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The AFROTC Form 16 serves as a vital document within the Air Force Reserve Officer Training Corps (AFROTC), facilitating essential counseling for cadets as they navigate their educational paths and military commitments. This form captures key information about a cadet's academic and military standing, ensuring they meet the necessary requirements for progression within the program. Each section of the form addresses different aspects, such as cadet identification information, scholarship status, and mandatory counseling requirements. Cadets must be aware of membership criteria, academic expectations, and military performance standards, including policies related to drug abuse and medical status. Furthermore, the form details the importance of maintaining a specific GPA, body fat percentage, and overall decorum to remain in good standing. Legal counsel and support can be sought if complications arise, particularly concerning civil involvements or issues related to alcohol and drug use. Ultimately, the AFROTC Form 16 not only helps cadets understand their obligations but also reinforces the standards that uphold the integrity and performance of future leaders in the United States Air Force.

16 Afrotc Example

OFF ICE R C AND IDA TE COU NSE LING RE COR D

DATE

DET

I.

NAME (LAST, FIRST, MIDDLE INITIAL)

 

AS YEAR

 

 

GMC

 

 

NONSCHOLARSHIP

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHOLARSHIP

 

 

 

 

 

POC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POCI

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MEMBERSHIP STATUS/EVENT

 

 

 

 

 

 

EFFECTIVE DATE

 

 

 

 

 

CONDITIONAL #

MEDICAL RECHECK

SPECIAL STUDENT

NON-US CITIZEN

PURSUING

TERM ABROAD

COMPLETED

PERIOD OF NON-ATTENDANCE (PNA)

II.

SCHOLARSHIP STATUS

EFFECTIVE DATE

ACTIVATE

TEMPORARY INACTIVATE

SUSPEND

REACTIVATE

TERMINATE

III.

SPECIFIC REASON(S) FOR COUNSELING

ARMS-AFROTC-10-081– AFROTC Implementation of AFI 44-121, Alcohol and Drug Abuse Prevention and Treatment (ADAPT) Program, AF GM 1.

IV.

MANDATORY COUNSELING FOR GMC CADETS (Upon program entry and every fall term)

YES NO

 

 

 

 

 

 

1. MEMBERSHIP REQUIREMENTS. Has cadet been made aware:

 

 

 

 

 

 

 

 

 

a. That GMC membership does not guarantee later admission into a scholarship program or POC.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

b. That they must attain a grade of "C-" or better in all AS classes and Leadership Laboratory in order to qualify for the POC.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

c. All involvements must be reported within 72 hours or by the start of institutional classes for which they were cited or charged (a

 

 

 

 

 

 

 

 

formal written citation need not have been issued) by civil, military, or school authorities regardless of disposition or seeming insignificance.

 

 

 

 

 

 

 

 

 

 

 

 

 

d. Of the United States Air Force drug abuse policy according to AFOATSI 36-2011.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

e.That if enrolled at a 2-year institution under a crosstown agreement or consortium arrangement, they must later transfer to an accredited baccalaureate degree program offering AFROTC in order to enter the POC or maintain their present scholarship entitlements.

f.That future duty with the Air Force may involve being associated with nuclear weapons, combat duty and remote or isolated duty regardless of marital or dependent status.

g.That GMC scholarship cadets incur an active duty service commitment (to include payback of scholarship benefits received during their AS 100 year) after attending the first AS 200 class or Leadership Laboratory session.

h. That registration under the Selective Service Act for male students 18 years of age or older is mandatory for GMC membership.

i. That they must attend either a standard or an extended field training encampment prior to POC entrance unless otherwise directed.

j.That participation in any organization or society not sponsored by AFROTC is in their private student capacity. Participants must understand that these organizations have no affiliation with AFROTC.

k. That professional conduct (on and off duty) are essential to successful mission accomplishment.

2.GMC RETENTION STANDARDS. Nonscholarship GMC members must maintain the retention standards in order to be eligible for POC entry. Has cadet been counseled that:

a. They must maintain the required standards of body fat, appearance, decorum, discipline, and military performance.

b. If discontinued from GMC membership, they may continue enrollment as a special student.

c.If they are at a school with a mandatory GMC program and fail to maintain retention standards, they may be placed in special student status (unless the institution policy requires they remain in cadet status).

d. If a physical has been administered and qualified/certified, they must immediately report any changes in medical status.

AFROTC FORM 16, 20060701, V1

PREVIOUS EDITIONS ARE OBSOLETE.

V.

MANDATORY COUNSELING REQUIREMENTS FOR CSP/POC CADETS DURING TERM REVIEWS

YES NO

 

3.ACADEMIC RETENTION STANDARDS. Is cadet:

a. Maintaining a minimum term and cumulative GPA as indicated by the school in which they are attending (CSP requirements are found in AFOATSI 36-2019).

b. Maintaining full time student status (as determined by school catalog).

c. Maintaining, at a minimum a grade of "C-" or better in all AS classes and leadership laboratory.

4. MILITARY RETENTION STANDARDS. Has the cadet been counseled that they are not maintaining military retention standards if they:

a. Have adverse involvements with civil, military, or school authorities (reminder of 72-hour rule).

b. Use illegal drugs, hemp derivative, or display chronic alcohol abuse.

c. Possess undesirable character traits which interfere with effectiveness and performance as an officer candidate.

d. Fail weight (body fat) and physical fitness standards.

e. Display inaptitude, to include failure to attain the level of maturity and judgement expected of an officer candidate.

f. Fail to comply with AFROTC dependency policy.

g. Display unacceptable adjustment to the military environment.

h. Fail to compete favorably with other applicants for an enrollment allocation in the POC.

5.MEDICAL STANDARDS. Has cadet been counseled to report any changes in medical status immediately. Additionally, counsel the cadet that placement in medical recheck status will render them ineligible to enlist or commission until medically cleared by AETC/SG

VI.

COUNSELOR'S COMMENTS (For additional comments use separate sheet)

AF/SG released a Guidance Memorandum changing AFI 44-121, Alcohol and Drug Abuse Prevention and Treatment (ADAPT) Program. It says that the use of any intoxicating substance, other than the lawful use of alcohol or tobacco products that is inhaled, injected, consumed, or introduced into the body in any manner to alter mood or function is prohibited. These substances include, but are not limited to, controlled substance analogues (e.g., designer drugs such as ―"spice" that are not otherwise controlled substances); inhalants, propellants, solvents, household chemicals, and other controlled substances used for ―"huffing"; prescription or over-the-counter medications when used in a manner contrary to their intended medical purpose or in excess of the prescribed dosage; and naturally occurring intoxication substances (e.g., Salvia divinorum). The possession of any intoxicating substance described in this paragraph, if done with the intent to use in a manner that would alter mood or function, is also prohibited.

DATE

DATE

VII.

NAME AND GRADE OF COUNSELOR

SIGNATURE

NAME OF CADET

SIGNATURE

 

 

UNIT COMMANDER'S COMMENTS ( Changes in membership or scholarship status; and, as required)

AFROTC policy is to withdraw the scholarship offer for students who failed to properly disclose civil involvements and drug or alcohol abuse that occurred prior to the HSSP interview. These scholarships are considered obtained under fraudulent circumstances since the student failed to obtain a required waiver. AFROTC policy is also to withdraw scholarship offers for students that use drugs or alcohol after being briefed on the AF drug and alcohol policy during this interview process. Should subsequent drug or alcohol use be waiverable, HQ AFROTC will consider waiver for program continuation but without the HSSP scholarship.

DATE

NAME AND GRADE OF UNIT COMMANDER

BRIAN E. STONE, Lt Col, USAF Commander

SIGNATURE

PAY MONITOR ACTION

AFROTC FORM 16, 20060701, V1 REVERSE

Get 16 Afrotc PDF Form

Form Characteristics

Fact Name Fact Description
Form Purpose The AFROTC Form 16 is used for counseling cadets within the Air Force Reserve Officer Training Corps program.
Mandatory Counseling GMC cadets must receive mandatory counseling upon entry into the program and every fall term thereafter.
Scholarship Status The form outlines the process for activating, suspending, or terminating scholarships based on performance and conduct.
Retention Standards Cadets are required to maintain specific body fat and academic standards to qualify for POC entry.
Medical Reporting Cadets must report any changes in medical status immediately; failing to do so affects eligibility for enlistment.
Select Service Registration Males aged 18 or older are mandated to register under the Selective Service Act to be eligible for GMC membership.
Accountability Cadets must report any involvements with civil or military authorities within 72 hours.
Policy on Substance Use Use of intoxicating substances, including certain prescription drugs improperly used, is strictly prohibited under AFROTC policy.

Guidelines on Utilizing 16 Afrotc

Completing the AFROTC Form 16 is an important step in maintaining your standing within the AFROTC program. This form serves as a record for counseling sessions that help you track your progress and fulfill necessary requirements. Following these steps carefully will ensure that you provide all required information accurately.

  1. Section I: Personal Information - Fill in your name (last, first, middle initial) along with your academic year, membership status (GMC, scholarship, etc.), and effective date.
  2. Scholarship Status - Indicate your current scholarship status by checking the appropriate box: activate, temporarily inactive, suspend, reactivate, or terminate.
  3. Reason for Counseling - Specify the reason for the counseling session in the space provided. Refer to the list of specific reasons if necessary.
  4. Mandatory Counseling for GMC Cadets - Answer 'Yes' or 'No' to each membership requirement item listed. Ensure you fully understand each requirement.
  5. Retention Standards - Review and confirm that you have been counseled on the standards for GMC retention. Mark ‘Yes’ or ‘No’ as applicable.
  6. Academic Retention - Verify your academic standing, including GPA and full-time status requirements, and answer accordingly.
  7. Military Retention Standards - Assess your understanding of military retention standards and mark ‘Yes’ or ‘No’ as appropriate.
  8. Medical Standards - Acknowledge the requirement to report any changes in your medical status promptly.
  9. Counselor's Comments - Include any additional comments or notes in the provided space, if necessary.
  10. Signatures - Both the counselor and the cadet need to sign and date the form. Ensure the names and ranks of the counselor and unit commander are also included, along with their signatures.

After completing these steps, you should submit the form to the appropriate AFROTC personnel for processing. Be sure to retain a copy for your records and to follow up if necessary. Keeping a transparent record is crucial for your continued participation in the program.

What You Should Know About This Form

What is the purpose of the AFROTC Form 16?

The AFROTC Form 16 is used for counseling cadets in the Air Force Reserve Officer Training Corps. It ensures that cadets are aware of their obligations, standards, and the consequences related to their membership status. This form captures information on scholarship status, mandatory counseling details, and compliance with retention standards.

Who has to fill out the AFROTC Form 16?

Both cadets and counselors are involved in filling out the AFROTC Form 16. Cadets must provide their personal information and status details, while counselors are responsible for guiding the cadets through the mandatory counseling requirements and ensuring they understand their obligations.

What are the consequences of not adhering to the standards stated in the AFROTC Form 16?

Failure to meet the standards outlined can lead to serious consequences. Cadets may face termination from the AFROTC program, loss of scholarship opportunities, placement in special student status, or even disqualification from commissioning. It’s crucial for cadets to maintain clear communication about their status and fulfill all requirements.

What should a cadet do if their medical status changes?

Cadets are required to report any changes in their medical status immediately. Doing so is essential to maintain eligibility for enlistment or commissioning. If a cadet enters a medical recheck status, they cannot proceed with enlistment or commissioning until they have received medical clearance.

What happens during mandatory counseling sessions?

During mandatory counseling, cadets receive information about their membership responsibilities, academic standards, and military conduct. Counselors will also discuss the implications of drug and alcohol use as outlined by applicable Air Force regulations. This is an opportunity for cadets to ask questions and clarify any uncertainties about their responsibilities and the consequences of their actions.

Common mistakes

Filling out the AFROTC Form 16 can be a straightforward process, but there are common mistakes that many individuals make that can lead to complications. One big mistake is not providing accurate personal information. Ensure that the name, ID number, and date of birth are correct and match official documents. An error in these details can lead to issues in processing the application and could delay your status as a cadet.

Another frequent error occurs when applicants forget to check the necessary boxes regarding their scholarship status. It’s crucial to indicate whether you’re activating, deactivating, or terminating your scholarship. This information is essential for AFROTC to manage your file appropriately. Inconsistent or unclear information about scholarship status can cause miscommunication and confusion in your records.

Many applicants overlook the mandatory counseling sections. Failing to complete the counseling requirements for GMC cadets is a mistake that can have serious repercussions. Each cadet must confirm that they understand the retention standards and requirements. Ignoring these sections may lead to assumptions that the cadet is not fully informed, ultimately affecting their eligibility for the POC.

Incomplete reporting of academic performance is also a common pitfall. It is vital to maintain a minimum GPA and report grades accurately. Missing this key detail can lead to disqualification from the program. Be diligent about your grades and report them clearly. The form requests specific GPA information, and this data must reflect current standings.

In addition, applicants often fail to disclose any adverse involvements with authorities. The form has a 72-hour reporting rule for civil, military, or school citations, and ignoring this can lead to program withdrawal. Transparency is essential; non-disclosure can be seen as dishonesty, impacting future opportunities.

Another mistake is neglecting to update any medical status changes. Cadets must report changes immediately. Those who do not may find themselves ineligible for enlistment or commissioning until cleared. If your medical status changes, document it on the form without delay.

Counselors are also responsible for leaving comments on the form. Some fail to provide this necessary information, which can result in lost context and understanding of a cadet's situation. Providing thorough comments can help clarify circumstances and decisions made regarding a cadet's status, so it should not be skipped.

Finally, not signing the form or obtaining the necessary signatures can render it invalid. Ensure that all required signatures, including those of the cadet, counselor, and unit commander, are included. This step is crucial to finalize the submission and avoid any administrative hiccups.

Documents used along the form

In conjunction with the AFROTC Form 16, several other forms and documents are commonly utilized. These documents support the administrative and counseling processes within the AFROTC program, providing essential information regarding cadets' statuses, eligibility, and compliance with policies. Below is a brief overview of four such documents.

  • AFROTC Form 15: This form serves as a counseling record for cadets entering the AFROTC program. It details the specific requirements and responsibilities expected of all participants, focusing on academic performance, military conduct, and personal integrity.
  • AFROTC Form 4: The Purpose of this document is to evaluate a cadet's participation and performance during their time in AFROTC. It helps guide decisions regarding retention in the program or recommendations for potential commissioning.
  • Medical Evaluation Form: This document is crucial for assessing the medical fitness of cadets. All cadets must undergo medical evaluations to ensure they meet the required health standards for military service.
  • Selective Service Registration Form: Male cadets aged 18 and older must fill out this form to comply with federal law. It confirms their registration with the Selective Service System, which is a prerequisite for participation in the AFROTC program.

Each of these documents plays a significant role in ensuring cadets are informed, evaluated, and held accountable in their journey through the AFROTC program. Proper completion and understanding of these forms can greatly impact the cadet's experience and future opportunities within the military framework.

Similar forms

  • Medical History Form: Like the AFROTC Form 16, a medical history form gathers important health information from the individual. Both documents address medical standards and require reporting changes in medical status to ensure that participants meet necessary health criteria for their respective programs.

  • Application for Admission: This form is similar in that it collects detailed information about a candidate's background, academic performance, and any disciplinary issues. Both documents play a critical role in determining eligibility for program participation, whether that be in higher education or military service.

  • Scholarship Application Form: Academic and financial requirements must be met, similar to the scholarship status noted in the AFROTC Form 16. They both require the applicant to maintain specific performance levels and outline the consequences of failing to do so.

  • Disciplinary Records Form: This document, like the AFROTC Form 16, emphasizes the importance of maintaining good standing. They both detail potential adverse actions for misconduct, ensuring that participants are aware of the consequences of their actions.

  • Performance Evaluation Form: Similar to the AFROTC Form 16, this evaluation assesses progress and compliance with standards. Both documents contain sections for reporting on performance criteria, which can affect a candidate's ongoing eligibility and status in the program.

Dos and Don'ts

When filling out the AFROTC Form 16, it's essential to approach the process carefully to ensure accuracy and compliance. Here are five things you should and shouldn't do:

  • Do read each section thoroughly before starting to fill it out.
  • Do provide accurate and honest information regarding your academic and personal status.
  • Do double-check your GPA and course grades to report them correctly.
  • Do consult with a counselor if you have questions about any part of the form.
  • Do keep a copy of the completed form for your records.
  • Don't leave any fields blank unless instructed to do so.
  • Don't provide misleading information about your eligibility or past involvements.
  • Don't ignore the deadlines for submission.
  • Don't submit the form without reviewing it for spelling and grammatical errors.
  • Don't hesitate to ask for help if you're unclear about any requirement.

Misconceptions

Here are five common misconceptions about the AFROTC Form 16, along with explanations to clarify each one:

  1. It guarantees entry into a scholarship program or POC. Many believe that simply being enrolled in the General Military Course (GMC) ensures a place in the scholarship program or the Professional Officer Course (POC). Unfortunately, this is not true. Admission into these programs requires meeting specific academic and performance standards.
  2. All cadets automatically maintain membership status. It’s often assumed that once someone joins, they stay in. However, maintaining GMC membership demands ongoing compliance with various requirements, including academic performance and conduct.
  3. Serious consequences only apply after the fact. Some cadets think that consequences for failing to disclose certain incidents will come later. In reality, the AFROTC policy emphasizes that scholarships will be withdrawn if cadets do not disclose prior civil involvements or substance abuse issues during their interviews.
  4. Medical recheck status is just a formality. There’s a misconception that being placed on medical recheck status is insignificant. In fact, cadets who are in this status cannot enlist or commission until they are medically cleared. Thus, it’s important to take any medical changes seriously.
  5. Participation in outside organizations does not affect AFROTC status. Many think that being part of non-AFROTC organizations has no bearing on their military status. However, involvement in such organizations can impact how cadets are perceived and evaluated during their time in AFROTC. It's crucial that cadets conduct themselves professionally at all times.

Key takeaways

Filling out the AFROTC Form 16 is essential for cadets participating in the Air Force Reserve Officer Training Corps program. Here are some key takeaways to ensure the process goes smoothly:

  • Complete Information: Ensure that all sections, including personal and scholarship status details, are fully completed. Missing information can delay processing.
  • Understand Counseling Requirements: Cadets must be aware of mandatory counseling regarding their responsibilities and retention standards. This includes knowing that participation in non-AFROTC activities is private and has no affiliation with the program.
  • Report Changes Promptly: Any changes in medical status, academic performance, or disciplinary actions must be reported immediately. This ensures compliance with both military and academic standards.
  • Maintain Academic Standards: Cadets should strive to maintain at least a "C-" grade in all Air Science classes and remain a full-time student, as these are crucial for progression in the program.
  • Adhere to Military Standards: Understanding the military retention standards is vital. Cadets must avoid any actions that might jeopardize their status, such as legal issues or substance use.
  • Seek Clarification if Needed: If any section of the form or the guidelines is unclear, cadets should seek assistance from their counselor or program leaders to avoid confusion.

These steps not only streamline the form-filling process but also help cadets stay aligned with both academic and military expectations.

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