Article Structure
When planning a Civil Air Patrol cadet weekend activity, the Cap 32 form serves as a critical tool for ensuring that all safety and administrative aspects are addressed. Designed to be filled out by both cadets and their parents or guardians, this permission slip captures essential information about the participating cadet, including their name, grade, and CAPID, as well as details about the activity itself, such as the event name and date. Notably, this form not only helps to secure parental consent for participation, but it also requires vital contact information for a parent or guardian, ensuring effective communication during the event. In addition to these basic components, the Cap 32 form highlights required documents that must accompany it, which may include a health history form and a special activity application. Moreover, parents and guardians are tasked with authorizing their cadet's participation, assuring that there is no ambiguity surrounding consent. To facilitate a clear understanding of the planned activity, helpful information is also provided, covering everything from transportation arrangements to meal provisions. By utilizing the Cap 32 form, Civil Air Patrol leaders enhance both the safety and organization of cadet activities, hence fostering a responsible environment for young individuals to learn and grow.
Cap 32 Example
CIVIL AIR PATROL CADET ACTIVITY PERMISSION SLIP
SUGGESTED BEST PRACTICE for LOCAL “WEEKEND” ACTIVITIES:
Announce the activity at least 2 weeks in advance and require participating cadets to
1. INFORMATION on the PARTICIPATING CADET
Cadet Name: |
Cadet Grade: |
CAPID: |
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Unit Charter Number: |
Activity Name: |
Activity Date: |
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2. INFORMATION about the ACTIVITY
For
Grade & Name of Supervising Senior:
For
Supervising Senior initial to acknowledge responsibility:
3. PARENT’s or GUARDIAN’s CONTACT INFORMATION
Parent or Guardian Name:
Relationship to Cadet:
Contact Number on Date(s) of Activity:
4.OTHER DOCUMENTS REQUIRED to PARTICIPATE
Check those that apply and attach with this form
☐ CAPF 31 Application for Special Activity |
☐ Other / Special Local Forms (specify) |
☐CAPF 160 CAP Member Health History Form
☐CAPF 163 Provision of Over the Counter Medication
5.PARENT’s or GUARDIAN’s AUTHORIZATION
Cadets who have reached the age of majority, write “N.A.”
I authorize my cadet to participate in the activity described above.
Signature:
Date:
Disposition: Units may discard this completed form when the activity concludes.
Please detach on the dotted line. The upper portion is for CAP and the lower portion is for the parent’s or guardian’s reference.
6. HELPFUL INFORMATION for PARENTS & GUARDIANS
To be completed by the cadet with assistance from local leaders or activity hosts
Activity Name: |
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Activity Date & Time: |
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Activity Location: |
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Activity |
☐ classroom, tour, light |
☐ backcountry |
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duty Format(s): |
☐ physically |
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Participation Fee: |
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Payment Due: |
rigorous |
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☐ flying |
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Transportation Provided? ☐ Yes ☐ |
No |
Extra Fee: |
Transportation Rally Point: |
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“High Adventure”? ☐ Yes ☐ No |
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CAP Point of Contact Name: |
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If yes, explain: |
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The supervising adult staff is expected to include |
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☐ men only |
☐ women only |
☐ men and women |
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Meals: ☐ Provided |
☐ Bring own food |
☐ Bring money |
Emergency Phone: |
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Equipment Needed: |
☐ See website or flier for equipment list |
Activity Website: |
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Estimated Time Returning to Home or Rally Point: |
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CAP Form
Form Characteristics
| Fact Name | Fact Description |
|---|---|
| Form Purpose | The CAP 32 form serves as a permission slip for cadets participating in activities, ensuring parental or guardian consent. |
| Advance Notice | Activities should be announced at least 2 weeks in advance to allow cadets and parents ample time for planning. |
| Sign-Up Requirement | Cadets need to sign up at least 1 week prior to the event by completing the CAP 32 form. |
| Cadet Information | The form collects essential details about the participating cadet, including name, grade, and CAPID. |
| Supervising Senior Role | For hotel-based activities, the supervising senior acknowledges responsibility by initialing on the form. |
| Guardian Contact Information | The form requires parents or guardians to provide their contact information during the activity. |
| Required Documents | Several supporting documents may be required, including CAPF 31 and CAPF 160, depending on the activity. |
| Authorization Section | A section for parental authorization allows guardians to consent to their cadet’s participation, which is mandatory. |
| Units' Disposition | Once the activity concludes, the completed form may be discarded by the units managing the event. |
| Local Versions | Local units may use modified versions of the form, adapting it to meet specific needs of their activities. |
Guidelines on Utilizing Cap 32
Completing the Cap 32 form is an essential step to ensure that your cadet can participate in upcoming activities. The following instructions will guide you through the process of filling out the form accurately and effectively.
- Begin with the Information on the Participating Cadet. Fill in the cadet's name, grade, CAP ID, unit charter number, activity name, and activity date.
- Proceed to the Information about the Activity. If it's a hotel-based activity or conference, enter the grade and name of the supervising senior. The supervising senior must initial this section to acknowledge their responsibility.
- Next, provide the Parent's or Guardian's Contact Information. Include the parent's or guardian's name, relationship to the cadet, and a contact number that can be reached on the date(s) of the activity.
- In section four, check any Other Documents Required to Participate. Attach any necessary forms, such as the CAPF 31, CAPF 160, or CAPF 163.
- For the Parent's or Guardian's Authorization, if the cadet has reached the age of majority, simply write "N.A." If not, provide a signature and date to authorize participation.
- Lastly, complete the Helpful Information for Parents & Guardians. This includes the activity name, date and time, location, format type, participation fee, transportation details, meals, emergency phone number, and any needed equipment.
Once the form is completed, it should be submitted as instructed. Be sure to keep the reference portion for your records. Following these steps helps facilitate a smooth experience for both cadets and their guardians.
What You Should Know About This Form
What is the purpose of the CAP 32 form?
The CAP 32 form serves as a permission slip for cadets wishing to participate in Civil Air Patrol activities. It ensures that parents or guardians authorize their cadet's participation, providing essential information regarding the individual cadet and the specific activity they will attend. This form also helps event organizers collect necessary details and required documents prior to the event.
What information do I need to provide on the CAP 32 form?
Participants will need to complete several sections. First, provide the cadet's name, grade, CAPID, unit charter number, the name of the activity, and the date. Next, for hotel-based activities or conferences, indicate the supervising senior's grade and name, along with their initials to acknowledge responsibility. The form also requires contact information for the parent or guardian and a signature for authorization. Finally, any additional documents such as medical forms or special activity applications must be checked and attached if necessary.
How far in advance should I complete the CAP 32 form?
It is recommended to complete the CAP 32 form at least one week before the scheduled activity. This allows enough time for the activity organizers to review the submitted forms and ensure all necessary information is in order. Additionally, announcing the activity at least two weeks prior helps to facilitate sign-ups and ensure participation.
What should I do with the CAP 32 form after completing it?
Once the form is completed and signed, you should submit it to the designated contact person for the activity. The upper portion of the form is meant for Civil Air Patrol records, while the lower portion may be retained by the parent or guardian for reference during the activity. Units may discard the completed form after the activity concludes, as it is no longer needed.
Are there any additional documents required with the CAP 32 form?
Yes, certain activities may require additional documentation to be submitted along with the CAP 32 form. Typically, these include the CAPF 31 Application for Special Activity, the CAPF 160 CAP Member Health History Form, and the CAPF 163 Provision of Over the Counter Medication. Check the listing on the form and ensure that all pertinent documents are attached before submission to avoid any issues with participation.
Common mistakes
Filling out the Cap 32 form can seem straightforward, but many make common mistakes that can lead to complications. One major error is forgetting to provide complete information in the participating cadet section. Always ensure that you fill in the cadet's name, grade, and CAPID correctly. Missing this information can prevent the cadet from being officially registered for the activity.
Another frequent mistake is not including the necessary parent or guardian contact information. This information is crucial in case of emergencies or if there are any changes leading up to the event. Make sure to specify the relationship to the cadet and provide a reliable contact number for the duration of the activity.
Many also overlook the section for other documents. It’s important to check all applicable boxes and attach the required forms. Forgetting to include documents like the CAPF 31 or health history form can impede participation. Always double-check that you have all necessary attachments when submitting the form.
In the authorization section, confusion may arise if parents misinterpret age requirements. If your cadet has reached the age of majority, entering "N.A." is necessary. It's a simple detail, but missing this can create misunderstandings about permissions given.
The activity details are another area where errors often occur. Not specifying the activity date and location can lead to miscommunication. Provide clear information about where the event will take place and when it is scheduled to start and end.
Additionally, be mindful of the participation fee specifics. It’s easy to forget to document the fee required or the payment due date. This information is vital for ensuring that all financial obligations are clearly understood and met before the event.
Lastly, many individuals fail to review the form for clarity and completeness before submission. Taking the extra minute to ensure everything is filled out correctly can save you time and hassle later on. A quick proofread can catch errors or omissions that could complicate the approval process.
By being aware of these common pitfalls, you can enhance your chances of a smooth registration process for your cadet’s activity. Always remember to review the form thoroughly and provide all necessary information to avoid any issues.
Documents used along the form
The Cap 32 form, also known as the Civil Air Patrol Cadet Activity Permission Slip, is an essential document for cadets participating in various activities. However, several other forms and documents may accompany this form to ensure a smooth and safe experience for everyone involved. Here's a brief overview of some commonly used forms.
- CAPF 31, Application for Special Activity: This form is required for cadets applying to participate in special activities or events outside the regular program. It collects information about the cadet and the specific activity.
- CAPF 160, CAP Member Health History Form: This document provides vital health information about each cadet. It is crucial for ensuring that any medical needs during the activity are met.
- CAPF 163, Provision of Over the Counter Medication: This form allows parents to authorize the administration of over-the-counter medications to cadets during the activity. It helps staff manage health and wellness effectively.
- CAP Membership Card: While not always required, this card verifies that the cadet is an active member. It may be needed for certain events or activities to ensure compliance with membership protocols.
- Liability Waiver: This document is often necessary for many activities. It releases the organization from liability in case of accidents or injuries occurring during an event.
- Medical Authorization Form: This form grants permission for staff to seek medical treatment for the cadet in case of emergencies. It includes important medical information to facilitate prompt care.
- Transportation Release Form: This form authorizes the transportation of a cadet by designated adults. It is particularly important for outings where bus or car travel is involved.
- Code of Conduct Acknowledgment: Cadets may be required to review and sign a code of conduct. This form ensures that participants understand the expected behaviors and responsibilities during activities.
- Emergency Contact Information: This document gathers essential contact details for parents or guardians. It is vital for promptly reaching out in case of emergencies.
- Activity Checklist: A checklist may be provided to ensure that all necessary documents and equipment are prepared for the event. This helps prevent last-minute issues and ensures a smooth experience.
These forms work together with the Cap 32 to provide a comprehensive understanding of the activities, participant responsibilities, and essential emergency procedures. Having these documents prepared in advance can enhance safety and ensure an enjoyable experience for all cadets and their families.
Similar forms
- CAC Form 160 - This document also collects health history for participants. Just like the Cap 32 form, it ensures that parents or guardians provide necessary health-related information for cadets.
- CAPF 31 Application for Special Activity - Similar to the Cap 32 form, this application seeks permission for cadets to engage in specific activities, requiring parental authorization.
- CAPF 163 Provision of Over the Counter Medication - This form, like the Cap 32, is used to obtain parental consent for administering medication during activities, ensuring cadets' health needs are met.
- Event Registration Form - Both forms require participants to provide personal details and parental consent for engagement in activities, facilitating organization and safety.
- Field Trip Permission Slip - Just as the Cap 32 form does, this permission slip seeks authorization from parents or guardians for cadets to attend events outside the usual environment.
- Summer Camp Permission Slip - Similar to the Cap 32 form, it includes sections for participant information and parental consent, focusing on activities that may involve overnight stays.
- Medical Release Form - This document requires parents to authorize medical treatment for their child during activities, paralleling the health-related sections found in the Cap 32.
- Emergency Contact Form - Like the Cap 32 form, this document collects essential contact information to ensure the safety and communication with parents during activities.
- Transportation Consent Form - This form, similar to the Cap 32, secures parental permission for their child to be transported by designated individuals during the activity.
- Participant Waiver Form - Like the Cap 32 form, it requires parents to acknowledge and accept the risks associated with a particular activity, ensuring informed consent.
Dos and Don'ts
When filling out the CAP 32 form, pay attention to the following guidelines:
- Do read the instructions carefully before starting.
- Don't skip any required fields; incomplete forms may cause delays.
- Do provide accurate and clear information for all requested details.
- Don't use abbreviations unless specified; clarity is paramount.
- Do sign and date the form in the appropriate section.
- Don't submit the form without verifying all the attached documents.
- Do keep a copy of the completed form for your records.
Misconceptions
Understanding the Cap 32 form is crucial for parents and guardians of cadets participating in Civil Air Patrol activities. Unfortunately, several misconceptions surround this important document. Here are ten common misunderstandings, along with clarifications to help set the record straight.
- The Cap 32 form is optional. Some believe that submitting this form is not required for participation. In reality, it is a mandatory document for most activities.
- Only some activities require the Cap 32 form. There is a perception that only certain activities necessitate this form. However, it is generally required for any cadet activity, particularly overnight or hotel-based events.
- Signing up on the day of the event is acceptable. Many think they can sign up at the last minute. To ensure proper planning, registration should occur at least one week prior to the event.
- The information on the form is not confidential. Some individuals assume that their submitted information will be accessible to anyone. On the contrary, the details are handled with care and used solely for event-related purposes.
- Parents do not need to sign if their cadet is over 18. There is a common belief that adult cadets are exempt from parental authorization. However, it is still necessary for adults to indicate their status by writing “N.A.” on the form.
- All activities are the same; a single form suffices. Some assume that one form can cover multiple events. In fact, a separate Cap 32 form is required for each specific activity.
- The form cannot be completed without a supervising adult. A misconception exists that cadets must always have an adult present to fill out the form. While adult assistance is encouraged, cadets can complete the form independently after understanding its requirements.
- Every form submitted looks the same. Some people believe all submitted forms are identical. However, each form varies based on the details of the activity and the individual cadet.
- There is no need to keep a copy of the form. A misunderstanding is that once the form is submitted, it's not necessary to retain a copy. Keeping a copy can help in future reference or discussions about activities attended.
- The Cap 32 form is only for summer activities. Some think this form applies solely to summer camps. In truth, it is required for various events held throughout the year, not just during the summer.
Clearing up these misconceptions about the Cap 32 form can lead to smoother participation in activities for cadets and their families. Staying informed ensures that everyone is prepared and ready to enjoy the unique experiences offered by the Civil Air Patrol.
Key takeaways
Filling out the Cap 32 form can seem daunting at first, but it is a straightforward process designed to ensure the safety and well-being of cadets participating in activities. Here are some key takeaways to keep in mind:
- Advance Notice: Announce the activity at least 2 weeks in advance. This allows cadets and parents ample time to prepare.
- Sign-Up Requirement: Cadets must sign up using the form at least one week prior to the event. This helps with planning and organization.
- Accurate Information: Fill in all required details about the cadet, including name, grade, CAPID, and unit charter number. Providing complete information is crucial.
- Activity Supervision: If it’s a hotel-based event, ensure the supervising senior signs and acknowledges responsibility. This promotes accountability.
- Attach Necessary Documents: Review and check off any required documents such as the CAPF 31 or health history forms. These are often essential for participation.
- Parental Authorization: Parents or guardians must sign the form to authorize their cadet's participation. For those over 18, they can write “N.A.” instead.
- Keep a Copy: After the activity concludes, units may discard the completed forms. Parents should detach and retain the lower portion for their records.
- Helpful Information: Complete the section regarding activity details with help from local leaders. This includes location, transportation options, and meals.
By following these guidelines, everyone can ensure a smooth and enjoyable experience for the cadets during their activities.
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