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The Authorization Marriott form is an essential tool designed to streamline the process of making third-party payments for hotel accommodations at The St. Regis Rome. It allows individuals to authorize charges to their credit or debit cards on behalf of another guest. This is particularly useful in situations where a relative, friend, or business associate is staying at the hotel, enabling them to settle their expenses without needing to pay directly on arrival. To ensure smooth processing, the form requires detailed information, including cardholder and guest details, the nature of the charges, and the total amount authorized for payment. Importantly, guests should confirm with the hotel about their acceptance of third-party transactions, as it is not a requirement for them to do so. For security and privacy, the form adheres to the standards of the Payment Card Industry, safeguarding sensitive information while ensuring that all necessary signatures and dates are provided before submission. This careful attention to detail helps deputies like hotel management maintain a secure and efficient payment process.

Authorization Marriott Example

Third Party Credit Card Authorization Form

This form has been created in order to allow you to have third party expenses charged to your credit/debit card. I understand that the hotel is not required to accept this form and the guest should check with the hotel to ensure they accept third part transactions (+39 0647091). Please provide all the information requested below to ensure prompt processing of your application. We ask you to please sign and date the form before submission. Please fax the completed form to the attention of ____________________________, The St. Regis Rome at +39 0642014201

FOR SECURITY reasons, Marriott International conforms to all Payment Card Industry (PCI) standards.

CARDHOLDER INFORMATION - Required

Name as it appears on the credit/debit card:

Card Type:

Visa

 

MC

 

Amex

Diners/CB

 

Discover

JCB

Account Type:

Individual -

Debit /

Credit

 

Corporate - Company Name:

 

 

 

 

Issuing Bank:

 

 

 

 

 

 

 

 

 

Phone:

 

 

 

 

Credit Number:

 

 

 

 

 

 

 

 

 

Exp. Date:

 

 

 

 

Address (statement):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City, State, Zip:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Phone Number:

 

 

 

 

 

 

 

Fax or Alternate Number:

 

 

 

 

GUEST INFORMATION - Required

 

 

 

 

 

 

 

 

 

 

 

Guest Name:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Address:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City, State, Zip:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Company:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Phone Number:

 

 

 

 

 

 

 

Fax or Alternate Number:

 

 

 

 

Confirmation Number:

 

 

 

 

 

 

Arrival Date:

 

Departure Date:

 

 

 

 

 

 

 

 

 

 

 

 

 

Relation to Cardholder:

Relative

Friend

 

 

Business Associate

Other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

I understand that should there be any issues with the credit/debit card being used to settle my charges, I will be responsible for all expenses incurred during my stay. Departure date cannot be extended unless a new authorization form is completed.

Guest Name: (Printed)

 

 

 

 

Guest Signature:

 

 

Date:

 

RATE INFORMATION AND APPROVED CHARGES - Required

 

 

Room Rate:*

Taxes:*

Total Daily Rate:*

Number of Nights:

*(Rate and tax amount must be provided by a hotel representative in order to complete this form.)

All Charges

Room Service

Other

Room & Tax Valet/Laundry

Telephone (LD) Parking

Telephone (Local) HS Internet Access

Restaurant Movies

I certify that all information is complete and accurate. I hereby authorize The St. Regis Rome (Regis Hotels Management Italy srl) to collect payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit/debit card listed above. Charges must not exceed $_______________ for the entire stay/event. I understand that a new form will have to be completed if

guest wishes to extend his/her stay. I certify that I am the authorized signer of the credit/debit card listed above. Cardholder Name: (Printed)

Cardholder Signature:

 

Date:

Please do not send a photocopy of the front or back of your credit card.

Marriott Confidential and Proprietary Information

Get Authorization Marriott PDF Form

Form Characteristics

Fact Name Description
Third Party Authorization The Authorization Marriott form allows third parties to authorize charges to their credit or debit cards for expenses incurred by guests staying at affiliated hotels.
Security Compliance Marriott International adheres to Payment Card Industry (PCI) standards, ensuring the security of cardholder information.
Responsibility for Charges The guest signing the form accepts responsibility for any expenses arising from the use of the credit card, including the need for a new authorization for extensions of stay.
Required Information The form requires detailed information from both the cardholder and the guest to facilitate processing, along with a signature and date for validation.

Guidelines on Utilizing Authorization Marriott

Successfully filling out the Authorization Marriott form is essential for a smooth and hassle-free experience when charging third-party expenses to a credit or debit card. Follow the steps outlined below to ensure you provide all the necessary information. Double-check your entries before submission to prevent any delays in processing.

  1. Begin with the CARDHOLDER INFORMATION section. Fill in your name exactly as it appears on your credit or debit card.
  2. Select the card type from the options provided: Visa, MasterCard, Amex, Diners/CB, Discover, or JCB.
  3. Indicate whether the account type is Individual or Corporate, and if Corporate, write down the company name.
  4. List the issuing bank's name and their contact phone number.
  5. Provide your credit card number and expiration date.
  6. Complete your billing address, including city, state, and zip code.
  7. Include your phone number and an alternate contact number, such as a fax number.
  8. Move to the GUEST INFORMATION section. Write the guest's name and their address details, including city, state, and zip code.
  9. If applicable, provide the guest's company name, phone number, and any alternate contact method.
  10. Fill in the confirmation number associated with the guest's stay along with the arrival and departure dates.
  11. Indicate your relation to the cardholder by selecting from the provided options: Relative, Friend, Business Associate, or Other.
  12. In the RATE INFORMATION AND APPROVED CHARGES section, fill in the room rate, taxes, total daily rate, and number of nights stayed.
  13. Check the box for all types of charges that may apply and specify the maximum amount that can be charged for the stay.
  14. Type the guest's name, sign to confirm the information is accurate, and write the date.
  15. In the final part, type the cardholder's name, sign it, and date the declaration regarding authorization.

Once you have completed the form, remember to fax it to the attention of the appropriate party at The St. Regis Rome. Ensure that you do not send a photocopy of your credit card for security reasons. Following these steps will facilitate the processing of your authorization smoothly.

What You Should Know About This Form

What is the purpose of the Authorization Marriott form?

This form is designed to allow a third party to pay for expenses incurred by a guest using their credit or debit card. It provides a way for cardholders, such as family members or business associates, to authorize the hotel to charge specific costs associated with the guest's stay. Guests are encouraged to verify with the hotel if they accept third party transactions before submitting the form.

What information is required on the form?

The Authorization Marriott form requires several key pieces of information. Cardholder information must include the name on the card, card type, issuing bank, and account details. Guest information is also necessary, such as their name, contact information, and confirmation number. Additionally, the form requires details on the rate information including the total daily rate, taxes, and estimated charges for services during the stay.

How do I submit the completed form?

What should I do if I need to extend my stay?

If a guest wishes to extend their stay, they must complete a new Authorization form. The original form's authorization does not cover additional nights beyond the initial stay, so it will be necessary to provide fresh details for the hotel.

What happens if there are issues with the credit card?

Should there be any problems with the use of the credit or debit card for covering the guest’s expenses, the guest is responsible for all charges incurred during their stay. It is crucial to ensure that the card used is valid and has sufficient funds available to cover the expected charges.

Is my personal and financial information secure when I submit this form?

Yes, Marriott International adheres to Payment Card Industry (PCI) standards, which are designed to protect sensitive customer information. Although the form requests personal details, it is essential that no photocopies of the credit card are sent to ensure additional security for your financial information.

Common mistakes

When completing the Authorization Marriott form, several common mistakes can lead to processing delays or issues. First, failing to provide complete cardholder information is a frequent error. All fields must be filled out, including the name as it appears on the card, card type, and account type. Incomplete information can result in the hotel being unable to verify the transaction, causing complications.

Another mistake occurs when individuals neglect to specify the approved charges adequately. It is vital to list the expected expenses accurately, such as room rates and additional fees. Providing ambiguous or inaccurate amounts can lead to unexpected charges or denials. The hotel requires precise figures to ensure that the card is charged appropriately.

People often overlook the importance of signing and dating the form. Without a signature, the authorization is invalid, and processing may be halted. Ensure that you have signed the document in the designated area, along with the date, to confirm your consent formally.

Addressing the guest information section improperly is yet another frequent mistake. It is essential to provide the correct and complete address, phone number, and confirmation number. Miscommunication can delay check-in or cause the hotel to refuse the authorization, leaving the guest responsible for payment upon arrival.

Finally, not checking with the hotel in advance can result in frustration. The form must be accepted by the hotel for it to be valid. Contacting them before submission can save time and ensure that all necessary information is accurate and complete, allowing for a smoother check-in process.

Documents used along the form

The Authorization Marriott form is vital for allowing third-party payments at Marriott hotels. However, other documents are often used in conjunction with this form to facilitate a smooth transaction process for guests and cardholders. Below are several key related forms that may be necessary.

  • Hotel Registration Form: This document is essential for checking into the hotel. It collects pertinent guest information, such as the guest’s name, address, and details of the stay. It helps the hotel confirm the identity and intentions of the guest.
  • Payment Authorization Form: This form is similar to the Authorization Marriott form but may be required in situations where additional charges are expected during a stay. It specifies the amounts authorized for various services, ensuring transparency and security for both the guest and hotel.
  • Identity Verification Document: This may include a copy of the credit card or identification, which the hotel uses to verify that the individual presenting the card is the authorized user. Even if submitting the Authorization form, additional identification might be requested for security and fraud prevention purposes.
  • Cancellation Policy Acknowledgment: This document outlines the hotel's policy regarding cancellations and no-shows. Guests must acknowledge their understanding of these policies to avoid unexpected charges.

Each of these documents plays a significant role in the overall process of hotel stays and transactions. Using them correctly helps ensure a seamless experience for everyone involved.

Similar forms

  • Credit Card Authorization Form: This document allows someone to charge expenses to a credit card belonging to a different person. Like the Authorization Marriott form, it typically requires details about both the cardholder and the guest, and it includes a declaration of responsibility regarding charges.

  • Third Party Payment Authorization Form: Similar in purpose, this form often serves to approve third-party payments for services. It, too, collects essential information about the payer and recipient, establishing an agreement for charges to be incurred.

  • Travel Payment Authorization Form: Used in travel arrangements, this document permits one party to charge expenses (like hotel bills or tickets) to someone else's account, mirroring the requirement for explicit consent from the cardholder and comprehensive guest details.

  • Hotel Charge Authorization Form: This form is specific to hotels and functions similarly, seeking permission from the cardholder to bill charges incurred by a guest. Both forms ask for cardholder and guest information while often detailing the types of charges allowed.

  • Event Registration Payment Authorization Form: Typically used for events and conferences, this document allows attendees to pay fees using someone else’s credit card. It mirrors the Marriott form by requiring signatures and both parties' details to ensure transparency.

  • Medical Payment Authorization Form: In healthcare, this form enables a patient to authorize a medical provider to charge their expenses to another individual's credit card. Like the Authorization Marriott form, it demands acknowledgment of financial responsibility for services rendered.

  • Rental Car Charge Authorization Form: This document permits a vehicle rental agency to bill charges to a credit card that is not in the name of the driver. Similar to the Marriott form, it necessitates clear agreements on charge limits and requires the cardholder's express consent.

  • Group Booking Payment Authorization Form: Often found in hospitality settings, this form authorizes hotels or venues to charge multiple guests under a single credit card. It aligns closely with the Authorization Marriott form through its emphasis on clarity and accountability in group transactions.

Dos and Don'ts

Do's:

  • Ensure all required information is filled out completely and accurately.
  • Sign and date the form before submission to prevent processing delays.
  • Check that the hotel accepts third party transactions by contacting them directly.
  • Fax the completed form to the correct number provided for The St. Regis Rome.

Don'ts:

  • Do not send a photocopy of your credit card; this is against policy.
  • Do not provide incomplete or incorrect information, as this can lead to denial of your authorization.
  • Do not use a credit/debit card that you are not authorized to use.
  • Do not forget to include the total amount you authorize for charges, as this is necessary for processing.

Misconceptions

Here are five common misconceptions about the Authorization Marriott form, along with clarifications on each:

  1. The hotel has to accept the form.

    It's important to know that the hotel is not obligated to accept this form. Always check with the hotel first to confirm if they accept third-party transactions.

  2. Only credit cards can be used.

    This form allows both credit and debit cards. Ensure you fill out the correct information depending on the card type you are using.

  3. All charges will be automatically approved.

    Even with this authorization form, charges must be explicitly listed and approved. Ensure you provide accurate information regarding rate and approved charges.

  4. The form is only for hotel room charges.

    While the form is often used for room charges, it can also authorize other expenses like room service, valet, and internet access, as long as they are specified.

  5. A new form isn’t needed for extended stays.

    If a guest wishes to extend their stay, a new authorization form must be completed. This ensures that all charges are appropriately accounted for.

Key takeaways

When utilizing the Authorization Marriott form for third-party credit card transactions, a few key points will guide you through the process effectively.

  • It is essential to confirm that the hotel accepts third-party transactions. Not all hotels are obliged to do so.
  • Complete all fields in the form to avoid delays. Missing information can hinder the processing of your authorization.
  • The credit card information provided must match the details on the cardholder's statement. Accuracy is paramount.
  • Be prepared to provide your relationship to the guest, as this information helps validate the transaction.
  • Only include charges that have been explicitly approved; unlawful or unauthorized payments may cause issues.
  • After completing the form, sign and date it. An unsigned form will not be processed.
  • Fax the form to the designated number provided for the hotel. Ensure that you send it to the attention of the correct department.
  • The form requires specific rate information and total charges; obtain these figures from a hotel representative beforehand.
  • Do not send photocopies of your credit card, as this can lead to security breaches.
  • Be aware that if the guest's stay is extended, a new authorization form will need to be filled out.

Following these takeaways carefully will help ensure a smooth and prompt transaction process when authorizing third-party payments at Marriott properties.

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