Fill Out Your Dd 1857 Form

What is the DD Form 1857 used for?

The DD Form 1857 is used to request additional temporary storage of household goods at government expense beyond the initial 90 days. When circumstances arise that prevent the withdrawal of these goods, this form helps document the need for extra storage and obtain the necessary approval from a transportation officer.

Who needs to fill out the DD Form 1857?

Members of the military or their dependents who find themselves needing more than 90 days of temporary storage for their household goods should fill out this form. The reasons for needing this extra storage must be due to conditions beyond their control, such as illness or housing issues.

How does the approval process work for the DD Form 1857?

Once the member submits the DD Form 1857, a transportation officer will review the request. They will evaluate the circumstances outlined by the member and decide whether to grant an extension for an additional 90 days of storage. This process is guided by specific regulations outlined in the JFTR (Joint Federal Travel Regulations).

What circumstances qualify for additional storage?

Members can cite several reasons for needing additional storage, including serious illness of themselves or a dependent, impending assignment to government quarters, or awaiting the completion of new housing. The form has checkboxes to help identify the specific conditions impacting the member.

Are members required to provide personal information on the form?

Yes, the DD Form 1857 requires personal details, such as the member’s name, rank, social security number, and signature. This information helps verify the identity of the individual requesting the additional storage and ensures accountability throughout the process.

What happens if a member does not disclose information on the DD Form 1857?

While providing information on the DD Form 1857 is voluntary, failing to disclose relevant details could result in the denial of the request for additional storage. Without proper justification, a member may not be authorized to keep their belongings in temporary storage beyond the initial period.

Is there an expiration date for the approved storage?

Yes, the approval for additional temporary storage on the DD Form 1857 will expire on a specified date. Members should be aware that if they decide to keep their items in storage beyond that date, they will be responsible for any related costs and should consider obtaining private insurance for their belongings.

Can claims for damaged or lost property still be made after using the DD Form 1857?

Yes, claims for loss or damage to personal property stored under government authorization can still be made. However, it is essential to file any claims within two years from the end date of the approved storage. Delay in filing may result in denial of the claim.

Where can members submit the DD Form 1857 once completed?

Members should submit the completed DD Form 1857 to their installation’s transportation office. That office will have the authority to process the request and approve any necessary extensions for temporary storage beyond the initial 90-day period.

Filling out the DD Form 1857 can seem straightforward, but many individuals make common mistakes that can delay the approval process for additional temporary storage. Understanding these errors can help ensure the form is filled out correctly and that you receive the necessary storage right when you need it.

One vital mistake involves skipping the section regarding the reasons for requesting additional storage. Under Section II, “Member’s Statement of Facts,” it’s crucial to tick all that apply. Neglecting to check off appropriate boxes may lead to a misunderstanding of the situation or even result in the denial of storage requests.

Another frequent oversight is not providing complete member information. All details, including full name, rank, Social Security number, and signature must be accurately supplied. Incomplete or incorrect details could lead to processing delays. This issue can be particularly critical since the form has to be reviewed by various officers.

Many forget to provide the date in the specified format (YYYYMMDD). Missing or incorrectly formatted dates can lead to a lack of clarity about time frames, making it challenging for the transportation officer to assess the request.

Another common error concerns the lack of specificity in the "Other Reason" category. If none of the listed problems apply, members often write vague terms like "personal issues" without elaborating. Providing specifics ensures that the transportation officer understands the situation fully, facilitating a smoother approval process.

Failing to sign the document is an easily overlooked mistake but one that can halt the entire process. Without a signature, it is as though the request has not been made, so ensuring the signature is included is essential to drive the request forward.

When entering the installation address, members sometimes rush and provide incomplete or incorrect information. A full address, including the zip code, is essential. Any errors can complicate communications between various military offices involved in the review.

Another error happens when members attempt to self-approve or bypass the required approval process. The form clearly states that authorization comes from the transportation officer. Ignoring this protocol could result in unauthorized storage, leading to further complications.

Members may also overlook the expiration of the storage authorization. It’s important to remember that all storage authorization will expire on the specified date. Failing to plan around this expiration may lead to unexpected charges or complications in storing personal belongings.

Lastly, misunderstanding the rules regarding claims can be detrimental. It’s crucial that members recognize their rights regarding loss or damage to personal property and that any claims must be filed within two years from the expiration date of approved storage. Not acting within this time frame may lead to lost claims and financial repercussions.

By being aware of these common mistakes and taking the necessary precautions, members can navigate the DD Form 1857 with greater confidence. Filling out each section accurately and thoroughly can significantly ease the process of gaining additional temporary storage when it’s needed most.

The DD Form 1857 is utilized when a service member requires temporary commercial storage for household goods at government expense. This form can often be accompanied by other documentation necessary to support the request for additional storage, as it helps clarify the circumstances and ensures proper authorization. Below is a list of additional forms that might be required.

• DD Form 139: Also known as the "Pay Adjustment Authorization," this form is used to request adjustments to pay, which may include storage reimbursement under certain circumstances. It details the necessary changes to the service member's pay records.
• DD Form 2278: This is the "Application for Dity Orders." It is required for service members who plan to move their household goods themselves and seek reimbursement for associated costs. This documentation is important for managing the financial aspects of the relocation.
• DD Form 1610: The "Request for Travel Authorization" is used when a service member needs approval for travel related to a permanent change of station (PCS). This form is critical for coordinating travel arrangements in conjunction with storage needs.
• SF 1164: Known as the "Claim for Reimbursement for Expenditures on Official Business," this form allows service members to claim reimbursement for expenses incurred during their move, which may relate to temporary storage and housing costs.
• LOI (Letter of Intent): This document outlines the service member's intent to request additional storage. It can help clarify the reasons behind the need for longer storage and expedite the approval process.
• Command Support Letter: Often provided by the member’s commanding officer, this letter supports the request for additional storage by explaining the unique circumstances that necessitate it. It serves to validate the claims made in the DD Form 1857.
• Housing Approval Letter: In cases of prolonged housing issues, this document is issued by the relevant housing authority and confirms the lack of available housing, supporting the need for temporary storage.
• Insurance Policy Documentation: Since additional insurance coverage is recommended if the storage period extends beyond the authorized timeframe, documentation of private insurance policies might be requested to ensure the member's property is protected.

These documents work together to create a comprehensive package supporting the service member’s request and ensuring compliance with military regulations. Proper documentation streamlines the process and helps to avoid delays in approval for necessary storage extensions.

• DD Form 1351-2 - Travel Voucher or Subvoucher: This form is essential for service members claiming travel expenses. Similar to DD Form 1857, it requires documentation of special conditions justifying expenses beyond standard allowances. Both forms aim to provide a clear justification for expenses incurred due to circumstances outside the individual's control.
• DD Form 214 - Certificate of Release or Discharge from Active Duty: DD Form 214 documents a service member's military service and discharge status. Like DD Form 1857, it is used to verify eligibility for benefits. Each form plays a crucial role in accessing post-service benefits and ensuring smooth transitions.
• SF 86 - Questionnaire for National Security Positions: This form is used for background checks on those seeking security clearances. It requires detailed disclosures and justifications, similar to the information needed in DD Form 1857 to validate claims for additional storage. Both documents emphasize the importance of providing accurate personal and situational details.
• DA Form 31 - Request and Authority for Leave: This form requests leave in the Army. It shares a commonality with DD Form 1857 in that both require justifications based on unforeseen circumstances. Both forms cater to adaptive needs, enabling members to navigate exceptional situations effectively.
• DD Form 139 - Pay Adjustment Authorization: This document is crucial for correcting pay discrepancies. Similar to the purpose of DD Form 1857, it necessitates a detailed explanation for the request. Both forms are key to ensuring that military personnel are treated fairly based on unique and unforeseen conditions.

When filling out the DD Form 1857, attention to detail is crucial. The following list outlines key actions to take and avoid:

• Do: Ensure accurate completion of your personal information, including name, rank, and social security number.
• Do: Clearly explain the conditions necessitating additional storage. Use the provided options and provide specifics where applicable.
• Do: Sign and date the form accurately to validate your request for temporary storage.
• Do: Keep a copy of the completed form for your records to track your request and any follow-up communications.
• Don't: Leave any fields blank, as incomplete forms can delay the approval process.
• Don't: Forget to check all applicable conditions for storage needs, as missing one may affect your eligibility.

Following these guidelines can facilitate a smoother process in obtaining necessary temporary storage. It is advisable to submit the form promptly to avoid any unforeseen complications.

Here are four common misconceptions about the DD Form 1857 related to temporary commercial storage at government expense:

• Misconception 1: The form is only needed for military personnel.

In reality, while the form is primarily used by members of the military, it can also apply to eligible dependents who may need additional storage due to specific circumstances.

• Misconception 2: You must provide proof of illness or housing issues.

This form allows members to state the reasons for needing additional storage without requiring extensive documentation upfront. Members simply need to check applicable boxes regarding their situation.

• Misconception 3: Once the initial 90-day period is over, storage cannot be extended.

The form enables a member to request an additional 90 days of temporary storage, provided they document reasons beyond their control. This request can be made either in advance or afterward.

• Misconception 4: Submitting the form guarantees approval for additional storage.

Approval is at the discretion of the transportation officer. They will review the circumstances the member presents and decide if additional storage is warranted based on the provided information.

• The DD Form 1857 must be completed accurately to request additional temporary storage for household goods beyond the initial 90 days.
• The member's statement must clearly indicate the reason for the need for additional storage, selecting all applicable factors from the provided list.
• Filing the form is voluntary, but failing to complete it means the member may not be authorized additional storage.
• Details such as the member’s name, rank, Social Security number, and signature are required to process the request.
• Approval for additional storage is subject to review by the installation transportation officer, and all authorizations will expire 90 days after confirmation.
• It is advisable to obtain private insurance if storage extends beyond the authorized duration, as government claims coverage will not apply after the expiration date.