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The AF 220 form serves a critical function in managing the Basic Allowance for Subsistence (BAS) for military personnel. With specific authority granted under Title 37 of the United States Code, sections 403 and 405, and Executive Order 9397, this form is designed to initiate, modify, or terminate a member's BAS. Providing essential information, such as the service member's name, social security number, organization, and marital status, the form facilitates a streamlined process for units to authorize separate rations. Moreover, the data collected becomes part of the Joint Uniform Military Pay System (JUMPS), which is shared with various federal agencies for tax, welfare, and administrative purposes. This collection of information helps ensure that service members receive their entitlements in a timely manner. Importantly, while disclosure of information on the AF 220 is voluntary, a failure to provide required details may lead to delays in processing payments. The form is structured into several sections, each carrying specific instructions for completion by the service member, commanding officer, and finance officer, ensuring a thorough review and approval process. Ultimately, the AF 220 not only contributes to the efficient administration of military pay but also underscores the importance of accurate record-keeping within the armed forces.

Af 220 Example

REQUEST, AUTHORIZATION, AND PAY ORDER

DATE

MPO NO.

BASIC ALLOWANCE FOR SUBSISTENCE (BAS)

 

 

AUTHORITY: 37 U.S.C. SECTIONS 403 AND 405 ; EXECUTIVE ORDER 9397.

PURPOSE: TO START, ADJUST, OR TERMINATE A MILITARY MEMBER’S BASIC ALLOWANCE FOR SUBSISTENCE (BAS)

ROUTINE USES: INFORMATION COLLECTED ON THIS FORM BECOMES PART OF THE JOINT UNIFORM MILITARY PAY SYSTEM (JUMPS), AND IS SUBJECT TO ALL THE ROUTINE DISCLOSURES MADE BY THAT SYSTEM AS MORE FULLY DESCRIBED IN AFP 12-36. ROUTINE RECIPIENTS OF JUMPS DISCLOSURES INCLUDE, BUT ARE NOT LIMITED TO, OTHER FEDERAL AGENCIES SUCH AS INTERNAL REVENUE SERVICE, SOCIAL SECURITY ADMINISTRATION, VETERANS ADMINISTRATION, AND THE DEPARTMENT OF JUSTICE; THE AMERICAN RED CROSS, AND LOCAL GOVERNMENTS FOR TAX AND WELFARE PURPOSES.

DISCLOSURE IS VOLUNTARY: IF REQUESTED INFORMATION IS NOT PROVIDED, IT MAY CAUSE A DELAY IN PROCESSING OF PAYMENT

SECTION 1 – APPLICATION FOR SEPARATE RATIONS

1. MEMBER’S NAME (LAST, FIRST, MI)

 

 

 

 

2. GRADE

 

3. SSN

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4. ORGANIZATION AND DUTY LOCATION (SQUADRON AND BASE)

 

 

 

 

5. MARITAL STATUS (CHECK

 

 

 

 

 

 

 

 

 

 

ONE)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SINGLE

 

 

MARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6. REQUEST AUTHORITY TO RATION

 

7. RESON FOR REQUEST

 

 

 

 

 

 

 

 

 

 

SEPARATE FROM MY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORGAIZATION (DATE)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8. SIGNATURE OF MEMEBR

 

9. SIGNATURE OF UNIT COMMANDER

 

 

 

10. RECOMMEND APPROVAL*

 

 

 

 

 

 

 

 

 

 

 

 

DISAPPROVED

 

*ATTACH REASON FOR APPROVAL UNIT COPY, IF OTHER THAN REASON STATED ABOVE.

 

 

 

 

 

 

 

 

 

 

 

SECTION II – TO BE COMPLETED BY UNIT, BASE OR WING COMMANDER

 

 

 

 

 

 

 

1.

START/STOP RATIONS EFFECTIVE

 

2.

PLACED ON SIMS EFFECTIVE (DATE)

 

3.

REMOVED FROM SIMS EFFECTIVE

(DATE)

 

 

 

 

 

(DATE)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I HAVE VERIFIED THE INFORMATION ABOVE AND APPROVE THIS REQUEST.

UNLESS, SPECIFICALLY TERMINATED BEFORE THAT TIME, AUTHORIZATIONS TO RATION SEPARATELY REMAIN IN EFFECT AFTER DISCHARGE AND REENLISTMENT, OR RETIREMENT AND RECALL TO ACTIVE DUTY AT THE SAME STATION THE DAY FOLLOWING DATE OF DISCHARGE OR RETIREMENT.

4.

 

THE VOCO DATE OF ______________________________________________________________ IS HEREBY CONFIRMED.

 

 

5. TYPED NAME AND GRADE OF COMMANDER

6. SIGNATURE

 

7. DATE SIGNED

 

 

(OR AUTHORIZED REPRESENTATIVE)

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION III – ACCOUNTING AND FINANCE OFFICER’S AUTHORITY TO ADJUST ACCOUNT

 

 

YOU ARE AUTHORIZED TO ADJUST THE ACCOUNT OF THE AIRMAN NAMED IN SECTION I AS INDICATED BELOW:

 

 

 

 

1. CREDIT BAS ( SEPARATE RATIONS) EFFECTIVE FROM (DATE) ___________________ TO FURTHER ORDERS.

 

 

 

 

 

 

 

 

 

 

 

2. COLLECT BAS DUE UNITED STATES FROM (DATE) _________________________ TO (DATE) _____________________

 

 

 

 

 

 

 

 

 

 

2A REASON FOR COLLECTION

 

 

 

3.TERMINATE BAS EFFECTIVE (DATE) ______________________________________.

3A. REASON FOR TERMINATION

4.TYPED NAME AND GRADE OF CERTIFYING OFFICER

5. SIGNATURE

6. DATE SIGNED

SECTION IV – ACCOUNTING AND FINANCE OFFICER’S ACTION

3. DATE

1. THE ACCOUNT OF THE AIRMAN NAMED IN SECTION I HAS BEEN ADJUSTED AS INDICATED ABOVE.

4. A& DS NO.

2. RETURN WITHOUT ACTION

2A. REASON FOR RETURN WITHOUT ACTION

AF FORM 220, JUL 92

PREVIOUS EDITION WILL BE USED

FORM APPROVED BY COMPTROLLER GENERAL, U.S. JUNE 2, 1962
Get Af 220 PDF Form

Form Characteristics

Fact Name Details
Purpose The AF 220 form is used to start, adjust, or terminate a military member’s Basic Allowance for Subsistence (BAS).
Governing Law This form is authorized under 37 U.S.C. Sections 403 and 405 and Executive Order 9397.
Information Collection Information provided on the form is part of the Joint Uniform Military Pay System (JUMPS) and is subject to routine disclosures.
Voluntary Disclosure Completing the form is voluntary. Failure to provide requested information may result in payment processing delays.
Signatures Required The form requires signatures from both the military member and their unit commander for processing.

Guidelines on Utilizing Af 220

Filling out the AF 220 form can seem overwhelming at first, but breaking it down into clear steps makes the process much easier. Gather the necessary information before you start. That way, you can fill out the form completely and accurately without any delays.

  1. Start with Section 1. Write the member’s name, including last name, first name, and middle initial.
  2. Check the box for the correct grade.
  3. Enter the Social Security Number (SSN).
  4. Provide the organization and duty location, including the squadron and base.
  5. Indicate marital status by checking either single or married.
  6. Request authority to ration by filling in your request.
  7. State the reason for requesting separate rations along with the date.
  8. Sign where it indicates the signature of the member.
  9. Have the unit commander sign the form in the designated area.
  10. Check the recommendation for approval and fill in appropriate information if disapproved.
  1. Move to Section II. The unit, base, or wing commander will fill this out.
  2. Fill in the effective date for starting or stopping rations.
  3. Record the date when the member was placed or removed from SIMS.
  4. Confirm the VOCO date listed in the space provided.
  5. The commander should type their name and grade.
  6. Sign and date the section to finalize approval.
  1. Proceed to Section III. Here, the accounting and finance officer will make necessary adjustments.
  2. Indicate the effective date for crediting BAS.
  3. Provide the date range for collecting BAS due, along with a reason for collection.
  4. Specify the date for terminating BAS and provide a reason.
  5. Type the name and grade of the certifying officer.
  6. Have the certifying officer sign and date the section.
  1. Finally, review Section IV. The accounting and finance officer will indicate if the account has been adjusted.
  2. Check the return without action option if necessary, along with the reason for returning.
  3. Ensure the date is filled in appropriately.

Once everything is filled out correctly, make sure to keep a copy for your records. This form is crucial for managing your BAS, so take your time and double-check for any mistakes before submitting it.

What You Should Know About This Form

What is the purpose of the AF 220 form?

The AF 220 form is designed to start, adjust, or terminate a military member's Basic Allowance for Subsistence (BAS). It serves as a request and authorization document for various actions related to BAS.

Who needs to complete the AF 220 form?

Active military members must complete the AF 220 form when they wish to separate their rations. This includes any situation needing a change to their current BAS status, such as separation from their organization or other adjustments.

What information is required on the AF 220 form?

Essential details include the member’s name, grade, Social Security Number (SSN), organization information, marital status, and signature of both the member and their unit commander. Each section collects information necessary to process BAS requests accurately.

Can the AF 220 form be submitted without all required information?

No, submitting the AF 220 form without the required information can delay processing. It is important to provide all requested details to ensure timely approval of your BAS request.

What happens after the AF 220 form is submitted?

After submission, the form is reviewed by the unit commander and may be processed by the accounting and finance officer. They will determine if the request is approved and make necessary adjustments to the airman’s account.

Is it possible to appeal a disapproved request on the AF 220 form?

If your request is disapproved, you or your unit commander can include an explanation. You may also reach out to the appropriate authority for clarification or to discuss possible appeals or alternative actions.

What should be done if there is an error on the AF 220 form?

If there are errors on the form after submission, it is important to contact your unit's administrative office immediately. They can guide you on how to correct the mistake or submit a revised form.

How long does it take to process the AF 220 form?

Processing times can vary based on the unit's workload and the complexity of the request. Typically, it may take a few days to a couple of weeks. It’s wise to follow up with your unit if you haven’t received updates.

Where can I find more information about the AF 220 form?

Additional information can often be found through your unit’s administrative office or by consulting the Joint Uniform Military Pay System’s guidelines. They can provide clarity on procedures, requirements, and any updates to the form.

Common mistakes

When completing the AF 220 form, mistakes can lead to delays and complications in obtaining the Basic Allowance for Subsistence (BAS). One common error occurs when individuals fail to provide accurate personal information, such as their full name or Social Security Number (SSN). Even small typos can cause significant issues in processing the form.

Another mistake is overlooking the marital status section. It’s crucial to check the appropriate box, as this detail affects the BAS calculation. Whether someone is single or married should be clear. Misrepresentation can lead to incorrect payment amounts or even disciplinary action.

People often forget to include a reason for their request. The form requires an explanation for requesting separate rations. Skipping this step might result in processing delays, as unit commanders need adequate information to consider the request.

Signing errors frequently occur. It's essential to ensure that both the member and the unit commander provide their signatures. Not obtaining these signatures can lead to the rejection of the form. Double-checking at this step can save a lot of time and effort later.

Finally, failing to attach documentation when required can be problematic. If the commander disapproves a request and specifies a reason, members must attach this explanation. Not doing so might lead to confusion and a longer processing time, as finance officers might need to seek this information independently.

Documents used along the form

The AF 220 form is a crucial document for managing the Basic Allowance for Subsistence (BAS) for military members. Several other forms and documents are often used alongside it to ensure proper processing and management of military pay and allowances. Below is a list of those forms and documents, each serving a specific purpose in conjunction with the AF 220.

  • DD Form 214: This document serves as a certificate of release or discharge from active duty. It provides important information for veterans, including their service dates and is often required for BAS adjustments.
  • AF Form 704: This is the Air Force Fitness Evaluation Form. While it mainly focuses on fitness and wellness, it may be relevant for units assessing eligibility for certain allowances or benefits.
  • AF Form 588: This document is the authorization to support a member’s travel and relocation. It can be necessary for reallocating BAS during transfers or duty changes.
  • AF Form 149: This is the request for correction of military records. It can be submitted to amend any discrepancies in a member's pay or allowances.
  • AF Form 438: Known as the equalized housing allowance form, it helps determine housing allowances for military personnel based on location and unit status.
  • DA Form 31: The Request and Authority for Leave form is often used to apply for military leave, which can affect BAS if the member is away from their duty station.
  • W-2 Wage and Tax Statement: This tax form summarizes the member’s gross income and withholdings. It’s important for understanding BAS and overall compensation during tax season.
  • AF Form 2645: This is the Travel Voucher. It documents expenses incurred during official travel and can impact BAS-related financial adjustments.
  • Form 1058: This is used for request for a hardship discharge. If granted, it may alter a member’s status regarding BAS eligibility.

Understanding the purpose of these documents will help military personnel navigate their pay and allowances system more effectively. Each form plays a significant role in ensuring that records are accurate, and personnel receive the appropriate benefits they are entitled to.

Similar forms

The AF 220 form serves a specific purpose within military pay systems, particularly in managing the Basic Allowance for Subsistence (BAS). Several other documents share similarities in function, processing, or purpose. Here’s a list of documents that are comparable to the AF 220:

  • DA Form 1059 - Used for the evaluation of military personnel. Like the AF 220, it requires detailed information and is part of an official record. Both forms can influence financial benefits for service members.
  • DD Form 214 - This document summarizes a service member's military service. Similar to the AF 220, it includes crucial information about a member’s time in service and can affect financial compensation.
  • AF Form 907 - Application for a Reserve EAD program. Much like the AF 220, it’s a request form that deals with military allowances and requires approval from a commander.
  • TD Form 1056 - This is used to request a payment or compensation. It functions similarly to the AF 220, as both forms secure financial benefits for military personnel.
  • AF Form 100 - This transfer of authority form is used to document changes in military status. The AF 220 communicates authorization for BAS, similar to the authority transfer outlined in the AF Form 100.
  • SF 86 - Used for security clearance applications. It collects personal information relevant to military operations, similar to how the AF 220 gathers information for payment processing.
  • AF Form 1206 - This form documents awards and decorations. Both documents convey significant information about personnel that influences benefits and recognition within the military structure.
  • DD Form 2656 - Used for retirement benefits applications. Like the AF 220, it requires detailed personal information to determine the financial benefits due to a service member.
  • AF Form 2005 - Specifically for requisitioning supplies. Although it serves a different aspect of military operations, it involves procedural steps and approvals akin to those in the AF 220.

Dos and Don'ts

When filling out the AF 220 form, consider the following recommendations:

  • Provide accurate and complete information for each section.
  • Ensure that the signatures of both the member and the unit commander are included.
  • Check the spelling of names and organization details to avoid processing delays.
  • Attach any supporting documentation needed for your request.

Equally important, avoid these common mistakes:

  • Don't leave any required fields blank.
  • Avoid using incorrect or outdated information, especially for dates.
  • Do not submit the form without verifying all details are correct.
  • Never forget to include a reason for any actions requested on the form.

Misconceptions

  • Misconception 1: The AF 220 form is only for married military members.

    This isn’t true. The form can be filled out by both single and married service members. It's designed to support requests for separate rations regardless of marital status.

  • Misconception 2: Submitting the AF 220 form guarantees immediate approval for rations.

    Approval is not automatic. The request must go through the proper channels for approval, which includes signatures from both the member and their unit commander.

  • Misconception 3: The information provided on the AF 220 form is confidential and cannot be shared.

    While it is important information, it may be shared with certain federal agencies and local governments as part of routine disclosures. This is standard practice in military operations.

  • Misconception 4: If I don’t complete the AF 220 form correctly, it won't affect my paycheck.

    Incorrect or incomplete information can lead to delays in processing payments. It’s essential to ensure everything is filled out accurately to avoid issues.

Key takeaways

The AF 220 form serves a crucial function within the military’s financial systems. It is essential for managing the Basic Allowance for Subsistence (BAS) for military members. Here are some key takeaways regarding the completion and use of the AF 220 form:

  • Purpose Clarity: The form is specifically designed to start, adjust, or terminate a member’s BAS. Understanding this primary purpose is vital before filling out the form.
  • Required Information: Essential details include the member’s name, grade, Social Security Number, organization, and duty location. Each piece of information helps to accurately identify and process requests.
  • Marital Status Importance: Indicating marital status is crucial, as it affects the eligibility and amount of BAS. Only two options are available: single or married.
  • Signature Requirements: Signatures from both the member and their unit commander are necessary to validate requests. These signatures confirm that the information provided has been reviewed and approved.
  • Documentation of Reasons: When disapprovals occur, attaching the specific reason is mandatory. This transparency helps maintain accurate records.
  • Processing Time: Providing requested information promptly is essential, as failure to do so may lead to delays in payment processing.
  • Authorization Validity: It’s important to note that unless specifically terminated, authorizations to ration separately remain effective even after discharge, reenlistment, or retirement.
  • Accounting and Finance Officer Role: This officer is responsible for adjusting the accounts according to the information provided in the form. Their review ensures that all changes are correctly implemented.
  • Return Without Action: The accounting and finance officer can also return the form without action, typically needing to provide a reason. This option preserves the integrity of the process.

The AF 220 form is integral to managing food allowances for military members. Properly filling it out can help ensure timely and accurate financial support.

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