Fill Out Your Field Approval Checklist Form

What is the purpose of the Field Approval Checklist form?

The Field Approval Checklist form is designed to facilitate the submission of data and information required for obtaining a Field Approval from the FAA. It helps outline critical aspects of the modification or alteration being requested, ensuring that all necessary details are provided for review.

Do I need to use this specific checklist form for my Field Approval request?

While it’s preferred to use this specific checklist form, you can present the required information in another manner, such as referencing the Advisory Circular AC 43-210. Any equivalent method that fully outlines the necessary data will be acceptable.

What information is required on the checklist?

The checklist requires comprehensive details, including the model and serial number of the aircraft, applicant information, description of the project, and details about any existing supplemental type certificate. It also requests information about any relevant previous alterations or repairs that could be affected by the new modification.

What happens if there is an existing Supplemental Type Certificate (STC) for the modification?

If there is an existing STC covering the modification for your aircraft's make and model, you do not need to complete the Field Approval Checklist form. Instead, you can proceed with referencing the existing STC for your modifications.

How should I complete the checklist form?

Ensure that all entries on the checklist are printed or typed clearly. Aim to provide as complete information as possible before your first discussion with the FAA. Incomplete information may delay the approval process.

What attachments are needed with the checklist submission?

Several attachments may be necessary, including FAA Form 337 for the alteration, previously approved FAA Form 337 copies, and any relevant drawings, test data, or instructions for continued airworthiness. Refer to the checklist to ensure you include all applicable documentation.

Will I need to provide an Aircraft Flight Manual Supplement (AFMS)?

Determine if your alteration will require an AFMS. If yes, you will need to attach a copy of the AFMS to your submission along with the checklist form.

What if my aircraft has undergone previous alterations?

If your aircraft has had prior alterations or repairs that could potentially impact the new alteration, you are required to list these on the checklist. This ensures a thorough review and assessment of the cumulative effect on the aircraft's performance and safety.

What should I do if I'm unsure about specific requirements related to my alteration?

If uncertainties arise regarding the requirements or processes for your alteration, consult directly with the FAA. Engaging with them early can provide clarity and help ensure you meet all necessary obligations before submission.

Filling out the Field Approval Checklist form can feel overwhelming, but avoiding common mistakes can help ensure a smooth process. One major error occurs when applicants fail to answer the initial question about an existing Supplemental Type Certificate (STC). If there is an STC for the modification, the form should not be completed. Instead, applicants should focus on the STC documentation, yet many overlook this step.

Another mistake is incomplete contact information. Accurate details about the applicant, including their name, address, and contact numbers, are crucial. Incomplete or unclear information can lead to delays in processing and communication with the FAA.

Many applicants also neglect to provide necessary project descriptions. The brief description section is essential for the FAA to understand the proposed alterations. A vague or missing description may result in questions and delays, slowing down the approval process.

Some people forget to check all that apply in the data attached section. This checklist serves to gather critical supporting documents, and missing items can raise red flags. It’s best practice to ensure all relevant data is submitted to avoid unnecessary follow-ups.

Another common issue involves failing to specify if an Aircraft Flight Manual Supplement (AFMS) is required. If this section is left unchecked, and an AFMS is needed, it may lead to complications later on. Always best to confirm whether an AFMS is necessary and include it if so.

Not providing complete information on damage tolerance evaluations is also a frequent oversight. This information is vital for assessing the safety of proposed alterations. Skipping this part can raise compliance concerns, which may impact the approval decision.

Inaccuracies regarding project dates can lead to significant miscommunication. If applicants do not clearly specify completion dates or dates when FAA visits are needed, scheduling conflicts may arise, causing further delays.

Lastly, forgetting to include names and contact information for designated engineering representatives (DERs) or designated airworthiness representatives (DARs) can complicate the process. These individuals play a key role in guiding the project, and their absence from the form may lead to unnecessary confusion.

A little attention to detail can go a long way. By avoiding these mistakes, applicants will set themselves up for a smoother experience with the Field Approval Checklist form.

When preparing to submit a Field Approval Checklist form for aircraft modifications, you will likely encounter several other important forms and documents. Each of these plays a vital role in ensuring that the approval process runs smoothly and in compliance with regulations. Below is a list of key documents to consider, along with a brief description of their purpose.

• FAA Form 337: This is the primary form used to document major repairs and alterations to aircraft. It provides a formal record of changes and is essential for regulatory compliance.
• Supplemental Type Certificate (STC): An STC is required if modifications to an aircraft will alter its type certificate. It outlines the approved changes and ensures that they meet safety standards.
• Advisory Circular AC 43-210: This circular offers guidance on maintenance, preventative maintenance, and modifications performed on aircraft. It’s a valuable reference when preparing for field approvals.
• Instructions for Continued Airworthiness (ICA): This document details the necessary steps to ensure ongoing safety and compliance for any alterations made to the aircraft. Proper ICA ensures that the aircraft remains airworthy post-modification.
• Aircraft Flight Manual Supplement (AFMS): If an alteration affects flight operations, an AFMS may be needed. It provides updated performance and operational data pertinent to the new changes.
• Damage Tolerance Evaluation Report: If applicable, this report assesses any structural changes and evaluates the safety and life span of the aircraft's components post-modification.
• FAA Form 8110-3: This form is often used to document the certification of products, and it can be crucial for components being added or modified under the field approval.
• Ground Test Procedures: If modifications include significant alterations to systems or structures, documented ground test procedures will validate the safety and functionality of these changes.
• Support Data: This includes any drawings, schematics, load analysis, and test data relevant to the alterations being proposed. Providing comprehensive data supports the review process.

By gathering these forms and documents alongside the Field Approval Checklist, you can help streamline the approval process and ensure all aspects of your modification are addressed. Proper preparation is essential for a successful submission and to maintain aviation safety standards.

• Request for Field Approval: This document directly prompts the applicant to gather necessary information before submitting a request. Similar to the Field Approval Checklist, it outlines necessary data needed to ensure the request can proceed smoothly.

• FAA Form 337: This form serves as a record for alterations made to an aircraft. Both it and the Field Approval Checklist compile and present relevant data for FAA review, thus making FAA Form 337 a crucial component of the Standard Data Package.

• Supplemental Type Certificate (STC): Like the Field Approval Checklist, this document provides essential details about modifications to existing aircraft. It assures compliance with safety and operational standards, thereby ensuring both forms complement each other in gathering and verifying information.

• Advisory Circular AC 43-210: This advisory circular serves as a guide for applicants who may not use the Field Approval Checklist. It offers insight into FAA requirements and similar information necessary for compliance, making it comparable in purpose and function.

• Instructions for Continued Airworthiness (ICA): The ICA provides crucial maintenance and operational information for alterations. Both documents focus on ensuring that any modifications contribute to the ongoing safety and performance of the aircraft.

When filling out the Field Approval Checklist form, following certain guidelines can help ensure a smooth process. Here’s a list of dos and don’ts to keep in mind:

• Do: Completely fill out all sections of the form before your initial discussion with the FAA.
• Do: Print or type your entries to enhance readability.
• Do: Provide accurate contact information for all involved parties, including designees.
• Do: Attach any required documentation, such as FAA Form 337, drawings, and structural analysis.
• Don't: Leave any mandatory fields blank; incomplete entries will delay the process.
• Don't: Forget to check whether an Aircraft Flight Manual Supplement (AFMS) is required.
• Don't: Overlook providing information about previous alterations or repairs that may be affected.
• Don't: Assume that the form's checklist is regulatory; it's designed to support your application.

Staying organized and attentive to these dos and don’ts will aid in the timely and efficient handling of your Field Approval request.

Misconceptions about the Field Approval Checklist form can create confusion for applicants navigating the regulatory requirements of aviation modifications. Here are four common misconceptions:

• Misconception 1: The Field Approval Checklist is mandatory for all requests.

In reality, this form is not required for every submission. While it facilitates the provision of data and information, applicants can choose to present equivalent information through other accepted methods, such as Advisory Circular AC 43-210.

• Misconception 2: The information on the checklist establishes minimum regulatory standards.

The Field Approval Checklist does not set forth minimum standards. Instead, it functions as a tool for applicants to gather necessary information and present it in an organized manner. It is not a regulatory requirement, and merely completing the form does not guarantee approval.

• Misconception 3: Completing the checklist ensures automatic approval of modifications.

Submitting the checklist does not guarantee that alterations will be approved. Approval depends on the evaluation of the project by the appropriate FAA personnel, who will assess it against safety and regulatory standards.

• Misconception 4: Only certified repair stations can use the Field Approval Checklist.

Any individual or organization involved in aircraft modifications can utilize the checklist. While certified repair stations often handle such requests, the ability to complete the form is not exclusively limited to them. Others, including mechanics with appropriate credentials, can also engage in the process.

The Field Approval Checklist form is an essential tool for those seeking to perform modifications on aircraft. Here are some key takeaways regarding its use:

• Completion is Crucial: Ensure all entries are printed or typed clearly. Accurate information is vital before discussing the application with the FAA.
• Field Approval Requirement: If a supplemental type certificate (STC) exists for the proposed modification, do not complete the checklist.
• Standard Data Package: The checklist, along with its attachments and FAA Form 337, constitute the Standard Data Package needed for the approval process.
• Timely Scheduling: Indicate the date when the field approval is needed and any proposed dates for visits by FAA representatives to ensure compliance with timelines.
• Attachments Matter: Include all necessary supporting documents, such as drawings, previous FAA Form 337 copies, and any required damage tolerance evaluations.