Article Structure
The CAPF 12 form is a critical component for individuals seeking to obtain senior membership in the Civil Air Patrol (CAP). This application form collects essential personal information, including the applicant's name, contact details, and demographic data. It requires details about citizenship status and proof of identity, ensuring that applicants meet eligibility requirements. Applicants must also disclose any prior military service, previous CAP memberships, and any arrests or charges that may have occurred, regardless of their age or eventual outcomes. The form emphasizes the importance of a thorough understanding of the responsibilities and obligations that come with membership, encapsulated in an oath that underscores membership as a privilege. Additionally, applicants can indicate their interests within CAP activities, offering insights into how they may contribute to the organization's mission. Once the form is completed, it must be reviewed and signed by a designated commander, illustrating a critical step in the administrative process. The document ultimately serves both as an endorsement of the applicant's commitment and as a mechanism for CAP to maintain its standards while expanding its membership base.
Capf 12 Example
APPLICATION FOR SENIOR MEMBERSHIP IN THE |
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Charter Number |
Social Security Number |
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CIVIL AIR PATROL (Type or print) (Chaplains must use CAPF 35) |
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Last Name, First, Middle Initial |
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Gender |
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Height |
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Weight |
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Male |
Female |
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Blood Type |
Date of Birth (mmm dd yy) |
Home Phone |
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Cell Phone |
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Mailing Address (Number and Street) |
Apt |
City |
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State |
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Zip |
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Next of Kin (Name and Address) |
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Relationship |
Phone Number |
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Member Most Responsible For Your Joining CAP (Optional: For Recruiting Purposes) |
CAPID |
Charter Number |
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Employed By |
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Position Held |
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Work Phone (May we call you at work) |
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Yes |
No |
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Education (Enter Number Indicating Year Completed: 9 - 20 or Other) |
Degree Received |
Profession / Teaching Certificate |
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Grade Completed: |
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Background Information |
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A. Citizenship |
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1. Are you a citizen of the United States? |
Yes |
No. 2. Are you an alien admitted for permanent |
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residence? |
Yes |
No (Must possess current alien registration receipt card [Form |
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B. Valid proof of identity provided to unit commander (check item presented): |
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U.S. Passport |
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Permanent Resident Card |
Certified copy of Birth Certificate |
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Social Security Card |
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Drivers License or State Issued ID |
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Other
Signature of Reviewing Commander:
C. Arrests/Charges (Write “NONE” if appropriate):
List on a separate sheet, all arrests or charges regardless of age or whether the record in your case has been sealed, expunged, or otherwise stricken from the court records. You must also include all military
D. Prior Military Service |
Branch of Service |
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Grade |
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Discharge Date |
Discharge Type |
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(Write “NONE” if appropriate) |
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E. Prior CAP Membership |
Old Charter |
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From |
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To |
Old CAPID |
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(Write “NONE” if appropriate) |
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Senior Highest Grade Earned: |
Cadet Highest Cadet Award Earned: |
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Was your membership nonrenewed or terminated for cause? |
Yes |
No If yes, provide details on a separate sheet of paper. |
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In applying for membership in Civil Air Patrol, I hereby execute the oath on the reverse side and understand and agree as follows: (a) To permit CAP to use my Social Security Number in my membership records as an identification number and to obtain background information from any person, corporation, or government agency (local, state, or federal) to be used to determine membership eligibility; (b) that if my membership eligibility is questioned, I will be notified and provided the reasons; (c) that prior to a final decision on my eligibility, I will have an opportunity to submit documentary evidence on my behalf; and (d) that CAP membership is a privilege and not a right and CAP’s decision on my membership eligibility is final.
Applicant Signature (Must be accompanied by FBI fingerprint card, |
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For Administrative Purposes Only |
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CAPF 12, FEB 14 FRONT PREVIOUS EDITION (SEP 11) MAY BE USED |
OPR/ROUTING: DP |
To be completed by commander or designated representative: I certify that the applicant has been introduced to the Core Values, Ethics Policies, and Safety Policies, and that I have fully reviewed the OATH OF MEMBERSHIP (on reverse) with the potential new member. I further certify that a mentor has been assigned to assist this member in their orientation and training. Membership becomes effective when this application is approved and processed by National Headquarters.
Charter, Unit Name and Address
Typed or Print Full Name
Signature
Date
To help us better serve our members, please tell us how you heard about Civil Air Patrol (check all that apply):
Air Show
Family Member
CAP Exhibit
CAP Website
CAP Member 
Friend
CAP Volunteer Magazine
Radio |
Magazine |
Other (please name):
Television
Voluntary Statistical Information (For Demographic Research Only
Identification:
White American Indian
Hispanic
Asian
Pacific Islander
What CAP Activities Are You Most Interested In?
AEROSPACE EDUCATION PROGRAM
AEROSPACE EDUCATION OFFICER AEROSPACE EDUCATION INSTRUCTOR CADET AEROSPACE OPPORTUNITIES COUNSELOR
SPEAKER
CADET PROGRAM
DRILL AND CEREMONIES DRIVER ENCAMPMENT STAFF FLIGHT ENCAMPMENT STAFF INSTRUCTOR LEADERSHIP POSITION ORIENTATION PILOT SPECIAL ACTIVITIES STAFF
EMERGENCY SERVICES
CHECK PILOT COUNTERDRUG PILOT DISASTER RELIEF INSTRUCTOR PILOT SEARCH AND RESCUE 
GROUND TEAM
PILOT
OBSERVER/SCANNER RADIO COMMUNICATIONS
Please List Any Other Skills Or Interests You Have Which Might Be Helpful To Your CAP Unit:
OATH OF MEMBERSHIP
(READ CAREFULLY BEFORE SIGNING)
I do solemnly swear (or affirm) that:
I understand membership in the Civil Air Patrol is a privilege, not a right, and that membership is on a
I voluntarily subscribe to the objectives and purposes of the Civil Air Patrol and agree to be guided by CAP Core Values, Ethics Policies, Constitution & Bylaws, Regulations and all applicable Federal, State, and Local Laws.
I understand only the Civil Air Patrol corporate officers are authorized to obligate funds, equipment, or services.
I understand the Civil Air Patrol is not liable for loss or damage to my personal property when operated for or by the Civil Air Patrol. I further understand that safety is critical for the protection of all members and protection of CAP resources. I will at all times follow safe practices and take an active role in safety for myself and others.
I agree to abide by the decisions of those in authority of the Civil Air Patrol.
I certify that all information on this application is presently correct and any false statement may be cause to deny membership. I understand I am obligated to notify the Civil Air Patrol if there are any changes pertaining to the information on the front of this form and further understand that failure to report such changes may be grounds for membership termination.
I fully understand that this Oath of Membership is an integral part of this application for senior membership in the Civil Air Patrol and that my signature on the form constitutes evidence of that understanding and agreement to comply with all contents of this Oath of Membership.
Signature of Applicant:
Witness Signature:
Date:
Date:
Mail completed application package to: National Headquarters, Civil Air Patrol, ATTN: Membership Services,
105 South Hansell Street, Maxwell AFB AL
CAP FORM 12, FEB 14 REVERSE
Form Characteristics
| Fact Name | Fact Details |
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| Form Purpose | The CAPF 12 form is used for applying for senior membership in the Civil Air Patrol. |
| Charter Number | Applicants must provide a Charter Number to ensure their membership is processed correctly. |
| Eligibility Criteria | Membership eligibility can be influenced by factors like citizenship status and background checks. |
| Proof of Identity | Applicants need to provide valid proof of identity, such as a U.S. Passport or Driver’s License. |
| Background Information | Applicants must disclose all arrests or charges, including military courts-martial. |
| Oath of Membership | Signing the application includes understanding that membership is a privilege, not a right. |
| Processing Authority | The application is reviewed and processed by the National Headquarters of the Civil Air Patrol. |
| Governing Law | Membership and application processes adhere to applicable Federal and State laws, as well as CAP policies. |
Guidelines on Utilizing Capf 12
After gathering the necessary information, you are ready to fill out the CAPF 12 form. This form is essential for applying for senior membership in the Civil Air Patrol. Ensure that you have all required personal information at hand before starting the process, as incomplete forms could delay your application. Follow these clear steps to complete the form accurately.
- Type or print your Last Name, First, and Middle Initial.
- Select your Gender: Male or Female.
- Enter your Height and Weight.
- Indicate your Blood Type.
- Provide your Date of Birth in the format (mmm dd yy).
- Fill in your Home Phone and Cell Phone.
- Write your Mailing Address, including Apt (if applicable), City, State, and Zip.
- Enter your E-mail Address to receive important CAP information.
- List your Next of Kin with their Name and Address, along with their Relationship and Phone Number.
- If applicable, fill in details for the Member Most Responsible For Your Joining CAP, including their CAPID and Charter Number.
- Provide your Employed By section with Position Held and Work Phone, indicating if it’s okay to call you at work.
- Select your Education Year Completed by entering a number (9-20) or Other.
- List your Degree Received and Profession / Teaching Certificate.
- Complete the Background Information section, ensuring all citizenship questions are answered, including proof of identity checks.
- If applicable, detail any Arrests/Charges on a separate sheet.
- In a similar manner, complete the section regarding Prior Military Service, filling in the necessary information.
- If you had previous CAP Membership, provide the relevant details in that section.
- Sign the application, ensuring it is accompanied by an FBI fingerprint card.
- Have the reviewing commander or designated representative fill out their section of verification and sign it.
- Indicate how you heard about the Civil Air Patrol.
- Optionally, fill in the voluntary statistical information.
- Indicate what CAP activities interest you.
- List any other skills or interests that might be helpful to your CAP unit.
- Finally, read the Oath of Membership, sign, and date where indicated.
Once completed, ensure that you mail the application package to the address provided, including all necessary documentation. This process is crucial to gaining your membership in the Civil Air Patrol, and all details must be accurate to avoid any delays in processing your application.
What You Should Know About This Form
What is the CAPF 12 Form?
The CAPF 12 Form is the application for senior membership in the Civil Air Patrol (CAP). It collects essential information about prospective members, including personal details, background information, and acknowledgments regarding membership requirements. This form is critical for those looking to join CAP and become part of its mission.
Who needs to fill out the CAPF 12 Form?
Individuals seeking to join the Civil Air Patrol as senior members should complete the CAPF 12 Form. This includes anyone from various professional backgrounds who want to contribute to CAP’s goals. Notably, chaplains must use a different form, specifically the CAPF 35.
What information is required on the CAPF 12 Form?
The CAPF 12 Form requires personal information such as your name, contact details, gender, height, weight, and date of birth. It also asks about your educational background, employment, citizenship status, and prior military or CAP membership. Additionally, you must disclose any arrests or charges to help the organization assess membership eligibility.
Is there a fee associated with the CAPF 12 Form?
While the CAPF 12 Form itself does not have a direct fee, there may be costs tied to the membership process, such as background checks or other administrative fees. It is advisable to check with the local CAP unit for any specifics regarding fees.
How will my information be used after submitting the CAPF 12 Form?
Your information will be used primarily to process your application and assess your eligibility for membership. The CAP will keep your data confidential and may use your Social Security Number as an identification number as part of its record-keeping and background checks.
What happens if there is a discrepancy in my application?
If any information on the CAPF 12 Form raises eligibility concerns, CAP will notify you and provide reasons for questioning your application. You will also have the opportunity to submit additional documentation that may support your eligibility for membership.
Can I apply for senior membership if I have prior charges?
Yes, you can still apply even if you have prior charges. However, all arrests or legal charges must be disclosed on a separate sheet of paper, regardless of their nature. Failing to provide this information could result in your application being denied.
What is the next step after submitting the CAPF 12 Form?
Once you submit the completed CAPF 12 Form, it will be reviewed by the appropriate commander or designated representative. If approved, your membership will become effective once processed by National Headquarters. A mentor will also be assigned to help with your orientation and training.
Where do I send the completed CAPF 12 Form?
Your completed application package should be mailed to the National Headquarters of the Civil Air Patrol at the address indicated on the form: 105 South Hansell Street, Maxwell AFB AL 36112-6332. Ensure that your application is accompanied by an FBI fingerprint card and any necessary fees.
Common mistakes
Filling out the CAPF 12 form requires attention to detail. One common mistake is neglecting to provide accurate personal information. Applicants sometimes fail to double-check entries for their name, social security number, and contact details. Small errors can lead to significant issues later in the application process.
Another frequent error is misunderstanding the background information section. Some applicants might overlook the necessity of disclosing past arrests or charges. Even if these records are expunged, it is crucial to include all relevant information. This failure to fully disclose can result in denial of membership.
Inaccurate citizenship status reporting also presents a challenge. Applicants must clearly indicate their United States citizenship or alien residency status. Confusion at this stage can lead to automatic disqualification from membership, making it essential to read the citizenship questions attentively.
Completing the educational background section incorrectly is another mistake people often make. Some applicants might misrepresent their educational attainment or neglect to fill out this section entirely. Providing accurate educational details is vital, as this information may influence eligibility decisions.
Lastly, the signature requirement is often overlooked. The applicant's signature must accompany the form along with a witness signature. For many, this seems like a minor detail, yet missing these signatures can result in a delay or outright rejection of the application. Ensuring all signatures are in place helps to expedite the review process.
Documents used along the form
The CAPF 12 form is a crucial document for individuals seeking senior membership in the Civil Air Patrol. To facilitate this process, several other forms and documents are also commonly utilized, each serving a unique purpose in the application and membership verification process. Understanding these additional requirements can streamline your application and enhance your experience with the organization. Below is a list of common forms associated with the CAPF 12 form, along with brief descriptions of their roles.
- CAPF 35: This form is specifically designated for chaplains applying for membership. It includes sections pertinent to their unique responsibilities and aligns with the CAP's mission and values.
- FBI Fingerprint Card (FD-258): Applicants must submit this card as part of their background check. It helps ensure safety and security within the organization by verifying the identity of new members.
- Form I-151 or I-551: For non-citizen applicants, this form serves as proof of permanent resident status. It is crucial for establishing eligibility and compliance with government regulations.
- Background Check Authorization Form: This document allows CAP to conduct a thorough background investigation. It is essential for ensuring the safety of all members and the integrity of the organization.
- CAPF 60: This is a health examination form that some applicants may need to fill out. It assesses an individual’s physical capability to participate in CAP activities and ensures they meet health standards.
- CERTIFICATE OF TRAINING: This optional document can be included if the applicant has completed specific training relevant to their role. It highlights skills and qualifications that may be beneficial to the unit.
Each of these forms plays a vital role in the membership application process and contributes to the overall safety, integrity, and operational readiness of the Civil Air Patrol. Completing the necessary documentation thoroughly and accurately helps pave the way for a smooth onboarding experience, allowing new members to focus on their mission and contributions within the organization.
Similar forms
Form I-9: This document is similar to the CAPF 12 form in that both establish identity and eligibility for membership or employment. The Form I-9 verifies that an employee is authorized to work in the United States, asking for various identification documents just like the CAPF 12 requires proof of identity.
CAPF 35: Intended specifically for chaplains, the CAPF 35 serves a similar purpose to the CAPF 12 in facilitating membership application. It collects personal information, background checks, and proof of identity, ensuring that applicants meet the necessary standards to serve.
Volunteer Application Form: Many organizations use a volunteer application form to gather relevant personal and background information from potential volunteers. Like the CAPF 12, this document often seeks to understand the applicant's past experiences, interests, and qualifications relevant to the volunteer position.
Membership Application for Nonprofits: Similar to the CAPF 12 form, nonprofit organizations typically require potential members to fill out applications that detail personal information, qualifications, and any relevant background checks. This ensures members align with the organization’s goals.
Background Check Consent Form: A background check consent form requests permission to conduct a criminal background check, much like what is included in the CAPF 12. Both focus on safety and due diligence in assessing an individual’s fit for the organization.
Medical History Form: In certain organizations, a medical history form is required to ensure the individual's fitness for participation. This is comparable to asking for specific health-related information in the CAPF 12, ensuring that members can meet the physical demands of their roles.
Employment Application: Most job applications require candidates to provide personal details, work history, and references. This is akin to the CAPF 12, as both documents help organizations assess the suitability of an applicant for membership or a role.
Emergency Contact Form: Organizations commonly ask for an emergency contact to ensure safety during events or activities. In a similar way, the CAPF 12 form collects next of kin information, which may be crucial in emergencies.
School Enrollment Form: Schools gather a range of personal details, including emergency contacts and background information, much like the CAPF 12 collects needed details for membership. Both forms aim to ensure a safe and organized environment for all involved.
Parent Consent Form: In youth programs, parent consent forms are vital to obtaining permission for participation. This type of form is related to the CAPF 12 as it similarly ensures consent and agreement to the organization's terms and responsibilities.
Dos and Don'ts
Filling out the CAPF 12 form is a crucial step for securing your membership in the Civil Air Patrol. To ensure that your application is accurate and complete, consider the following dos and don'ts.
- Do read the entire form carefully before filling it out.
- Do write clearly and legibly to avoid any misunderstandings.
- Do provide accurate and complete information, especially regarding your background.
- Do double-check your Social Security Number and other identification to confirm they are correct.
- Do include signatures where needed to ensure your application is valid.
- Don't leave any sections blank; if a question does not apply to you, indicate "N/A".
- Don't provide false or misleading information, as this can lead to denial of your application.
- Don't forget to submit any required documentation, such as proof of identity.
- Don't rush through the form; taking your time can prevent mistakes.
- Don't disregard the importance of the Oath of Membership; read it thoroughly before signing.
By adhering to these guidelines, you increase the likelihood of a successful application and pave the way for a rewarding experience in the Civil Air Patrol.
Misconceptions
Understanding the CAPF 12 form can be crucial for individuals seeking senior membership in the Civil Air Patrol. However, there are several misconceptions that can lead to confusion. Here is a list of some common misunderstandings explained in detail.
- Anyone can fill out the CAPF 12 form without any prior member endorsement. Many believe that they can simply fill out the form by themselves. In reality, the applicant must be introduced to CAP's Core Values and Ethics Policies by a commander or designated representative. This ensures that potential members understand what is expected of them before submitting their applications.
- Completing the CAPF 12 form is all that is needed for membership. Some applicants think that filling out the form guarantees them membership. However, the application must be approved and processed by National Headquarters. Membership is a privilege and not automatically granted upon submission of the form.
- Minor arrests or charges do not need to be mentioned in the application. There is a misconception that individuals can omit any arrests or charges that are considered minor. However, the application explicitly states that all arrests or charges must be disclosed, regardless of their status, unless they pertain solely to minor traffic violations without specific conditions.
- Providing a Social Security Number is optional on the CAPF 12 form. Some individuals believe they can avoid sharing their Social Security Number. The truth is, this information is required on the form as it is used as an identification number for membership records and for conducting background checks as part of the eligibility process.
By addressing these misconceptions, potential applicants can approach the process with greater clarity and confidence, ensuring they meet all necessary requirements for membership in the Civil Air Patrol.
Key takeaways
Here are key takeaways for filling out and using the CAPF 12 form:
- Accurate Information: Ensure that all personal information, such as your name, address, and social security number, is complete and accurate. Mistakes can delay processing.
- Background Information: Be prepared to provide detailed background information, including any arrests or charges. This includes military courts-martial if applicable. Incomplete disclosures can result in denial of membership.
- Required Documentation: Provide valid proof of identity to your unit commander. This could include a U.S. passport or a state-issued ID. Make sure to check which documents you need before submission.
- Signature and Consent: You must sign the oath of membership section. This indicates your agreement to comply with all Civil Air Patrol policies and requirements.
- Membership Privilege: Remember that membership in the Civil Air Patrol is a privilege, not a right. Your eligibility can be questioned, and you have the opportunity to address any concerns raised.
- Submission Instructions: Send your completed application to the designated address. Be mindful to include any necessary fees, and double-check that everything is included before mailing it.