Fill Out Your Dominican University Request Form

What information is required to complete the Dominican University Transcript Request Form?

To complete the request form, you will need to provide several key pieces of information: your Student ID number, your name, street address, city, state, zip code, and phone numbers. Additionally, you must indicate the number of copies needed, whether you need an undergraduate transcript, a graduate transcript, or both. Don’t forget to sign the form, as a signature is required for the release of your transcript in accordance with the Family Educational Rights and Privacy Act of 1974.

How do I submit my transcript request?

You can submit your request by filling out the form and either mailing it to the Office of the Registrar at 7900 West Division, River Forest, IL 60305, or by faxing it to (708) 524-6943. If you choose to fax the form, be sure to arrange for payment through Dominican’s eMarket link. Please note that transcripts cannot be faxed to the recipient directly.

Is there a fee for requesting my transcript?

The transcript fee for alumni and non-current students is $5.00 per copy. However, current students do not incur any charges for requesting their transcripts. Payment can be made via cash, check, or money order. If paying by check, make it out to Dominican University.

Can I hold my transcript for pick-up or mail it to an address?

Yes, you have the option to either hold your transcript for pick-up or have it mailed to the address you provide on the request form. If you select to hold for pick-up, ensure you check the appropriate box. You can also specify if you want to hold for current semester grades or for graduation information.

What should I know regarding my privacy when requesting a transcript?

The Family Educational Rights and Privacy Act of 1974 protects your educational records. The transcript you receive is provided under the condition that it cannot be shared with third parties without your written consent. Your signature on the request form ensures this important privacy protection is upheld during the transcript release process.

Completing the Dominican University Request form accurately is essential. One common mistake is failing to provide the correct student ID number. This number is crucial for processing the request. Without it, the university may not be able to locate the records needed.

Another frequent error is not ensuring that the name on the form matches the name on the official records. Students often use nicknames or variations of their names, which can lead to delays in processing the transcript.

Many applicants overlook the importance of including the complete transcript recipient address. If this address is incorrect, the transcripts may be misdirected, resulting in significant delays. Proofreading this section carefully can prevent unnecessary complications.

Omitting the date of request is another common oversight. This date helps the office track requests and understand processing times. If the date is missing, it could slow down your order.

Some individuals use the same transcript request form for multiple recipients. Each request must be on a separate form. Failing to follow this instruction can lead to incomplete requests and cause confusion in the processing system.

It is also important to note that a student signature is required for the release of the transcript. Many forget this step, thinking that providing their personal information is sufficient. Without a signature, the request may be denied.

Choosing the correct method for receiving the transcript is essential. Students often neglect to properly indicate whether they want the transcript to be held for pickup or mailed. Miscommunication in this area could lead to further delays.

Finally, misunderstanding the transcript fee can complicate requests. Current students may not owe a fee, but they still need to ensure they indicate this correctly. Accurately detailing how payment will be made is vital to avoid processing issues.

The Dominican University Request Form is an essential document for students needing to obtain their academic transcripts. Often, it is accompanied by several other forms and documents to ensure a complete and efficient process. Below is a list of commonly used documents paired with the request form.

• Request for Change of Student Information: This form allows students to update personal details such as their name, address, or contact information. Accurate records are important for the release of transcripts and maintaining institutional communication.
• Authorization for Release of Records: This document grants permission for the school to share educational records with specified third parties. It is necessary when students want someone else to access their transcripts.
• Payment Authorization Form: If the transcript request includes a fee, this form is used to authorize payment, whether through credit card, check, or money order. Clear payment instructions help avoid delays in processing requests.
• Application for Graduation: Students nearing completion of their degree must submit this application to confirm their intent to graduate. Graduation status may affect the transcript request process.
• FERPA Release Form: This form offers additional privacy rights protection under the Family Educational Rights and Privacy Act. Students indicate who can access their educational records, ensuring compliance with federal law.
• Transcript Recipient Form: This document specifies where the transcript should be sent. It is necessary for the registrar's office to process the request accurately.

Understanding the various documents involved can streamline the process of obtaining transcripts from Dominican University. Each document serves a specific purpose, ensuring that requests are handled efficiently and in compliance with applicable regulations.

• Transcript Request Form - Similar to the Dominican University Request form, this document is used by students to request their academic transcripts from various institutions. It typically requires personal identification information, the recipient's address, and the number of copies needed.

• Enrollment Verification Form - This form verifies a student's enrollment status. Like the Dominican Request form, it requires student details and is submitted to the registrar's office for processing.

• Degree Verification Form - Similar to the transcript request, this document confirms that a degree has been awarded. It often requires personal information and must be submitted to the relevant academic office.

• Application for Graduation - This document is used by students nearing completion of their studies. It requires personal information and the intended graduation date, much like the request form for transcripts.

• Change of Address Form - Students use this form to update their contact information on file, similar to the address section in the Dominican Request form.

• FERPA Release Form - This document allows educational institutions to share student records. It parallels the notice in the transcript request regarding the Family Educational Rights and Privacy Act.

• Course Withdrawal Form - Students submit this form to withdraw from a course. It contains student information and signatures, mirroring the requirements for the transcript request.

• Student Information Update Form - This form is used by students to update their personal details with the institution. It shares similarities with the Dominican Request form regarding personal identification and record-keeping.

• Residency Verification Form - This document confirms a student's residency status for tuition purposes. It includes personal information, aligning with the data collection in the transcript request.

• Financial Aid Application Form - Students submit this application to request financial assistance. Like the transcript request, it requires detailed information about the student and supports their educational pursuits.

When filling out the Dominican University Request form, there are several important steps to remember. Here’s a list of things you should and shouldn’t do:

• Do print clearly and legibly to ensure all information is read easily.
• Do use a separate form for each transcript recipient to avoid confusion.
• Do make sure to include your student ID number for identification purposes.
• Do sign the form; your signature is necessary for the release of your transcript.

• Don't forget to verify the recipient's address; this is your responsibility.
• Don't use a fax machine for sending transcripts as they cannot be sent that way.
• Don't forget to check the appropriate boxes for the number of copies and method of delivery.
• Don't leave out payment details if required; ensure you follow the payment guidelines provided.

Many people have misunderstandings about the Dominican University Transcript Request form. Here are four common misconceptions clarified:

• Misconception 1: You can fax the transcript request.

This is incorrect. Transcripts cannot be faxed. The request must be submitted through other means as specified in the guidelines.

• Misconception 2: You only need to fill out one form for multiple transcript requests.

Actually, a separate request form is required for each recipient. This ensures that each request is tracked and processed accurately.

• Misconception 3: Current students must pay for their transcripts.

This is not true. Current students can obtain their transcripts at no charge. However, a $5.00 fee is required for requests from former students.

• Misconception 4: You don’t need to sign the form if you are submitting it online.

In reality, a student signature is necessary for the release of transcripts. This is part of complying with the Family Educational Rights and Privacy Act of 1974.

Filling out and utilizing the Dominican University Request form requires attention to detail. Here are seven key takeaways to ensure a smooth process:

• Complete a separate form for each recipient. If you need transcripts sent to multiple places, each must have its own request form.
• Print clearly. Use block letters to ensure all information is legible, making it easier for the registrar’s office to process your request.
• Be mindful of accuracy. Double-check that your student ID, name, and address are correct. This is your responsibility.
• Sign the form. Your signature is necessary for the release of your transcript, complying with federal regulations outlined in the Family Educational Rights and Privacy Act.
• Choose your delivery method. Indicate whether you prefer the transcript to be mailed or held for pickup. Make this selection carefully to avoid delays.
• Understand the fee structure. While there is a $5.00 fee for alumni requests, current students can request transcripts without charge.
• Use the correct payment method. Payments can be made by cash or check, and checks should be made payable to Dominican University. If faxing your request, consult the eMarket link for payment options.

Following these guidelines will help facilitate your transcript request, ensuring that you receive your academic records in a timely manner. Careful preparation can save time and prevent potential issues down the line.