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The DMV HP 402 form is a vital document for those seeking an exempt hauling permit in Virginia. This form allows individuals and businesses to apply for permits covering multiple hauling moves, which is especially useful for freight that falls into specific categories, such as solid waste or agriculture products. The application requires details about the shipper, including contact information, address, and relevant vehicle data, such as license plate numbers and Vehicle Identification Numbers (VIN). Applicants can check off the type of permit they need, with options catering to different vehicle axle configurations and specific material classifications. Additionally, the form includes sections for certifying that all provided information is accurate and complete. It's important to know the applicable fees and to ensure the form is submitted properly, either via mail or fax, according to the outlined instructions. Understanding these aspects can streamline the process and help avoid unnecessary delays in obtaining the necessary permit for hauling activities.
Dmv Hp 402 Example
VIRGINIA EXEMPT BLANKET
HAULING PERMIT APPLICATION
HP 402 (10/27/2020)
Telephone: (804)
Purpose: Use this form to apply for an exempt hauling permit covering multiple moves.
Instructions: Mail or fax this form to the address or fax number above. See page 2 for additional instructions.
DMV USE ONLY
RECEIVED DATE (mm/dd/yyyy) |
REFERENCE NUMBER |
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CHECK NUMBER |
CHECK AMOUNT |
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SHIPPER
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New Shipper Location |
Shipper Address Change |
ID NUMBER (VAHPS ID, FEIN, OR SSN) |
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GOVERNMENT MOVE (check one) |
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STATE |
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LOCAL |
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CONTACT PERSON NAME |
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TELEPHONE NUMBER |
FAX NUMBER |
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COMPANY NAME |
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MAILING ADDRESS |
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P. O. BOX, SUITE NUMBER (if applicable) |
CITY |
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STATE |
ZIP CODE |
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VA JURISDICTION (county or |
COUNTRY |
EMAIL ADDRESS |
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VEHICLE INFORMATION
VEHICLE LICENSE PLATE NUMBER |
ISSUING STATE |
VIN / SERIAL NUMBER (last 5 digits) |
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EXEMPT PERMIT INFORMATION
Indicate permit type requested (check one): |
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Arlington County Trucks (2 Axles) ($130.00 one year) |
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Forest Products ($130.00 one year) |
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Arlington County Trucks (3 Axles) ($130.00 one year) |
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Sand/Gravel/Crushed Rock ($70.00 one year) |
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Articulated Buses (Minimum 3 Axles) ($130.00 one year) |
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Solid Waste (2 Axles) ($130.00 one year) |
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Concrete Haulers (3 Axles) ($130.00 one year) |
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Solid Waste (3 Axles) ($130.00 one year) |
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Concrete Haulers (4 Axles) ($130.00 one year) |
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Specialized Mobile Equipment - Well Tender Machine |
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Containerized Cargo |
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(Minimum 3 Axles) ($130.00 one year) |
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Cotton Module (Minimum 3 Axle) ($45.00 one year) |
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Specialized Mobile Equipment - Underground Pipe Cleaning, |
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Excavated Material (3 Axles) ($130.00 one year) |
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Excavated Material (4 Axles) ($130.00 one year) |
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Axles) ($130.00 one year) |
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Feed Hauler ($130.00 one year) |
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Virginia Grown Farm Produce ($45.00 one year) |
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Fluid Milk ($130.00 one year) |
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Tank Wagon (2 Axles) |
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Boat/Watercraft ($130.00 one year) |
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Provide the requested permit effective date and duration below:
REQUESTED EFFECTIVE DATE (mm/dd/yyyy) EXEMPT PERMIT DURATION |
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ONE YEAR |
TWO YEARS |
CERTIFICATION
I certify and affirm that all information presented in this form is true and correct, that any documents I have presented to DMV are genuine, and that the information included in all supporting documentation is true and accurate. I make this certification and affirmation under penalty of perjury and I understand that knowingly making a false statement or representation on this form is a criminal violation.
AUTHORIZED REPRESENTATIVE NAME (print) |
AUTHORIZED REPRESENTATIVE SIGNATURE |
DATE (mm/dd/yyyy) |
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DELIVERY (For current pricing, refer to Virginia hauling permit price list available on our website.)
DELIVERY (check one) |
(NOTE: For payment and delivery information please refer to the instructions on page 2 of this application.) |
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USPS |
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FAX |
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EMAIL (enter your email →) |
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HP 402 (10/27/2020)
INSTRUCTIONS
SHIPPER
•New Shipper Location — Check if this shipper has not been previously issued a permit in Virginia Automated Hauling Permit System (VAHPS) or if it is an additional location for this shipper.
•Shipper Address Change — Check if this application records an address change.
•ID Number — If the shipper has a VAHPS ID, enter it here. Otherwise enter the shipper's federal employer identification number (FEIN) or social security number (SSN).
•Government Move — Choose federal, state, or local if this permit is being ordered to conduct a government move.
•Contact Person Name — Name of the person responsible for the permit. (Contact person name will be displayed on the permit document.)
•Company Name — Name of the shipper.
•Telephone Number — Phone number for the contact person displayed on the permit document.
•Mailing Address — Mailing address for the shipper.
•Fax Number — Fax number of the shipper.
•P.O. Box, Suite Number — Post office box and/or suite number if applicable.
•Email — Email address of the contact person.
•City — City where the shipper is located.
•State — State where the shipper is located.
•Zip Code — Postal zip code where the shipper is located.
•VA Jurisdiction — County or city where shipper is located (for Virginia shippers only).
•Country — Country in which the shipper is located.
VEHICLE INFORMATION
•Vehicle License Plate Number
•Issuing State - where plate was issued
•VIN/Serial Number - Vehicle identification number or last 5 digits of vehicle's serial number.
EXEMPT PERMIT TYPE
•Check the permit type.
CERTIFICATION
•Name — Print the name of the person completing this application.
•Signature — Written signature of the person completing this application.
•Date — Date application was signed.
DELIVERY
•Check the requested delivery method. Mail payment with completed application. For credit card payment, fax or mail the application and the Hauling Permit Office will contact you for payment when the permit is ready to be processed.
Form Characteristics
| Fact Name | Details |
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| Form Purpose | This form is used to apply for an exempt hauling permit that covers multiple moves in Virginia. |
| Governing Law | The HP 402 form operates under the Virginia Code related to transportation permits which governs the issuance of hauling permits. |
| Contact Information | If you have questions, you can reach the DMV at (804) 786-2787 or send a fax to (804) 367-1003. |
| Submission Methods | This application can be submitted via mail or fax, as outlined in the form instructions. |
| Permit Duration | The permit granted through this form typically lasts for one year, but a two-year duration can also be requested. |
| Permit Types | Various types of permits can be requested, such as for trucks, solid waste vehicles, and specialized mobile equipment, each with different fees. |
| Certification Requirement | The applicant must certify the truthfulness of the information on the form, with severe penalties for false statements. |
| Vehicle Information | Details such as the vehicle license plate number, issuing state, and VIN/serial number must be included in the application. |
| Delivery Preference | Applicants can choose between delivery methods such as USPS, fax, or email to receive their permit. |
Guidelines on Utilizing Dmv Hp 402
After completing the DMV HP 402 form, you will need to send it to the appropriate address or fax number provided. The next steps involve ensuring all information is accurate before submission. This will help streamline the processing of your application.
- Gather necessary information: Before starting, collect details about the shipper, contact information, and vehicle specifics.
- Fill out the shipper section: Include the shipper's name, address, and ID number. Mark if it's a new shipper location or address change.
- Specify government move status: Check the appropriate box (Federal, State, or Local) if this permit is for a government move.
- Enter contact details: Provide the name and phone number of the contact person, along with the company's mailing address, fax number, email, city, state, zip code, VA jurisdiction, and country.
- Detail vehicle information: Fill in the vehicle license plate number, issuing state, and VIN or last five digits of the vehicle's serial number.
- Select the permit type: Check the box next to the permit type you are requesting, according to your needs.
- Indicate requested effective date and duration: Fill in the desired date and choose between one year or two years for the permit duration.
- Sign and date the certification: The authorized representative must print their name, sign, and date the form.
- Choose delivery method: Indicate how you want to receive the permit: by USPS, fax, or email.
- Submit the form: Mail or fax the completed HP 402 form to the designated address or fax number.
What You Should Know About This Form
What is the purpose of the DMV HP 402 form?
The DMV HP 402 form is used to apply for an exempt hauling permit in the state of Virginia. This permit allows shippers to conduct multiple moves under a single authorization, which can simplify the logistics of transporting various types of cargo. The form serves to streamline the permitting process for specific hauling activities that meet the exemption criteria defined by the state.
Who should fill out the HP 402 form?
This form should be completed by any shipper who needs to obtain an exempt hauling permit. The shipper may be a new entity seeking a permit for the first time, or an existing shipper needing to update their information or add a new location. It is important to provide accurate and complete information to ensure the application is processed without delay.
What types of permits can be requested using the HP 402 form?
The HP 402 form includes options for several types of hauling permits. Choices include permits for vehicles transporting forest products, sand, gravel, crushed rock, concrete, solid waste, fluid milk, and Virginia-grown farm produce, among others. Each permit type has its own fee and may have specific requirements that must be met.
How is the HP 402 form submitted?
The completed HP 402 form can be submitted by mail or fax. The specific addresses and fax numbers for submission are indicated on the form itself. It is essential to follow the instructions carefully, as incomplete or improperly submitted forms may result in processing delays. Additionally, ensuring that payment information is included is crucial to avoid any issues with permit issuance.
What information is required on the HP 402 form?
Applicants must provide a variety of information on the form. This includes the shipper’s name, contact information, address, and any applicable identification numbers. Vehicle information such as the license plate number and VIN is also needed. Furthermore, the applicant must select the appropriate type of permit and specify the desired duration of the permit. Finally, a certification affirming the accuracy of the submitted information must be signed.
How much does it cost to obtain a permit using the HP 402 form?
The fees for permits vary depending on the specific type requested. For example, many two-axle and three-axle permits come with a fee of $130 for a one-year duration, while some specialized permits may have lower fees, like the cotton module permit, which is only $45 for a year. Applicants should refer to the Virginia hauling permit price list for the most accurate and up-to-date information regarding fees.
Common mistakes
When filling out the DMV HP 402 form, one common mistake is failing to provide accurate identification numbers. Applicants often overlook the section for the ID number, which can be a VAHPS ID, FEIN, or SSN. Missing this crucial information can lead to delays in processing the permit. Without proper identification, the form may be rejected, causing frustration and additional steps for the applicant.
Another frequent error occurs when individuals neglect to complete the vehicle information section. Many skip including the vehicle license plate number, issuing state, and VIN. This section is essential for identifying the vehicles covered by the permit. Incomplete vehicle details can lead to processing issues or even denial of the permit.
It is also common for applicants to misunderstand the permit type they need. The form lists various options such as Arlington County Trucks, Solid Waste, and specialized hauling. Failing to check the correct box can result in applying for an inapplicable permit type, causing further complications and potential cost implications. Ensuring the right permit type is selected is critical for a successful application.
Lastly, many people overlook the delivery method section. It is vital to indicate whether you want to receive the permit by USPS, fax, or email. Neglecting to select a delivery method might lead to delays in receiving the permit. Understanding and following the instructions helps avoid unnecessary back-and-forth communication with the DMV.
Documents used along the form
The DMV HP 402 form is essential for applying for an exempt hauling permit in Virginia. However, several other forms and documents may also be necessary or helpful in this process. Here’s a list of commonly used documents that you might consider alongside the HP 402 form.
- DMV Form VSA-14: This form is used for titling and registering a vehicle. If you are applying for a hauling permit, having your vehicle properly registered is crucial.
- DMV Form VSA-66: Used to apply for an International Registration Plan (IRP) registration. This is important for multi-state hauling or if you plan to travel outside Virginia.
- Insurance Verification Document: A proof of insurance is required, ensuring that your vehicle is covered for commercial operations. This protects both you and the public.
- Bill of Lading: This document details the goods being transported. It serves as a contract and receipt and may be necessary for specific permit types.
- Government Move Documentation: If your hauling is related to a government move, providing documentation from the relevant government entity may support your application.
- Vehicle Title: Proof of ownership for the vehicle being used for hauling is often required. This title verifies that you have legal ownership of the vehicle.
- Weight Certificates: If applicable, these certificates prove the weight of the cargo being transported and may be necessary for certain permits.
- Environmental Compliance Certificates: If you are transporting materials that may affect the environment, documentation showing compliance with regulations may be needed.
- Payment Receipts: Keep records of any fees paid for permits or applications. This can help in case of disputes or for your own record-keeping.
Gathering these documents can streamline your application process for the exempt hauling permit. Assessing your specific needs can ensure everything is in order before you submit your HP 402 form. Being prepared will help your application move forward more smoothly.
Similar forms
- DMV Form HP 401: Similar to the HP 402, the HP 401 form is used to apply for a specific type of hauling permit. It allows for a singular trip rather than multiple moves, making it useful for those needing a temporary solution rather than an ongoing arrangement.
- DMV Form HP 404: This form is an application for special transportation permits. Like the HP 402, the HP 404 is needed when transporting oversized or overweight loads. Both forms require vehicle and shipper information but differ in the specific types of loads covered.
- DMV Form HP 403: The HP 403 form is utilized for annual hauling permits. While it covers similar scenarios as the HP 402, it’s geared specifically towards consistent transport operations within a year, rather than one-time or blanket permits.
- DMV Form HP 405: This application is for vehicles engaged in agricultural transport, paralleling HP 402 by focusing on exemptions that may apply to hauling farm products. Both forms emphasize specific types of vehicles and their uses.
- DMV Form HP 500: The HP 500 is a general application for transportation permits. It shares the goal of permitting vehicle operations, but unlike the HP 402, it does not cater to exempt hauling scenarios specifically, addressing a broader base of transport needs.
- DMV Form HP 501: This form focuses on interstate hauling permits. Similar to HP 402, it requires details about the vehicle and driver, but it extends the scope beyond state lines, dealing with the complexities of interstate transportation regulations.
Dos and Don'ts
When filling out the DMV HP 402 form for an exempt hauling permit, it's essential to follow certain guidelines to ensure your application is processed smoothly. Here’s a list of dos and don'ts to keep in mind:
- Do provide accurate and complete information in all fields.
- Do check the box if it’s a new shipper location or if you are reporting an address change.
- Do select the correct type of permit that corresponds to your needs.
- Do ensure that the certification section is signed and dated properly.
- Do specify your preferred delivery method clearly on the application.
- Don't leave any required fields blank; omissions can lead to delays.
- Don't provide incorrect identification numbers; ensure the ID, FEIN, or SSN is accurate.
- Don't forget to double-check the effective date for the permit.
- Don't assume your fax or email will be received; always follow up to confirm.
- Don't submit the form without rehearsing the details for accuracy.
Misconceptions
Understanding the DMV HP 402 form is crucial for anyone looking to apply for an exempt hauling permit in Virginia. However, several misconceptions often cloud the process. Here’s a clear breakdown of eight common misunderstandings:
- It’s only for large trucking companies. Many believe the HP 402 form is exclusively for big businesses. In reality, it is available to any qualified applicant, including smaller operators and individual haulers.
- Permits are automatically renewed. Some individuals assume that permits renew themselves. This is inaccurate. Each permit requires a renewal application and payment at the end of its duration.
- Exempt hauling permits are free. There is a fee associated with obtaining a permit. Each type has varying costs, and applicants must budget for these expenses.
- You can only apply by mail. While mailing the form is one option, applicants can also fax their applications to the DMV, making the process flexible.
- All vehicle types qualify for the same permit. Each permit is specific to certain vehicle types and purposes. It is essential to select the correct one to ensure compliance.
- Incorrect information will not affect the application. Providing false or erroneous information can lead to delays or denials. Accuracy is vital when filling out the form.
- Only Virginia residents can apply. While applicants must operate within Virginia, individuals and companies from outside the state can also apply if they meet specific requirements.
- The application process is overly complicated. Many feel overwhelmed by the form. However, with careful attention to the instructions, it can be a straightforward process.
By recognizing these misconceptions, applicants can better navigate the requirements of the DMV HP 402 form and streamline their permit acquisition process.
Key takeaways
When filling out the DMV HP 402 form, there are several important points to keep in mind. Understanding these points can help ensure a smooth application process.
- Purpose of the Form: This form is specifically designed to apply for an exempt hauling permit that covers multiple moves.
- Required Information: Accurate contact information for the shipper and vehicle details must be provided. This includes the name, address, and identification number of the shipper.
- Permit Types: The form allows you to select from various permit types. Each option has a different cost and purpose, so choose the one that best fits your needs.
- Submission Method: You can submit the form via mail or fax. Ensure that the completed form is sent to the correct address or fax number listed on the form.
By taking note of these key points, applicants can more effectively navigate the process of obtaining a hauling permit.