Article Structure
The Fire Audit Report Sample form is an essential tool designed to promote safety and reduce risks associated with fire hazards in various environments. This comprehensive document serves multiple purposes, beginning with its structured approach to assessing fire safety protocols. It covers vital areas such as the identification of maintenance procedures for fire safety defects and the upkeep of records in the Fire Safety Log Book, ensuring that all aspects relating to fire safety are actively managed. The form prompts the responsible parties to evaluate daily, weekly, monthly, and quarterly checks, emphasizing the importance of maintaining clear escape routes, functioning fire warning systems, and operational fire-fighting equipment. Each section is meticulously curated to require 'Yes', 'No', or 'N/A' responses, allowing for precise tracking of compliance and effectiveness. Moreover, there are dedicated spaces for comments, enabling detailed observations or necessary actions to be noted. Regular reviews of procedures and staff training are incorporated to guarantee that all personnel are well-versed in emergency protocols. Furthermore, the form encourages ongoing communication with the Fire Safety Unit, reinforcing the commitment to a proactive fire safety culture. By maintaining copies of this form on-site and sending a duplicate to the Fire Safety Unit, organizations underscore their dedication to safety, making this audit report template an indispensable resource in any fire safety management strategy.
Fire Audit Report Sample Example
"Promoting Safety - Reducing Risk"
FIRE SAFETY AUDIT REPORT (STAGE 1)
Note: Keep one copy of this form on site at the back of the ‘DREAM’ file and a second copy to be sent to the Fire Safety Unit by the end of April 2008.
ADDRESS …..........................................................................................................
…..........................................................Postcode ………………………
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BUILDING CODE: |
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DATE: |
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General |
Yes |
No |
N/A |
Comments |
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Are you aware of the identified maintenance |
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procedures for dealing with fire safety defects? |
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Are records in your Fire safety Log Book kept |
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up to date? |
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Have you procedures in place to minimise |
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unwanted fire calls? |
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Do you have adequate arrangements for |
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evacuating disabled persons? |
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Daily Checks (not normally recorded) |
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Escape Routes |
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Are escape routes kept clear of obstruction? |
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Are escape notices clear and unobstructed? |
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Are other fire related notices clearly posted |
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and unobstructed? |
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Are all escape doors readily available without |
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the use of a key? |
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Are hazardous conditions adequately |
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controlled? |
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Fire Warning System |
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Is the main indicator panel showing ‘normal’? |
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Is access to the fire alarm call points |
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maintained unobstructed? |
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Is the system in a good state of repair? |
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Escape Lighting |
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Are luminaires and illuminated exit signs in |
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good condition? |
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1
Yes |
No |
N/A |
Comments |
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Are all extinguishers in their allotted positions and fully charged?
Are all extinguishers clearly visible or is a sign provided to indicate location?
Weekly Checks
Escape Routes
Do all emergency fastening devices to fire exits work correctly?
Do all automatic opening doors work correctly?
Are all fire resisting doors in good condition with self closing devices working correctly?
Are external escape stairs in good condition?
Are external escape routes clear and available?
Fire Warning System
Do you carry out a weekly call point test?
Do all linked fire protection systems work correctly? (e.g. fire door hold open devices)
Do all sounders, visual indicators and vibrating pagers work correctly?
Is the fire signal audible throughout the building?
If you have a voice alarm is the message clear and understandable?
Monthly Checks
Escape Routes
Are any electronic access/egress override controls provided? (green break glass boxes)
Are ‘green’ break glass devices tested?
Do all fire shutters provided for compartmentation work correctly?
Quarterly Checks
Are fire hydrants clearly indicated and unobstructed?
Annual Checks (record date in comments)
Have all staff including part time received refresher fire safety training?
Have staff trained in the use of disabled evacuation aids received refresher training?
Have you carried out an evacuation drill in the last 12 months?
Is the building structural layout the same as it was at the time of last years report?
Emergency Plan
Is your prepared Emergency Plan up to date?
Are sufficient numbers of staff nominated to implement plan?
You should carry out a review of your Fire Risk Assessment whenever a
material change takes place and notify the Fire Safety Unit.
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The Fire Safety Unit will continue to undertake an audit of the Fire Risk
Assessment (Stage 2) at periodic intervals.
Signature of |
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Responsible Person |
Print Name |
Position held |
Date.................................................……….. |
Preferred contact details |
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For Fire Safety Unit Use Only
Receipt acknowledged ............................................
(Signature)
Print Name ……………...............................................
Date …………………..
Follow up required |
Yes |
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No
Passed for action to ……………………………………
Fire Safety Unit Mission Statement
‘To deliver the highest level of Fire Safety support and advice to all stakeholders thereby protecting the University’s people, estate and reputation from the possible consequences of Fire’
3
Form Characteristics
| Fact Name | Description |
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| Form Purpose | This audit report aims to promote fire safety and reduce risks associated with fire incidents. |
| Retention of Copies | One copy of the audit form should be kept on-site, while another must be sent to the Fire Safety Unit by the end of April 2008. |
| General Questions | The form includes various questions related to fire safety procedures, evacuation plans, and equipment checks. |
| Regular Checks | It details daily, weekly, monthly, quarterly, and annual checks to ensure compliance with fire safety standards. |
| Emergency Plan Requirement | The report emphasizes the need for an updated Emergency Plan and trained staff to implement it effectively. |
| Governing Laws | This form relates to state-specific fire safety regulations, typically outlined under local fire safety codes. |
Guidelines on Utilizing Fire Audit Report Sample
Completing the Fire Audit Report Sample form involves answering a series of questions about fire safety procedures and equipment in your facility. Follow these steps carefully to ensure the form is filled out accurately.
- Begin by entering the address and postcode of the building being audited at the top of the form.
- Write the building code and the date of the audit.
- Proceed to the first section titled General. For each statement, check either Yes, No, or N/A based on your observations. Include comments as needed.
- Next, move to Daily Checks. Review the listed items related to escape routes, fire warning systems, and escape lighting. Again, check Yes, No, or N/A and provide comments as appropriate.
- For Fire-Fighting Equipment, confirm that extinguishers are in their correct positions and fully charged. Mark your response accordingly.
- Transition to the Weekly Checks section. Validate the operation of emergency devices and fire doors, ticking Yes, No, or N/A for each check.
- Continue to the Monthly Checks listed. Note if any electronic access controls or fire shutters are in place and functional.
- In the Quarterly Checks section, ensure that fire hydrants are clearly indicated and unobstructed.
- Fill out the Annual Checks. Record the date of building-wide fire safety training and any relevant comments related to evacuation drills and structural changes.
- Complete the Emergency Plan section by confirming the preparedness and staffing required to implement the plan. Include comments as necessary.
- At the bottom of the form, the Responsible Person must sign and provide their printed name, position, and the date.
- Lastly, fill in the Preferred contact details section if needed.
Remember to keep a copy of the completed form on-site and send the second copy to the Fire Safety Unit by the specified deadline. This audit is essential for maintaining safety protocols within your organization.
What You Should Know About This Form
What is the purpose of the Fire Audit Report Sample form?
The Fire Audit Report Sample form is designed to promote safety and reduce fire risks within the building. It serves as a document for conducting thorough assessments of fire safety measures, ensuring all protocols are followed. By using this form, responsible persons can systematically identify and address any deficiencies in fire safety, helping to maintain a safe environment for all occupants.
Who should complete this Fire Audit Report?
The form should be completed by the designated responsible person or fire safety officer for the building. This individual is typically someone trained in fire safety procedures and has the authority to implement necessary changes. It is expected that they regularly check fire safety measures and ensure that staff are aware of their roles during emergencies.
How often should the Fire Audit be conducted?
The frequency of the audits is recommended based on specific checks noted in the form. Daily, weekly, monthly, quarterly, and annual checks are specified to ensure all aspects of fire safety are routinely evaluated. Annual checks include crucial components like staff training and verifying the building's layout. Ongoing vigilance is important in keeping fire safety measures up to date.
What should be done after completing the Fire Audit Report?
After completing the Fire Audit Report, one copy should be retained on-site in the ‘DREAM’ file for easy access. A second copy must be submitted to the Fire Safety Unit by the end of April 2008. It is also essential to take action on any issues identified during the audit. Follow-up actions may include notifying relevant staff, organizing training sessions, or addressing any outstanding maintenance work.
Common mistakes
Filling out the Fire Audit Report Sample form can be straightforward, but people often make several common mistakes that can lead to incomplete or inaccurate reports. One frequent error is failing to provide current contact details for the responsible person. Ensure that all fields are filled out clearly, as this information is vital for follow-up communication.
Another mistake involves neglecting to keep the Fire Safety Log Book updated. This log is crucial for documenting fire safety practices and maintenance. Missing entries can lead to misunderstandings about past compliance, and it may raise questions during a fire safety audit.
Additionally, many individuals overlook the importance of specifying whether escape routes are clear of obstructions and whether fire-related notices are properly displayed. This oversight can result in serious consequences in an emergency. Ensure that the form accurately reflects the current condition of escape routes and signage.
People also commonly forget to indicate the condition of fire-fighting equipment. It is important to note whether extinguishers are fully charged and easily visible. This information is critical for ensuring the safety of all building occupants.
Furthermore, completing the Emergency Plan section inaccurately is another mistake. It's essential that the plan is not only up to date but also reflects staff knowledge and readiness to implement it in the event of a fire. Having a well-prepared team can significantly enhance safety.
Lastly, individuals often fail to document their responses carefully, especially in the comments section for annual checks. Leaving this part incomplete can prevent authorities from understanding the specific measures taken and any issues encountered. Be thorough in noting any findings or recommendations.
Documents used along the form
In addition to the Fire Audit Report Sample form, there are several other documents and forms that are commonly used to ensure compliance with fire safety regulations and to promote a culture of safety within organizations. Here is a list of those documents:
- Fire Risk Assessment: This document identifies potential fire hazards in a facility and evaluates the risks associated with those hazards. It also outlines the measures necessary to minimize or eliminate the risks.
- Emergency Evacuation Plan: A detailed plan that provides instructions for safely evacuating people from a building during a fire or other emergency. It includes designated assembly areas and responsibilities for staff.
- Fire Safety Log Book: This log serves as a record of all fire safety inspections, maintenance, and staff training related to fire safety. It is used to track compliance and identify areas needing improvement.
- Staff Fire Safety Training Record: A document that keeps track of fire safety training provided to employees. It includes the names of attendees, dates of training, and topics covered.
- Fire Drill Report: A report documenting the results of fire drills, including the date, time, duration, and any issues encountered during the drill. This helps assess the effectiveness of emergency preparedness.
- Fire Equipment Inspection Checklist: This checklist is used to ensure that all fire-fighting equipment, such as extinguishers and alarms, are maintained and functional. It records inspections and necessary repairs.
- Maintenance Schedule: A schedule outlining routine checks and maintenance for fire safety systems and equipment. This ensures regular upkeep and compliance with safety standards.
- Exit Signage Plan: This document details the placement and visibility of exit signs throughout a building. It ensures that all exits are clearly marked and easily seen.
- Accident and Incident Report Form: A form used to document any fire-related accidents, incidents, or near-misses. This helps identify patterns and areas for improvement in fire safety protocols.
- Compliance Certificate: A certificate that verifies a facility's compliance with local fire codes and regulations after inspections and audits have been conducted.
These documents work together to create a comprehensive fire safety program, helping to ensure that individuals are well-informed and prepared in case of a fire emergency.
Similar forms
- Fire Risk Assessment: This document evaluates potential fire hazards and outlines measures to mitigate risks. It provides a systematic approach to identifying vulnerabilities similar to the structure of a Fire Audit Report.
- Safety Inspection Checklist: This checklist aids in conducting regular safety inspections. Like the Fire Audit Report, it includes specific questions about safety procedures and compliance with regulations.
- Emergency Preparedness Plan: This document outlines procedures for responding to emergencies. It mirrors the Fire Audit Report in ensuring that all personnel are trained and ready to respond effectively.
- Occupational Safety and Health Administration (OSHA) Inspection Report: This report assesses workplace safety compliance. Similar to the Fire Audit Report, it includes detailed evaluations of safety practices and conditions.
- Incident Report Form: This form records details of safety incidents. Both documents include sections for observations and corrective actions to promote safety and prevent future incidents.
- Building Safety Compliance Report: This report evaluates compliance with building codes regarding safety features. It aligns with the Fire Audit Report by assessing fire safety measures and documentation.
- Training Attendance Log: This document tracks attendance for safety training sessions. It complements the Fire Audit Report's focus on ensuring all staff receive appropriate fire safety training.
Dos and Don'ts
Things to Do When Filling Out the Fire Audit Report Sample Form:
- Ensure all contact details are accurate before submitting the form.
- Review previous records for consistency with current documentation.
- Complete all sections fully, answering each question in detail.
- Keep a copy of the completed report on-site for reference.
- Adhere to deadlines for submission to the Fire Safety Unit.
Things to Avoid When Filling Out the Fire Audit Report Sample Form:
- Do not leave any section unanswered, even if you believe it does not apply.
- Avoid using vague language; be specific in your comments.
- Do not misrepresent the safety status of equipment or procedures.
- Refrain from submitting the form without conducting a thorough review.
- Do not disregard instructions about document storage and submission.
Misconceptions
Misconceptions about the Fire Audit Report Sample form can lead to misunderstandings regarding fire safety procedures. It's crucial to identify and clarify these misconceptions to ensure that safety measures are properly implemented. Here is a list of common misconceptions:
- The form is optional and can be ignored. Many believe that the Fire Audit Report is not necessary; in fact, it is essential for compliance with safety regulations.
- Only designated safety personnel should complete the form. While safety staff play a key role, all employees should be aware of the form's contents and contribute to the audit process.
- The report does not need to be kept on-site. It is important to maintain a copy on-site for immediate reference and to ensure accountability.
- Focusing on the checklist guarantees safety. Simply checking off items does not ensure safety; active engagement with safety practices is required.
- Fire audits are infrequent and non-urgent. Regular audits are critical for immediate identification of hazards, and they should be taken seriously.
- Only large buildings need to complete a fire audit. All buildings, regardless of size, must comply with fire safety regulations.
- The Fire Safety Unit only contacts you for serious issues. They communicate regularly to provide support and guidance on preventive measures.
- Non-compliance has no real consequences. Failing to comply with fire safety measures can result in significant fines and increased risk of incidents.
- Training is a one-time event. Fire safety training should be ongoing; regular refreshers are necessary to maintain safety awareness.
- This report is only for compliance, not for improving safety. The primary purpose is to enhance safety protocols by identifying areas for improvement.
Being informed about these misconceptions can empower everyone involved to take fire safety seriously. Understanding the importance of the Fire Audit Report is crucial in promoting safety and reducing risks effectively.
Key takeaways
When filling out and using the Fire Audit Report Sample form, several important aspects must be considered to ensure effective fire safety management.
- Proper Documentation: Keep one copy of the form in a designated area on-site, preferably at the back of the ‘DREAM’ file, and send another copy to the Fire Safety Unit by the specified deadline.
- Regular Checks: Perform daily, weekly, monthly, quarterly, and annual checks to monitor the condition of fire safety elements. This ensures potential issues are identified early.
- Clear Communication: Make sure that escape routes and fire-related notices are clearly posted and unobstructed. Visibility is essential for effective evacuation during an emergency.
- Staff Training: Ensure that all staff, including part-time employees, receive regular fire safety training and refresher courses, particularly on using disabled evacuation aids.
- Accurate Records: Keep the Fire Safety Log Book up to date. Document all findings, repairs, and updates on the Fire Audit Report for accountability.
- Emergency Plan Review: Regularly review the Emergency Plan to ensure it is current and that enough staff are trained to execute it during an emergency.
- Follow-Up Actions: After the audit, pay attention to any follow-up actions required. Ensure any issues identified are addressed promptly.
By following these key takeaways, organizations can create a safer environment for everyone involved and enhance their fire safety protocols significantly.
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