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The Advance Pay form serves as a crucial tool for military personnel faced with the unique financial challenges that can arise during a Permanent Change of Station (PCS) move. This form allows service members to request an advance payment to cover extraordinary expenses related to their relocation. It captures essential details such as the member's name, Social Security number, and military grade, as well as specific expenses anticipated during this transition. The form not only enables the member to outline their financial needs but also requires them to provide a repayment schedule, ensuring that financial responsibilities are clear and manageable. Additionally, it informs service members about the potential consequences of not providing required information, such as denial of payment. The data collected through this form will be integrated into the Joint Uniform Military Pay System (JUMPS) and subject to standard disclosures required by military regulations. To initiate the process, members must indicate their requested amount and provide justification for any requests exceeding twelve months for repayment, helping demonstrate their financial circumstances. Approval from their command is another essential step towards accessing these funds, ensuring that the request is legitimate and aligns with military guidelines.

Advance Pay Example

ADVANCE PAY CERTIFICATION/AUTHORIZATION

Privacy Act Statement

AUTHORITY:37 U.S.C. 1006 et seq; E.O. 9397 November 1943 (SSN).

PRINCIPAL PURPOSES: To document a member's request for, and subsequent authorization of, an advance of pay to meet extraordinary expenses incident to a PCS move. It is also used to inform the member of the purposes and restrictions of such advances, and to establish repayment schedules.

ROUTINE USES: Information collected on this form becomes part of the Joint Uniform Military Pay System (JUMPS), and Reserve component pay systems and is subject to all of the routine disclosures which are more fully described in Service regulations. Routine recipients of JUMPS disclosures include, but are not limited to, Red Cross, State and local government for tax and welfare purposes.

DISCLOSURE: Voluntary; however, failure to provide the SSN will result in denial of payment since it is used to identify you for pay purposes.

PART I. REQUEST

1 . NAME (Last , First , Middle Init ial)

 

 

2 . SOCIAL SECURITY NO.

 

3 . GRADE

 

 

 

 

 

 

 

 

4 . I REQUEST:

5 . I REQUEST A REPAYMENT SCHEDULE OF:

6 . I REQUEST PAYMENT OF THE ADVANCE PAY:

 

 

 

 

 

 

 

a. ONE MONTH ADVANCE PAY (See Policy Guidance on

 

a. 12 MONTHS OR LESS (Specif y number of mont hs)

 

a. WITHIN 30 DAYS OF PCS OR 60 DAYS AFTER

 

reverse.)

 

 

 

 

 

REPORTING TO MY NEXT PDS.

 

 

 

 

 

 

 

 

 

b. MORE THAN 1 MONTH BUT LESS THAN 3 MONTHS

 

b. 13 - 24 MONTHS (Part s III and V must be complet ed

 

b.

31 - 90 DAYS BEFORE MY PCS (Part s II and V must be

 

 

regardless of pay grade. NOTE: Repayment schedule

 

 

BASIC PAY LESS DEDUCTIONS (Part s II and V must be

 

 

 

complet ed.)

 

 

cannot exceed member' s dat e of separat ion.)

 

 

 

 

 

 

 

 

 

complet ed.) (Specif y amount )

 

 

 

 

 

 

 

(Specif y number of mont hs)

 

c. 61 - 180 DAYS AFTER ARRIVAL AT MY PDS (Part s II and

 

 

 

 

 

 

 

 

 

 

 

$

 

 

 

 

 

V must be complet ed.)

 

 

 

 

 

 

 

 

 

PART II. CERTIFICATION OF EXPENSES (Act ual or Ant icipat ed) (Cont inue in It em 23 on reverse if necessary.)

7 . EXPENSE

 

8 . AMOUNT

 

10 . EXPLANATION OF THE CIRCUMSTANCES WHERE GREATER-

 

 

 

 

 

THAN-NORMAL EXPENSES MIGHT BE INCURRED OR

a.

 

$

 

 

 

 

 

CIRCUMSTANCES REQUIRING AN EARLY OR LATE PAYMENT

 

 

 

 

 

b.

 

$

 

 

OF ADVANCE PAY (Up t o 90 days bef ore and 180 days af t er).

 

 

 

 

 

 

c.

 

$

 

 

 

 

 

 

 

 

 

d.

 

$

 

 

 

 

 

 

 

 

 

e.

 

$

 

 

 

 

 

 

 

 

 

f .

 

$

 

 

 

9 . TOTAL

 

$

 

0.00

 

 

PART III. JUSTIFICATION FOR MORE THAN 12 MONTHS PAYBACK

 

(Just if icat ion must demonst rat e t hat severe hardship w ould result if t he advance is paid back in 12 mont hs)

 

 

 

 

 

 

11 . NO. OF DEPENDENTS

12 . LIST SPECIFICS OF YOUR FINANCIAL SITUATION, INCLUDING OUTSTANDING DEBTS AND MONTHLY PAYMENT AMOUNTS THAT INDICATE A SEVERE HARDSHIP IN REPAYING THE ADVANCE IN THE NORMAL 12 -MONTH TIME PERIOD (Cont inue in It em 23 on reverse if necessary.)

PART IV. MEMBER CERTIFICATION

Penalty: The penalt y f or w illf ully making a f alse claim/st at ement is a maximum of $10,000 or maximum imprisonment of five years, or both (U.S. Code, Tit le 18, Sect ion 287).

If I am separat ed prior t o my ETS, I consent t o w it hholding f rom current pay, f inal pay, or any ot her money due me t o sat isf y this indebt edness. I f urt her consent t o such w it hholding at a rat e suf f icient t o sat isf y t his indebt edness no lat er t han my separat ion, and underst and t hat t his could result in t he w it hholding of 100% of any current pay, f inal pay, or ot her money due me.

Ihave read and underst ood t he policy on advance pay incident t o a PCS cont ained on t he reverse of t his f orm. I hereby cert if y t hat t he int ended use of t hese f unds meet s t he st at ed purpose. I have at t ached one copy of my PCS orders or assignment not if icat ion.

13 . SIGNATURE

14 . DATE (YYMMDD)

PART V. APPROVAL OF MEMBER' S COMMANDER

15 . I HEREBY APPROVE THIS REQUEST FOR

16 . WITH LIQUIDATION OVER:

17 . AND PAYMENT OF THIS ADVANCE:

 

 

ADVANCE PAY OF:

 

a. 12 MONTHS OR LESS (Specif y

 

a. WITHIN 30 DAYS OF PCS OR 60 DAYS AFTER REPORTING AT PDS

 

 

 

number of mont hs)

 

 

 

 

 

 

a. ONE MONTH BASIC PAY LESS DEDUCTIONS

 

 

b. NOT PRIOR TO

 

 

(dat e) WHICH IS

 

 

 

 

 

 

 

 

 

 

b. AN AMOUNT SPECIFIED NOT TO EXCEED 3 MONTHS BASIC PAY LESS

 

b. 13 - 24 MONTHS (Specif y

 

31 - 90 DAYS BEFORE PCS

 

 

DEDUCTIONS (Specif y amount ) $

 

number of mont hs)

 

 

 

 

 

 

 

 

c. 61 - 180 DAYS AFTER REPORTING TO NEW PDS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18 . APPROVING OFFICIAL NAME (Last , First , Middle

Init ial)

19 . SIGNATURE OF OFFICIAL

20 . TITLE

21 . GRADE

22 . DATE (YYMMDD)

DD Form 2560, MAR 90

Adobe Professional 7.0

23 . REMARKS

POLICY GUIDANCE

The purpose of an advance of pay incident t o PCS is t o provide a Servicemember w it h f unds t o meet t he ext raordinary expenses of a Government -ordered relocat ion, per DODPM Part 4 .

An advance of pay shall not be aut horized f or t he specif ic out -of -pocket expenses covered by advances of ot her pays and ent it lement s if such advances are used. The Servicemember may be aut horized an advance of pay t o t he ext ent t hat incurred or ant icipat ed expenses exceed t hose covered by t he f ollow ing advances or reimbursement s, or are out side t he scope of t hose ent it lement s:

a.Overseas st at ion housing allow ance;

b.Servicemember and/or dependent t ravel allow ances and per diem;

c.Dislocat ion allow ance;

d.Basic allow ance f or quart ers and/or variable housing allow ance.

An advance of pay f or a PCS move in t he same geographic area of a Servicemember' s prior dut y st at ion, or place f rom w hich ordered t o act ive dut y, is only aut horized w hen t he Servicemember moves his/her household ef f ect s at Government expense. Proof of HHG shipment is required bef ore advance pay f or PCS moves in t he same geographic area is paid.

An advance is not int ended t o provide f unds f or such it ems as invest ment s, vacat ions, or t he purchase of consumer goods t hat are not t he result of direct expenses result ing f rom t he Servicemember' s PCS orders. Except under ext raordinary condit ions, an advance pay must be repaid bef ore an advance f or a subsequent PCS may be paid.

Servicemembers should consult appropriat e Service regulat ions concerning grade levels requiring Command- er' s approval of a PCS advance t hat does not exceed 1 mont h' s pay.

AIR FORCE MEMBERS ONLY: E4/SRA and below must have Commander' s approval f or all PCS advance pay payment s.

DD Form 2560 Reverse, MAR 90

Get Advance Pay PDF Form

Form Characteristics

Fact Name Details
Purpose The Advance Pay form is used to request and authorize early payment to help with unexpected costs during a PCS move.
Governing Law It falls under 37 U.S.C. 1006 and E.O. 9397 (November 1943, regarding the use of Social Security Numbers).
Voluntary Disclosure Providing your Social Security Number is voluntary. However, without it, payment may be denied.
Information Use Information collected is part of the Joint Uniform Military Pay System (JUMPS) and can be shared with agencies like the Red Cross for tax or welfare purposes.
Repayment Options Members can choose different repayment schedules ranging from one month to up to 24 months, based on their financial needs.
Certification Requirement Members must certify the use of funds meets required purposes and must provide documentation like PCS orders or assignment notifications.
Approval Process The form requires approval from the member's commander, along with signature and date for processing.
Policy Guidance Guidance states that advances are intended for extraordinary expenses and cannot be used for non-essential items like vacations or investments.

Guidelines on Utilizing Advance Pay

Once you have the Advance Pay form in hand, the next steps involve providing the required information accurately for your request. Completing this form correctly will help ensure a smoother processing of your advance pay application.

  1. Begin by filling out your name. Write your last name first, followed by your first name and middle initial in the designated fields.
  2. Enter your Social Security Number (SSN) in the space provided. This helps identify your records for payment purposes.
  3. Indicate your military grade as specified on the form.
  4. Select the reason for your request by checking the appropriate box and providing any necessary details.
  5. Next, specify the repayment schedule you are requesting. Here, indicate whether you prefer either a one-month advance or a longer repayment period, and provide the relevant details.
  6. Fill in the payment amount you are requesting. Clearly specify if the request is for different timeframes.
  7. In Part II, itemize your expected expenses. For each listed expense, include the amount and a brief explanation of why those costs are necessary.
  8. Calculate the total amount of your anticipated expenses in the total field.
  9. In Part III, if you are requesting a repayment period longer than 12 months, detail the number of dependents you have and describe your financial situation, including any debts that could hinder timely repayment.
  10. In Part IV, certify that you understand the penalties for falsifying information. Sign and date the form.
  11. In Part V, your commander will need to approve the request. Provide this section of the form to them for the approval signature and details.

What You Should Know About This Form

What is the purpose of the Advance Pay form?

The Advance Pay form is designed to document a member's request for, and authorization of, an advance of pay to cover extraordinary expenses related to a Permanent Change of Station (PCS) move. It outlines how funds are to be used and establishes repayment plans. This form not only helps members manage their financial burdens during relocations but also keeps track of expenditures that may not be covered by other allowances or reimbursements.

Who can apply for advance pay, and what are the eligibility requirements?

Any service member undergoing a PCS can apply for advance pay. However, there are specific eligibility criteria that apply. Members should demonstrate that the expenses they anticipate exceed those covered by standard allowances, such as travel allowances or dislocation allowances. Importantly, the member must provide their Social Security number for identification purposes, as failing to do so may lead to denial of payment. Additionally, if significant financial hardship exists, especially regarding repayment, this should be clearly detailed in the application.

What costs can the advance pay cover?

Advance pay is tailored to cover extraordinary expenses that arise from a PCS move. This can include costs like moving household goods, temporary lodging, and other out-of-pocket expenses not sufficiently addressed by other allowances. However, items such as investments, vacations, or consumer goods that are not directly linked to the move are not covered. It's essential for the member to provide a detailed justification of the expenses they are requesting to ensure compliance with the regulations associated with advance pay.

What happens if I fail to repay the advance pay?

Failure to repay the advance pay can have serious consequences. The service member consents to withholding from their pay, which could amount to 100% of any current or final pay until the debt is cleared. If the member separates from service prior to repayment, this withholding can still occur from their final pay or any money due. It's critical to understand that all repayments must be completed before any future advance pay requests can be approved, barring extraordinary circumstances.

Common mistakes

When filling out the Advance Pay form, it is easy to make mistakes. Understanding common pitfalls can be incredibly helpful in ensuring the application process goes smoothly. Here are seven typical errors that applicants may make.

First, a frequent mistake involves providing an incomplete name in the designated section. Individuals often neglect to include their middle initial or incorrectly format their name. Providing a full and accurate name is crucial, as it helps avoid confusion and ensures proper identification within the payment system.

Another common oversight is omitting the Social Security Number (SSN). This number is vital for processing, and without it, the application could face delays or outright denial. Ensure that the SSN is provided clearly and correctly to facilitate seamless processing of the request.

Moreover, misunderstanding the repayment schedule can lead to complications. Many applicants do not specify the number of months for repayment correctly. It's essential to read the instructions thoroughly and indicate whether the request falls under one month, more than one month but less than three, or any of the other options provided.

A misunderstanding of the types of expenses eligible for the advance can also be problematic. Some individuals fail to specify or justify extraordinary expenses clearly in the appropriate sections. Detailed explanations and accurate amounts reflect a genuine need for the advance and strengthen the case for approval.

When discussing the hardship in repaying more than 12 months, applicants sometimes do not provide enough detailed information. Vague statements about financial situations do not adequately demonstrate severe hardship. Listing specific debts and monthly payment amounts is crucial in establishing the necessity for a more extended repayment period.

The certification section is not immune to errors either. Failing to sign or date the form can delay processing. Double-checking signatures and dates is essential for ensuring the application is complete and valid.

Lastly, neglecting to attach the required supporting documentation, such as copies of PCS orders, can lead to complications. This documentation serves as proof of the moving circumstances and is critical to substantiate the request for an advance of pay. Not attaching these documents can result in immediate denial of the application.

By being aware of these potential mistakes, applicants can enhance the accuracy of their submissions, leading to a more efficient and successful experience with the Advance Pay form.

Documents used along the form

The Advance Pay form is an essential document for members of the military seeking a temporary financial solution during a Permanent Change of Station (PCS) move. Several other documents often accompany this form to facilitate the approval and processing of the advance. The following is a list of these related documents, each of which serves a unique purpose.

  • PCS Orders: This document outlines the official orders for relocation, specifying the new duty station and effective date. It is critical for justifying the need for advance pay.
  • Financial Hardship Letter: A member may submit a letter detailing their financial situation. This letter helps to substantiate the claim of extraordinary expenses and the necessity of the advance payment.
  • Budget Statement: A comprehensive budget detailing monthly income versus expenses, this document allows the review authority to assess the member’s financial health before approving the advance.
  • Repayment Plan: This document outlines the proposed terms for repayment of the advance. It indicates the amount and duration for repayment, which is important for both the member and the approving authority.
  • Personal Expense Worksheet: Members may provide a detailed listing of expected moving-related expenses. This worksheet is crucial for itemizing extraordinary or anticipated costs incurred during the PCS move.
  • Commander's Approval Form: This is an authorization from the member's commander, affirming the request for advance pay. It signifies that the command recognizes the member’s situation and supports the request.
  • Tax Documentation: Providing recent tax returns or W-2 forms may help illustrate the member's income level, which can support the request for advance pay by showcasing financial needs.
  • Previous Advance Pay Records: If the member has received advance pay in the past, records of these amounts can provide context for the new request and help assess any outstanding debts.
  • Proof of Housing Costs: Documents like lease agreements or mortgage statements may be required to demonstrate housing-related expenses that contribute to the financial need for an advance.

These documents are vital for ensuring a thorough review of the member's request for advance pay. Proper documentation not only aids in processing but also protects the member's interests by establishing clear expectations regarding financial support and repayment terms.

Similar forms

  • Travel Expense Report: Similar to the Advance Pay form, this report documents expenses incurred during a business trip. It requires detailed information about the trip, similar to how the Advance Pay form requires information about PCS-related expenses.

  • Relocation Assistance Request: This document is used by service members to request help with costs associated with moving. Just like the Advance Pay form, it outlines specific expenses and can establish repayment if necessary.

  • Budget Authorization Form: Much like the Advance Pay form, this form requires service members to justify costs for anticipated projects or purchases. It includes a detailed breakdown of expenses, ensuring transparency in spending.

  • Expense Claim Form: Service members use this form to claim reimbursement for out-of-pocket expenses incurred while performing official duties. It shares similarities with the Advance Pay form in its focus on the financial burden of military obligations.

  • Financial Hardship Request: This document is aimed at requesting financial support due to unexpected hardships, similar to justifying a need for additional time to repay advance pay. It requires detailed financial circumstances.

  • Loan Application: A loan application often requires a detailed breakdown of financial standing and intended use of funds. Like the Advance Pay form, it examines the applicant's current obligations and repayment capability.

  • Service Member's Statement of Earnings: This form provides a summary of income and deductions, which aids in financial assessments much like the Advance Pay form, which requires a member to detail current financial burdens.

  • Dislocation Allowance Request: Very much like the Advance Pay request, this document is completed by service members seeking financial aid for relocation expenses, emphasizing detailed reporting of anticipated costs.

  • Military Family Housing Application: This application includes detailed information about the service member’s household, similar to how the Advance Pay form requires personal data for processing the request.

  • Petition for Extraordinary Expenses: This allows service members to request reimbursement for unexpected, significant expenses that arose during military service, requiring justification akin to the Advance Pay form.

Dos and Don'ts

When filling out the Advance Pay form, it’s essential to follow guidelines to ensure your application is processed smoothly. Here are ten things to keep in mind:

  • Do: Provide your full name as it appears on official documents.
  • Do: Ensure your Social Security Number (SSN) is correct.
  • Do: Specify the amount of advance pay you are requesting.
  • Do: Clearly state the repayment schedule you prefer.
  • Do: Attach a copy of your Permanent Change of Station (PCS) orders.
  • Don’t: Leave any sections blank; complete all required fields.
  • Don’t: Submit the form without a clear explanation of your expenses.
  • Don’t: Forget to include any anticipated expenses that justify your request.
  • Don’t: Provide inaccurate information, as it may delay processing or lead to penalties.
  • Don’t: Ignore the requirement to have your Commander’s approval if applicable.

Following these guidelines will help ensure that your Advance Pay request is processed without unnecessary delays or complications.

Misconceptions

Misunderstandings about the Advance Pay form can lead to confusion for servicemembers seeking financial assistance during a Permanent Change of Station (PCS) move. Below are some common misconceptions:

  • Advance pay is automatically granted. Many believe that simply submitting the Advance Pay form guarantees approval. However, the request must meet specific criteria and receive approval from a commanding officer. Without proper justification for extraordinary expenses, the request can be denied.
  • All expenses can be claimed. Some assume they can use the advance for any costs associated with their move. In reality, advance pay is intended for extraordinary expenses directly linked to a PCS and cannot cover routine costs or items unrelated to the move.
  • The repayment schedule is flexible. It's a common misconception that the repayment terms can be altered at will. The repayment schedule is defined by the request and must adhere to set guidelines, including limits on repayment duration.
  • Submitting the form is the only requirement. Another myth is that filling out the form suffices to secure funds. Servicemembers must also provide detailed information about their financial situations and justify any request for repayment plans beyond 12 months, if applicable.

Understanding these points can help ensure a smoother application process and clearer expectations regarding the Advance Pay form.

Key takeaways

Filling out the Advance Pay form correctly can help ensure that you receive the necessary funds to cover expenses related to your Permanent Change of Station (PCS) move. Here are some key takeaways to keep in mind:

  • Personal Information is Crucial: Clearly fill in your name, Social Security Number, and grade to avoid any delays.
  • Request Types Matter: Specify if you need a one-month advance or a longer payment schedule. Be specific about the number of months.
  • Repayment Schedules are Important: Understand the repayment options available, ranging from 12 to 24 months, depending on your circumstances.
  • Be Prepared to Justify Your Request: The justification for a repayment period longer than 12 months should demonstrate significant financial hardship.
  • Total Expenses Should Be Detailed: Provide a detailed breakdown of your expected expenses and ensure that the total amount is clearly stated.
  • Understand Voluntary Disclosure: While providing your Social Security number is voluntary, omitting it will lead to a denial of payment.
  • Penalties for False Claims: Be aware that filing a false statement can lead to serious repercussions, including fines and imprisonment.
  • Get Command Approval: Ensure that the request is signed and approved by your commanding officer, as their approval is necessary for processing.
  • Attach Required Documentation: Don’t forget to attach a copy of your PCS orders or assignment notification with your form submission.
  • Review Policy Guidance: Familiarize yourself with the guidelines surrounding advance pay, including what expenses are eligible for reimbursement.

Following these guidelines will help you navigate the Advance Pay process more effectively, ensuring that your move goes as smoothly as possible.

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