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The AQS 278 form is an essential document for pet owners seeking to bring dogs and cats into Hawaii. It provides a structured way to comply with the state’s animal importation regulations. Pet owners must fill out this form accurately and ensure that it is submitted along with necessary health documents at least ten days before their pets arrive. This timeline is crucial for those choosing the 5-day-or-less program, which allows for expedited processing upon arrival. The form collects vital information, including the number of pets being imported, their microchip numbers, and details about their health certifications. Additionally, pet owners must indicate which program they are applying for, such as the direct airport release or quarantine options, each with specific fee requirements. Owners need to specify their relationship to the pet—whether they are the primary owner or an authorized handler—and provide necessary identification. The form also contains sections for emergency contact details, pet characterizations, and an agreement to comply with Hawaii’s animal health and safety regulations. Completing the AQS 278 form thoroughly ensures a smoother entry process for pets, aligning with state laws designed to protect local wildlife and resident animals from disease. Understanding the requirements outlined in this form is vital for anyone planning a move to Hawaii with their furry companions.

Aqs 278 Example

ANIMAL QUARANTINE STATION 99-951 Halawa Valley Street, Aiea, Hawaii 96701 (808) 483-7151 RabiesFree@hawaii.gov

AQS 278 (11/11)

PAGE 1 of 2

DOG & CAT IMPORT FORM

I.FORM & DOCUMENTS Number of dogs and cats entering Hawaii:______ (Separate form must be filled out for each pet)

Except for the original health certificate, all documents must be received by the Animal Quarantine Station along with this completed form no less than 10 days before arrival to qualify for the 5-day-or-less and direct airport release program.

ESTIMATED DATE OF ARRIVAL

PET NAME

MICROCHIP NUMBER

SPECIES: DOG CAT

√CHECK ALL DOCUMENTS ENCLOSED, INDICATE PROGRAM APPLYING FOR AND AMOUNT OF ENCLOSED PAYMENT

 

DOCUMENTS SUBMITTING

 

TYPE OF PROGRAM APPLYING FOR

 

RECENT

PREVIOUS

 

 

DIRECT

 

SUBSEQUENT

5 DAYS

NEIGHBOR ISLAND

 

RABIES

RABIES

* HEALTH

** HAWAII

AIRPORT

 

120 DAY

 

ENTRY $78 SEE

OR LESS

INSPECTION PERMIT

VACCINE

VACCINE

CERT.

HEALTH CERT.

RELEASE

 

$1,080

 

REQUIREMENT!

$224

$145

CERT.

CERT.

 

 

$165

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PREPAYMENT

AMOUNT ENCLOSED

Make money order or cashier's check out to: Department of Agriculture

NO PERSONAL CHECKS ACCEPTED

SEND ALL DOCUMENTS IN TOGETHER AS A SET WITH THIS DOG AND CAT IMPORT FORM COMPLETED AND NOTARIZED

*An original health certificate may be submitted upon arrival in Honolulu to State inspectors if not submitted w/ this form.

**Owners of dogs and cats located in Hawaii that will be departing and returning for the 5-day-or-less program must also submit the original health certificate issued in Hawaii used for departure that contains the pet's Hawaii address and date of departure from Hawaii to qualify under the resident Hawaii pet requirements.

●PET LOCATED IN HAWAII: Check box If pet will be leaving Hawaii and returning (Refer to Pets located in Hawaii requirements)

●SUBSEQUENT ENTRY: Check box If pet is entering Hawaii again and give date of previous entry: (Refer to Re-Entry pet requirements to see if pet qualifies. Pet must meet qualifications for this lower fee )

II.PRIMARY OWNER INFORMATION - LEGAL OWNER OF PET REQUIRED (AUTHORIZED HANDLER INFORMATION USE SECTION IV!)

NAME: LAST

FIRST

M.I.

 

 

IDENTIFICATION NO. ( DRIVER'S LICENSE, STATE ID, MILITARY ID, S.S.) I.D. EXPIRATION DATE

BIRTH DATE

 

 

 

CURRENT ADDRESS: STREET

 

 

 

 

 

CITY

STATE

ZIP

 

 

 

TELEPHONE: HOME

WORK

CELL

 

 

 

E-MAIL ADDRESS:

 

 

 

 

 

 

 

 

HAWAII STREET ADDRESS: (if known)

 

 

 

 

 

CITY

ISLAND

ZIP

 

 

 

TELEPHONE: HOME

WORK

OTHER

 

 

 

III. OWNER GROUP □ Civilian □ Army

□ Navy □ Marines

□ Coast Guard

□ Air Force

IV. CO-OWNER or AUTHORIZED HANDLER / AGENT INFORMATION ⇨

PERSON IS: □ CO-OWNER □ HANDLER

 

(Co-owners are ALSO recognized as legal owners)

 

 

 

 

 

 

 

1

NAME: LAST

FIRST

 

M.I.

 

 

 

 

IDENTIFICATION NO. (DRIVER'S LICENSE, STATE ID, MILITARY ID, S.S. ,etc) I.D. EXPIRATION DATE

BIRTH DATE

 

 

 

 

 

 

TELEPHONE: HOME

WORK

 

OTHER

 

 

 

 

 

ANIMAL QUARANTINE STATION 99-951 Halawa Valley Street, Aiea, Hawaii 96701 (808) 483-7151 RabiesFree@hawaii.gov

AQS-278

 

PAGE 2 of 2

IV. CO-OWNER or AUTHORIZED HANDLER / AGENT (Continued) ⇨ PERSON IS: □ CO-OWNER □ HANDLER

2

NAME: LAST

FIRST

 

M.I.

 

 

 

 

 

IDENTIFICATION NO. (DRIVER'S LICENSE, STATE ID, MILITARY ID, S.S. #,ETC)

ID EXPIRATION DATE

BIRTH DATE

 

 

 

 

 

 

TELEPHONE: HOME

WORK

CELL

 

 

 

 

 

 

V.AUTHORIZED VISITORS: (INDIVIDUALS YOU AUTHORIZE TO VISIT YOUR PET IN QUARANTINE BUT DO NOT HAVE AUTHORITY TO ACT ON YOUR BEHALF. MUST BE 18 YEARS OF AGE OR OLDER TO VISIT ALONE W/O OWNER OR AUTHORIZED ADULT.

1

2

3

NAME: LAST

FIRST

M.I.

I.D. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

VI. PET INFORMATION

PET NAME

SPECIES □ DOG

MICROCHIP NUMBER

BREED CODE

 

 

□ CAT

 

 

 

 

 

 

 

COLOR CODE(S)

NEUTERED/SPAYED?

SEX

 

 

□ YES

□ NO

□ MALE

□ FEMALE

 

 

 

 

AGE

MARKINGS or DISTINGUISHING CHARACTERISTICS

 

 

MEDICATIONS or SPECIAL DIET (OWNER MUST PROVIDE)

VII. APPROVED ANIMAL HOSPITAL (NOT REQUIRED FOR DIRECT AIRPORT RELEASE)

Refer to the list of approved animal hospitals and indicate which hospital you wish your pet to attend IN CASE OF EMERGENCY when it is determined that your pet requires hospitalization. Owner(s) must register the pet with the selected hospital and provide the Animal Quarantine Station with proof of registration. Hospitals will not accept or treat unregistered pets.

Code: _____ _____ _____ _____

Name of Hospital: __________________________________________

VIII. AGREEMENT

I intend to enter the above-described animal into the State of Hawaii in compliance with the provisions of Hawaii Administrative Rules (“HAR”) Chapter 4-29. I hereby agree to pay to the Department of Agriculture, in full at the time the animal enters Hawaii, or enters quarantine in Hawaii, whichever happens first, the total amount of fees prescribed by those Rules for the required program. A summary of the fees is as follows: $165 for direct airport release; $224 for 5-day-or-less quarantine; $145 for Neighbor Island Inspection Permit; or $1,080 for 120-day quarantine. The prescribed fee for animals transiting to other destinations is $30 registration fee; $15 health record fee; plus $14.30 per day. In addition, a fee will be assessed for animals that remain in quarantine beyond the scheduled release date, at the rate of $17.80 per day. Arrival before the eligible date will result in charges of $14.30 per day plus additional program fees. Any refund of fees will be in accordance with HAR § 4-29-17. Allow six to eight weeks after the animal’s release from quarantine for any refunds.

I further agree to pay, prior to release of the animal, for any additional owner-approved services, and for any services deemed necessary by the station veterinarian to ensure the health and safety of the animal. I will immediately notify the animal quarantine station in writing of any changes in address or contact information during the time the animal is in the custody of the HDOA; and I acknowledge that any animal remaining in quarantine ninety (90) days or more after the scheduled release date, for any reason, shall be deemed abandoned and may be disposed of at the discretion of the animal quarantine manager, including placement by adoption or euthanasia, without further notice and without liability on the part of the State or the Department of Agriculture. I acknowledge that the fees and requirements above are a summary of the exact requirements that are established by HAR Chapter 4-29, and that those rules and applicable law govern all aspects of the animal quarantine program. Additional summary information and references are posted at hawaii.gov/hdoa/ai/aqs/info.

I hereby authorize and certify the above to be true.

Signature of Primary Owner

Date

Notary Public or Authorized HDOA Employee

Date
Get Aqs 278 PDF Form

Form Characteristics

Fact Name Detail
Form Purpose The AQS 278 form is for importing dogs and cats into Hawaii.
Submission Deadline Documents must be submitted at least 10 days before arrival.
Health Certificate An original health certificate may be submitted upon arrival if not provided with the form.
Program Options Programs include 5-day-or-less quarantine, direct airport release, and 120-day quarantine.
Fees Fees vary from $145 to $1,080, depending on the chosen program.
Authorized Visitors Visitors must be 18 years or older and cannot act on behalf of the owner.
Governing Law The form is governed by Hawaii Administrative Rules Chapter 4-29.
Payment Method Only money orders or cashier’s checks made to the Department of Agriculture are accepted.
Refund Policy Refunds will be processed within six to eight weeks after the animal's release.

Guidelines on Utilizing Aqs 278

Once the AQS 278 form is completed, it should be submitted along with the required documents to the Animal Quarantine Station at least 10 days before the arrival of your pet in Hawaii. Make sure to verify that all information is accurate, as any discrepancies may cause delays or complications.

  1. Obtain the AQS 278 form, either online or at the Animal Quarantine Station.
  2. Indicate the number of dogs and cats entering Hawaii. Each pet needs a separate form.
  3. Fill out the estimated date of arrival.
  4. Provide each pet’s name and microchip number.
  5. Select the species (Dog or Cat) by checking the appropriate box.
  6. Indicate the type of program you are applying for by checking the respective box.
  7. List all documents you are submitting. Ensure to include the original health certificate where required.
  8. Provide the primary owner’s information. Fill in name, identification number, expiration date, birth date, current address, and contact details.
  9. Complete the Owner Group section by selecting the appropriate category for military personnel if applicable.
  10. If applicable, fill out the co-owner or authorized handler information. Provide the same details for the second handler if there is one.
  11. List any authorized visitors who will have permission to visit the pet in quarantine.
  12. Supply pet information including name, species, microchip number, breed, weight, color, sex, age, and any special medications or diets.
  13. Select an approved animal hospital in case of emergency and provide the hospital’s code and name.
  14. Sign the agreement section, confirming understanding of the terms and conditions outlined. Include the date.
  15. If required, have the form notarized or signed by an authorized HDOA employee.

Ensure that all documents, including the completed form, are sent together as a complete set. Remember, no personal checks are accepted; payment should be made through money orders or cashier’s checks made out to the Department of Agriculture. Following these steps diligently will facilitate a smoother process for importing your pet.

What You Should Know About This Form

What is the AQS 278 form used for?

The AQS 278 form is specifically designed for pet owners wishing to bring their dogs or cats into Hawaii. This form must be completed and submitted along with necessary health documents to the Animal Quarantine Station prior to the pet's arrival. It helps ensure that all health requirements are met, so your pet can qualify for quicker processing and potentially a less-than-five-day quarantine period.

What documents do I need to submit with the AQS 278 form?

When submitting the AQS 278 form, an original health certificate is required, along with additional documents that include proof of rabies vaccination. These must be submitted a minimum of 10 days before your pet's arrival in order to qualify for the 5-day-or-less program or direct airport release. You may need to fill out a separate AQS 278 form for each pet entering Hawaii.

What if I don't submit the required documents on time?

If the necessary documents are not submitted at least 10 days before your pet's arrival, it may result in longer quarantine durations or additional fees. This ensures that your pet meets all health and safety requirements, reducing the risks of spreading diseases. Timely submission is crucial to ensure a smoother entry process.

Can I request a different program for my pet after submitting the form?

Once the AQS 278 form and accompanying documents have been submitted, making changes to the requested program may not be allowed without going through the proper channels. It is essential to carefully choose your desired program at the time of submission to avoid complications later on.

What happens if my pet's arrival is delayed?

If your pet’s arrival is delayed, it's important to inform the Animal Quarantine Station as soon as possible. If your pet arrives before the scheduled eligible date, additional fees will be charged along with a potentially extended quarantine period. Keeping the station informed will help manage any issues that may arise due to changes in travel plans.

How are quarantine fees structured?

The fees for quarantine services vary. For instance, the cost is $165 for direct airport release, $224 for a 5-day-or-less quarantine, and $1,080 for a 120-day quarantine. If further services are needed or additional days are required due to unforeseen circumstances, those will also incur extra charges. Be sure to review the fee structure when filling out the AQS 278 form.

What should I do if I need to make changes to my contact information during the quarantine period?

It is crucial to notify the Animal Quarantine Station of any changes to your address or contact information while your pet is in their custody. This ensures you remain informed about your pet's status and any needed action on your part. Quick communication can prevent misunderstandings or delays regarding your pet’s care and release.

Common mistakes

Completing the AQS 278 form accurately is crucial for ensuring a smooth process when bringing dogs and cats into Hawaii. However, many people encounter difficulties that can lead to mistakes. One common error is failing to submit all required documents together with the form. The instructions clearly state that, aside from the original health certificate, all documents must be sent along with the completed form at least 10 days prior to arrival. This oversight can delay the pet’s entry and affect eligibility for the expedited quarantine programs.

Another frequent mistake involves not providing the accurate number of pets on the form. Individuals sometimes forget to indicate the number of dogs and cats entering Hawaii. Missing this detail can lead to confusion and additional processing time. Each pet requires its own separate form; thus, neglecting to clarify how many pets are being imported can complicate matters for both the owners and quarantine personnel.

Missing the payment is a critical error that can halt the process. Some applicants mistakenly send personal checks instead of the required money orders or cashier’s checks, which are the only accepted forms of payment. Without the correct payment method, the form may be rejected, requiring resubmission. Ensuring that payment is in order and follows the guidelines is vital for avoiding unnecessary delays.

Another common issue arises from incomplete owner information. Missing details in this section can lead to delays in processing, as the quarantine station will require all required details to be filled out completely. Essential items such as identification numbers, contact information, or residence addresses are often overlooked, which hinders effective communication. Providing clear and comprehensive owner information helps streamline the process.

Inaccurate pet information is yet another frequent mistake. Owners sometimes fail to provide correct microchip numbers, species classification, or vaccination status. This can lead to complications in verifying the pet’s eligibility for entry or compliance with health regulations. Accurate information on pets is crucial for their quick release and overall safety during quarantine.

Lastly, misunderstanding or overlooking the specific program selected can result in issues. Applicants may inadvertently select the wrong program type, which can lead to additional fees or extended quarantine periods. Taking the time to review and select the appropriate program based on individual circumstances ensures that pets meet the right criteria and enter Hawaii under compliant terms.

Documents used along the form

When completing the AQS 278 form for pet importation into Hawaii, several supporting documents may be required. These documents are important for ensuring that pets meet the necessary health and safety regulations. Below is a list of commonly required forms and documents.

  • Health Certificate: This document verifies that the pet is free from contagious diseases and has been examined by a licensed veterinarian within a specified timeframe prior to traveling.
  • Rabies Vaccination Certificate: A certificate proving that the pet has received a rabies vaccine, which is essential for entry into Hawaii. This must be issued by a vet and include important details such as the vaccine’s date and type.
  • Neighbor Island Inspection Permit: This is required for pets traveling from one Hawaiian island to another. It allows for inspection and ensures adherence to state animal health regulations.
  • Direct Airport Release Fee: Payment documentation for those eligible for expedited release upon arrival at the airport. This includes proof of payment for direct release services.
  • 120-Day Quarantine Fee: If applicable, this document reflects the payment for a longer quarantine period, providing proof that all fees have been settled prior to arrival.
  • Prepayment Receipt: Acknowledgment of payment for required fees should be submitted with the AQS 278 form to confirm that all financial obligations are met.

Make sure all necessary documents are collected and submitted as instructed. Proper preparation will help facilitate a smoother entry process for your pet into Hawaii.

Similar forms

  • Health Certificate: Similar to the AQS 278 form, the Health Certificate documents the health status of the pet prior to entry. It assures compliance with veterinary health regulations, much like the requirements listed in the AQS 278 form for health verification.
  • Import Permit: This document, like the AQS 278 form, serves as a mandatory prerequisite for bringing pets into Hawaii. It outlines specific entry requirements and is submitted for approval before a pet arrives in the state.
  • Rabies Vaccination Certificate: Essential for pet entry, this certificate confirms that a pet has received the rabies vaccine. The importance of this documentation echoes the AQS 278's emphasis on complying with immunization requirements.
  • Quarantine Agreement: This document outlines the terms of quarantine for pets entering Hawaii. Similar to the AQS 278 form, it requires owners to agree to the state's quarantine provisions and the associated fees, ensuring a clear understanding of obligations and expectations.

Dos and Don'ts

When filling out the AQS 278 form, ensure you:

  • Read all instructions carefully before starting.
  • Provide accurate and complete information about your pet.
  • Submit the original health certificate along with the form if possible.
  • Enclose all required documents in a single package.
  • Double-check the payment amount and attach a money order or cashier's check.
  • Indicate clearly whether your pet is a dog or a cat.
  • Check the appropriate boxes to specify the program you are applying for.
  • Sign and date the form at the designated places.
  • Provide your current contact information to avoid any delays.
  • Use separate forms for multiple pets entering Hawaii.

Avoid these common mistakes:

  • Submitting personal checks, as they are not accepted.
  • Ignoring the 10-day submission deadline before arrival.
  • Leaving out the microchip number, if applicable.
  • Failing to notarize the form when required.
  • Putting incomplete or incorrect information about vaccination records.
  • Missing information about authorized handlers or co-owners.
  • Overlooking the need for proof of registration with an approved animal hospital.
  • Neglecting to notify the quarantine station of any changes in contact information.
  • Failing to read the full agreement before signing.
  • Sending documents separately instead of together as a complete set.

Misconceptions

Understanding the AQS 278 form is essential for pet owners looking to bring dogs or cats into Hawaii. However, several misconceptions can lead to confusion and potential delays. Here are six common misunderstandings:

  • One form is sufficient for multiple pets. Each pet requires a separate AQS 278 form. This ensures all necessary information is processed for each individual animal.
  • Submitting the health certificate at a later date is allowed. Except for the original health certificate, all documents must arrive at the Animal Quarantine Station at least ten days before the pet's arrival to qualify for expedited processing.
  • Health certificates can be handwritten. Health certificates must be properly completed, often requiring an official format and signature from a veterinarian, rather than just a handwritten note.
  • The AQS 278 form can be completed after the pet arrives. The form and related documents must be submitted before arrival. Failing to do so can lead to an extended quarantine period.
  • Paying the fee guarantees immediate release. Payment does not guarantee immediate release. Successful completion of all requirements is necessary for your pet to avoid extended quarantine.
  • Once a pet is in quarantine, you cannot change anything. While changes are generally discouraged, owners can notify the Animal Quarantine Station of any changes in contact information or specifics about the pet during the quarantine period.

Addressing these misconceptions can help ensure a smoother process for pet importation into Hawaii.

Key takeaways

Filling out and using the AQS 278 form is essential for bringing pets into Hawaii. Here are ten key takeaways to help guide you through the process:

  • Each pet requires a separate AQS 278 form.
  • Submit the completed form and all documents at least 10 days before your pet's arrival to qualify for the direct release program.
  • Original health certificates can be submitted upon arrival but are typically preferred with the application.
  • Owner must provide identification information, including a valid ID number and birth date.
  • Clearly indicate the type of program you are applying for, such as 5-day-or-less or direct airport release.
  • Payment must be made via money order or cashier's check; personal checks are not accepted.
  • Make sure to check the box if your pet is located in Hawaii and will be returning for any reason.
  • Keep copies of all submitted documents for your records.
  • Familiarize yourself with the fees associated with different entry programs.
  • Notify the Animal Quarantine Station of any changes to your contact information while your pet is in quarantine.

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