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Fill Out Your Cap 31 Form

The Cap 31 form, known as the Application for CAP Encampment or Special Activity, is essential for participants wishing to engage in Civil Air Patrol events. This form collects vital information including personal details, emergency contacts, and health history, ensuring a safe and organized experience for all involved. Complete your application by filling out the Cap 31 form today, simply click the button below.

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Article Structure

The Cap 31 form, officially known as the Application for Cap Encampment or Special Activity, serves as a crucial document for participants in Civil Air Patrol events. This form collects essential information about participants, including their name, CAP identification number, grade, and contact details. It ensures that personal details such as age, shirt size, and physical characteristics like height and weight are accurately recorded. Of particular note are the provisions that outline the expected participation and responsibilities during the events, as well as statements regarding potential risks associated with travel and activity engagement. Participants must also disclose medical history and emergency contact information, ensuring the safety and well-being of each individual involved. Additionally, a release agreement provides legal safeguards for both the participants and the organization, protecting against claims resulting from accidents or injuries. The form also includes sections for parental consent for minors, ensuring that guardians are informed and can authorize participation. Completing the Cap 31 form diligently is vital for a smooth and secure experience at CAP encampments or special activities, fostering a supportive environment for personal growth and teamwork.

Cap 31 Example

APPLICATION FOR CAP ENCAMPMENT OR SPECIAL ACTIVITY

Name (Last, First, Middle Initial)				CAPID		CAP Grade		Gender

Member Type		Charter No. (e.g. GLR-MI-059)		Grade in School		Religious Preference

Address (Include No., Street, City, State and Zip Code)				Home Phone Number			Cell Phone Number

				E-Mail Address

Date of Birth (mm/dd/yy)	Shirt Size		Height (Inches)	Weight (Lbs)		Hair Color		Eye Color

Title of Activity			Location of Activity		Activity Dates

Staff Position(s) Sought

Emergency Contact Information
(Primary Contact) Name (Last, First, Middle Initial)				Relationship			Primary Phone Number

(Secondary Contact) Name (Last, First, Middle Initial)				Relationship			Primary Phone Number

RELEASE AGREEMENT

KNOW ALL MEN BY THESE PRESENTS that I am submitting my application for Civil Air Patrol Special Activities or Encampments, and I hereby volunteer entirely upon my own initiative, risk, and responsibility for an assignment to participate in this activity of encampment at the first available opportunity and with full knowledge that such activity may include:

1.Traveling by land, sea, or air in US military, commercial, or privately owned vehicles from regular place or residence to the site of the activity or encampment, travel incident to the activity or encampment, and subsequent return to place of residence.

2.Participation in aeronautical activities as a passenger or student trainee in US military, commercial, or privately owned aircraft.

3.Living for a period of one week or more on diminished rations and minimal shelter simulating actual survival conditions.

4.Being quartered and/or subsisting away from regular or normal place of residence for an extended period of time.

5.Remaining with the cadet group I am assigned to at all times during the activity or encampment.

6.Acting as a spokesman for Civil Air Patrol, rendering reports on the activity or encampment.

7.Refraining from argumentative discussions concerning governmental policies.

In consideration of the permission extended to me by the Civil Air Patrol/United States of America through its officers and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers, agents, and employees acting official or otherwise, from any and all claims, demands, actions, or causes of action, on account of my death or on account of any injury to me or my property which may occur as a result of the negligence of the Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto.

Date

Signature of Applicant

CAPF 60-81, Jun 19 (Previously CAPF 31) (Previous editions may be used)

OPR/ROUTING: CP

Name (Last, First, Middle Initial)

Title of Activity

RELEASE BY PARENTS OR GUARDIAN

KNOW ALL MEN BY THESE PRESENTS: WHEREBY my child has applied for the activity or encampment referred to above, In consideration of the permission extended to my child by the Civil Air Patrol/United States of America through its officers and agents to participate in said activity/encampment or activities/encampments, I do hereby for myself, my heirs, executors, and administrators release and forever discharge the Civil Air Patrol, Inc./United States of America, and all its officers, agents and employees acting official or otherwise, from any and all claims, demands, actions or causes of action, on account of the death or on account of any injury to my child which may occur as a result of the negligence of the Civil Air Patrol/United States of America, its agents or employees during said activity/encampment or activities/encampments or continuances thereof, as well as all ground and flight operations incident thereto. In addition, by my signature below, I certify the applicant:

1.Is my minor child or ward.

2.Has no history or injury or disease which might be affected by this activity except those previously noted in the Medical Information section of this form.

3.Will follow all rules, regulations, and directives as established by the Civil Air Patrol, Inc., activity project officer or encampment commander, or other staff members. If not following the above mentioned rules, regulations, and directives he/she may be sent home at the discretion of the project officer, encampment commander or activity directory at my expense.

However, in case of injury, disease or other illness, permission is hereby granted to treat the applicant as required, and if the applicant is released from the activity before recovery from said injury, disease, or illness, further treatment will be provided by myself.

Date	Witness for Father’s Signature	Father or Legal Guardian

	Witness for Mother’s Signature	Mother or Legal Guardian

Squadron Certification. (Squadron Commander’s signature is not necessary if the activity is approved in eServices or if it is a squadron activity.)

I certify that the above information is correct and that all requirements for attendance, as specified in National Headquarters Directives, will be completed by the required dates.

Date

Squadron Commander

Group Certification. (Group Commander’s signature is not necessary if the activity is approved in eServices or if the activity is held within the group.)

Date

Group Commander (or designee)

Wing Certification. (Wing Commander’s signature is not necessary if the activity is approved in eServices or if the activity is held within the wing.)

	Date		Wing Commander (or designee)
CAPF 60-81 Reverse			OPR/ROUTING: CP

CAP MEMBER HEALTH HISTORY FORM

This information is CONFIDENTIAL and for official use only. It cannot be released to unauthorized persons. Answer all questions as accurately as possible so that the activity or encampment staff can make themselves aware of any pre-existing medical problems or conditions and be alert to help you. This form will also provide medical information in a case when you are unable to do so.

Name (Last, First, Middle)			Grade	CAPID	Charter Number

Date of Birth	Height	Weight	Hair Color	Eye Color	Gender

Allergies: List Names of Medication or Other Allergies (i.e., bee sting, food, plants) and types of reactions; please note food allergy details with dietary restrictions below on back as well.

Do You Now Have Or Have You Ever Had Any Of The Following? Explain any yes’ in the remarks section below or attach additional sheet. Conditions not specifically noted below having the potential to interfere with performance during the special activity or encampment should be documented in the remarks section.)

If “Yes” is marked in an item with multiple choices, please circle which problem applies.

No Yes	No Yes
Decreased vision, glaucoma, contacts	Chronic or recurring injuries
Ear infections, perforation	Activity, mobility restrictions
Difficulty equalizing ears	Use of cane, walker, wheelchair
Hearing loss, hearing aid	Back or neck pain or injury
Allergies, nasal stuffiness	Migraine or severe headaches
Anaphylaxis, serious allergic reaction	Dizziness or fainting spells
Asthma, emphysema (COPD)	Head injury, unconsciousness
Ever use an inhaler	Epilepsy or seizure
Short of Breath with activity	Stroke, paralysis
Heart Attack, chest pain, angina	Thyroid problems (low or high)
Heart murmur, heart problems	Diabetes, high or low blood sugars
Congestive heart failure	Cancer, leukemia
Irregular or rapid heartbeat	Blood disease, hemophilia
High or low blood pressure	Motion sickness
Stomach trouble, ulcers	Special diet, food allergies
Hepatitis or liver problems	Current bedwetting problems
Diarrhea, constipation	ADD (Attention Deficit Disorder)
Hernia or rupture	Mental illness (bipolar, other)
Kidney disease or stones	Depression, anxiety, suicidal
Prostate problems (men)	Admission to the hospital
Frequent urination	Other chronic medical illnesses
Menstrual cramps (women)	Sleep disorder, sleep apnea
Broken bone, joint problems	Serious Injury

CAPF 160 JUN 13

OPR/ROUTING: HS

EMERGENCY INFORMATION

(Insurance/Physician Information, Emergency Contacts, Minor Consents

Name (Last, First, Middle)	Grade	CAPID		Charter Number

Mailing Address (Number and Street)	City		State	Zip Code

(Area Code) Home Phone

(Area Code) Cell Phone

Primary Insurance Information (Please attach copy of insurance cards, front and back)

Medical Insurance Company	Policy Number	Group Code/Number	Co-Pay Amount
			$

Prescription Coverage Company	Policy Number	Group Code/Number	Co-Pay Amount
			$

Family Physician

Name

(Area Code) Phone

Mailing Address (Number and Street)

City

State

Zip Code

Emergency Contact (Parent, guardian or closest relative to be notified in case of emergency)

Name			Relationship to Applicant

Mailing Address (Number and Street)		City		State	Zip Code

(Area Code) Pager	(Area Code) Cell/Mobile Phone	(Area Code) Day Phone		(Area Code) Night Phone

Unit Commander Name and Grade		Unit Name

(Area Code) Unit Commander Day Phone		(Area Code) Unit Commander Night Phone

CAPF 161, JUN 13

OPR/ROUTING: HS

Dietary Restrictions or Limitations (List any dietary restrictions like food allergies, diabetes, gluten-free, vegetarian diets, etc.)

Past Surgical History (List all surgeries including tonsils, ear tubes, appendix, gall bladder, hernia, hysterectomy, heart, heart catheterization, bone and joint and all other surgeries.)

Date Tetanus

Booster

No Td or Tdap

Date:

Hepatitis Vaccine

Date:

Pneumonia

Vaccine

Date:

Varicella Immuni- zation/chickenpox No

Date:

Influenza Vaccine

Date:

Medication Information - Include supplements, over-the-counter medicines, herbals, creams, etc., or write “None”.

		Times		Any Special Dosing or Storage
Name of Medication/Inhaler	Tablet	taken	Reason for	Instructions (i.e., as needed, with
Name of Medication/Inhaler	Strength	per day	Medication	meals, must be refrigerated, etc.)
1.

2.

3.

4.

Social History

Tobacco Use (packs per day, years smoked, smokeless tobacco use)

Occupation (student or other)

Religious Preference

Remarks (Attach additional sheet if needed)

CONSENT FOR MINOR CADET PARTICIPATION, MEDICATIONS, TREATMENT

I give permission for full participation in CAP programs, subject to any limitations noted herein.

My signature below evidences my consent for my child/ward to possess and self-administer the prescription medications listed above I understand that there are legal limitations imposed on CAP senior members with regard to the involuntary administration of medications to my child/ward. (Cross out if permission is denied).

In case of emergency, I understand every effort will be made to contact me. In the event I cannot be reached, I hereby give my permission to the licensed health-care practitioner selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. Medical providers are authorized to disclose to the adult in charge exam/test results and treatment provided.

___________________________	________________________________________________________________________________________________________
DATE	SIGNATURE OF PARENT/GUARDIAN

CAP Form 160 Reverse

PERMISSION FOR PROVISION OF MINOR CADET OVER-THE-COUNTER MEDICATION

This form may not be usable in some states due to statutes concerning who can administer medications and administration conditions. Wings with such restrictions will publish appropriate additional guidance in a supplement to CAPR 160-1.

Name (Last, First, Middle)

Grade

CAPID

Charter Number

Over-The Counter/Non-Prescription Medications

The following over-the counter medications may be administered according to package directions by CAP senior members. Cross out any medications not approved.

Acetaminophen (Tylenol) for fever or pain Ibuprofen (Advil, Motrin) for fever or pain

Bacitracin or Neosporin antibiotic ointment to prevent infection

Hydrocortisone anti-inflammatory rash cream Calamine/Caladryl for poison ivy itch relief

Antifungal creams and sprays for treatment of fungal rashes

Visine eye drops for dry, irritated eye relief Op-Con A eye drops for allergic conjunctivitis

Benadryl liquid/tabs for allergic reactions

Claritin antihistamine for seasonal allergies

Robitussin products for relief of cough and cold symptoms

Delsym to suppress cough

Tums or Maalox for relief of stomach upset

Allergies

My child/ward has the following allergies or reactions to over-the-counter medications (list type of reaction):

Consent For Minor Cadet To Receive Over-The-Counter Medications My signature below evidences my consent for CAP senior members to provide over-the- counter non-prescription medications (such as those listed above) to my child/ward if indicated in the reasonable judgment of such senior members. I understand that I will be informed if any such medications are administered.

Date

Signature of Parent/Guardian

CAPF 163, JUN 13

OPR/ROUTING: HS

Get Cap 31 PDF Form

Form Characteristics

Fact Name	Description
Purpose	The CAP 31 form serves as an application for participation in special activities or encampments organized by the Civil Air Patrol.
Date of Revision	This form was last revised in June 2019, as indicated by the note CAPF 60-81, Jun 19.
Eligibility Requirements	To participate, applicants must provide personal information, including medical history and emergency contact details. This helps ensure safety and proper care.
Release Agreement	The form includes a release agreement that applicants and their guardians must sign, acknowledging the potential risks involved in the activities.
Governing Law	The CAP activities are governed under Federal Law and specific regulations established by the Civil Air Patrol and the United States Air Force.
Contact Information	Applicants must provide various contact details, including home phone, cell phone, and email address, to facilitate communication during the event.

Guidelines on Utilizing Cap 31

Filling out the CAP 31 form is an important step in applying for Civil Air Patrol special activities or encampments. This form collects essential information about the applicant, including personal details and emergency contacts. After you’ve completed the form, it will need to be signed by relevant parties to ensure all necessary consents and information are provided.

Start with Basic Information: Fill out your full name (last, first, middle initial), CAP ID, CAP grade, gender, member type, and charter number (e.g., GLR-MI-059).
School Details: Indicate your grade in school and religious preference.
Contact Information: Provide your home phone number, cell phone number, and email address.
Personal Data: Enter your date of birth in the format mm/dd/yy, along with your shirt size, height (in inches), weight (in lbs), hair color, and eye color.
Activity Details: Write the title, location, and dates of the activity you wish to participate in, and specify the staff position(s) you are seeking.
Emergency Contact Information: List the name, relationship, and primary phone number for your primary emergency contact. Repeat this for a secondary emergency contact.
Read and Acknowledge the Release Agreement: Be sure to read the release agreement carefully. Then, sign and date where indicated.
Include Release by Parents or Guardian: If you are a minor, your parent or guardian must also fill out information regarding consent to your participation. They will need to sign and date the form.
Certification Sections: Depending on your situation, acquire signatures from the squadron, group, or wing commander here. Note that some signatures are not necessary if the activity is approved in eServices.
Health Record Information: Complete the health history section fully, noting any allergies, medications, and medical conditions. Include the contact information for your family physician.
Medications Agreement: If applicable, sign the consent for your child’s participation and for possession of their medications during the activity.

It's essential to ensure every section is accurately filled out to avoid any delays in processing your application. Double-check for completeness and clarity before submitting the form to the appropriate parties involved in the program.

What You Should Know About This Form

What is the purpose of the CAP 31 form?

The CAP 31 form is an application for participation in Civil Air Patrol (CAP) encampments or special activities. It gathers essential information about the participant, including personal details such as name, CAP ID, grade, gender, contact information, and medical history. This form also includes a release agreement, which informs applicants of the potential risks involved in these activities and includes an acknowledgment of their acceptance of those risks.

What information do I need to provide on the CAP 31 form?

Applicants must supply various personal information, including their full name, date of birth, home address, and contact numbers. Health-related questions regarding allergies, previous medical conditions, and any special dietary needs must also be addressed. Additionally, applicants must specify details about the activity, such as its title, location, and dates. Emergency contact information is required as well, along with the necessary release agreements signed by the applicant or their guardian if they are a minor.

What is included in the release agreement section of the CAP 31 form?

The release agreement section informs participants about the risks associated with CAP activities, such as travel and survival training. It releases CAP from liability concerning injury or property damage that might occur during the activity. By signing this section, participants acknowledge their understanding of these risks and agree not to hold CAP responsible for any incidents resulting from negligence during the encampment or special activities.

How is the CAP 31 form processed once submitted?

Once submitted, the CAP 31 form is reviewed by the relevant CAP officials. The applicant’s information is verified, and any specific requirements for participation in the activity are ensured to be met. Documentation from the form, including emergency contacts and medical history, is confidentially retained for the duration of the event. Approval for participation may occur at the squadron, group, or wing level, depending on the nature of the activity.

Common mistakes

When filling out the Cap 31 form, several common mistakes can hinder the application process. These errors can lead to delays in processing and potentially affect participation in activities. It is crucial to be aware of these pitfalls.

One frequent mistake is providing incomplete contact information. Applicants often forget to include all required phone numbers, email addresses, or complete mailing addresses. Omitting crucial details can make it difficult for organizers to reach participants for important updates or emergencies.

Another common error is failing to correctly indicate the emergency contact information. Many individuals overlook this section or do not provide clear relationships between themselves and their emergency contacts. This oversight may complicate communication in urgent situations, emphasizing the importance of this information.

Inaccurate personal details can also pose significant issues. Applicants frequently input incorrect data regarding their height, weight, or date of birth. Precise information is vital to ensure the safety and appropriate accommodations for each participant during events.

Many applicants neglect to read the release agreement thoroughly before signing. This section contains essential information about the risks involved in the proposed activities. Not understanding the implications of this agreement can lead to problems later.

Finally, not adhering to the guidelines for medical information creates complications. Individuals sometimes do not disclose relevant medical history or current medications. Accurate health information is vital to ensure that the staff can address any medical needs during the event.

Documents used along the form

The Cap 31 form is crucial for individuals participating in Civil Air Patrol activities. In addition to this form, several other documents support the application process and ensure the safety and well-being of all participants. Below is a list of these important documents, each serving a unique purpose.

CAP Member Health History Form: This confidential form collects essential medical history and current health information to ensure appropriate care can be provided during activities.
Emergency Information Form: This document contains important contact information, insurance details, and physician information, facilitating prompt medical intervention if needed.
Release Agreement: This form outlines the risks associated with participation in activities and releases the Civil Air Patrol from liability related to any injuries sustained.
Release by Parents or Guardian: For minors, this form ensures parental consent, reaffirming the understanding of risks and granting permission for participation in activities.
Squadron Certification: This form, signed by the squadron commander, verifies that the participant meets all requirements and is eligible for attendance at the scheduled activity.
Group Certification: Similar to the squadron certification, this document is signed by the group commander and confirms approval for the activity at the group level.
Wing Certification: The wing commander’s signature on this form indicates that all necessary approvals have been granted for the activity at a higher command level.
CAP Form 160: This form contains consent for minor cadet participation, authorization for medication, and options for treatment in emergencies, ensuring all bases are covered for young participants.

Each of these documents plays an integral role in maintaining safety, providing necessary information, and facilitating the Civil Air Patrol's organizational structure. Properly completed forms help ensure a smooth experience for all involved.

Similar forms

CAPF 60-81: This form is directly related to the Cap 31 form, serving as a comprehensive application for Civil Air Patrol activities. It shares common elements like personal information, emergency contact details, and parental consent, which are crucial for participant safety and administrative purposes.
CAPF 160: The Health History Form is similar because it collects vital health information necessary for participation. This document addresses medical conditions and allergies, ensuring that staff are aware of any potential emergencies related to health issues during the activity.
CAPF 161: The Emergency Information form aligns with the Cap 31 form in terms of gathering emergency contact details and medical insurance information. This ensures that there are protocols in place for health care access in the event of an emergency.
CAPF 162: This Release of Liability form is akin to the Cap 31 in that it includes legal agreements regarding participation risks and parental consent, emphasizing parental authority and understanding of potential dangers involved in the activities.
CAPF 31A: This is a supplementary consent for activities that involve travel. Like the Cap 31 form, it requires important personal details and parental consent, focusing on the specifics of travel arrangements for safety and legal adherence.
CAPF 30: The General membership application is similar due to its need for personal and contact information. Both require verification of information for membership and participation in official CAP events.
CAPF 87: The Photo Release Form permits CAP to use images of participants. This form relates to Cap 31 through the need for consent, ensuring parents are informed about photographic activities during the events.
CAPF 70: The Activity Reporting Form requires participants to document their experiences and learning, paralleling the Cap 31 form in the emphasis on accountability and reporting back on their experiences during the encampment.
CAPF 180: This is a Consent for Medical Treatment form, which is similar in its focus on understanding health needs and granting permission for medical care. It works in conjunction with the health history details collected in the Cap 31 form.
CAPF 172: The Employment Application form for CAP positions shares basic personal and identification information. It emphasizes the recruitment and administrative aspects which are also present in the Cap 31 form onboarding process.

Dos and Don'ts

When filling out the Cap 31 form, attention to detail and proper completion is crucial. Here are some guidelines to ensure your application is processed smoothly:

Read the instructions carefully. Before you start filling out the form, take time to understand what is required.
Use clear and legible handwriting. This helps prevent misunderstandings later on.
Provide accurate information. Double-check names, dates, and contact information for correctness.
Include all required signatures. Ensure both the parent/guardian and the applicant sign where necessary.
Complete all sections of the form. Incomplete applications may delay processing.
Verify emergency contact details. Provide reliable contacts who can be reached during the activity.
Attach necessary documents. Include copies of insurance cards and any relevant medical forms.
Keep a copy of your completed form. This provides you with a reference in case any questions arise.
Be mindful of deadlines. Submit your application on time to ensure eligibility for the activity.
Follow up if needed. Don’t hesitate to check the status of your application if you don’t receive confirmation.

Conversely, here are some things to avoid during the form submission process:

Do not use abbreviations. Write out all information clearly to avoid confusion.
Avoid leaving blanks. If something does not apply, indicate so rather than leaving it empty.
Never provide false information. Honesty is essential as it affects your eligibility and safety.
Avoid using white-out or erasers. If a mistake is made, cross it out neatly and write the correct information above.
Do not forget to review your form before submission. Last-minute checks can catch any overlooked errors.
Refrain from including additional documents unless requested. Stick to what is specified in the application instructions.
Do not share sensitive information publicly. Protect your personal data from unnecessary exposure.
Do not assume your application is complete without confirmation. Always follow up with the appropriate officials.
Be cautious of deadlines. Late submissions may result in disqualification.
Resist the temptation to rush. Take your time to ensure accuracy and completeness.

Misconceptions

Understanding the CAP 31 form is essential for participants and their guardians. However, several misconceptions often arise regarding this document. Below is a list of eight common misconceptions, along with clarifications.

The CAP 31 form is only for cadets. This form can be used by both cadets and senior members participating in CAP activities.
Filling out the CAP 31 form is optional. Submission of the CAP 31 form is mandatory for participation in Civil Air Patrol activities. Without it, members cannot gain approval.
The information provided is not confidential. The form includes a confidential health history section. This information is kept private and used solely for the planning and safety of CAP activities.
No medical history needs to be disclosed on the form. Participants must fully disclose any medical history or conditions that may affect their participation. This helps staff provide appropriate care when necessary.
Parents are not required to sign the form if the applicant is a minor. A parent or legal guardian's signature is necessary for minors. This ensures that legal guardians are aware of and consent to the applicant's participation.
Emergency contact information is optional. Providing emergency contact information is vital and required on the form. This information allows staff to reach someone responsible in case of an incident.
The CAP 31 form is the same for every event. The form might change depending on the specific activity or encampment. Always check for the most current version.
Submitting the form guarantees participation. While the form is necessary for application, acceptance into the activity is subject to further review and approval by CAP officials.

These clarifications can aid in better understanding the CAP 31 form, ensuring accurate completion and adherence to Civil Air Patrol protocols.

Key takeaways

Gather all personal information before starting to fill out the Cap 31 form. This includes your name, address, phone numbers, date of birth, and additional details such as shirt size and weight. Having this information on hand will make the process smoother and help you avoid mistakes.
Understand the release agreement section thoroughly. By signing this part of the form, you acknowledge the risks involved in participating in Civil Air Patrol activities, and you release the organization from any claims arising from your participation. Read it carefully to ensure you agree with the terms.
Emergency contact information is essential on the form. Make sure to provide details for at least one primary contact and an additional secondary contact. The staff will need to know whom to reach out to in case of an emergency.
Check for any medical history that could be relevant. The form asks about allergies, medical conditions, and medications. Be honest and detailed in your responses so that the staff can ensure your safety and well-being during the activity.

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