Fill Out Your Computershare Transfer Request Form

What is the Computershare Transfer Request form?

The Computershare Transfer Request form is a document used to facilitate the transfer of shares from one account to another. This form allows individuals to specify whether they are transferring shares from a non-custodial account or a custodial account, and it requires detailed information about both the current account holder and the new account holder.

How do I fill out the transfer request form?

To fill out the form, start by clearly printing all required information. You will indicate your current account type, provide your tax ID or Social Security number, and detail the current holder’s name and address. If you are transferring shares from a custodial account, the custodian will need to complete specific sections. Be sure to check off the purpose of your transfer and indicate the number of shares you wish to transfer.

What information do I need to provide for the transfer?

You need to provide personal details such as your name, address, and account number. If applicable, include information about the custodian, including their name and taxpayer ID. Additionally, specify the reason for the transfer, whether it is a gift, inheritance, or sale, and provide the cost basis if that applies. Complete sections for both the current and new account holders as necessary.

Are there any specific requirements for signatures on the form?

Yes, all signatures on the form must match exactly with the names shown on the stock certificate or Computershare statement. Additionally, every signature must be stamped with a Medallion Signature Guarantee from a qualified financial institution. A notary seal will not be accepted, so ensure you take this step to avoid delays in processing.

What happens if I don’t complete the ‘Cost Basis/Reason for Transfer’ section?

If this section is not fully completed, Computershare defaults all transfers to be treated as gifts. This means you might miss out on important tax implications regarding your transfer. It is essential to indicate if the transfer is a gift, sale, inheritance, or has no change in ownership to ensure accurate processing.

Can I transfer both common and preferred shares using the form?

Yes, you can transfer various types of securities, including common and preferred shares. When filling out the form, specify the type of shares you are transferring under the ‘Share Transfer’ section. It's important to clearly identify the description of each security type being transferred to avoid any confusion during the process.

What do I do if I am dealing with a deceased person's shares?

If you are transferring shares from a deceased person’s account, you will need to provide documentation that verifies the transfer as an inheritance. This typically involves filing an Affidavit of Domicile, which proves the decedent’s estate has the right to transfer the shares. Always consider consulting a tax advisor or legal expert in this situation to ensure compliance with tax laws.

How long does it take for my transfer request to be processed?

The processing time for transfer requests can vary. Typically, it may take several business days to process depending on the complexity of the request and the completeness of the form. For an accurate estimation, it is advisable to contact Computershare directly after submission to inquire about your specific request.

Where can I submit my completed transfer request form?

You can submit your completed Computershare Transfer Request form by mailing it to Computershare at PO Box 505013, Louisville, KY 40233-5013. Be sure to check that all required fields are filled out and signatures are properly guaranteed to avoid any delays in processing your request.

Filling out the Computershare Transfer Request form can seem straightforward, but many individuals encounter challenges that can delay the process or result in the rejection of their request. One common mistake is failing to provide complete information. Each section of the form requires specific details. For instance, if a person neglects to enter their current account number or tax identification number, the request will likely be processed slowly, if at all.

Another frequent error involves illegible handwriting. It is crucial to print clearly and use accurate spelling throughout the form. If Computershare cannot read the information provided due to smudged ink or poor handwriting, they may be unable to process your request effectively.

Confusion over the current account type also leads to mistakes. Individuals often check more than one box in this section, causing delays or misprocessing of the transfer. Read the options carefully and ensure that only one is selected. This is essential for facilitating a smooth transition of shares.

Additionally, many people incorrectly indicate the reason for transfer. If the cost basis section is left blank or not filled out correctly, Computershare will default to treating the transfer as a gift or inheritance, which may not reflect the intent of the transferor. Thus, thoroughness is key.

Further complicating matters, individuals often forget to include authorized signatures. The form requires signatures from all current account holders or their legally authorized representatives. If any required signature is missing or if the names do not match the records precisely, transfer requests can be invalidated.

Another critical mistake relates to the Medallion Signature Guarantee. This stamp is mandatory, yet individuals sometimes either fail to obtain one or mistakenly provide a notary seal, which is not acceptable. This can prove problematic since without the proper certification, Computershare cannot process the transfer.

People also mistakenly overlook the specifics of transferring shares. If they fail to specify the number of shares or the type of securities they wish to transfer, Computershare will not know how to proceed. It is essential to be explicit in both the quantity of shares and the nature of the securities involved.

Lastly, when completing the sections about the new account type, many individuals neglect to provide relevant information for the new holder. Failing to include required details such as the address, email, or names can result in processing delays. Always cross-check that every field is filled out completely to avoid complications.

When you’re looking to transfer shares, the Computershare Transfer Request Form is key. However, it's often accompanied by several other forms and documents that smooth out the process. Below are some commonly used documents that can help ensure your transfer goes off without a hitch.

• Medallion Signature Guarantee: This stamp is required to verify the identity of the individuals involved in the transfer. It's important because it protects against unauthorized transactions. Make sure to get this from a financial institution that's part of an approved Medallion Signature Guarantee Program.
• W-9 Form: If transferring to a new account or holder, a W-9 form may be necessary. This document provides your taxpayer identification number to the new custodian, which is crucial for tax reporting purposes.
• Affidavit of Domicile: If the shares being transferred are part of an inheritance, this form verifies the last known residence of the deceased. It’s particularly important when the transfer is due to a death.
• Transfer of Ownership Documentation: Depending on the circumstances—such as a sale or gift—you might need specific documentation that proves the legality of the transfer. This keeps everything above board.
• Change of Ownership Notice: This serves as a formal notification to Computershare that ownership is changing. It can help clarify any questions about the transfer along the way.
• New Account Application: If the shares are being transferred to a new account, don’t forget to fill out this application. It provides the necessary details to set up the new ownership correctly.
• State-specific Transfer Forms: Some states have their own forms required for stock transfers. Be sure to check local regulations to ensure compliance, as these documents can vary.

By gathering the requisite forms and documents together, you can facilitate a smoother transfer process. Each piece plays a unique role in protecting your interests and ensuring that the transfer is completed efficiently. Always consult with a professional if you have any uncertainties about the paperwork involved.

The Computershare Transfer Request form is essential for transferring shares from one account to another. It serves various purposes similar to other financial documents. Here are five documents that share similarities with it:

• Stock Power Form: Like the Computershare form, a stock power form is used to transfer ownership of shares. It requires information about the current owner as well as the new owner, along with necessary signatures for the transfer to be valid.
• Brokerage Account Transfer Form: This form facilitates the transfer of assets between brokerage accounts. Similar to the Computershare form, it collects the account holder's details and ensures that all transfers comply with regulations.
• Change of Registration Form: This document is often utilized when changing the name or registration details of an account holder. It aligns with the Computershare form by requiring proof of ownership and authorized signatures for the change to take effect.
• Gift Tax Return (Form 709): If shares are being gifted, this IRS form is necessary for reporting the gift. This document relates to the Computershare Transfer Request form in the aspect of recording the purpose of the transfer and determining any tax implications.
• Decedent's Estate Transfer Documents: These documents are key when transferring shares from a deceased individual’s estate. Similar to Computershare’s form, they require a legally appointed representative's signature and sometimes additional verification for the transfer, especially in inheritance cases.

When filling out the Computershare Transfer Request form, it is essential to follow certain guidelines to ensure accuracy and compliance. The following is a list of dos and don'ts:

• Do print clearly to ensure legibility.
• Do include all necessary personal information, such as the account holder's name and address.
• Do provide the current account number accurately.
• Do complete the cost basis section thoroughly to avoid delays.
• Do include a Medallion Signature Guarantee for all signatures.
• Don't omit information regarding joint tenants or custodians.
• Don't use hyphens when entering the tax ID or telephone numbers.
• Don't check more than one box in the transfer purpose section.
• Don't forget to date the form and provide signatures where required.
• Don't use a notary seal in place of the Medallion Signature Guarantee.

Following these guidelines will assist in the successful processing of the transfer request.

Understanding the Computershare Transfer Request form can be tricky due to various misunderstandings. Here are six common misconceptions about the form, along with clarifications to help you navigate the process smoothly.

• It’s only for stock transfers. Many believe this form is strictly for transferring stocks. In reality, it can also be used for transferring other types of securities, such as bonds or mutual funds.
• All signatures require notarization. Some think that a notary seal is a must on the form. However, what is actually required is a Medallion Signature Guarantee, which is different from a notary and specifically verifies your identity and authority to make the transfer.
• You can transfer shares without a signature guarantee. There’s a misconception that you can skip the signature guarantee if you know the account holder personally. Unfortunately, this is incorrect; a Medallion Signature Guarantee is always necessary to process the transfer.
• Transfers are automatically processed. Many people assume that once the form is submitted, the transfer happens automatically. In fact, Computershare takes time to review each request, and any errors can delay the process.
• You don’t need to specify the type of transfer. It’s a common error to think that checking any box will suffice. The form requires you to select only one type of transfer; otherwise, it may be treated as a gift, which could lead to different tax implications.
• It’s only for individual accounts. Some believe that this form is not applicable for business or trust accounts. However, both types can also use the Computershare Transfer Request form, as it accommodates various account structures.

Understanding these misconceptions can clarify your experience with the Computershare Transfer Request form. Ensure that you read the instructions carefully and provide accurate information to avoid delays or complications.

Filling out the Computershare Transfer Request form can seem daunting, but understanding its key components can simplify the process. Here are five essential takeaways to guide you:

• Accuracy is Crucial: When providing your current holder information, ensure that all names, addresses, and identification numbers are entered accurately as they appear on your account statements. Any discrepancies might lead to delays or complications in processing.
• Purpose of Transfer Matters: You must indicate the purpose of the transfer, particularly if your shares were acquired after December 31, 2010. This is essential, as incomplete information will default your transfer to a gift. Understanding the tax implications associated with each option is advisable, and consulting a tax advisor can provide clarity.
• Medallion Signature Guarantee Requirement: Signatures on the form need to be accompanied by a Medallion Signature Guarantee from a qualified financial institution. This step ensures the legitimacy of the request and protects all parties involved in the transfer.
• Clear Instructions for Share Transfer: Decide whether to transfer all securities or specify particular shares. If only selected shares are being transferred, detailed information, including the type and quantity of shares, is required for processing.
• New Account Type Selection: When transferring shares, it is important to indicate the type of account you are transferring to. This may include non-custodial or custodial registrations, and each has specific instructions that must be followed to ensure a smooth transition.

By keeping these key points in mind, you can facilitate a more efficient and correct completion of your Computershare Transfer Request form. If uncertainties arise, seeking assistance or clarification is a prudent step to take.