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The Conservation Authority Report is a crucial document that outlines the guidelines and recommendations for the Grand River Conservation Authority (GRCA) when it comes to the sale and management of surplus lands. This report, dated February 12, 2007, emphasizes the GRCA's commitment to sustainable development. It recommends that when disposing of lands deemed surplus, every effort should be made to implement processes and conditions that champion advanced green design and construction practices. The report reflects the authority's mission to foster a sustainable natural environment within the Grand River watershed while engaging in practices that improve water quality and protect ecosystems. Beyond simply selling property, the GRCA advocates for integrating environmental responsibility into urban development processes, ensuring that any development aligns with wider conservation goals. Notably, the authority owns around 50,000 acres and is proactively working to promote best practices in urban growth, setting a benchmark for others through methods such as expressions of interest and requests for proposals. The ultimate aim is for all redevelopment initiatives on GRCA lands not only to meet regulations but to stand out as leaders in environmental design, impacting communities and municipalities positively.

Conservation Authority Report Example

GRAND RIVER CONSERVATION AUTHORITY

REPORT NO.

DATE: February 12, 2007

TO: Committee of the Whole (Administration, Finance and Personnel)

SUBJECT: Grand River Conservation Authority Property Disposition Guidelines Establishing Standards for Sustainable Development

RECOMMENDATION:

That when Grand River Conservation Authority disposes of surplus lands for urban development, wherever possible, processes be used and conditions be placed on the sale of such lands, to ensure that the resulting development of those lands be exemplary leading edge models of green sustainable design and construction.

SUMMARY:

The Grand River Conservation Authority’s formally adopted vision, is for a healthy and sustainable natural environment in the Grand River watershed. The Grand River Conservation Authority’s mission includes being involved with programs to improve water quality, reduce flood damage, maintain reliable water supply and provide environmental education. As stated in our environmental policy, the Grand River Conservation Authority will:

•Meet or exceed the requirements of all environmental laws and regulations.

•Participate in exchange of environmental management techniques and, where feasible, adopt best available environmental technologies and best business practices.

•Promote ownership, responsibility and accountability for environmental protection and management.

•Increase environmental awareness of employees and the public through training, education, outreach, and communication programs.

•Contribute to conservation of resources through minimization programmes in energy, materials, and water consumption.

•Minimize environmental impact of operations through environmental management programmes to minimize waste generation, air emissions, and effluent discharges.

•Continually improve environmental performance through:

OSetting and reviewing measurable environmental performance objectives and targets; and

OReporting on environmental performance.

To meet the above mentioned objectives the Grand River Conservation Authority would encourage all development that occurs on its surplus lands exhibit exemplary standards of sustainable development that could also serve as a target or benchmark for others.

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REPORT:

The Grand River Conservation Authority owns approximately 50,000 acres of land in the Grand River watershed. From time to time small parcels of these lands which do not perform a significant environmental, educational or recreational purpose may be considered surplus to the needs of the organization.

Revenue from the disposition of surplus Grand River Conservation Authority lands must be placed in a special reserve fund, which is only available for Capital Projects that meet the criteria set out by the “Policies and Procedures for the Treatment of Conservation Authority Generated Revenue” (MNR, June 1997). These reserve funds are generally used for land acquisitions that meet the goals of the Grand River Conservation Authority’s approved land acquisition policy.

Municipalities in the watershed are at various stages in the move toward implementation of sustainable development policies. As an environmental agency with the aforementioned policies, it is imperative that the Grand River Conservation Authority ensure that it promotes environmental responsibility to its utmost ability.

As an agency that also has regulatory responsibilities, we need to lead by example, if we are to credibly encourage positive change in the behaviour and practices of others, when it comes to the form and function of urban growth.

There are disposition methods available that will allow us to ensure minimum property development standards for the planning and development of surplus property. We can ensure, through the use of “expressions of interest” and “requests for proposals”, (with specific conditions), that only those organizations willing and able to design and build to these standards have the opportunity to acquire our surplus lands.

The “Policies and Procedures for Disposition of Conservation Authority Property” (MNR, June 1997) require that open and transparent disposition processes be utilized.

Some of the environmental technologies that a developer may propose in response to a Request For Proposal could include:

•Opportunities for district / alternate energy systems.

•Solar orientation, passive and active solar systems, wind, vegetation and landform techniques.

•Ground source heating on an individual or communal scale.

•“Leed Certified” Buildings.

•Rainwater and grey water recycling systems.

•Planting Programmes.

•Minimize impervious surfaces.

•Leading edge storm water techniques.

•Meeting or exceeding the 2012 building code standards for energy efficiency starting now.

•Emissions reductions – “0” footprint.

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•Renewable energy opportunities such as co-generation and energy from waste. (The cleanest and cheapest energy source is existing energy that is wasted through inefficiency).

•Maximize use of recycled materials.

•On-site composting.

•Setting overall development performance targets such as:

O% reduction in household water requirements.

O% reduction in household discharge flows (sanitary / storm).

O% reduction in household solid waste.

O% reduction in household energy use (aim for European standard).

O% reduction in household greenhouse gas emissions

The Grand River Conservation Authority has the ability to ensure through the municipal planning approval process, that the form and configuration of land use provides for the most opportune type of sustainable development. Implementing architectural design and mechanical systems is only one way to achieve improved performance targets. To be able to achieve the most impact, the form of urban development needs to be considered very early in the planning process. Innovative planning from day one will allow for planning to be holistic, system based, and integrated, as opposed to addressing opportunities on a case by case basis. Some technologies such as district energy systems, communal and more efficient ground source heating systems, and building massing opportunities which take advantage of solar orientation can only be properly incorporated when the intent is included from the outset.

The GRCA can enlist the services of leaders in these fields with our selected planning consultants, to ensure that these developments are successful.

Municipalities are starting to promote and demand that these issues be considered. Helping to reduce the “peak” energy requirements of a municipality assists society by reducing the need for new electrical infrastructure, and its resulting environmental impacts.

With the adoption of the motion in this report, staff will be able to share our organizational objectives with municipal staff involved with processing our land development initiatives. Approvals and decisions would come from the shared understanding of common goals. Reduced consumption and discharges will also assist municipalities in reaching population and sustainability targets contained in the Provincial “Places to Grow” policy.

The adoption of this position by Grand River Conservation Authority will help the development application process, and provide assurances to Municipal Councils, staff, and the public, about what they can expect from land development applications that involve Grand River Conservation Authority lands.

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FINANCIAL IMPLICATION:

Placing conditions on property for sale may impact the potential selling price by a small amount.

The cost of development of this type is projected to cost between 5 & 10% more than traditional development. It is reasonable to conclude that one third of these additional costs associated with development of this type can be absorbed in market pricing, and two thirds offset by avoiding long term energy supply costs. (Payback over time).

By being at the leading edge of this initiative, grants may also be available to pilot some of these concepts, from organizations such as NRCAN, F.C.M., and A.M.O., to name a few!

OTHER DEPARTMENT CONSIDERATIONS:

All departments are in support of this initiative.

Prepared by:

Approved by:

__________________________________

___________________________________

Tom Smith

Keith Murch

Manager of Property

Assistant C.A.O. / Secretary-Treasurer

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Get Conservation Authority Report PDF Form

Form Characteristics

Fact Name Description
Report Title Grand River Conservation Authority Report No. dated February 12, 2007.
Subject Matter Details the Grand River Conservation Authority's Property Disposition Guidelines for sustainable development.
Key Recommendation The authority should impose conditions on the sale of surplus lands to promote exemplary sustainable development practices.
Environmental Mission The Grand River Conservation Authority is dedicated to improving water quality, reducing flood damage, and ensuring reliable water supply.
Ownership and Accountability The authority encourages responsibility and accountability for environmental management and protection among employees and the public.
Revenue Use Funds from the sale of surplus lands go into a reserve for Capital Projects per the "Policies and Procedures for the Treatment of Conservation Authority Generated Revenue" (MNR, June 1997).
Disposition Process Disposal must follow open and transparent procedures as outlined in the "Policies and Procedures for Disposition of Conservation Authority Property" (MNR, June 1997).
Impact on Development Costs Conditions for sustainable development may raise initial costs by 5-10%, but long-term energy savings can offset these expenses.

Guidelines on Utilizing Conservation Authority Report

After filling out the Conservation Authority Report form, it will be submitted to the appropriate committee for review and consideration. This process ensures that all necessary information is provided, allowing for informed decision-making about property disposition and sustainability standards.

  1. Gather Necessary Information: Before you start filling out the form, collect all related documents and data needed, including details about the property, any environmental assessments, and sustainability proposals.
  2. Complete the Header Section: Write the report number and the date in the designated areas at the top of the form.
  3. Identify the Recipient: Clearly indicate the recipient as the "Committee of the Whole (Administration, Finance and Personnel)" in the appropriate section.
  4. State the Subject: Write the subject clearly in the designated area: “Grand River Conservation Authority Property Disposition Guidelines Establishing Standards for Sustainable Development.”
  5. Write the Recommendation: Articulate the recommendation. Ensure it contains actionable items regarding the sale of surplus lands and their environmental responsibilities.
  6. Summarize Key Points: Provide a brief summary outlining the main goals and vision of the Grand River Conservation Authority. Include its commitment to sustainable development and environmental standards.
  7. Detail the Report: Expand on the additional information about the property, including size, condition, and relevance of the land in terms of environmental, educational, or recreational purposes.
  8. Outline Financial Implications: Clearly detail any financial considerations, including potential impacts on sale prices and anticipated costs for sustainable development.
  9. Complete Other Department Considerations: Note support from other departments if applicable, ensuring that all relevant departments agree with the initiative.
  10. Final Review: Review the completed form for accuracy and completeness. Make sure all relevant signatures are acquired before submission.

What You Should Know About This Form

What is the primary purpose of the Conservation Authority Report form?

The Conservation Authority Report form serves to communicate policies and guidelines regarding the disposition of surplus lands owned by the Grand River Conservation Authority. It emphasizes sustainable urban development practices and outlines how revenue from these land sales can be used for projects that align with the organization's mission of environmental sustainability.

What kind of lands are considered surplus and eligible for disposition?

Surplus lands are small parcels owned by the Grand River Conservation Authority that do not significantly contribute to environmental, educational, or recreational purposes. These lands are evaluated for their potential to be sold in a manner that promotes exemplary green development standards.

How does the Grand River Conservation Authority ensure sustainable development through land sales?

The Authority uses various methods, including requests for proposals and expressions of interest, to set specific conditions for developers. This ensures that only those willing to adhere to sustainable practices can acquire surplus lands. The goal is to promote environmentally responsible construction and land use.

What types of sustainable technologies might developers propose when bidding for surplus lands?

Developers may suggest a range of sustainable technologies, including solar systems, district energy solutions, rainwater recycling, and LEED-certified building practices. Each proposed development must focus on minimizing environmental impact while maximizing energy efficiency and resource conservation.

Are there financial implications associated with the conditions placed on property for sale?

Yes, setting conditions for sustainable development can slightly impact the potential selling price. The cost of implementing eco-friendly practices may increase development costs by approximately 5 to 10%. However, this additional expenditure can be offset by long-term energy savings, making it a worthwhile investment for developers.

What are the benefits of the Grand River Conservation Authority’s sustainable development policies?

These policies benefit both the community and the environment. By establishing high standards for sustainable construction, the Authority encourages innovation and responsible land management. Additionally, reduced energy consumption contributes to municipal sustainability goals, ultimately benefiting public health and the environment.

How does the Grand River Conservation Authority collaborate with municipalities regarding land development?

The Grand River Conservation Authority shares its objectives and guidelines with municipal staff to ensure alignment during the land development process. This collaboration fosters a unified approach to sustainable urban growth and assists municipalities in meeting their sustainability targets under the "Places to Grow" policy.

Common mistakes

Completing the Conservation Authority Report form can be an intricate task. Many people make mistakes that can lead to confusion or delays. It’s vital to understand these common pitfalls to ensure smooth processing.

One frequent mistake is failing to provide accurate information. Whether it’s the date of the report or the specifics of the property involved, inaccuracies create unnecessary complications. Double-check all entries to avoid errors that could derail the entire process. It’s better to take time upfront to ensure everything is correct than to face setbacks later.

Another error involves misunderstanding the required documentation. Missing attachments or incorrect forms can delay approval. Be sure to read the guidelines thoroughly and ensure that all necessary documents accompany the report. This not only speeds up the process but also shows that you’ve done your homework.

People often overlook the importance of clarity in their explanations. Providing vague or overly technical descriptions can confuse the reviewers. Aim for clear, simple language that conveys the essential information without jargon. Think about the reader’s perspective. They need to grasp your points easily and quickly.

Lastly, many individuals miss the opportunity to follow up after submission. Checking in can clarify any outstanding questions and demonstrate your commitment. Timely communication can make a difference in how efficiently your report is processed. Don’t hesitate to reach out if you haven’t received a response in a reasonable timeframe.

Avoid these common mistakes when filling out the Conservation Authority Report form. With careful attention to detail and proactive communication, you can ensure a smoother experience in the submission process.

Documents used along the form

The Conservation Authority Report form serves as a critical document in the realm of environmental stewardship and sustainable development. However, several other documents often accompany this report, each serving a unique purpose within the framework of land use and development. Understanding these documents is vital for comprehending the broader processes involved in property management and environmental regulation.

  • Policies and Procedures for Disposition of Conservation Authority Property: This document outlines the specific processes and standards required for the sale or transfer of conservation authority properties. It ensures that all disposals are conducted transparently and in accordance with environmental regulations, aiming to maximize public benefit.
  • Request for Proposal (RFP): An RFP is issued when the Conservation Authority seeks proposals from developers interested in acquiring surplus land. It stipulates the criteria and conditions that must be met, particularly emphasizing environmental standards and sustainable design practices.
  • Expression of Interest (EOI): The EOI serves as an initial step in gauging interest from potential developers. It allows the Conservation Authority to identify parties capable of meeting the desired goals for sustainable development before moving to a more formal proposal stage.
  • Land Acquisition Policy: This policy sets the framework for how the Conservation Authority acquires new properties. It emphasizes conservation goals and outlines criteria for prioritizing land acquisitions that align with the organization's mission of environmental protection.
  • Annual Report on Environmental Performance: This report details the authority's environmental achievements over a specified period. It provides transparency and accountability regarding its environmental initiatives, outlining progress towards performance targets and goals as specified in the Conservation Authority’s policies.

In summary, the interaction of these documents with the Conservation Authority Report forms a cohesive system aimed at promoting sustainable development while ensuring transparency and accountability in land management. Each document plays a critical role in guiding decisions that align with the overarching mission of environmental stewardship and public trust. Understanding their functions will provide significant insight into the processes governing sustainable land use practices.

Similar forms

The Conservation Authority Report form shares similarities with several other documents related to environmental management and development standards. Here are six such documents:

  • Environmental Impact Assessment Reports: Like the Conservation Authority Report, these assessments evaluate the potential environmental consequences of proposed developments, ensuring that environmental protection standards are upheld during planning stages.
  • Sustainability Assessment Frameworks: Both documents aim to encourage sustainable practices. They provide guidelines for evaluating the sustainability of proposed projects, ensuring that development meets certain environmental performance standards.
  • Land Use Planning Policies: Much like the Conservation Authority Report, land use planning policies outline the regulations and criteria that govern how land can be developed. Both documents emphasize the importance of adhering to sustainable development principles.
  • Building Code Requirements: The report aligns with building codes that mandate certain environmental standards for construction. Similar to the report’s guidelines, building codes aim to promote safety and sustainability within the built environment.
  • Green Building Certification Documents: Documents for certifications like LEED, akin to the report, focus on establishing criteria for environmentally responsible building practices, highlighting a commitment to sustainability in development projects.
  • Comprehensive Community Plans: These plans, like the Conservation Authority Report, serve as strategic frameworks that guide community development. They incorporate environmental stewardship principles, ensuring that growth aligns with sustainable practices.

Dos and Don'ts

When filling out the Conservation Authority Report form, consider the following do's and don'ts:

  • Do read the form thoroughly before beginning.
  • Do provide clear and concise information.
  • Do double-check all provided figures for accuracy.
  • Do adhere to submission deadlines to avoid delays.
  • Don't use vague language that may lead to confusion.
  • Don't skip any required sections of the form.
  • Don't submit without reviewing your answers.
  • Don't forget to include any necessary attachments.

Misconceptions

Many people hold misconceptions about the Conservation Authority Report form. Here are four common misunderstandings:

  • The report only deals with surplus land sales. While the report does focus on disposing of surplus lands, it also emphasizes sustainable development practices and environmental stewardship that apply to all properties managed by the Grand River Conservation Authority.
  • The guidelines are optional for developers. In reality, the conditions placed on the sale of surplus lands are designed to ensure that developers create environmentally friendly projects. Developers must adhere to these guidelines, as they promote sustainable practices.
  • All surplus lands are immediately available for development. This is not accurate. Only those parcels deemed surplus, meaning they do not serve a significant environmental, educational, or recreational purpose, can be considered for disposal. Not all lands owned by the Authority qualify.
  • Implementing sustainable practices significantly decreases property value. On the contrary, while there may be a small initial increase in development costs, adopting sustainable practices can lead to long-term financial benefits. This includes savings on energy costs and potential grant opportunities.

Key takeaways

The following are key takeaways about filling out and using the Conservation Authority Report form:

  • Purpose of the Report: The report outlines guidelines for disposing of surplus lands owned by the Grand River Conservation Authority, emphasizing sustainable development.
  • Encouraged Practices: Ensure that any development on surplus lands embodies leading edge models of sustainable design and construction.
  • Financial Transparency: Revenue from sales of surplus lands must go into a special reserve fund designated for capital projects that align with the organization's objectives.
  • Disposal Methods: Utilize methods like “expressions of interest” and “requests for proposals” to set minimum property development standards.
  • Environmental Compliance: The report highlights the importance of meeting or exceeding all environmental laws and which technologies may be utilized to achieve this.
  • Municipal Collaboration: The Grand River Conservation Authority will share objectives with local municipal staff, allowing for a common understanding during the development application process.
  • Long-Term Impact: Initial costs for sustainable development may be slightly higher, but these can lead to energy savings and potential grants in the long run.
  • Holistic Planning: Early integration of innovative sustainable practices in the planning process can significantly enhance the overall impact of urban development.

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