Fill Out Your Da 2166 9 1 Form

When completing the DA 2166-9-1 form, many individuals make common mistakes that can lead to significant issues down the line. Understanding these mistakes is essential for ensuring that the evaluation report is accurate and serves its intended purpose.

One prevalent error occurs in the administrative data section. Here, the failure to correctly input names or Social Security Numbers (SSNs) can render the document invalid. Individuals might switch the order of names or accidentally transpose digits in SSNs. These inaccuracies could cause delays in processing the report or even lead to the rejection of the submission.

Another frequent mistake is omitting required sections or leaving them incomplete. For instance, sections such as the period covered and reason for submission are critical for the report's context. When these areas are not filled out completely, it raises questions about the report's validity, potentially impacting decisions based on the evaluations.

Additionally, signatures and dates often pose challenges. The authentication section requires the rater and senior rater to provide their signatures and relevant dates. People sometimes neglect to ensure that all electronic signatures meet the requirements for date formatting or, worse, forget to sign entirely. This can result in interpretations of the form being incomplete or improperly vetted.

Errors in performance evaluation descriptions are also common. The performance evaluation sections are designed to capture specific details regarding an NCO's capabilities, achievements, and overall leadership qualities. Some may fail to provide sufficient evidence or clarity about these competencies, leading to a misrepresentation of the NCO’s actual performance. This happens when evaluators use vague language or general observations instead of addressing the key attributes expected in the evaluation.

Lastly, misunderstanding the submission guidelines contributes to errors. The end-of-report instructions must be closely adhered to, especially regarding attachments. Incorrectly identifying the number of enclosures, or forgetting to attach supporting documentation, can result in incomplete evaluations. This oversight can hinder proper review processes, impacting the overall effectiveness of the NCO evaluation.

The DA 2166-9-1 form, used primarily for evaluating Non-Commissioned Officers, is just one part of the performance review process within the military. Several other forms and documents are commonly used to support and complement the evaluation process. Understanding these documents can provide clarity and ensure a comprehensive review of an NCO's performance, potential, and professional growth.

• DA Form 5439: This form is known as the "Enlisted Evaluation Report." It serves a similar purpose as the DA 2166-9-1, but it is specifically tailored for enlisted personnel and provides a framework for assessing their performance and potential in various roles.
• DA Form 4856: This is the "Developmental Counseling Form." It documents counseling sessions between leaders and soldiers, focusing on their development, performance issues, and goals. Regular use of this form helps track progress and identifies areas needing improvement.
• DA Form 87: Also known as the "Certificate of Training," this document records completion of specific military courses or training programs. It provides evidence of the skill sets and competencies the soldier possesses and contributes to the overall evaluation.
• DA Form 705: This is the "Army Physical Fitness Test Scorecard." It records physical fitness test results, which are important indicators of an NCO’s physical readiness and overall performance within their evaluation.
• DA Form 5500/5501: These are the "Body Fat Content Worksheets." They are used to determine compliance with Army body fat standards. This form assists in maintaining physical fitness and helps measure compliance, which is an essential aspect of performance evaluations.
• DD Form 214: The "Certificate of Release or Discharge from Active Duty" is often referenced during evaluations. It provides a summary of the service member's career, including years of service, awards, and discharge details, which can contribute to a comprehensive assessment of their performance.
• AR 623-3 and DA PAM 623-3: Although not forms, these Army regulations and pamphlets provide essential guidelines for performance evaluation and counseling processes. They outline procedures, expectations, and rights regarding evaluations and appeals.

Each of these documents plays a crucial role in providing a well-rounded perspective on the performance and potential of Non-Commissioned Officers. Familiarity with these forms not only aids in conducting thorough evaluations but also enhances communication and development discussions between leaders and soldiers.

The DA Form 2166-9-1 is an NCO Evaluation Report used to assess non-commissioned officers' performance. Several other documents serve similar purposes in evaluating personnel. Below is a list of these forms and how they compare to the DA Form 2166-9-1:

• DA Form 2166-9-2: This form is specifically for evaluating staff sergeants and sergeants first class. Like the DA Form 2166-9-1, it includes sections for administrative data and performance evaluation, but it is applicable for different ranks.
• DA Form 703: This form is used for conducting Army Physical Fitness Test evaluations. Both documents assess individual performance; however, the DA Form 703 focuses specifically on physical fitness, while the DA Form 2166-9-1 examines overall job performance and leadership.
• DA Form 4856: This form is a developmental counseling form that provides an official record of counseling sessions. Similar to the DA Form 2166-9-1, it captures feedback on performance but serves a more formative role rather than a formal evaluation.
• DA Form 4970: This is a record for assessing Soldier Readiness. Both forms require documentation of a soldier's overall performance, but the DA Form 4970 places emphasis on medical readiness and compliance rather than job performance.
• EPW (Evaluation Program Workbook): This is used for documenting the evaluations issued under the Army’s Evaluation Reporting System. Its goal is to compile evaluations similar to those in the DA Form 2166-9-1 but focuses on a broader range of evaluation cycles.
• DA Form 1009: This form is related to an officer's evaluation during their yearly reviews. The similarity arises in assessing leadership qualities, but it pertains to officer ranks, contrasting with the NCO focus of the DA Form 2166-9-1.
• DA Form 3355: This form is for tracking promotions and reducing non-commissioned officers. While it shares a purpose of documenting personnel evaluations, it significantly differs in focus, dealing mainly with career progress instead of comprehensive performance evaluation.
• DA Form 7120: Used for documenting and tracking accomplishments and assignments over time. While both forms collect performance-related data, the DA Form 7120 is primarily focused on historical tracking of achievements rather than current performance evaluations.

When filling out the DA 2166 9 1 form, there are important dos and don’ts to keep in mind. Properly completing this form ensures a smooth evaluation process and reflects the professionalism of the NCO.

• Do double-check all fields for accuracy before submission.
• Do ensure all required signatures are obtained in Part II.
• Do provide clear and specific comments in the performance evaluation sections.
• Do familiarize yourself with the appeals process outlined in AR 623-3.

• Don't leave any mandatory fields blank; this can delay the evaluation.
• Don't use informal language or abbreviations in the comments sections.
• Don't overlook the importance of accurate Rater and Senior Rater information.
• Don't forget to keep a copy of the completed form for your records.

Misconceptions about the DA 2166-9-1 form can lead to confusion and mismanagement in the evaluation process. Here are ten common misconceptions, along with their explanations.

• The form is only used for annual evaluations. In reality, the DA 2166-9-1 is utilized for various evaluations, not strictly on an annual basis. It may be required for other reasons, such as duty performance reviews, promotion boards, or other administrative actions.
• Only the rater completes the form. This is incorrect. While the primary responsibility for filling out the form lies with the rater, input from the senior rater and the rated NCO is also essential for a comprehensive evaluation.
• Rated NCOs must agree with their evaluations. The signature of a rated NCO indicates acknowledgment of the evaluation but does not imply agreement with the rater’s assessments. This is explicitly stated on the form.
• Comments are optional in the performance evaluation sections. Comments are not optional. Raters are encouraged to provide specific feedback and examples to justify their ratings across various areas.
• The form is only for lower-ranked personnel. The DA 2166-9-1 can be used for evaluations across different ranks. Its design accommodates various levels of NCOs, including Sergeants and higher ranks.
• Submission of the form guarantees a certain outcome. Completion of the form does not assure promotions or favorable results. It is just one part of the overall evaluation process that contributes to decision-making.
• Performance evaluations are confidential and cannot be reviewed by rated NCOs. Rated NCOs have the right to review their evaluations as part of the appeals process. Transparency is a key element of the evaluation system.
• The DA 2166-9-1 form does not require signatures. Signatures from the rater, senior rater, and rated NCO are mandatory. These signatures validate the contents of the report and form part of the evaluation process.
• The evaluation process is entirely subjective. While personal evaluations can involve subjective opinions, the form includes specific criteria and standards that aim to provide an objective assessment of performance.
• Corrections on the form are not allowed after submission. Mistakes can be corrected, but the process requires following specific protocols. It is important to address any discrepancies promptly to ensure accuracy.

Filling out and using the DA 2166 9 1 form involves several key steps and considerations. Here are the main points to remember:

• Personal Information: Complete all personal information fields in Part I. This includes name, SSN, rank, and unit information.
• Submission Reasons: Clearly indicate the reason for submission in the designated section. This helps provide context for the evaluation.
• Authentication: Ensure that all rating officials, including the rater and senior rater, sign and date the form. This validates the evaluation.
• Rater's Comments: The rater should provide specific comments in the performance evaluation sections. These comments should be constructive and directly related to the rated NCO’s behavior and performance.
• Height and Weight: Fill in height and weight information accurately. This is crucial for compliance with Army regulations regarding physical fitness standards.
• Counseling Dates: Record all counseling dates accurately. This demonstrates that the rated NCO received proper guidance throughout the evaluation period.
• Supplementary Review: If a supplementary review is required, ensure that all relevant information and signatures are included. This provides an additional layer of oversight.
• Final Verification: Before submitting, the rated NCO must verify the accuracy of all information, including administrative details and duty descriptions.
• Understanding the Appeals Process: Familiarize yourself with the appeals process outlined in AR 623-3. Awareness of this process is essential for addressing any concerns.

By keeping these takeaways in mind, you will be better prepared to complete the DA 2166 9 1 form accurately and effectively.