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The Annual Notice NYC form plays a vital role in promoting tenant safety and health, particularly regarding children residing in multi-family buildings. According to New York City law, tenants living in buildings with three or more apartments are required to complete this form to ensure their homes are free from lead paint hazards and to address window safety concerns. The form must be returned to the landlord by February 15 each year. Should tenants fail to submit the form, landlords are obligated to visit the apartment to ascertain whether a child lives there. The regulations surrounding lead paint are especially critical for households with children aged five and younger, as the law mandates yearly inspections for peeling paint and potential lead hazards. Additionally, landlords must install window guards in places where children aged ten and younger reside or upon tenant request, thereby ensuring secure living environments. The form serves not only as a compliance tool for landlords but also as a means for tenants to signal any need for inspections or installations, reinforcing the collective responsibility to protect children from preventable harms.
Annual Notice Nyc Example
FOR USE AS OF JANUARY 1, 2021 |
To: Tenant |
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From: Landlord/Building Owner |
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PROTECT YOUR CHILD FROM LEAD POISONING AND WINDOW FALLS
Annual Notice
New YorkCity law requires that tenants living in buildings with three or more apartments complete this form and return it totheirlandlord before February15,each year.Ifyoudonotreturnthisform,yourlandlordisrequiredtovisityour apartment to determine if a child resides in your apartment.
Peeling Lead Paint
By law, your landlord is required to inspect your apartment for peeling paint and other lead paint hazards at least once a year if a child 5 years or younger lives with you or routinely spends 10 or more hours each week in your apartment.
•You must notify your landlord in writing if a child 5 years or younger comes to live with you during the year or routinely spends 10 or more hours each week in your apartment.
•If a child 5 years or younger lives with you or routinely spends 10 or more hours each week in your apartment, your landlord must inspect your apartment and provide you with the results of these paint inspections.
•Your landlord must use safe work practices to repair all peeling paint and other lead paint hazards.
•Always report peeling paint to your landlord. Call 311 if your landlord does not respond.
These notice and inspection requirements apply to buildings with three or more apartments built before 1960. They also apply to such buildings built between 1960 and 1978 if the landlord knows that lead paint is present.
Window Guards
By law, your landlord is required to install window guards in all of your windows if a child 10 years or younger lives with you, OR if you request window guards (even if no children live with you).
•It is against the law for you to interfere with installation, or remove window guards where they are required. Air conditioners in windows must be permanently installed.
•Window guards must be installed so there is no space greater than 4½ inches above or below the guard, on the side of the guard, or between the bars.
•ONLY windows that open to fire escapes, and one window in each first floor apartment when there is a fire escape on the outsideof thebuilding,arelegallyexempt from thisrequirement.
These requirements apply to allbuildings with three or more apartments, regardless of when they were built.
Fill out and detach the bottom part of this form and return it to your landlord.
Please check all boxes that apply:
A child 5 years or younger lives in my apartment or routinely spends 10 or more hours each week in my apartment.
A child 10 years or younger lives in my apartment and:
Window guards are installed in all windows as required.
Window guards need repair.
Window guards are NOT installed in all windows as required.
No child 10 years or younger lives in my apartment:
I want window guards installed anyway.
I have window guards, but they need repair.
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Deadline for return: February 15, 2021
Return form to: name and address of landlord or managing agent. Call 311 for more information about preventing lead poisoning and window falls.
Approved 11/6/2020
Form Characteristics
| Fact Name | Fact Details |
|---|---|
| Purpose of the Form | The form is designed to protect children from lead poisoning and window falls by ensuring tenant awareness and compliance with safety regulations. |
| Tenant Requirement | Tenants living in buildings with three or more apartments must complete and return this form to their landlord annually. |
| Deadline for Submission | The completed form must be returned to the landlord by February 15 each year. |
| Inspection Requirement | If a child under 5 lives in the apartment or spends significant time there, the landlord must inspect for lead paint hazards at least once a year. |
| Notification Duty | Tenants must notify their landlord in writing if a child under 5 comes to live in the apartment or spends significant time there. |
| Window Guard Installation | Landlords are required to install window guards if a child under 10 lives in the apartment or if requested by the tenant. |
| Legal Exemptions | Certain windows, such as those opening to fire escapes, are exempt from the window guard requirement. |
| Building Criteria | The rules apply to buildings with three or more apartments, built before 1960, or those built between 1960 and 1978 with known lead paint. |
| Contact Information | Tenants can call 311 for additional information regarding lead poisoning prevention and window safety. |
Guidelines on Utilizing Annual Notice Nyc
Once the Annual Notice NYC form is filled out correctly, it needs to be returned to the landlord before the deadline. This ensures compliance with local laws regarding lead safety and window guards. Take care to follow the steps below to complete the form accurately.
- Review the form for any instructions or notes specific to your apartment.
- Fill in your last name, first name, and middle initial in the designated spaces.
- Provide your street address, apartment number, city, state, and ZIP code.
- Sign and date the form in the indicated areas.
- Enter your telephone number in the space provided.
- Check the appropriate boxes regarding the presence of children and window guard conditions:
- A child 5 years or younger lives with you or spends significant time in your apartment.
- A child 10 years or younger lives with you, along with any relevant information about window guards.
- No child 10 years or younger lives with you, but you still request window guards.
- Detach the bottom part of the form according to the instructions.
- Return the completed form to your landlord or managing agent at the specified address.
Be mindful of the return deadline of February 15, 2021, to avoid any complications. If additional information is needed, resources are available by calling 311.
What You Should Know About This Form
What is the Annual Notice NYC form?
The Annual Notice NYC form is a document required by New York City law for tenants living in buildings with three or more apartments. It provides essential information about lead paint hazards and window safety, particularly concerning children living in or frequently visiting the apartment. Tenants must complete and return this form to their landlord by February 15 of each year.
Who is required to complete the Annual Notice NYC form?
Tenants residing in buildings with three or more apartments are required to complete the form. This is crucial if children 5 years or younger live in the apartment or if such children routinely spend 10 or more hours a week there.
What happens if I do not return the form?
If you do not return the form by the deadline, the landlord must visit your apartment to confirm if a child resides there. This is to ensure safety measures are being followed to protect children from potential lead paint hazards and window falls.
What are my landlord’s responsibilities if there are children living in my apartment?
If a child 5 years or younger lives in your apartment or spends considerable time there, your landlord must inspect your apartment for lead paint hazards at least once a year. They are also required to repair any peeling paint using safe work practices and inform you of the inspection results.
Are there specific requirements for window guards?
Yes, window guards must be installed in all windows if a child 10 years or younger lives in your apartment, or if you request them regardless of whether children reside there. The guards must be secured properly with no openings greater than 4½ inches. Certain windows, such as those opening onto fire escapes, may be exempt from this requirement.
How should I notify my landlord if a child 5 years or younger comes to live with me?
You must inform your landlord in writing if a child 5 years or younger moves in with you during the year or spends substantial time in your apartment. Timely notification ensures that necessary inspections and safety measures can be implemented.
What to do if I see peeling paint?
You should report any peeling paint to your landlord immediately. If the landlord does not respond, contact 311 for assistance. It is important to address such issues promptly to protect resident health and safety.
What should I do if my window guards need repair?
If your window guards are damaged or require repair, you should notify your landlord as soon as possible. This is crucial for maintaining safety standards in the apartment, especially for children.
Where can I get more information about preventing lead poisoning and window falls?
You can call 311 for more information regarding lead poisoning prevention and window safety. They provide resources and guidance to help ensure the safety of children in your home.
Common mistakes
Filling out the Annual Notice NYC form is an important task for tenants, as it helps protect children from lead poisoning and window falls. However, there are several common mistakes that people make during this process that can lead to complications. Understanding these pitfalls can help ensure that the form is completed accurately.
One frequent mistake is failing to return the form on time. The deadline for submission is February 15 each year. Ignoring this deadline may prompt a visit from the landlord to check for children residing in the apartment. Make sure to mark your calendar to avoid this unnecessary inspection.
Another mistake often seen is incomplete or incorrect personal information. Tenants sometimes neglect to fill in all required fields, such as the last name, first name, or apartment number. Double-checking this information can help prevent delays in processing your notice.
Many people also misunderstand the age requirements for reporting children. If a child under five years old lives in your apartment or spends significant time there, it’s essential to notify the landlord. Some may mistakenly believe that they only need to disclose this information if the child resides permanently. Always err on the side of caution and report any child in that age bracket.
Additionally, not checking all relevant boxes on the form is a common oversight. The form has several check-box options, and neglecting to indicate which ones apply can lead to confusion for the landlord. It’s vital to carefully review the options and select all that are applicable to your situation.
Another error involves assuming the landlord knows about existing issues. Tenants are often hesitant to report peeling paint or window guard problems assuming the landlord is already aware. However, it's your responsibility to report any concerns directly in writing.
Some tenants fall short in understanding the requirements regarding window guards. If a child 10 years old or younger lives in your apartment, window guards must be installed. Failing to acknowledge this can create a safety hazard. If window guards are already present but need repair, this must also be indicated on the form for necessary action.
Moreover, ignoring the contact information for the landlord can cause issues as well. It’s crucial to return the form to the correct name and address. Verify this information before sending the notice to ensure it reaches the appropriate party.
Lastly, neglecting to keep a copy of the submitted form for personal records can prove detrimental. It’s advisable to maintain a copy for your own reference and to have proof of compliance if any disputes arise in the future. Keeping track of your submissions can safeguard against misunderstandings.
By avoiding these eight common mistakes, you can ensure that your Annual Notice NYC form is filled out correctly and submitted on time. Taking these steps will not only protect your interests but also help create a safer environment for children in your home.
Documents used along the form
When dealing with the Annual Notice NYC form, it’s important to be aware of other documents that often accompany it. These forms play a crucial role in ensuring compliance with health and safety regulations, especially in residential settings. Below is a brief overview of six essential forms and documents you may encounter.
- Lead Paint Disclosure Form: This document informs tenants about the presence of lead-based paint in their apartments. Landlords must provide this information before a lease is signed, allowing tenants to make informed decisions about their living conditions.
- Window Guard Request Form: If a tenant has children under 10 years old, they can use this form to formally request the installation of window guards. This ensures that necessary safety measures are taken to prevent accidents.
- Annual Inspection Report: Following the inspections related to lead paint and window guards, landlords must complete this report. It details the findings and any actions taken to address potential hazards, ensuring transparency and compliance with safety laws.
- Tenant Notification Letter: This letter serves to inform tenants of any findings related to inspections, such as lead paint hazards or required repairs. It is a vital communication tool that keeps tenants informed of their rights and the actions taken by their landlord.
- Child Safety Acknowledgment Form: This form allows tenants to confirm that they have received and understood information regarding lead poisoning prevention and window safety. It acts as a record that the tenant is aware of the risks associated with living in older buildings.
- Lead Poisoning Prevention Education Materials: Landlords are often required to provide educational materials about the risks of lead poisoning and preventive measures. This helps ensure that tenants are informed and can take appropriate action to protect their children.
Being familiar with these documents can empower tenants and landlords alike. It elevates the conversation around health and safety in residential buildings, contributing to a healthier living environment for everyone involved.
Similar forms
- Lead Disclosure Form: Similar to the Annual Notice NYC form, this document informs tenants about any known lead paint hazards in a rental unit. Both forms aim to educate tenants about the risks associated with lead exposure and require acknowledgment from tenants.
- Notice of Rights: This document provides information regarding tenant rights related to housing conditions, similar to the information provided in the Annual Notice NYC form about lead paint and window guards. It ensures that tenants are aware of their rights and the responsibilities of landlords.
- Lead Hazard Information Pamphlet: Like the Annual Notice NYC, this pamphlet educates tenants about the dangers of lead paint and how to mitigate risks. It complements the information required in the notice form by offering more detailed guidelines.
- Repair Request Form: This form allows tenants to formally request repairs, including issues related to peeling paint and window guards. It parallels the responsibilities outlined in the Annual Notice NYC form, emphasizing the need for safe living conditions.
- Window Guard Notice: Similar to the Annual Notice NYC, this notice specifically focuses on the installation of window guards for units with children. It requires landlords to inform tenants about their rights regarding window guards.
- Tenant’s Move-in Checklist: This checklist is used when a tenant first moves in and can include notes regarding the presence of lead hazards or necessary repairs, akin to the requirements of the Annual Notice NYC form that inform about inspecting for lead paint.
- Acknowledgment of Lead Exposure Risks: This document requires tenants to acknowledge the hazards of lead exposure, similar to what is highlighted in the Annual Notice NYC form. Both emphasize the importance of recognizing potential risks in the living environment.
- Rental Agreement Addendum: This document adds terms regarding lead safety and related inspections to the rental agreement. It serves a similar purpose to the Annual Notice NYC form in terms of ensuring tenant awareness and compliance.
- Building Inspection Reports: These reports summarize the findings of safety inspections, including lead hazards, just like the inspection results required by the Annual Notice form. Both documents serve to ensure transparency regarding building conditions.
- Notice of Violation: If a landlord fails to comply with safety regulations, a notice of violation is issued. This is similar to the ongoing monitoring requirements outlined in the Annual Notice NYC form, ensuring accountability in maintaining safe living conditions.
Dos and Don'ts
When filling out the Annual Notice NYC form, it's essential to be careful and precise. Here’s a list of things you should and shouldn’t do:
- Do complete the form before the February 15 deadline.
- Do check all applicable boxes to ensure your answers are clear.
- Do inform your landlord in writing if a child under 5 comes to live with you during the year.
- Do report any peeling paint or hazards to your landlord immediately.
- Don't ignore the requirement to return the form.
- Don't remove window guards if they are legally required.
- Don't leave any unfilled sections in the form.
- Don't hesitate to call 311 if you have questions or need assistance.
Misconceptions
The following are common misconceptions about the Annual Notice NYC form:
- Misconception 1: The form is only for tenants with children.
- Misconception 2: The landlord does not need to inspect the apartment if there are no children living there.
- Misconception 3: Tenants can ignore the February 15 deadline.
- Misconception 4: Window guards are optional if there are no children in the apartment.
- Misconception 5: Landlords can remove window guards whenever they choose.
This is inaccurate. While the form specifically addresses children under 10 years and lead paint hazards, all tenants in buildings with three or more apartments must complete and return the form annually.
Landlords are still required to maintain safe conditions and inspect apartments for lead hazards, even if children are not residing there, especially in older buildings.
This is not advisable. Failing to return the form by the deadline may result in the landlord visiting the apartment to check for children, which could create unnecessary disruptions.
Window guards are mandatory if a tenant requests them, regardless of whether children are present. This measure is in place to enhance safety and prevent falls.
Tenants must not interfere with window guard installation or removal unless there are no longer children in the household. If window guards are required, they must be maintained.
Key takeaways
Completing the Annual Notice NYC form is crucial for the safety of tenants, especially those living in buildings with children. Here are some key takeaways regarding this process:
- Legal Requirement: This form must be completed and returned to your landlord by February 15 each year. It's not optional.
- Child Safety: If a child under 5 years old lives with you or visits frequently, you need to notify your landlord, who will then conduct annual inspections for lead paint hazards.
- Peeling Paint Procedures: Landlords are mandated to inspect apartments for peeling paint if a child under 5 is present, and they must repair any hazards using safe practices.
- Window Guards: If a child under 10 years old lives in your apartment, or if you request them, your landlord must install window guards in all windows.
- Installation Rules: Window guards must be correctly installed without gaps greater than 4½ inches. Take care to report any missing or broken guards immediately.
- Report Issues: If your landlord does not respond to reports of peeling paint or window guard issues, contact 311 for assistance.
- Building Criteria: These requirements apply to all buildings with three or more apartments, regardless of the year they were constructed.
Filling out this form accurately helps ensure a safe living environment and compliance with NYC regulations. Stay informed and proactive about your rights and responsibilities as a tenant.
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