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The Compton Unified School District (CUSD) has established a structured process for individuals seeking to access student records through the Authorization to Release Student Records form. This form is a vital tool in complying with California Senate Bill 1845, Public Law 93-330, and CUSD Board Policy 5125, ensuring that records are handled in accordance with relevant laws and policies. It requires comprehensive information about the student, including their name, CUSD ID or State ID number, and contact details. Notably, if there has been a name change since the student’s time at a CUSD school—not due to marriage—additional documentation must be provided to substantiate the change. The form is designed to clearly authorize the release of educational records, which may include details related to courses, grades, and attendance, as well as any psychological or educational evaluations. Required fields necessitate the names and addresses of the recipients of these records, ensuring all parties are properly informed. A valid signature from the student confirms their identity and authorization, and the submission of a photo identification is mandated for processing. This identification can take the form of a state-issued driver's license, ID card, or passport. The Pupil Records Department, located at 603 S. Acacia Avenue in Compton, is tasked with managing these requests, providing support through phone and fax contact options for any queries related to the process.

Compton Unified School District Records Example

COMPTON UNIFIED SCHOOL DISTRICT

Pupil Records Department

Authorization to Release Student Records

This form was created in accordance with Senate Bill (SB) 1845 and Public Law (PL) 93-330, and CUSD Board Policy (BP) 5125.

Date:

Student Information

First Name:

Last Name:

Middle Name:

Maiden Name:

CUSD ID or State ID#:

 

If you have changed your name since attending a CUSD school, other than through marriage, please send a copy of the legal document(s) showing both your former name and new name. Your request will not be processed without this required documentation. A legal document may be a copy of Naturalization Certificate (copy of both sides) or Court document indicating the name change.

Home Phone #:(

)

-

Cell Phone#:(

)

-

Email:

@

I authorize and request the Compton Unified School District (CUSD) to release school information, including school records pertaining to my courses, grades, attendance, and any psychiatric, social, or scholastic evaluations, including special education evaluations and testing regarding the student named above to:

Name: _____________________________________________________________________

Address: ___________________________________________________________________

City: _____________________________ State: ______________________ Zip Code: ________________

Student Signature: _______________________________________ Date Signed: ____________________

I confirm that I am the student whose transcript is requested by this form. This signature authorizes the release of records.

NOTE:

Please include a copy of valid photo identification of the requesting student. The only forms of acceptable identification by the Compton Unified School District, Pupil Records Department are, any State Department of Motor Vehicle Identification Card or Drivers’ License, or Passport. Request will not be process without a proper identification submitted.

Pupil Records Department

603 S. Acacia Avenue, Compton, CA 90220

Phone: (310) 639-4321 Ext. 55133 or 55134 • Fax: (310) 604-0821

Get Compton Unified School District Records PDF Form

Form Characteristics

Fact Name Fact Detail
Form Purpose This form is used to authorize the release of student records by the Compton Unified School District.
Governing Laws The form is created in accordance with Senate Bill (SB) 1845, Public Law (PL) 93-330, and CUSD Board Policy (BP) 5125.
Student Information Required It collects personal information including the student's first, last, middle, and maiden name, as well as a CUSD ID or State ID number.
Name Change Documentation If a student has changed their name, they must provide legal documentation of that change, excluding name changes through marriage.
Identification Requirements A valid photo identification is required to process the request. Acceptable forms include a DMV ID card, driver’s license, or a passport.
Processing Note An application will not be processed without the required identification and legal documentation, if applicable.
Contact Information The Pupil Records Department can be contacted at 603 S. Acacia Avenue, Compton, CA 90220, or by phone at (310) 639-4321 Ext. 55133 or 55134.
Date of Signature The student must sign and date the form to confirm authorization for the release of records.

Guidelines on Utilizing Compton Unified School District Records

Filling out the Compton Unified School District Records form requires attention to detail and accurate input of personal information. Completing this form correctly is crucial for the processing of requests related to student records.

  1. Begin by locating the form and obtaining a copy, either digitally or on paper.
  2. Enter the current date in the designated section.
  3. Provide the student’s first name, last name, middle name, and maiden name if applicable.
  4. Input the CUSD ID or State ID number in the appropriate space.
  5. If the student’s name has changed, gather legal documentation showing both names and submit along with the form.
  6. Fill in the home phone number and the cell phone number.
  7. Provide an email address where the school can reach you.
  8. Authorize the release of records by writing the name of the individual or organization to which the records should be sent.
  9. Complete the address section with the street address, city, state, and zip code of the recipient.
  10. Sign the form in the section labeled "Student Signature" and insert the date you signed it.
  11. Attach a copy of valid photo identification such as a driver’s license, state ID, or passport to the form.
  12. Review all entries for accuracy before submission.
  13. Submit the completed form and attached documents to the Pupil Records Department at the address provided.

Once the form is submitted, it will be reviewed by the Pupil Records Department. It is important to ensure all required documents are included to avoid delays in processing the request. Feel free to contact the department for any questions regarding the process.

What You Should Know About This Form

What is the purpose of the Compton Unified School District Records form?

The Compton Unified School District Records form is designed to facilitate the release of student records. This includes important information such as grades, attendance, and evaluations related to the student’s academic journey. By completing this form, students can grant permission for their records to be shared with designated individuals or organizations, which may be required for college applications, job opportunities, or other personal needs.

What information do I need to provide when filling out the form?

When completing the form, students must provide their first name, last name, middle name, and maiden name, if applicable. Additionally, a CUSD ID or State ID number should be included. If the student has changed their name since attending a CUSD school—except through marriage—documentation proving both names must be submitted. Home and cell phone numbers, along with an email address, are also required for communication purposes.

Is there a specific identification requirement for submitting the records request?

Yes, the Compton Unified School District mandates submission of valid photo identification along with the request form. Acceptable forms of identification include a State Department of Motor Vehicle ID card, driver's license, or passport. Without a proper identification attached, the request will not be processed, ensuring that the release of confidential records is adequately safeguarded.

Who can the student authorize to receive their records?

Students have the flexibility to designate any individual or organization to receive their records. This might include prospective employers, educational institutions, or even family members. It is essential that the recipient’s name and complete address are clearly provided on the form, as this will dictate where the records will be sent.

What should I do if my name has changed?

If a student has changed their name since attending a CUSD school—other than through marriage—they must provide legal documentation reflecting the name change. Acceptable documents include a Naturalization Certificate or a court document that demonstrates the transition from their former name to the current one. Submitting this documentation is crucial for the request to be considered valid and processed efficiently.

Where should I send the completed records request form?

The completed records request form, along with the necessary identification and any required documentation, should be sent to the Pupil Records Department at the Compton Unified School District. The address is 603 S. Acacia Avenue, Compton, CA 90220. For any inquiries, students can call (310) 639-4321, extension 55133 or 55134, or send a fax to (310) 604-0821. Prompt submission will help in expediting the processing of your request.

Common mistakes

Filling out the Compton Unified School District Records form can be straightforward, but mistakes often occur. One common error is leaving out important identification details. When providing your CUSD ID or State ID#, it is crucial to include this information. Omitting it can lead to delays in processing your request.

Another mistake frequently seen is not providing proper legal documentation for name changes. If your name has changed since attending a CUSD school, you must include legal documents that show both your former and new names. This requirement cannot be overlooked. Requests will be stalled without the necessary paperwork.

People sometimes forget to add their contact information correctly. Double-check the Home Phone, Cell Phone, and Email sections. If these are incorrect or missing, it may hinder the school district's ability to reach you with updates about your records request.

Signing and dating the form can also be problematic. Some individuals may overlook this step, assuming it is unnecessary. However, you must include your signature and the date signed for the authorization to be valid. Without this, the school district cannot process your request.

Additionally, not including a copy of valid photo identification is another frequent mistake. The form clearly states that a State ID, Driver's License, or Passport is required. Failing to attach this identification means your request will not be processed, regardless of how well the rest of the form is completed.

Lastly, people often forget to specify the recipient's information accurately. When you authorize the release of your records, ensure the name and address of the person or organization receiving the records are correct. Errors in this section can lead to your records being sent to the wrong place.

Documents used along the form

The process of requesting student records at the Compton Unified School District involves several important documents. Alongside the Authorization to Release Student Records form, other forms may be required to ensure a thorough and efficient retrieval of records. Each document serves a unique purpose and together they facilitate the release of vital educational information.

  • Copy of Legal Name Change Document: If the student has undergone a name change, this document must accompany the request form. Examples include a marriage certificate, divorce decree, or any court-issued document that verifies the name change.
  • Request for Special Education Records: This form is specifically for individuals seeking records related to special education. It ensures that the unique educational assessments and evaluations associated with the student are included in the records being requested.
  • Photo Identification: A valid photo ID is crucial for processing the request. Acceptable forms include a state-issued ID card, driver’s license, or passport. It serves as proof of identity for the student whose records are being requested.
  • Permission to Transfer Records Form: When transferring to another educational institution, this form allows for the seamless transfer of academic records to the new school. It streamlines communication between institutions to maintain continuity in the student’s education.

Understanding these associated forms and their purposes will help facilitate a smoother experience in obtaining student records. A complete set of documentation not only supports the request process but also ensures that all necessary information is gathered for effective communication with educational institutions.

Similar forms

  • Authorization to Release Medical Records: This document allows patients to formally request the release of their medical information to authorized individuals or organizations. Similar to the Compton Unified School District Records form, it requires the patient’s personal details, signatures, and legal documentation to ensure identity verification and compliance with privacy laws.

  • Request for Financial Records: Individuals can use this form to request access to their financial documents from banks or other financial institutions. Like the CUSD Records form, it necessitates identification and a signature to confirm the requestor's identity, ensuring that sensitive information is securely handled.

  • Release of Employment Records: This form enables former employees to obtain their employment history or other related documentation from past employers. The similarity lies in the requirement for personal identification and an authorization signature, safeguarding the release of confidential information.

  • Family Law Attorney Records Request: Clients may need to request records pertaining to their legal cases from attorneys. This form parallels the CUSD form by mandating proper identification, a signed authorization, and specific details about the records being sought, ensuring that sensitive legal documents are accessed only by authorized individuals.

Dos and Don'ts

When filling out the Compton Unified School District Records form, consider these crucial do's and don'ts to ensure a smooth and efficient process.

  • Do ensure that all personal information, including first name, last name, and CUSD ID or State ID#, is filled out completely and accurately.
  • Do provide a copy of any legal documents necessary for name changes if your name differs from what is listed in school records.
  • Do include a valid photo identification with your submission to prevent processing delays.
  • Do clearly indicate the name and address of the person or entity to which records should be sent.
  • Don't leave any fields blank. Missing information can result in unnecessary delays.
  • Don't forget to sign and date the form. This authorization is required for the release of records.
  • Don't use documents other than the accepted forms of identification specified by the district.

Misconceptions

The following are common misconceptions regarding the Compton Unified School District Records form:

  • All requests can be made verbally. Many people believe they can simply call to request records. However, the process requires submission of a written form.
  • Identification isn't necessary. Some think it is optional to provide a valid photo ID. Without proper identification, the request will not be processed.
  • Name change documentation is a formality. Many individuals underestimate the importance of submitting legal documents for name changes. Without these documents, the request will be delayed or denied.
  • Any personal information can be provided. Some believe they can use any format or style for the personal information. The form requires specific information in a specific manner.
  • Requests for records are processed instantly. There is a misconception that records are available immediately upon request. Processing may take time, and applicants should account for this when making requests.

Key takeaways

The Compton Unified School District Records form is a crucial document for students and former students looking to access their academic records. Here are some key takeaways to ensure a smooth process when filling out and using this form:

  • Authorization Requirement: You must provide your signature on the form to authorize the release of your student records.
  • Documentation for Name Changes: If your name has changed, submit legal documentation (e.g., Naturalization Certificate or Court document) showing both your former and new names.
  • Identification Needed: Include a copy of a valid photo ID such as a driver's license, state ID, or passport. Without this identification, your request will not be processed.
  • Accurate Contact Information: Make sure to fill out your contact details accurately, including a valid phone number and email address. This helps in effective communication regarding your request.
  • Specify Recipient's Information: Clearly state the name and address of the individual or organization to whom your records should be sent.
  • Keeping Copies: Consider keeping copies of the completed form and submitted documents for your records. This can be helpful should any issues arise with your request.

By following these guidelines, you can streamline the process of obtaining your educational records from the Compton Unified School District.

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