Article Structure
The Family Video Donation Request form serves as a vital tool for individuals and organizations seeking support for community events. To initiate the donation process, applicants must accurately fill out the form, including essential details such as the date of submission, and a description of the event, along with its schedule and expected attendance. Contact information is also required to ensure effective communication, facilitating a smooth exchange regarding the donation process. It is important to identify the purpose of the organization benefitting from the event, whether it is for fundraising or community support. The form prompts applicants to provide insights into how Family Video can assist, aiming to address the specific needs of each event. Moreover, to streamline the application, the form requires information about the organization's non-profit status and tax identification number. Finally, potential applicants are advised to submit the completed form at least four weeks prior to the event date, as submissions are reviewed monthly for consideration. This proactive approach helps ensure timely responses and successful partnerships in supporting meaningful events within the community.
Family Video Donation Request Example
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Donation Request Form |
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Date submitted:___________________ |
Event: ______________________________________________________________________________________________________________ |
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Event date: _____________________________________________ |
Event Time: ________________________________________ |
Contact: ____________________________________________________ |
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Phone: ___________________________________________________ |
Email:_______________________________________________ |
Address: ______________________________________________________________________________________________________________
Website: ____________________________________________________
Description of event:
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________
Number of expected attendees:__________________ Number of employees/volunteers: _______________________
Purpose of organization benefitting from event:
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________
What can we do to assist with your event?
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________________________________________
_________________________________________________________________________________________________
Are you raising funds/donation items for an organization?
Name of organization: _____________________________________________________________________
Contact Information: _______________________________________________________________________
YES |
NO |
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501(c)3: |
YES |
NO |
Please submit form at least 4 weeks prior to event.
Submissions will be reviewed on the 1st of each month for the following months donations.
Send to AJ Jamison, Family Video Home Office, 2500 Lehigh Ave., Glenview, IL 60026
Form Characteristics
| Fact Name | Fact Details |
|---|---|
| Date of Submission | The donation request form must be submitted at least four weeks before the scheduled event. |
| Event Description | Applicants are required to provide a detailed description of the event including its purpose and activities. |
| Expected Attendance | The form asks for an estimate of the number of attendees and volunteers or employees involved in the event. |
| Non-profit Status | Applicants must indicate if they are raising funds for a non-profit organization and provide its tax ID number. |
| Submission Review Date | Submissions will be reviewed on the first of each month for donations requested in the following month. |
| Contact Information | The form requires contact details, including a name, phone number, email, and address for follow-up communication. |
Guidelines on Utilizing Family Video Donation Request
After submitting the Family Video Donation Request form, the request will be reviewed. For effective processing, it's essential to complete the form accurately and submit it in a timely manner.
- Begin by filling in the Date submitted field at the top of the form.
- In the next field, describe your Event clearly and concisely.
- Next, provide the Event date and Event time for when your event is scheduled.
- Enter your Contact name, along with your Phone number and Email.
- Fill in your Address, including street, city, state, and ZIP code.
- If applicable, add your Website URL.
- Provide a detailed Description of event, outlining its purpose and activities.
- Indicate the Number of expected attendees and the Number of employees/volunteers involved.
- Explain the Purpose of organization benefitting from event in a few sentences.
- Detail what can be done to assist with your event.
- If you are raising funds or collecting donation items, indicate this and provide the Name of organization benefitting.
- Fill in the Contact Information for the organization.
- Indicate whether the organization is a non-profit by selecting YES or NO for the Non-profit section.
- Complete the 501(c)3 section the same way, indicating YES or NO.
- Finally, input the Tax-ID # of the organization if applicable.
Ensure all fields are completed accurately. It’s recommended to submit the form at least four weeks prior to the event date for optimal processing. Once submitted, you will receive communication regarding the status of your request.
What You Should Know About This Form
What is the Family Video Donation Request Form?
The Family Video Donation Request Form is an application that allows organizations to request donations for events. The form captures essential details about the event and the organization seeking support, helping Family Video understand the nature of the request and how they can assist.
Who can submit a donation request?
Any organization planning a charitable event can submit a donation request. However, the organization should ideally be a registered non-profit, and applicants are expected to provide documentation confirming their tax-exempt status, such as a 501(c)(3) designation.
What information is required to complete the form?
To complete the form, applicants must provide information including the event name, date, time, contact details, description of the event, expected attendees, and details about the organization benefitting from the event. Specific information about the requested assistance and funding must also be included, along with the organization’s non-profit status and Tax-ID number, if applicable.
When should the form be submitted?
The request form should be submitted at least four weeks prior to the event date. This allows adequate time for review and consideration of the request by Family Video.
How often are donations reviewed and awarded?
Submissions are reviewed on the 1st of each month. Those who submit requests will find out if their applications are approved for donations for the following month’s events. Planning ahead is crucial to ensure support is received in a timely manner.
Where should the completed form be sent?
Completed forms must be sent to AJ Jamison at the Family Video Home Office, located at 2500 Lehigh Ave., Glenview, IL 60026. Ensuring the form is sent to the correct address is essential for processing the request efficiently.
What types of donations can be requested?
Organizations can request various types of donations to support their events, such as promotional materials, gift cards, or other resources that can aid in fundraising efforts. It’s important for applicants to clearly specify what assistance they are seeking on the form.
What is the decision-making process for donation requests?
The decision-making process involves a review of each submission to determine if it aligns with Family Video's community support goals. Factors considered may include the nature of the event, the expected impact on the community, and the alignment with Family Video’s values. Notification of the decision will be communicated after the review date.
Common mistakes
When applying for a Family Video donation, attention to detail is vital. One common mistake arises from not submitting the form in a timely manner. Applicants should ensure they submit the form at least four weeks prior to their event. Failure to adhere to this timeline can result in missed opportunities for support. Remember, submissions are reviewed on the first of each month, so planning ahead is crucial.
Another frequent issue stems from incomplete or vague information. When detailing the event, complete all sections thoroughly. It’s essential to provide a clear and compelling description of the event and the organization it supports. General statements or blank sections may lead to rejection, as these details help the reviewers understand the full impact of their potential contribution.
Contact information is often another source of error. It is imperative to provide accurate and complete contact details, including a working phone number and email address. If further information is needed or questions arise, having **incorrect or outdated contact information** can hinder communication, which may lead to delays or misunderstandings regarding your request.
Underestimating the expected number of attendees can pose problems too. Always provide a realistic estimate of attendees to give Family Video a clear idea of the event’s scale. Providing an inadequate number may suggest a lack of planning, while overestimating can appear misleading. Accuracy reflects professionalism and seriousness.
Lastly, individuals sometimes overlook the significance of their organization’s status. When asked whether the organization is a non-profit and if it holds a 501(c)(3)
Documents used along the form
The Family Video Donation Request form is often accompanied by several other important documents that help ensure the smooth processing and approval of your request. Below is a list of forms that might be used in conjunction with the donation request.
- Tax Exempt Status Verification - This document provides proof that your organization is recognized as tax-exempt by the IRS. It is important to include this if you are a non-profit, as it helps validate your request.
- Event Budget Proposal - An outline of the expected costs associated with your event. This proposal helps donors understand how their contributions will be used, which can strengthen your case for receiving support.
- Sponsorship Agreement - If you have any companies or individuals already committed to sponsoring your event, this document details the agreements in place. It shows that your event has backing, making it more attractive for additional contributions.
- Event Flyer or Brochure - A promotional piece that outlines the details and purpose of your event. This helps paint a clear picture of what you are trying to achieve, making it easier for donors to connect with your mission.
- Non-Profit Status Letter - A letter or certificate confirming your organization’s non-profit status. Similar to the tax exempt verification, this document can reassure donors regarding the legitimacy of your request.
- Volunteer Application Forms - If you plan to involve community members in your event, these forms gather essential information about volunteers. Having volunteers can also reduce costs and demonstrate community engagement.
- Thank You Letter Template - A drafted letter that expresses gratitude to donors post-event. This shows appreciation and can foster long-term relationships, encouraging future partnership opportunities.
- Impact Report or Outcomes Plan - A document outlining the anticipated outcomes or the impact your event aims to achieve. This can include how funds will be utilized effectively, promoting transparency.
Having these documents on hand can streamline your donation request process. Thoughtful preparation signals professionalism and commitment to your cause, making it easier for potential donors to support your event.
Similar forms
- Grant Application Form: Similar to the Donation Request Form, this document gathers information about an event or project seeking funding. Both require details about the event, the organization involved, and its purpose.
- Charitable Contribution Request: This is a formal request for donations from businesses or individuals. It focuses on the need for support, much like the Family Video form emphasizes the assistance required for an event.
- Non-Profit Funding Application: Like the Donation Request Form, it allows non-profit organizations to apply for monetary support, detailing their mission and expected outcomes from the funding.
- Event Sponsorship Proposal: This document is designed to attract sponsors for an event. It shares specifics about the event and its goals, paralleling the Family Video form's focus on event details and purpose.
- Fundraising Event Application: Organizations fill this out to seek approval for hosting a fundraising event. Both forms capture important logistical details, such as event timing and expected attendees.
- Community Support Application: This type of document seeks assistance from local businesses to support community events. It emphasizes the community benefit similar to the Family Video form, which outlines how the donation will assist the event.
- In-Kind Donation Request: In-kind donations refer to the provision of goods or services rather than cash. This request form shares a similar format, highlighting the specifics of what is needed, akin to how the Family Video form outlines desired assistance.
- Volunteer Request Form: While focused on gathering volunteers rather than donations, both forms seek to support an event by collecting crucial information about participants and their roles.
- Event Information Submission Form: This document collects broad event details for coordination purposes. Similar to the Donation Request Form, it requires information on the event type, timing, and audience.
Each of these documents shares a common goal: to provide vital information that helps facilitate support for community events and initiatives. Understanding these similarities can streamline the process of requesting assistance and resources for various programs.
Dos and Don'ts
When filling out the Family Video Donation Request form, keep these important guidelines in mind:
- Do submit your request at least 4 weeks before the event.
- Don't forget to include all required contact information.
- Do provide a clear description of your event.
- Don't leave any sections blank; complete the form fully.
- Do specify the number of expected attendees.
- Don't neglect to indicate if your organization is non-profit.
- Do make sure to include the tax-ID number if applicable.
- Don't submit a form without checking for spelling or grammatical errors.
- Do indicate what assistance you need from Family Video.
- Don't wait until the last minute to fill out the form.
Misconceptions
Many individuals have misconceptions regarding the Family Video Donation Request form that can lead to confusion and misunderstandings. Here are eight common misconceptions, along with clarifications:
- All donation requests are approved automatically. It is important to understand that submission of a donation request form does not guarantee approval. Each request is carefully reviewed on a case-by-case basis.
- The form can be submitted at any time. Requests should be submitted at least four weeks prior to the event to allow for adequate review and consideration. Late submissions may not be processed in time.
- Only non-profit organizations can apply for donations. While non-profits are prioritized, organizations raising funds for charitable purposes may also submit requests, provided they meet necessary criteria.
- Your event must be large to qualify for a donation. Both small and large events can receive support. What matters most is the purpose of the event and its potential impact on the community.
- Family Video only contributes to local events. While local events are certainly a focus, Family Video considers donation requests from various locations, depending on the specific needs and benefits of each event.
- The information required is minimal. The form asks for detailed information, including event descriptions and expected attendance. Clear and complete information increases the likelihood of a successful request.
- Once submitted, you will receive immediate feedback. The review process happens once a month, meaning it may take some time before receiving a decision regarding your request.
- All types of events are eligible for donations. Events that lack a charitable purpose or fail to benefit the community may not be considered for support. The intention behind the event is crucial.
By clarifying these misconceptions, individuals can approach the donation request process with a better understanding and higher expectations of success. Taking the time to carefully follow the guidelines ensures both parties can work towards a beneficial outcome.
Key takeaways
When using the Family Video Donation Request form, it's important to understand the information required and the procedures involved. Below are key takeaways that can help ensure a successful request.
- Timely Submission: Be sure to submit the form at least four weeks before your event. This allows ample time for review and processing.
- Clear Event Description: Provide a detailed description of your event. This helps Family Video understand the purpose and scope, significantly aiding the decision-making process.
- Contact Information: Include accurate contact details. A complete name, phone number, and email address are essential for follow-up communication.
- Organization Verification: Indicate whether the organization is a non-profit and whether it has a 501(c)(3) status. This information may affect eligibility for assistance.
- Expected Attendance: State the number of attendees as well as the number of employees or volunteers. This data can influence the type and amount of donations provided.
Being thorough and precise in your request can greatly enhance the likelihood of securing support. Ensuring that all required fields are filled out and that the form is submitted on time is key to a smooth process.
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