Fill Out Your Da 5984 E Form

When filling out the DA Form 5984-E, people often make critical errors that can lead to delays or rejections. One common mistake is failing to provide accurate driver qualification data. This information is essential, as it directly affects whether the individual is authorized to operate specific vehicles. Ensure that all qualifications are current and match the entries on the associated DA Form 348.

Another frequent error involves neglecting to check the specific requirements regarding the use of the form based on available systems. Some organizations assume the DA Form 5984-E is the only option available. However, in cases where ULLS systems are not in use, the OF 346 is also authorized. Misunderstanding which form to use can result in paperwork being returned due to administrative non-compliance.

Individuals sometimes overlook the importance of signatures and approvals on the form. Every DA Form 5984-E requires proper authorization. This includes both the operator’s signature and the approving authority's signature. Incomplete signatures can automatically invalidate the form, causing unnecessary delays in processing.

It is also essential to pay attention to the details when inputting information. Simple typographical errors can create significant issues. For example, misspelling names or inaccurately recording vehicle details can lead to confusion during the dispatch process. Review all entries carefully before submission to avoid these pitfalls.

Finally, individuals often fail to keep copies of the completed forms for their records. Maintaining copies of the DA Form 5984-E can be crucial for future reference and may help resolve any disputes regarding authorization or qualifications. Always print a copy before submitting it to the relevant office.

The DA Form 5984-E is used as an Operator’s Permit for U.S. Army Motor Vehicle operators. Other forms and documents are often needed in conjunction with this form to ensure proper management and documentation of motor vehicle operator qualifications. The following list provides an overview of these associated documents.

• OF 346: This is the U.S. Government Motor Vehicle Operator’s Identification Card. It can be issued by driver testing stations that do not have access to ULLS systems. This card serves as an operator’s permit in specified circumstances.
• DA Form 348: This document records operator qualification data. It is essential for tracking an individual's qualifications and is uploaded into ULLS-G for verification of qualifications and equipment suitability.
• ULLS-G System: Though not a form, this system is vital for managing motor vehicle operations. It consolidates operator qualification data and helps dispatchers verify qualifications prior to vehicle operation.
• DA Pam 750-8: This pamphlet provides guidelines and policies related to the management of Army maintenance and transportation operations. It offers additional context for using various forms and documents, including the DA Form 5984-E.
• DA Form 2028: This is a recommended changes/suggestions for improvement form. It can be submitted by users who identify errors or areas for improvement in existing Army forms or pamphlets, enhancing overall operational efficiency.
• DA Form 2404: This form is used to document the maintenance and readiness of Army equipment. Operators often complete it to ensure that vehicles are properly maintained and safe for use.
• DA Form 5250: The Vehicle Dispatch Record form documents the details of dispatched vehicles, including operator information and timeframes for usage. This ensures accurate tracking of vehicle operations.
• DA Form 710-2: This is a supply transaction report that helps inventory and manage Army supplies, including parts necessary for vehicle operation and repair.
• GSA Supply Orders: These orders may be necessary for acquiring equipment and forms required for vehicle identification and operations, such as the OF 346.
• Operator Training Records: These documents track completed training for vehicle operators. They relate to qualifications and training compliance, providing a clear history of each operator’s credentials.

In summary, the DA Form 5984-E operates within a network of accompanying documents and systems that collectively support the management of U.S. Army motor vehicle operations. Understanding these related forms facilitates smoother operations and compliance with the necessary policies.

• OF 346: The OF 346 is the U.S. Government Motor Vehicle Operator’s Identification Card. This document serves a similar purpose as the DA Form 5984-E by providing identification for motor vehicle operators within government operations. Both forms verify the operator's qualifications, but the OF 346 is often used in settings lacking automated systems.

• DA Form 348: The DA Form 348 records operator qualification data. It is critical in ensuring that operators meet necessary training and testing requirements. The data from this form feeds into the ULLS-G system, which in turn generates the DA Form 5984-E. Both documents are linked through the verification of an operator's qualifications.

• ULLS-G System: This system compiles and verifies motor vehicle operator data for dispatch operations. While not a form, its function parallels that of the DA Form 5984-E by ensuring that necessary qualifications are recorded and validated before allowing vehicle dispatching.

• DA Form Form 5984: This earlier form similarly documented operator qualifications and authority to operate vehicles. While now largely replaced by the DA Form 5984-E, both served the primary function of verifying operator eligibility.

• SF 85: The Standard Form 85 is a Questionnaire for Non-Sensitive Positions. While different in purpose, both this form and the DA Form 5984-E are employed to assess qualifications. The SF 85 is used for background checks, ensuring individuals meet standards required for operating government vehicles.

• DA Form 4037: This document is a request for a background investigation. Like the DA Form 5984-E, DA Form 4037 aims to ensure the qualifications of individuals involved in operations. Both documents contribute to maintaining safety and security in vehicle operations.

When filling out the DA 5984 E form, it's important to keep a few best practices in mind. Below is a list of things to do and avoid:

• Do ensure that all information is accurate and up-to-date.
• Do use the form when ULLS systems are available to process operator qualifications.
• Do verify the operator's qualification data has been loaded into the ULLS-G system.
• Do consult with your unit supply personnel if you have any questions about the process.

• Don’t submit the form if any section is incomplete or errors are present.
• Don’t overlook the requirement to use DA Form 5984-E when ULLS is accessible.
• Don’t ignore the specific procedures for driver testing stations that may still issue OF 346.
• Don’t hesitate to seek help if you are unsure about any part of the process.

Understanding the DA Form 5984 E can be challenging due to various myths surrounding its use and requirements. Here are ten common misconceptions about this important document:

1. Only the DA Form 5984 E is authorized. Some believe that the DA Form 5984 E is the only form that can be used for motor vehicle operator identification. In reality, both DA Form 5984 E and OF 346 are authorized, depending on the situation.
2. DA Form 5984 E is required in all cases. Many think this form is mandatory for all operations. However, if a unit does not utilize automated systems, they may still use OF 346.
3. Driver training centers must use DA Form 5984 E. This is a misconception. Driver training facilities often do not have automated systems, allowing them to issue alternatives to the DA Form 5984 E.
4. DA Form 5984 E is outdated and no longer valid. Some have claimed that this form is obsolete. This is untrue, as it is still actively used in various operational capacities, especially with ULLS systems.
5. All units must transition to ULLS systems. While many units are moving towards ULLS (Unit Level Logistics System), some units still effectively operate without this system and use alternative forms like OF 346.
6. Operator qualification data is not connected to DA Form 5984 E. There’s a belief that the qualifications are separate. In fact, the operator qualification data from DA Form 348 is directly loaded into the ULLS-G system and is critical for generating the DA Form 5984 E.
7. Only one form can be used for multiple purposes. Some assume the DA Form 5984 E can replace all forms of operator identification. However, it serves a specific function and is supplemented by OF 346 in certain contexts.
8. DA Form 5984 E is only for drivers. While primarily intended for motor vehicle operators, this form is part of a broader maintenance management strategy, not limited solely to driver identification.
9. Finding the form is difficult. It's a common belief that obtaining the OF 346 is complicated. In fact, it's simply a GSA item and can be ordered through customer assistance.
10. If I have DA Form 5984 E, I don’t need any other forms. This overlooks the situation specifics. Depending on your unit's operational mode and system capabilities, you may still require the OF 346.

By clarifying these misconceptions, users can better navigate the requirements and understand the importance of both the DA Form 5984 E and OF 346 in maintaining operator identification and qualification processes.

When using and filling out the DA 5984 E form, it is essential to keep the following key points in mind:

• The DA 5984 E, which serves as the Operator’s Permit and U.S. Army Motor Vehicle Operator’s Identification Card, is primarily used when ULLS (Unit Level Logistics System) systems are operational.
• Both the DA 5984 E and the OF 346 forms are authorized for use in different contexts. The choice between them depends on the availability of ULLS systems.
• Driver testing facilities might still rely on OF 346s due to the lack of ULLS computers, despite the preference for DA 5984 E in systems equipped for automated management.
• Operator qualification data necessary for the DA 5984 E is originally submitted on the DA Form 348, which must be accurately completed to ensure correct information transfer.
• During dispatch operations, ULLS-G systems automatically verify operator qualification data against relevant equipment qualifications before a vehicle is dispatched.
• If you need to acquire OF 346 forms, you can order them through the General Services Administration (GSA) by contacting Federal supply customer assistance at (800) 525-8027.