Fill Out Your Case Information Statement Form

What is the Case Information Statement (CIS) form?

The Case Information Statement (CIS) form is a document required for the initial pleadings in civil cases within the Law Division. This form gathers essential information about the case, including the parties involved, the nature of the case, and relevant characteristics that may affect its management. It ensures that the court has the necessary details to proceed efficiently with the case.

When is the CIS form used?

The CIS form is specifically for initial pleadings under Rule 4:5-1 of the New Jersey court rules. It should not be used for motions. If the form is not completed correctly or lacks the attorney's signature, the court may reject the filing. Therefore, it is crucial to fill it out thoroughly and accurately.

What information must be included in the CIS form?

The CIS requires detailed information that includes, but is not limited to, the names and contact details of the parties, the case type, and whether the case involves professional malpractice. Additionally, any related cases must be disclosed, along with the anticipated need for disability accommodations or an interpreter. Completing all sections is essential to avoid filing issues.

What happens if the CIS form is incomplete?

According to Rule 1:5-6(c), if the information above the designated black bar is not completed or if the form is missing the attorney's signature, the court will reject the submission. This could cause significant delays in the case process, so it is important to double-check the form before submitting it.

Can the information in the CIS be used as evidence in court?

It is important to note that the information provided on the CIS form cannot be introduced into evidence during the trial. The form serves as administrative information, enabling the court to understand case characteristics and manage it effectively.

How do I determine the appropriate case type to list on the CIS form?

The CIS includes a section listing various case types categorized by discovery tracks. Each category specifies a different duration for discovery, so it is crucial to select the type that best fits your case. If you believe that your case should fall under a different track not listed, you can indicate your reasoning in the designated section on the form.

What if my case involves professional malpractice?

If a case is related to professional malpractice, it is essential to check "YES" in the relevant section of the CIS. New Jersey law mandates that an affidavit of merit must be filed in such cases. Thus, understanding this obligation is vital to comply with the legal requirements and avoid any pitfalls later in the proceedings.

How do I request accommodations or an interpreter on the CIS form?

If you or your client require accommodations for a disability or need an interpreter for a specific language, those requests can be indicated directly on the form. Clear communication of such needs ensures that appropriate arrangements are made, helping to facilitate a smoother legal process.

Can individuals represent themselves when filing the CIS form?

Yes, individuals can complete the CIS form and represent themselves in court. Such parties are often referred to as “pro se” litigants. They must adhere to the same filing requirements as attorneys, including completing the CIS accurately. It is advisable for pro se litigants to familiarize themselves with the rules governing civil cases to strengthen their position in court.

The Case Information Statement is a crucial document for initiating a civil case. Common mistakes in filling it out can lead to unnecessary delays or even rejection of the filing. One frequent error is failing to complete all required sections above the black bar, including the attorney's signature. This section is mandatory, and omissions can result in the rejection of the pleading.

Another common mistake is neglecting to properly indicate the case type number. Each case has specific categories that must be selected. Inaccurate or incomplete selections can misrepresent the nature of the case, leading to confusion and mismanagement.

Many people also forget to check whether the case involves a professional malpractice claim. If the answer is "yes," an affidavit of merit is required. Not providing this document on time can severely hinder the case progress.

Related cases can impact the proceedings. Failing to disclose any related cases and their docket numbers on the form can complicate case management and may result in additional legal challenges later.

Disability and accommodation needs must not be overlooked. Indicating whether accommodations are needed helps ensure that all participants can fully engage in the legal process. Neglecting to provide this information can create barriers during court proceedings.

Another error occurs with the indication of the primary insurance company involved. Listing "unknown" without confirming can lead to issues later in case litigation, especially when determining liability and coverage.

Inaccurate contact information is another frequent oversight. This includes attorney names, phone numbers, and addresses. If the court needs to reach someone regarding the case, correct details are essential for seamless communication.

Court preferences related to jury demands should also be clearly stated. Failing to indicate whether a jury demand is requested can delay proceedings or lead to misunderstandings about the type of trial expected.

Additionally, parties often fail to specify if they anticipate adding any parties to the case. This can affect the status of the case and must be indicated accurately to avoid complications later.

Finally, individuals sometimes forget to certify that personal identifiers have been redacted from documents. This compliance not only protects privacy rights but also adheres to legal requirements.

The Case Information Statement (CIS) is essential for initiating civil litigation in the Law Division. To effectively manage a case, several other forms and documents often accompany the CIS. These documents can streamline the legal process and ensure all necessary information is provided at the outset.

• Affidavit of Merit: Required in professional malpractice cases, this document verifies that a qualified expert has reviewed the case and supports the claim, fulfilling the obligation outlined in N.J.S.A. 2A:53 A-27.
• Summons: This document formally notifies a defendant of the legal action and requires their response. It initiates the court's jurisdiction over the parties involved in the case.
• Complaint: Accompanying the CIS, the complaint outlines the plaintiff's claims against the defendant, specifying the relief sought. It serves as a foundational document that sets the tone for the legal proceedings.
• Proof of Service: This document confirms that the summons and complaint have been delivered to the defendant. Providing proof of service is necessary to ensure that the court acknowledges the defendant's awareness of the lawsuit.
• Case Management Order: Issued by the court, this order outlines the timeline and procedural steps for the case. It may include deadlines for discovery, motion filing, and other critical dates that both parties must follow.

Utilizing these forms and documents in conjunction with the Case Information Statement can lead to a smoother and more efficient legal process. Clear communication and proper documentation are key elements in navigating the complexities of civil litigation.

• Pleading Form: The Case Information Statement (CIS) serves a similar purpose to a standard pleading form. Both documents provide essential details about the case, allowing the court to understand the nature of the disputes right from the start.
• Complaint: Like a complaint, the CIS outlines information about the parties involved and the type of case being filed. It sets the stage for the legal proceedings, ensuring that all necessary information is available for review.
• Summons: A summons notifies the defendant of the legal action against them, while the CIS gives an overview of the case itself. Both documents are critical for proper communication between the court and the parties involved.
• Case Management Order: This order outlines how a case will proceed through the legal system. Similarly, the CIS contains guidelines about case characteristics, informing the court about the complexity and any special considerations necessary for handling the case.
• Discovery Request: A discovery request seeks information from the opposing party, while the CIS gathers necessary case information up front. Both are crucial in ensuring that all relevant details are brought to light during the legal process.
• Judicial Assignment Form: Like a judicial assignment form, the CIS helps determine which judge will preside over the case. This document provides insights into the nature of the case, aiding in proper judicial allocation.
• Trial Management Form: A trial management form outlines the procedures to be followed during a trial, similar to how the CIS provides foundational information. Both documents help manage the logistics and expectations for upcoming legal proceedings.
• Insurance Information Form: The CIS requests details about insurance companies involved, just as an insurance information form would. This ensures that all relevant parties are noted from the outset, facilitating smoother communications and resolutions.
• Affidavit of Merit: The CIS inquires if professional malpractice is involved and highlights the need for an affidavit of merit, similar to how the affidavit itself serves to verify the claims being made in specialized cases.

These documents play a fundamental role in the legal process by ensuring that the court has all the necessary information to manage cases effectively and efficiently.

When filling out the Case Information Statement form, it's important to approach the process methodically. Here are some dos and don'ts to keep in mind:

• Do complete all sections of the form above the black bar.
• Do affix your signature to the form; it is required for submission.
• Do include the correct county of venue for your case.
• Do double-check that all party names are spelled correctly.
• Don't leave any required fields blank; omissions can lead to rejection.
• Don't submit the form without verifying that the information is up-to-date.
• Don't forget to check whether your case involves professional malpractice.
• Don't provide information that cannot be introduced into evidence, as specified on the form.

The Case Information Statement (CIS) form is often the subject of several misconceptions. Here are four common misunderstandings, along with explanations to clarify them:

• Myth 1: The CIS can be used for any type of motion.

This is incorrect. The CIS is specifically intended for initial Law Division Civil Part pleadings only. If you attempt to use it for motions, the filing may be rejected.

• Myth 2: Information provided on the CIS can be used as evidence in court.

This is a misconception. The information provided on this form cannot be introduced into evidence. Its purpose is strictly administrative and helps the court manage cases.

• Myth 3: Completing the CIS is optional when filing a case.

Completing the CIS is not optional. If the required information above the black bar is not filled out, the pleading will be rejected. Therefore, it is crucial to provide all necessary details.

• Myth 4: You do not need to indicate if the case involves a professional malpractice claim.

This is false. If your case involves professional malpractice, you must check the appropriate box on the form. Additionally, you have an obligation to file an affidavit of merit if you check "yes."

Filling out and using the Case Information Statement (CIS) form is an essential step in initiating a civil case in the Law Division. Here are key takeaways to ensure proper completion and usage:

• Mandatory Fields: Complete all sections above the black bar. Incomplete forms will be rejected, so ensure every required entry is filled out.
• Attorney Signature: The form must be signed by the attorney representing the case. If representing oneself (pro se), ensure your name is printed clearly.
• Case Type Selection: Choose the correct case type from the provided list, as this will influence the discovery period and case management procedures.
• Professional Malpractice Cases: If applicable, note that filing an Affidavit of Merit may be required. Review the relevant laws to ensure compliance.
• Related Cases: Disclose any pending related cases and their docket numbers if they exist. This helps courts manage similar cases efficiently.
• Disability Accommodations: If any accommodations are necessary for you or a client, specify the requirements clearly to facilitate appropriate arrangements.
• Evidentiary Limitations: Remember that the information submitted on this form cannot be introduced as evidence in court. It's solely for administrative purposes.

Following these guidelines carefully can streamline the initial filing process and reduce the likelihood of errors that could delay your case. Always refer to the most recent instructions or consult with legal personnel if you have questions.