Article Structure
The DRC 2096 form plays a crucial role in the visitor application process for individuals wishing to connect with offenders within Ohio's correctional institutions. This comprehensive document requires potential visitors to provide a wealth of personal information, ensuring the safety and security of all parties involved. Applicants are asked to submit their name exactly as it appears on their driver's license or state-issued ID, along with their contact details, relationship to the offender, and any relevant history that may pertain to their application. Questions regarding prior incarceration, criminal actions, and employment with the Department of Rehabilitation and Correction (DR&C) not only assess eligibility but also safeguard the institution's environment. Substantiated evidence, such as utility bills and birth certificates, must accompany certain claims to confirm relationships and identities. In addition, the form emphasizes the importance of honesty; any misleading or incomplete answers can lead to disapproval. Ultimately, upon successful submission and verification of identity during the first visit, applicants may transition from conditional approval to a permanent visitor status. This process underlines the gravity of establishing connections in a safe and responsible manner, providing those involved with the necessary guidelines and expectations for visiting loved ones in difficult circumstances.
Drc 2096 Example
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Name: |
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ForOfficeUseOnly |
DOTS Check |
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Print Name: |
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Visitor Application |
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VNAMS |
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VOC |
File Check |
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(Please enter your name EXACTLY as it appears on your driver's license/state issued ID) |
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To: |
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Date: |
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Name: |
LAST |
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FIRST |
MIDDLE |
Institution: |
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Street Address: |
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Offender's Name: |
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City: |
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State: |
Zip Code: |
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Offender's Number: |
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You must provide verification of address such as a copy of a utility bill.
EXPLANATION AND INSTRUCTIONS: This questionnaire will provide the institution with the information needed to determine your eligibility for approval as a visitor for the above named offender. Please answer all questions fully, truthfully and accurately. Failure to answer any question and/or falsification of any answer will result in disapproval of your application.
I am a: |
Friend |
Relative, specify relationship: |
1.Complete the following:
Driver’s License Number/State ID: |
Issuing State: |
Expiration: |
Date of Birth (MM/DD/YYYY):
Phone Number (INCLUDING AREA CODE):
Email Address:
2.If you are the parent of any child by this offender, please complete the following. You must provide verification the offender is the parent of each child such as a copy of the child’s birth certificate. If the offender is not named on the child birth certificate, you may Provide other documentation such as DNA Paternity Test Results,
NAME OF INMATE’S CHILD
Last |
First |
Middle |
DOB
MM/DD/YYYY
3.Have you ever been incarcerated in a DR&C Institution in Ohio?
Yes |
No |
If yes, enclose a copy of your final release paper. Also, list: |
Date of Incarceration
State
Institution(s)
Convictions/Charges
DRC 2096 (Rev. 07/2020)
4. |
Are you now a party to any criminal action or proceeding? |
Yes |
No |
5. |
Are you currently on probation or parole? |
Yes |
No |
If you answered “yes” to questions 4 or 5 attach a letter detailing any indictments, convictions, sentencing information, details of the offense, State and County involved, name and phone number of your probation/parole officer. Also include a letter from your probation/ parole officer granting permission to visit.
6. Are you now or have you ever been employed by the DR&C? |
(Contract Employee, Volunteer, Intern or Unpaid Staff) |
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Yes |
No |
if yes, |
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Location/Institution:
Position/Job Title:
Dates:
7.Have you ever been an accomplice or
Yes |
No |
If yes, please explain:
8. Have you ever been the victim of any crime committed by this offender? |
Yes |
No |
If yes, please explain:
If your application to visit is accepted, your initial status will be tentatively approved pending verification of your identity at the time of your first visit. If accepted after this verification, your status will be changed to approved. It is the offender’s responsibility to notify you of your status.
I certify all answers to the above are true to the best of my knowledge.
Signature of Applicant: |
Dates: |
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RETURN PROMPTLY TO:
Institution Name: |
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Contact Person: |
Address:
DRC 2096 (Rev. 07/2020)
State of Ohio
Ohio Department of Rehabilitation and Correction
General Visiting Instructions
1.All attire worn upon entry into the facility must be worn throughout the duration of the visit, with the exception of appropriate outerwear such as a coat and gloves.
2.Appropriate undergarments must be worn (i.e., bra, slip, and underwear).
3.No additional clothing is permitted to be carried into the facility.
4.Inappropriate attire includes, but is not limited to:
a.
b.Tops or dresses that expose the midriff or have open backs or open sides (such as any sleeveless clothing such as halter tops, tube tops, cropped tops, tank tops, and muscle shirts).
c.
d.Any clothing that inappropriately exposes undergarments.
e.Skirts, dresses, shorts, skorts, or culottes with the hem or slit above the
f.
g.Clothing with any gang related markings.
h.Clothing with obscene and/or offensive pictures, slogans, language and/or gestures.
i.
as leotards, unitards, bicycle shorts, tight jeans, or tight pants.
j.Clothing with inappropriate holes/rips, including shoulder
5.No more than one wristwatch or pocket watch will be permitted.
6.Purses, handbags, backpacks, or similar items are not permitted. Diaper bags and infant carriers, are permitted, but are subject to regular search procedures Clear plastic bags are preferred in place of diaper bags. Diaper bags may include:
a.A reasonable number of diapers and baby wipes
b.Three plastic baby bottles
c.Three plastic containers of baby food
d.One pacifier
7)All visitors are subject to clear the metal detector. The following items often prevent clearance of the metal detector:
a.Hairpins
b.Bras with metal underwires
c.Certain boots and shoes
d.Clothing with multiple zippers
e.Excessive jewelry
Name:
Date:
Wearing inappropriate clothing may result in a
visitor not being allowed to visit or not clearing the metal detector.
For directions and other information visit our web site - http://www.drc.ohio.gov/
DRC2274 (Rev. 01/06)
Declaration of Understanding
The Ohio Department of Rehabilitation and Correction has a zero tolerance for the conveyance of drugs, alcohol, and weapons into its correctional institutions. Any such act will constitute a violation of section 2921.36 of the Ohio Revised Code which states in part that “No person shall knowingly convey, or attempt to convey, onto the grounds of a detention facility (including prisons, owned and operated by the Ohio Department of Rehabilitation and Correction) or of an institution that is under the control of the department of mental health or the department of mental retardation and developmental disabilities, any of the following items:
(1)Any deadly weapon or dangerous ordnance, or any part of or ammunition for use in such deadly weapon or dangerous ordnance;
(2)Any drug of abuse, as defined in section 3719.011 of the Revised Code;
(3)Any intoxicating liquor, as defined in section 4301.01 of the Revised Code;
(4)Cash;
(5)Cellular telephone,
(6)Any product that contains tobacco including but not be limited to cigarettes, loose tobacco, cigar, snuff, chewing tobacco, or any other preparation of tobacco, tobacco substitutes, smoking paraphernalia (i.e., matches, lighter, cigarette papers, and rolling machine)
Every effort will be made to prosecute to the fullest extent of the law, any person found to be in violation of this section of the Ohio Revised Code.
I have read or it has been read to me, and I understand the above declaration. I will not bring any weapon, dangerous ordnance, ammunition, drug, intoxicating liquor, cash, cellular telephone,
Visitor |
Contractor |
Volunteer |
Other |
Name (typed or printed):
Signature: |
Date: |
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Witness: |
Date: |
DRC 2554 (rev. 07/09)
Form Characteristics
| Fact Name | Description |
|---|---|
| Form Purpose | The DRC 2096 form is used to apply for visitor approval to see an offender in an Ohio correctional institution. |
| Governing Law | This form is governed by the Ohio Revised Code, particularly section 2921.36, which outlines regulations regarding visitation in correctional facilities. |
| Required Information | Applicants must provide personal details, including name, address, and driver's license information, along with verification of their relationship to the offender. |
| Eligibility Criteria | The form requires answers to several eligibility questions, such as prior incarceration and current criminal actions that may affect visiting privileges. |
| Documentation Submission | Supporting documents, like utility bills for address verification and proof of parenthood for children, must be provided with the application. |
| Approval Process | If approved, the applicant's status will initially be tentatively approved pending verification at the first visit. |
| Dress Code | Visitors must adhere to strict dress code guidelines. Inappropriate attire could prevent access to the facility. |
Guidelines on Utilizing Drc 2096
Filling out the DRC 2096 form is a straightforward process. This form asks for personal information and details regarding your relationship to the offender. After completing the form, you will send it to the appropriate institution for review. Once your application is processed, you will receive information about your visitor status.
- Enter Your Personal Information: Start by filling in your name exactly as it appears on your driver's license or state-issued ID. Include your driver’s license number, issuing state, expiration date, date of birth, phone number, and email address.
- Provide Visitor Details: Specify whether you are a friend or relative of the offender. If you are a relative, detail the relationship.
- Inmate's Child Information: If applicable, complete the section for any children you have with the offender. Include the child’s name and date of birth, and provide documentation like a birth certificate if necessary.
- Incarceration History: Answer whether you have ever been incarcerated in an Ohio DR&C institution. If yes, attach a copy of your final release papers and provide details of your incarceration.
- Criminal Action Status: Indicate if you are currently involved in any criminal actions. If yes, you need to provide a letter detailing the situation.
- Probation or Parole Status: Confirm whether you are on probation or parole. If yes, include a letter from your officer granting permission to visit.
- Employment History with DR&C: Answer if you have ever been employed by the DR&C and include the institution, your position, and the dates of your employment.
- Relationship with Offender: Indicate whether you have ever been an accomplice or victim of a crime committed by the offender. If yes, provide details.
- Certification: Sign and date the application, certifying that all information is true to the best of your knowledge.
After completing these steps, promptly send the form to the designated institution along with any required documentation. Ensure that your submission is thorough to avoid any delays in approval.
What You Should Know About This Form
What is the DRC 2096 form used for?
The DRC 2096 form is an application used by visitors who wish to visit an offender in a correctional institution in Ohio. It collects essential personal information and background details that help the institution determine whether the applicant is eligible for approval to visit the named offender.
What information do I need to provide on the DRC 2096 form?
Applicants are required to provide personal details such as their name, address, date of birth, driver's license number, and contact information. They must also answer questions regarding their relationship to the offender, any past incarcerations, and any criminal actions they may be involved in. Verification documents may be required for specific questions, such as proof of relationship to children of the offender.
How should I complete the form if my name has changed?
If your name has changed, it is crucial to provide your name exactly as it appears on your driver's license or state-issued ID. Additionally, you may need to submit legal documentation of your name change, such as a marriage certificate or court order, to avoid any discrepancies during the verification process.
What happens if I provide false information on the form?
Providing false information on the DRC 2096 form can lead to disapproval of your application. It is essential to answer all questions fully, truthfully, and accurately. Discrepancies or falsifications can result in not only denial of visitation rights but may also have legal consequences.
Is there a specific clothing policy for visitors?
Yes, there is a strict clothing policy that visitors must adhere to while entering the facility. Attire must be appropriate and not expose the midriff or undergarments. Various types of clothing, such as see-through garments, low-cut tops, and form-fitting materials, are considered inappropriate. Visitors should familiarize themselves with these guidelines to ensure a successful visit.
What should I bring to the visit, and are there any restrictions?
Visitors are limited in what they can bring into the facility. Items such as purses, bags, and any additional clothing not worn during entry are prohibited. However, diaper bags and infant carriers are allowed but may be subject to inspection. It's best to check the institution’s specific guidelines for any further restrictions on items allowed during visits to avoid complications.
How do I know if my application has been accepted?
If your application to visit is accepted, you will initially be tentatively approved pending the verification of your identity during your first visit. The offender is responsible for informing you of your visitor status after this verification process is completed. You should keep track of communication from the offender regarding your application status.
Common mistakes
Submitting the DRC 2096 form requires careful attention to detail. Many applicants make critical errors that can lead to application rejection. First, applicants often fail to enter their name as it appears on their driver’s license or state-issued ID. This oversight can result in delays or outright denials.
Another frequent mistake is not providing complete and accurate answers to all questions. Each section must be filled out fully. Incomplete applications will cause processing delays. Also, some applicants forget to include necessary verification documents, such as utility bills to confirm their address or proof of parenthood for children related to the offender.
Many people do not pay attention to the specific questions about past incarceration. If previous incarceration has occurred, providing a copy of the final release paper is mandatory. This failure to disclose prior history can jeopardize the application.
Additionally, many fail to understand the importance of questions regarding current legal status. Not being forthcoming about involvement in criminal actions or being on probation can lead to severe consequences. If you say "yes" to these questions, attaching a detailed letter is essential.
Inaccurate or incorrect contact information can hinder communication. Providing a current phone number and an email address ensures that any required follow-ups can occur promptly. Many applicants do not double-check this information, and simple mistakes can affect their ability to receive updates.
Additionally, applicants sometimes do not sign or date their application correctly. A missing signature can result in an application being considered incomplete. A timely submission is vital when seeking approval to visit an offender.
Lastly, not reviewing attire requirements for visits can lead to denial at the facility. Visitors should familiarize themselves with prohibited clothing items before arriving. It’s critical to adhere to these guidelines to avoid being turned away.
Ultimately, careful attention to the DRC 2096 form can significantly improve the likelihood of approval. Double-check all sections, provide necessary documentation, and ensure all information is truthful and accurate.
Documents used along the form
The DRC 2096 form serves as a visitor application used by individuals wishing to visit offenders within Ohio correctional facilities. In conjunction with this form, several other documents and forms may often be required to ensure compliance with institutional requirements. Each of these documents serves a specific purpose in verifying eligibility or status.
- DRC 2274 Declaration of Understanding: This form outlines the zero-tolerance policy of the Ohio Department of Rehabilitation and Correction regarding the conveyance of prohibited items, including drugs and weapons, into correctional facilities.
- DRC 2554 Visitor Screening Form: This document gathers additional information about the visitor and is often used to assess the suitability of individuals requesting access to the facility.
- Birth Certificate Documentation: Proof of relationship to the offender may be required, typically in the form of a child’s birth certificate, when applying for visiting rights.
- Release Papers: If the applicant has a prior incarceration record, the final release papers must be submitted to verify the completion of their sentence.
- Probation/Parole Permission Letter: This letter from the applicant’s probation or parole officer confirms that the individual is permitted to visit the institution.
- DNA Paternity Test Results: In cases where proof of parentage is necessary, DNA test results may be required if the offender is not named on the child’s birth certificate.
- Criminal Action Documentation: If applicable, a letter containing specifics about any current criminal actions or proceedings must be submitted to provide a complete background of the applicant.
- Verification of Address: Documentation such as a utility bill may be needed to confirm the visitor's current address, as stipulated in the DRC 2096 form requirements.
- Visitor Identification: A valid driver’s license or state-issued ID is necessary to confirm the identity of visitors during the application and visitation processes.
The completion and submission of these accompanying forms and documents are essential steps in the application process for visiting offenders. Adherence to the guidelines established by the Ohio Department of Rehabilitation and Correction can facilitate a smoother approval process.
Similar forms
The DRC 2096 form serves a specific purpose in managing visitor applications for offenders. However, there are several other documents that perform similar functions. Each of these forms collects information and helps ensure compliance with relevant regulations. Here’s a detailed look at six documents that have similarities to the DRC 2096:
- Visitor Application Form: This document is often used across various correctional facilities to gather personal information about potential visitors. Just like the DRC 2096, it requires details like identification verification and background checks to assess eligibility for visitation.
- Inmate Visitation Guidelines: This document outlines rules and procedures for visitors, ensuring they are aware of expectations. Similar to the DRC 2096, it includes critical instructions regarding what can and cannot be brought to the facility during a visit.
- Background Check Release Form: Frequently required by many institutions, this form authorizes a background check on the visitor. Like the DRC 2096, it aims to ascertain the visitor's criminal history to evaluate safety and security concerns during visits.
- Family Reunification Application: Used in family-related circumstances, this form is intended for individuals who wish to maintain connections with incarcerated family members. It shares the purpose of collecting personal and contact information, much like the DRC 2096.
- Child Custody Verification Form: For visitors related to inmates by children, this form validates the relationship through necessary documentation. The emphasis on verification mirrors that of the DRC 2096, which requests proof of relationships and identity.
- Pardon or Parole Application Form: Individuals may need to complete this form to apply for clemency or parole. This document, akin to the DRC 2096, requires extensive personal data and history, ensuring a comprehensive review of the applicant's background.
Each of these documents serves its unique role but shares a common goal: to maintain order and safety within correctional environments. Understanding their similarities can help potential visitors navigate the process more efficiently.
Dos and Don'ts
When filling out the DRC 2096 form, certain actions can greatly enhance the likelihood of your application being approved, while others can lead to disapproval. Below is a list of do's and don'ts.
- Do write your name exactly as it appears on your driver's license or state-issued ID.
- Do provide all required documentation, such as utility bills or birth certificates, when requested.
- Do answer all questions truthfully and accurately.
- Do make sure all contact information is current and correct.
- Don't omit any answers. Missing information can lead to application disapproval.
- Don't provide false information. Falsifying any answer can result in serious consequences.
- Don't forget to sign the form. An unsigned application is invalid.
- Don't assume that verbal assurances from prison staff will override written requirements. Always follow documented instructions.
Misconceptions
The DRC 2096 form, used for visitor applications to Ohio correctional institutions, is often misunderstood. Below are eight misconceptions that warrant clarification:
- Misconception 1: The DRC 2096 form can be filled out quickly without careful attention.
- Misconception 2: Visitors do not need to provide any documentation or verification.
- Misconception 3: Privacy concerns imply that applications are confidential.
- Misconception 4: Previous incarceration in a DR&C institution disqualifies visitors permanently.
- Misconception 5: The approval process is quick and straightforward.
- Misconception 6: Dress code regulations are flexible and not strictly enforced.
- Misconception 7: Bringing personal items is allowed during visits.
- Misconception 8: There is no need for follow-up after submitting the form.
In reality, it requires thorough and accurate information. Incomplete or inaccurate responses can lead to disapproval of the application.
Verification of identity and relationship to the offender is mandatory. This may include documents like utility bills or birth certificates.
While personal information is collected, the institution reviews each application for eligibility. This can involve contacting relevant parties.
Previous incarceration may not automatically disqualify an application, but it must be disclosed. It can impact the approval process.
The approval may take time, as it depends on verification of information and communication with the offender.
Visitors must adhere to specific attire guidelines. Failure to comply can result in denial of entry at the facility.
Most personal items, including bags and certain clothing types, are prohibited. Only specific items for infants may be permitted under strict guidelines.
It is the responsibility of the visitor to stay informed about their application status. Communication from the offender is crucial for updates.
Understanding these misconceptions is crucial for potential visitors. Clarity can facilitate a smoother application process and successful visits to Ohio correctional facilities.
Key takeaways
Filling out and using the DRC 2096 form can be a critical step for those looking to visit an inmate. Here are some key takeaways to keep in mind:
- Complete your name accurately: Write your name exactly as it appears on your driver’s license or state-issued ID.
- Eligibility questions: Answer all questions truthfully. Incomplete or inaccurate responses may lead to disapproval of your application.
- Provide verification of address: It's essential to include proof of your residence, like a utility bill.
- Relationship declaration: Specify your relationship to the offender, if applicable, and answer questions regarding previous involvement with the criminal justice system.
- Child verification: If you have children with the offender, you need to submit documents verifying the parentage, such as birth certificates.
- Prior incarceration: If you have been incarcerated, you must attach your final release paperwork and details about your incarceration.
- Criminal action status: Disclose any ongoing criminal actions or if you are on probation or parole. Additional documentation may be required.
- Employment history with DR&C: If you have ever worked for the Department of Rehabilitation and Correction, include details about your position.
- Processing timeline: If your application is accepted, you will tentatively be approved pending identity verification at your first visit.
- Dress code compliance: Visitors must adhere to strict dress code guidelines to gain entry into the institution.
Following these guidelines will help ensure that your application process is smooth and that you are prepared for your visit.
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