Article Structure
In the bustling metropolis of Chicago, the responsibility of maintaining accurate building records falls upon property owners, particularly those managing multiple dwelling units. The City Chicago Bldg form, formally known as the Multiple Dwelling Registration Statement, serves as a vital tool for ensuring compliance with Chapter 13-10 of the Municipal Code of Chicago (MCC). This form is mandatory for any building comprising four or more family units or accommodations for ten or more individuals, necessitating annual registration with the Buildings Department by February 1st each year. Any alterations to the information provided—barring changes in ownership—must be reported within 20 business days via an updated submission. When ownership changes, it's equally crucial for the new owner to file an updated form. The completion of this form requires the owner's certification that all statements are truthful and correct, and a registration fee of $10 must accompany the form, submitted via check or money order, to the designated address for Building Registration. Property owners must also provide comprehensive details regarding the property, ownership structure, emergency contacts, and agents responsible for the management of the dwelling. Missteps in registration can lead to daily fines, emphasizing the importance of adherence to these regulations to avoid penalties. As stakeholders navigate this essential process, understanding the intricacies of the City Chicago Bldg form becomes essential in fostering a safe and compliant urban living environment.
City Chicago Bldg Example
Multiple Dwelling Registration Statement
Pursuant to Chapter
Every owner must complete this form and certify that the statements are true and correct. Send the completed from with a $10.00 registration fee, in the form of a check or money order (do not send cash), payable to the City of Chicago, to: Building Registration, Department of Buildings, 120 N. Racine Ave., Chicago, IL 60607. Any questions regarding this form should be directed to the Department of Buildings at
(312)
1.Property Address: (If applicable, include address range
N. LaSalle).)
Street Address: _______________________________ ZIP: ___________________
Number of Family Units within Building __________
2.Property Identification Numbers of Building Property
3.Owner: (Do not use a P.O. Box. The name and address of each owner must be listed
separately. List additional owner information on a separate sheet of paper and attach it to this form.)
Owner Name: ________________________________________Percentage Ownership: __________
Street Address: ______________________________________________________________________
City: ___________________________________________ State: __________ Zip: ________________
4.OWNER(S) IS (ARE) ENTITY(IES) OTHER THAN NATURAL PERSON(S)- PARTNERSHIP, LIMITED LIABILITY COMPANIES, CORPORATIONS OR OTHER: (Do not use a P.O. Box.)
•Is the Entity a Partnership or Voluntary Unincorporated Association? YES (If YES, complete Section 4A .) NO.
•Is the Entity a Corporation or Limited Liability Corporation? YES (If YES, complete Section 4A & 4B.) NO.
|
A. Name of Responsible Partner, Manager, or |
|
|
B. Name of Registered Agent |
|
|
Officer: |
|
|
|
|
|
|
|
|
|
|
|
Title: ________________________________ |
|
|
Title: ___________________________________ |
|
|
Address: ____________________________ |
|
|
Address: ________________________________ |
|
|
City: ________________________________ |
|
|
City: ____________________________________ |
|
|
State:___________ Zip: ________________ |
|
|
State: ____________ Zip: __________________ |
|
|
Phone: ______________________________ |
|
|
Phone: __________________________________ |
|
|
|
|
|
||
|
|
|
|
|
|
5.OWNER(S) IS (ARE) LAND TRUST(S): (Do not use a P.O. Box.) Is the property held in a Land Trust?
___YES (If YES, complete this Section 5.) ___NO
(The name and address of each beneficiary must be listed separately. List additional beneficiary information on a separate sheet of paper and attach it to this form. If beneficiary is not a natural person, provide information requested in Section 4.)
Beneficiary: ______________________________ |
Beneficiary: ______________________________ |
Percentage Ownership: ___________________ |
Percentage Ownership: ___________________ |
Address: ________________________________ |
Address: ________________________________ |
|
|
|
|
City:____________________________________ |
City:____________________________________ |
State: _______________ Zip: _______________ |
State: _______________ Zip: _______________ |
|
|
6.EMERGENCY CONTACT PERSON: (Do not use a P.O. Box.)
Name of Emergency Contact Person: __________________________________________________
Street Address: _____________________________________________________________________
City: __________________________________________ State: _____________ Zip: _____________
7.AUTHORIZED AGENT: (Do not use a P.O. Box.)
A. Authorized Agent Information Name: _______________________________________________
Street Address: _____________________________________________________________________
City: ________________________________________ Illinois, Zip: ____________________________
B.Attesation: I attest that the information provided in this section is true and correct. I am at least
21 years of age. I maintain an office in Cook County, Illinois or actually reside within Cook County, Illinois. I maintain a
Department of any changes in the information |
submitted in this section about me within 20 |
business days of such change. |
|
_______________________________________ |
__________________________ |
Signature of Authorized Agent |
Date |
8.PROPETY MANAGER: (yrPM) (Do not use a P.O. Box.)
Does a Property Manager (“Manager”) manage the property? YES (If YES, complete this Section 5.) NO
A.Manager Information. Name: ________________________________________________________
Street Address: _____________________________________________________________________
City: _________________________________________ State: ______________ Zip: ______________
City Business License #____________________ Name of Contact Phone: ____________________
B.Attesation: I attest that the information provided in this section is true and correct. Manager maintains a
____________________________________________ |
________________________________ |
Signature of Contact Person |
Date |
AS OWNER, OR AS A REPRESENTATIVE OF THE OWNER(S), I HEREBY CERTIFY THAT THE STATEMENTS IN THIS FORM ARE TRUE AND CORRECT.
Print Name: ______________________________ |
Title: ___________________________________ |
Signature: _______________________________ |
Date: ___________________________________ |
NOTE: For each day that a building is not registered in accordance with MCC, chapter
The intentional submission of false information on this form shall be an offense punishable by a fine of neither less than $500.00 nor more than $1,000.00. Each day that such information remains uncorrected by the owner(s) shall constitute a separate and distinct offense.
Form Characteristics
| Fact Name | Description |
|---|---|
| Registration Requirement | Buildings with four or more family units or ten or more sleeping accommodations must register annually by February 1st. |
| Change Notification | Owners must submit a new form within 20 business days after any change in information, excluding change of ownership. |
| Registration Fee | A $10.00 registration fee must accompany the form, payable by check or money order to the City of Chicago. |
| Governing Law | This registration process is governed by Chapter 13-10 of the Municipal Code of Chicago. |
Guidelines on Utilizing City Chicago Bldg
Filling out the City of Chicago Building Registration form requires careful attention to detail. Accurate completion of this form is vital, as it establishes important information about your property and ensures compliance with local regulations. Once the form is filled out, you'll need to submit it along with the registration fee to the appropriate department.
- Property Address: Fill in the full street address, including any address range if applicable (e.g., 121-31 N. LaSalle). Also, include the ZIP code.
- Family Units: Specify the number of family units within the building.
- Property Identification Numbers (PINs): Provide the relevant PINs for the property, using the format ___-___-___-___.
- Owner Information: Input the name of the owner, the percentage of ownership, and the full street address (no P.O. boxes). Include the city, state, ZIP code, and two phone numbers, one being a 24-hour contact number.
- Entity Type: Indicate whether the owner is a partnership or corporation and complete the relevant sections if applicable. If the ownership includes partners or managers, list their names and titles, along with their addresses and phone numbers.
- Land Trust Information: If applicable, indicate whether the property is held in a land trust and provide the names and addresses of beneficiaries, along with their ownership percentages.
- Emergency Contact: Enter the name, address, and phone number of a designated emergency contact person. Ensure all details are accurate.
- Authorized Agent Details: If an authorized agent manages your building, fill in their name, address, and phone numbers. They must also complete an attestation confirming their role and responsibilities related to the building.
- Property Manager Information: If a property manager is involved, provide their name, address, contact details, and business license number. They must also attest to their responsibilities similar to the authorized agent.
- Certification: As the owner or the owner’s representative, print your name, title, sign the form, and date it. This certifies that all information provided is true and correct.
After you complete these steps, ensure that you include the required $10 registration fee, which should be a check or money order made out to the City of Chicago. Submit the finished form to the provided address, and feel free to reach out to the Department of Buildings with any questions.
What You Should Know About This Form
What is the purpose of the City Chicago Bldg form?
This form is used for registering buildings containing four or more family units or sleeping accommodations for ten or more people. It helps the Buildings Department keep track of such buildings to ensure they meet safety and legal standards. Registration is required annually by February 1st, and the form must be updated for any changes except ownership changes.
How do I submit the form and pay the registration fee?
To submit the form, fill it out completely and ensure all required information is provided. Mail it along with a $10.00 registration fee, which should be in the form of a check or money order made out to the City of Chicago. Do not send cash. Send your paperwork to Building Registration, Department of Buildings, 120 N. Racine Ave., Chicago, IL 60607.
What if my building's information changes?
If there are any changes to the registration information except for ownership changes, you must complete and submit a new form within 20 business days of the change. Examples of changes include updates to owner contact information or the number of family units.
What happens if I fail to register my building?
Failure to register your building may lead to fines. For each day a building is not registered according to the regulations, it is considered a separate offense. The first offense may result in a fine ranging from $100 to $500, with higher amounts for subsequent offenses within a 180-day period. Additionally, you won't be able to issue certificates of occupancy, building permits, or transfer tax stamps until the building is registered.
Can I use a P.O. Box for any of the addresses required on the form?
No, you cannot use a P.O. Box when filling out the City Chicago Bldg form. All addresses for owners, beneficiaries, emergency contacts, and authorized agents must be physical street addresses to ensure proper communication and compliance with the regulations.
How can I contact the Department of Buildings if I have questions about the form?
If you need assistance or have questions about the City Chicago Bldg form, you can reach out to the Department of Buildings at (312) 743-7063. They’re there to help clarify any concerns or provide guidance on the registration process.
Common mistakes
When completing the City of Chicago Building Registration form, there are several common mistakes that can lead to delays or issues with the registration process. Awareness of these pitfalls can save time and prevent frustration for property owners and managers.
One significant error is incomplete addresses. The form requires the full street address and ZIP code, and if an address range applies, it should be included as well. Omitting essential elements like the full address can hinder processing and may result in requests for additional information.
Another mistake involves the property identification numbers. Owners often fail to provide an accurate PIN, which should be listed in the specific format required by the city. Incorrect or missing PINs can delay the registration process and lead to complications that could be easily avoided with careful attention to detail.
Many people also neglect to include all relevant owner information. Each owner’s name and address must be listed, and details should not be lumped together or sent in lumped formats like P.O. Boxes. Properly disclosing this information allows for smooth processing and compliance with regulations.
Ignoring the emergency contact section is another common error. This section is critical as it provides essential information for city officials in case of urgent situations. Failing to complete this part of the form may raise questions during inspections or emergencies.
Lastly, individuals often skip the attestation section or fail to provide the required signature. This section confirms that all provided information is true. Neglecting to sign can result in the form being returned for completion, causing unwanted delays. Ensuring all parts of the form are finished, signed, and accurate is key to successful registration.
Documents used along the form
When managing a multi-family building in Chicago, compliance with various regulations is crucial. Besides the City of Chicago Building Registration Statement, several other documents play a vital role in this process. These documents help ensure that property owners maintain transparency and accountability regarding their buildings. Below is a brief overview of five essential forms often associated with the Building Registration Statement.
- Certificate of Occupancy: This document certifies that a building is safe for occupancy and meets all city codes. Before tenants move in, property owners must obtain this certificate to ensure the building complies with local safety regulations.
- Fire Safety Inspection Report: Conducted by the Fire Department, this report confirms that the building complies with fire safety standards. Regular inspections are required, and any deficiencies must be addressed to safeguard residents.
- Lease Agreements: These contracts outline the terms and conditions between landlords and tenants. They define responsibilities, rent amounts, and other important details that govern the rental relationship.
- Property Management Agreement: This document establishes the terms under which a property management company will operate the building. It includes services provided, fees, and obligations of both the property owner and the management company.
- Annual Renewal Forms: Many city regulations require property owners to renew their registrations and licenses annually. These forms serve to update any changes in building information or ownership, keeping records accurate and up-to-date.
Collectively, these forms and documents ensure that multi-family buildings in Chicago meet legal requirements and maintain safety standards. Proper management of these documents is essential for property owners to avoid penalties and provide a secure living environment for their tenants.
Similar forms
- Leasing Agreement: Similar to the City Chicago Building form, a leasing agreement requires detailed information about the property and its owners. It outlines responsibilities and rights for both landlords and tenants, similar to how the registration form certifies ownership and building details.
- Tenant Registration Form: Just like the building registration, a tenant registration form collects essential details about the occupants residing in the property. It allows authorities to maintain accurate records for safety and compliance purposes.
- Property Management Agreement: This document outlines the relationship between the property owner and the management company, detailing responsibilities similar to those in the building registration form. Both ensure that accurate information about management and contact persons is disclosed.
- Annual Registration Statement: An annual registration statement requires property owners to update and confirm their property details annually, much like the City of Chicago Building form mandates annual registration for multi-family dwellings.
- Change of Ownership Document: When ownership of a property changes, this document is crucial. It ensures that the new owner registers correctly and provides updated information, paralleling the requirements of the Chicago Building form regarding ownership changes.
Dos and Don'ts
When filling out the City of Chicago Building Registration Statement, it is essential to ensure that all information is accurate and properly presented. Below are important guidelines to follow as well as common mistakes to avoid.
- Ensure all names are spelled correctly. Double-check for typos or misspellings.
- Include the complete property address, including any address ranges if applicable.
- Provide accurate contact information. This includes phone numbers you can be reached at 24/7.
- List all owners separately, without using P.O. Boxes for addresses.
- Sign the form. Failing to provide a signature can lead to processing delays.
- Do not leave any fields blank. Each section of the form requires your attention.
- Avoid using cash. Payment should only be made through a check or money order.
- Do not neglect to report changes in ownership or updates to any owner’s information promptly.
- Each owner must certify that the information provided is true and correct, so be aware of this responsibility.
- Do not forget to attach additional sheets of paper for more information if required, especially for multiple owners or beneficiaries.
Following these guidelines will help facilitate a smooth registration process and avoid any penalties associated with incorrect or incomplete information. Your careful attention to detail helps ensure compliance with local regulations.
Misconceptions
When it comes to the City of Chicago Building Registration Statement, misconceptions can lead to confusion and non-compliance. Here are five common misunderstandings:
- Misconception 1: Only large buildings need to register.
- Misconception 2: The registration deadline is flexible.
- Misconception 3: No changes need to be reported unless ownership changes.
- Misconception 4: Cash payments are accepted for registration fees.
- Misconception 5: Fines are only imposed for severe infractions.
Many people believe that only buildings with extensive facilities must register. However, any building with four or more family units or sleeping accommodations for ten or more must register annually with the Buildings Department.
Some assume that they can submit registration forms at their convenience. In reality, the deadline for registration is February 1st each year, and failure to comply can lead to penalties.
Many believe that only changes in ownership require a new registration form. However, any modification to the information provided in the original form must be reported within 20 business days.
Some individuals think that they can pay their $10 registration fee in cash. This is incorrect. Only checks or money orders made payable to the City of Chicago are acceptable forms of payment.
People may think that fines are only relevant for serious violations. In fact, failing to register on time results in a daily fine ranging from $100 to $1,000, depending on the number of offenses.
Key takeaways
When filling out the City of Chicago Building Registration Statement, it’s important to keep a few key points in mind to ensure a smooth process. Here are some essential takeaways:
- Registration Requirement: If your building has four or more family units or can accommodate ten or more people, you must register by February 1st of each year.
- Timely Updates: Any changes to the information on the form, except for change of ownership, require a new form to be submitted within 20 business days.
- Owner Certification: Every owner must sign the form, affirming that all the information provided is accurate and truthful.
- Registration Fee: The registration must be accompanied by a $10.00 fee, paid via check or money order, and no cash is accepted.
- Emergency Contacts: It’s crucial to provide a reliable 24-hour contact person for emergencies related to the property.
- Consequences of Non-Compliance: If the building is not registered as required, fines can quickly add up, reaching as high as $1,000 for repeated offenses.
By adhering to these guidelines, owners can ensure compliance with municipal code requirements, ultimately avoiding unnecessary complications. For any questions or clarification, contacting the Department of Buildings is always a prudent approach.
Browse Other Templates
Usa Draft - The letter strengthens the relationship with the Selective Service office.
Security Deposit Return Letter - The receipt serves as both proof and protection for the tenant and landlord.
Dritz Dress Forms - If the employer is self-insured, additional certification details are required.