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The ABC 218 form is an essential document for individuals and businesses looking to secure catering authorization in the State of California. The form collects vital information from applicants, including the name of the licensee, contact details, and the specific location of the event. In addition, it requires details about the event itself, such as the type of gathering—whether it be a wedding, birthday party, or corporate function—and the estimated attendance. Applicants must also provide the event hours and confirm whether the event is open to the public. Importantly, the ABC 218 form includes sections for both local law enforcement agency approval and property owner consent, which are crucial for ensuring compliance with state regulations. Finally, the form outlines the fees required and emphasizes that they are generally non-refundable, making it imperative for applicants to review the instructions carefully before submission. Understanding these aspects will facilitate a smoother application process and help ensure successful event planning.

Abc 218 Example

4. CONTACT EMAIL ADDRESS
6. MAILING ADDRESS (IF DIFFERENT)

State of California

CATERING AUTHORIZATION APPLICATION

Fees are generally non-refundable. Please review Form ABC-218 INSTR before submitting this application.

Department of Alcoholic Beverage Control

LICENSE NUMBER

RECEIPT NUMBER

TOTAL FEE

$

SECTION 1

1. LICENSEE NAME(S) (If an individual, first name, middle name, last name.)

2. CONTACT PERSON3. CONTACT PHONE NUMBER

5. LICENSED PREMISES ADDRESS

7.EVENT LOCATION (Street number and name, city, zip code)

8.DESCRIPTION OF LOCATION (Parking lot, office building, residence, county/city park, etc.)

9. EVENT LOCATION IS WITHIN THE CITY LIMITS

 

 

10.

EVENT DATE(S)

 

11.

TOTAL NUMBER OF DAY(S)

Yes

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12. EVENT HOURS

 

 

 

 

13.

EVENT OPEN TO THE PUBLIC

14.

ESTIMATED DAILY ATTENDANCE

From

 

To

 

 

 

Yes

No

 

 

 

 

 

 

 

 

 

 

 

SECTION 2

 

 

 

 

 

CATERING EVENT

 

 

15. EVENT TYPE

Convention

Sporting Event

Other

Trade Exhibit

Picnic

Social Gathering

Wedding

Anniversary

Birthday

16.NUMBER OF EVENTS CATERED THIS YEAR AT THIS LOCATION (Not applicable to club licensees)

17.

ORGANIZATION SPONSORING EVENT

18.

PERSON IN CHARGE OF EVENT

19.

MAILING ADDRESS

 

20.

PHONE NUMBER OF ABOVE PERSON

SECTION 3

EVENT AUTHORIZED PURSUANT TO BUSINESS AND PROFESSIONS CODE SECTION 25600.5

21. SUPPLIER NAME

23. SUPPLIER CONTACT PERSON

SECTION 4

22. SUPPLIER LICENSE NUMBER

24. SUPPLIER CONTACT PHONE NUMBER

I declare under penalty of perjury that to the best of my knowledge these statements are true and correct.

LICENSEE SIGNATURE

DATE SIGNED

SECTION 5

LOCAL LAW ENFORCEMENT AGENCY APPROVAL (IF APPLICABLE)

SIGNATURE

 

TITLE

DATE SIGNED

 

 

 

 

SECTION 6

AUTHORIZATION (For ABC Use Only)

 

PROPERTY OWNER APPROVAL REQUIRED

Yes, attached

 

No

CONDITIONS/ACKNOWLEDGMENTS REQUIRED

DIAGRAM REQUIRED

 

 

Yes, attached

 

No

 

 

Yes, attached

 

 

 

 

 

 

 

 

 

 

 

 

 

No

LAW ENFORCEMENT APPROVAL REQUIRED

Yes

 

No

DISTRICT APPROVAL BY (Name)

ABC EMPLOYEE SIGNATURE

DATE SIGNED

ABC-218 (rev. 07/21)

Get Abc 218 PDF Form

Form Characteristics

Fact Name Description
Form Name ABC 218 is known as the Catering Authorization Application.
Governing Law This form is governed by the California Business and Professions Code Section 25600.5.
Non-refundable Fees Fees associated with submitting the ABC 218 form are generally non-refundable.
Event Type The form allows for various event types including conventions, weddings, and social gatherings.
Local Law Enforcement Approval Approval from the local law enforcement agency may be required, depending on the event.
Signature Requirement The licensee must sign the form, declaring the statements within it are true and correct under penalty of perjury.

Guidelines on Utilizing Abc 218

Completing the ABC 218 form requires accurate information to ensure compliance with regulations. Each section must be filled carefully to prevent delays in processing your application.

  1. Obtain the form: Download the ABC 218 form from the California Department of Alcoholic Beverage Control website or request a paper copy.
  2. Fill out Section 1:
    • Enter the licensee's name(s), including first, middle, and last names if applicable.
    • Provide a contact person's name.
    • Input a contact phone number.
    • Include the licensed premises address.
    • Note the mailing address if it differs from the premises address.
    • Specify the event location with street number and name, city, and zip code.
    • Describe the location (e.g., parking lot, office building).
    • Indicate if the event location is within city limits.
    • Fill in the event date(s) and total number of days of the event.
    • List event hours, specify if the event is open to the public, and provide an estimated daily attendance.
  3. Complete Section 2:
    • Select the event type from the provided options.
    • State the number of events catered this year at the same location.
    • Identify the organization sponsoring the event.
    • Provide the name of the person in charge of the event.
    • Input the mailing address and phone number of the above person.
  4. Fill out Section 3:
    • Enter the supplier name.
    • Provide the supplier license number.
    • Include the supplier contact person’s name and contact phone number.
  5. Review declaration: Sign and date the declaration statement, confirming the information is true and correct.
  6. Complete Section 5: If applicable, obtain local law enforcement agency approval by having a designated person sign and date.
  7. Finish with Section 6: Determine if property owner approval is required and check relevant boxes for conditions or diagrams. Provide the name of the ABC employee processing the form, followed by their signature and date.

What You Should Know About This Form

What is the purpose of the ABC 218 form?

The ABC 218 form, officially known as the Catering Authorization Application, is required for licensed caterers in California who wish to serve alcohol at specific events. This form ensures that caterers are compliant with local alcohol laws while providing a clear outline of the event they plan to cater. Completing this form not only helps in securing the necessary permits but also aids in maintaining regulatory compliance, ensuring that events run smoothly and legally.

What information do I need to provide on the ABC 218 form?

When filling out the ABC 218 form, you will need to provide a variety of details. This includes the names of the licensee, contact person, and licensed premises address. You'll also specify the event location, date, and type. Other essential information includes the estimated daily attendance and whether the event is public or not. Additionally, the form requires details about the organization sponsoring the event, as well as the supplier providing the alcohol. Remember to carefully review the instructions provided in the form to ensure accuracy and completeness.

Are there any fees associated with submitting the ABC 218 form?

Yes, there are fees associated with submitting the ABC 218 form. Typically, these fees are non-refundable, so it’s crucial to ensure all information is accurate prior to submission. The specific amount may vary based on the event details and approvals required. Ensure you check the latest fee information on the California Department of Alcoholic Beverage Control's official website or refer to the instructions on the form itself.

Do I need to get any approvals before submitting the ABC 218 form?

Yes, certain approvals may be necessary before you submit the form. If applicable, you will need to obtain approval from local law enforcement agencies. Additionally, property owner approval might be required depending on the event's location. It's essential to have these approvals in place to avoid delays in the processing of your application. Always check with local authorities and ensure that your application complies with any additional local regulations.

Common mistakes

Filling out the ABC 218 form can be straightforward, but many people make mistakes that can delay their application process. One common mistake occurs when applicants forget to include their contact email address. This information is crucial for communication purposes. Without it, the Department of Alcoholic Beverage Control (ABC) may struggle to reach you regarding the status of your application.

An incomplete or incorrect mailing address can lead to issues as well. If your mailing address differs from the licensed premises address, ensure that both addresses are provided clearly. Mistakes in this section may cause documents to be sent to the wrong location, which can lead to missed deadlines or important notices about your catering authorization.

Another frequent error involves the event date(s) and hours. Applicants often neglect to specify the total number of days the event will run or the exact hours of operation. Each field must be filled out accurately. Inaccuracies or omissions here can result in complications with event planning and compliance.

It's also important to pay attention to the event type selection. Many applicants might mistakenly choose an incorrect type from the list provided. Each event type has different guidelines and requirements. Selecting the wrong option could cause delays or even denials for your catering authorization.

Finally, always ensure that the licensee signature and date signed section is completed. Failing to sign the form, or not including the date, can render the application invalid. Double-check these critical elements before submission to avoid unnecessary setbacks.

Documents used along the form

The ABC 218 form is essential for catering events involving alcohol in California. When planning such an event, several other documents may also be required to ensure compliance with state regulations. Below is a list of related forms frequently needed alongside the ABC 218 form. Each description outlines the purpose and significance of these documents.

  • ABC-214 Form: This form is often required for special permits concerning outdoor events, providing details about the event location and ensuring adherence to local guidelines regarding alcohol consumption.
  • ABC-215 Form: This is a notice of intent for temporary events, submitting essential information about the individual's plans to sell or serve alcohol, and confirming all necessary permissions are obtained beforehand.
  • Local Permit Application: Depending on the city or county regulations where the event will take place, a local permit may be necessary. This application supports compliance with zoning and safety standards.
  • Insurance Certificate: This document serves to protect against liabilities associated with serving alcohol. It may be requested to ensure that proper coverage is in place for the event duration.

Remember that timely submission of these forms can prevent delays in your event approval process. It's crucial to review each document's requirements closely to ensure full compliance with both state and local regulations.

Similar forms

  • ABC-217 Form: This form is also used for alcohol-related events, requiring details about the event and contact information for the organizers. Both forms gather similar data regarding licensing and event specifics.
  • ABC-214 Form: Like the ABC-218, the ABC-214 is a request for specific event permissions. It requires information about the event's location, date, and expected attendance, focusing on compliance with licensing regulations.
  • ABC-235 Form: This form pertains to temporary food facility permits but shares similarities in required organizational details. It also calls for a contact person and an event description, mirroring the structure of the ABC-218.
  • Alcohol Beverage License Application: This application requests comprehensive details about the applicant and the intended premises. Similarly to the ABC-218, it emphasizes the necessity of accurate information for proper processing and compliance.
  • Event Permit Application: Similar to the ABC-218, this application gathers information about events, including dates and attendee estimates. It focuses on ensuring that all event logistics meet local regulations.
  • Vendor Permit Application: This document seeks information about vendors operating at events. Like the ABC-218, it requires contact information and event descriptions to confirm adherence to local guidelines.
  • Temporary License Application: This application is aimed at short-term alcohol sales but resembles the ABC-218 through its request for event details and licensing information, forming a clear connection between the two.
  • Special Event Liquor License Application: This application demands similar information as the ABC-218. It focuses on the event's nature and logistics, ensuring that alcohol service is conducted legally and responsibly.

Dos and Don'ts

When filling out the ABC 218 form, it is crucial to approach the process with care and attention to detail. Here are four key actions to take and avoid to ensure a smooth application.

  • Do: Double-check all names and addresses for accuracy to prevent delays.
  • Don’t: Leave any required fields blank, as this may lead to rejection of your application.
  • Do: Review the fee structure and ensure you include the correct total fee with your application.
  • Don’t: Provide outdated or incorrect contact information, as this may hinder communication.

Misconceptions

  • Misconception 1: The ABC 218 form is only for alcohol catering events.

    • While the primary purpose of the ABC 218 form is for catering alcohol at various events, it can also apply to a broader range of occasions. This includes social gatherings, weddings, and picnics. It’s crucial to read the form and its instructions carefully to understand every applicable situation.

  • Misconception 2: Fees paid with the form are refundable.

    • Many people believe that application fees can be refunded if the event is canceled. Unfortunately, fees for the ABC 218 form are typically non-refundable. Always consider possible changes in your event plans before submission to avoid unnecessary costs.

  • Misconception 3: The form can be submitted anytime without a deadline.

    • Another common misunderstanding is regarding submission timelines. The ABC 218 form must be submitted ahead of the event to allow for processing. Knowing the timeline for an event can help you make sure everything is completed on time.

  • Misconception 4: Local law enforcement approval is optional.

    • Some individuals think getting approval from local law enforcement is not mandatory. However, depending on the nature of the event, that approval could be a requirement. Always check the specific needs for your event.

  • Misconception 5: The form can be filled out incorrectly without consequences.

    • People often underestimate the importance of accuracy on the ABC 218 form. Providing false information can lead to serious consequences, including penalties. Make sure all details are correct before you sign and submit the form.

Key takeaways

The ABC-218 form is used for the Catering Authorization Application in the State of California. Here are key takeaways to help ensure the form is filled out properly and to understand its purpose.

  • Contact Information: Provide accurate contact details including your email address, phone number, and mailing address. This ensures clear communication regarding your application.
  • Event Details: Clearly specify the location, date(s), and hours of the event. This is crucial for determining compliance with local regulations.
  • Event Type: Select the type of event accurately. Options include weddings, sporting events, and social gatherings. This classification affects the approval process.
  • Supplier Information: Include detailed information about the supplier, including their license number and contact details, to verify their authority in providing alcoholic beverages.
  • Approval Requirements: Be aware that approvals may be needed from local law enforcement and property owners, depending on the event location.
  • Signature and Declaration: The form must be signed by the licensee, and a declaration of truthfulness is required. Providing false information can lead to legal penalties.

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