply for nonprofit mailing privileges. A completed PS Form 3587 is essential to qualify for the reduced rates provided to nonprofits.
- PS Form 8105: Known as the Permit Imprint, it allows mailers to prepay postage for a bulk mailing, enabling them to use a permit number instead of affixing stamps to each piece.
- PS Form 1360: This Return Mailing Document must be completed when mail is returned. It helps in tracking undeliverable mail and ensures proper follow-up procedures.
- PS Form 3676: This form is required when using the USPS's Marketing Mail service. It contains information about mailpieces that need to be sent out for promotional purposes.
- PS Form 2848: This is the Power of Attorney used by nonprofits to authorize an agent to act on their behalf. It is important for representatives to manage communications with USPS.
- Label 400: Sometimes attached to packages, this label is essential for guiding postal workers on the type of mailing and its intended handling according to its class.
- PS Form 1500: Also known as the Postage Adjustment form, this document helps to rectify any discrepancies that may arise regarding postage payments after mailing has occurred.
Understanding the accompanying forms and documents related to the 3602 N1 is vital for nonprofit organizations engaging in mail outreach. Each form serves a distinct purpose, facilitating compliance with regulations and optimizing the efficiency of mailings. Proper use of these documents can significantly enhance mailing operations, contribute to cost savings, and ensure that nonprofits can effectively reach their audiences.
Similar forms
-
PS Form 3602-N: This form is also used by nonprofit organizations to report postage for standard mail. Like the 3602 N1, it focuses on the specifics of mailing operations, but it generally serves a broader category of nonprofit mailings instead of exclusively for non-profit standard mail. Both require detailed information about the mailing and the certifying signature of the mailer or agent.
-
PS Form 3602: This form is utilized by mailers for standard mailings that do not fall within the nonprofit guidelines. It emphasizes similar data points, such as weight and number of pieces. Thus, both forms require comprehensive details regarding the mailing process and certification, although one is specific to nonprofits and the other is not.
-
PS Form 3603: Targeting bulk business mailings, this form shares many structural similarities with the 3602 N1. They both require information about postage, destination, and mailing timeframes, enabling postal services to facilitate rate adjustments and service needs efficiently.
-
PS Form 3604: This document is aimed at business mailers for advertising mailings and mirrors many elements of the 3602 N1, including the structure of reporting costs and number of mailed pieces. The general framework for certifying accuracy and compliance with postal regulations is consistent across both forms.
-
PS Form 3615: This form serves the purpose of documenting the use of a postage permit for bulk mailing operations. Like the 3602 N1, it requires various affirmative declarations from the mailer regarding the accuracy of the information provided, in addition to reporting weight, mailing dates, and class of mailing.
Dos and Don'ts
When filling out the 3602 N1 form, it is important to follow certain guidelines to ensure accuracy and compliance. Here’s a list of dos and don’ts that will help you.
- Do fill in all required fields completely.
- Do provide accurate contact information for the permit holder.
- Do include the precise mailing date and time of arrival.
- Do make sure to calculate total postage correctly before submitting.
- Do sign and date the form to certify the information is truthful.
- Don't round-stamp the mail arrival date and time.
- Don't omit the required certification details, as this could invalidate your mailing.
- Don't leave out the email address for the mailing agent if applicable.
- Don't neglect to check for proper postage categories for the type of mailing.
By following these guidelines, you can help ensure that your 3602 N1 form is accepted without delay. Attention to detail is key in the mailing process!
Misconceptions
Understanding the 3602 N1 form is crucial for nonprofit organizations utilizing the United States Postal Service (USPS). However, several misconceptions about this form can lead to confusion. Here are four common misunderstandings:
- Misconception 1: The 3602 N1 form is only for large mailings.
- Misconception 2: Using the 3602 N1 form means the mailing is automatically tax-exempt.
- Misconception 3: Only the permit holder can complete the 3602 N1 form.
- Misconception 4: The form does not require a signature if submitted electronically.
This form is applicable to all nonprofit standard mailings, regardless of size. Even smaller mailers can benefit from utilizing the correct postage rates associated with this form.
While the form does facilitate nonprofit mailing rates, it does not guarantee that the organization is exempt from taxes. Organizations must still comply with all relevant tax regulations.
Mailing agents can also fill out the form, as long as they have the authority to act on behalf of the permit holder. It’s essential for agents to provide accurate information to avoid penalties.
Regardless of submission method, a signature is required to certify that all information on the form is accurate and that the mailing complies with USPS regulations. This ensures accountability for the information provided.
Key takeaways
When filling out and using the 3602 N1 form for nonprofit standard mail, consider the following key points:
- Complete Identification: Make sure to provide the mailing agent's, permit holder’s, and mail owner's names along with their respective addresses and contact details.
- Accurate Counts: Clearly state the total number of pieces and their weights. Accuracy in these details is crucial to avoid additional charges.
- Correct Pricing Selection: Carefully choose the appropriate postage category based on your mail pieces to ensure the correct postage amount.
- Essential Certifications: Understanding the certifications on the form is vital. The mailer certifies compliance with postal regulations and confirms that the mailing serves a nonprofit purpose.
- Postage Affixing: Ensure that you are adding the correct amount for postage and entering this clearly on the form. Miscalculations can result in delays or additional payments.
- Handling Multiple Classes: If you are mailing items that qualify for different postal classes, be cautious in recording each class’s specifics under the right sections.
- Documentation and Receipts: Keep copies of your completed forms and any receipts for your records. This will help if any disputes or discrepancies arise.
- Deadline Awareness: Mark your mailing dates accurately and ensure that you adhere to any relevant deadlines for mailing, especially for election-related or sensitive materials.
- Review Before Submission: Double-check all entries for accuracy and completeness before submitting the form to the postal service. Errors could lead to significant delays.
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