Article Structure
The MVR-4 form, issued by the North Carolina Division of Motor Vehicles (NCDMV), serves a crucial role in the process of obtaining a duplicate certificate of title for a vehicle. This form caters to various situations, including instances when a title is lost, not received, or requires the removal of a lien. With a nominal fee of $15.00, applicants should be aware that there is a mandatory waiting period of 15 days after the application is submitted before the duplicate title can be issued. The MVR-4 form meticulously collects essential information about the vehicle, such as the title number, year, make, and Vehicle Identification Number (VIN). Furthermore, it requires details regarding the registered owner’s name, residence, and the locations tied to the vehicle. Not only does it facilitate the submission of lien records from the original title, but it also includes a disclosure section, allowing individuals to choose whether their personal information can be made available for marketing. The form emphasizes the importance of certifying that the original title is indeed lost or has not been received, which ultimately ensures a smooth application process. It also provides space for the necessary signatures, includes sections for both the registered owner(s) and the lien holder, and stipulates the requirements for notary certification. Each component of the MVR-4 form is designed to streamline the procedure and protect the interests of vehicle owners and lien holders alike.
Mvr 4 Example
North Carolina Division of Motor Vehicles |
$15.00 Fee |
There is a
VEHICLE DESCRIPTIONTitle No.__________________________________________
Year ________________ Make ______________________ Body Style___________________ Series Model __________________________
Vehicle Identification Number ____________________________________________________________ Fuel Type ____________________
Name of Registered Owner(s) __________________________________________________________________________________________________________
First NameMiddle NameLast Name
___________________________________________________________________________________________________________________________________
Residential AddressCityStateZip CodeCounty
Mailing Address _____________________________________________________________________________________________________________________
(IF DIFFERENT FROM ABOVE)
Vehicle Location Address _____________________________________________________________________________________________________________
(IF DIFFERENT FROM ABOVE)
LIEN RECORD AS SHOWN ON ORIGINAL TITLE
First Lien __________________________________________________________________________________________________________________________
DateLien HolderAddress
Second Lien ________________________________________________________________________________________________________________________
DateLien HolderAddress
Third Lien __________________________________________________________________________________________________________________________
Date |
Lien Holder |
Address |
DISCLOSURE SECTION
All motor vehicle records maintained by the North Carolina Division of Motor Vehicles will remain closed for marketing and solicitation unless the block below is checked.
I (We) would like the personal information contained in this application to be available for disclosure.
CHECK APPLICABLE BLOCK
Application for Duplicate Certificate of Title and Assignment by Registered Owner
Application for Duplicate Certificate of Title as Recorded
Application for Duplicate Certificate of Title and Removal of Lien
If original title was issued subject to a lien and it has been satisfied, lien holder must certify to that effect.
I/we, the registered owner(s) of the above described vehicle, hereby make application for a duplicate certificate of title and certify that the original has been:
(Check applicable block) Lost |
Never Received |
I understand that upon issuance of the duplicate, the original title becomes void and that I am required to return the original title to the Division of Motor Vehicles immediately should it be found.
Current Odometer Reading 
I (we) certify that the information on the application is correct to the best of my (our) knowledge.
Signature(s) of registered owner(s) _____________________________________________________________________________________________________
Date____________________________ County __________________________________________ State __________________________________________
I certify that the following person(s) personally appeared before me this day, each acknowledging to me that he or she voluntarily signed the foregoing document for the purpose stated therein and in the capacity indicated: ______________________________________________________________(name(s) of principal(s)).
Notary |
Notary Printed |
Signature______________________________________________________________ |
or Typed Name ____________________________________________ |
(SEAL) |
My Commission Expires ____________________________________ |
AFFIDAVIT OF FIRST LIEN HOLDER
I/we, support the application for a duplicate certificate of title covering the above described vehicle and certify that the original title was:
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(CHECK APPLICABLE BLOCK) |
Title lost while in my possession; lien has been satisfied |
Lost while in my possession |
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Never Received |
Surrendered to _________________________________________________ upon payment of lien in full. |
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Lien holder’s signature by: ______________________________________________________________________________________________ |
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Date ______________________________ |
County ________________________________________ State ___________________________________________ |
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I certify that the following person(s) personally appeared before me this day, each acknowledging to me that he or she voluntarily signed the foregoing document |
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for the purpose stated therein and in the capacity indicated: ______________________________________________________________(name(s) of principal(s)). |
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Notary |
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Notary Printed |
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Signature______________________________________________________________ or Typed Name ____________________________________________ |
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(SEAL) |
My Commission Expires ____________________________________ |
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The duplicate title will be issued subject to such liens as were recorded on the last title and mailed to the first lien holder of record, unless lien release is submitted. |
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The lien holder may apply for a duplicate title, without the signature(s) of the registered owner(s), if the original title was lost while in the lien holder’s possession. |
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When a title, mailed to a lien holder by the Division of Motor Vehicles, is not received, affidavits by the registered owner(s) and lien holder(s) are required in order to |
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o obtain a duplicate title. |
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Form Characteristics
| Fact Name | Description |
|---|---|
| Purpose | The MVR-4 form is used in North Carolina to apply for a duplicate certificate of title for a vehicle. |
| Waiting Period | Once the application is received by the North Carolina Division of Motor Vehicles, there is a mandatory 15-day waiting period before a duplicate title can be issued. |
| Fees | Submitting the MVR-4 form comes with a fee of $15.00, which must be paid for processing. |
| Mailing Address | Completed applications should be mailed to: NCDMV, 3148 Mail Service Center, Raleigh, NC 27699. |
| Disclosure Options | Applicants can choose to keep their personal information private or allow it to be disclosed for marketing and solicitation purposes by checking the appropriate box on the form. |
Guidelines on Utilizing Mvr 4
The MVR-4 form is necessary for requesting a duplicate title for a vehicle in North Carolina. Completing this form accurately is essential as it initiates the process of obtaining a duplicate title, which may take up to 15 days after submission.
- Obtain the MVR-4 form from the North Carolina Division of Motor Vehicles (NCDMV) website or local office.
- Fill in the vehicle description section:
- Enter the Title Number.
- Provide the vehicle's Year, Make, Body Style, Series Model, and Vehicle Identification Number (VIN).
- Indicate the Fuel Type.
- Provide the name and residential address of the registered owner(s):
- Enter the First Name, Middle Name, and Last Name.
- Fill out the Residential Address, including City, State, Zip Code, and County.
- If different from the residential address, complete the mailing address section.
- Complete the vehicle location address if it differs from the previous addresses.
- Provide details of any liens on the vehicle as shown on the original title, specifying up to three liens with their respective dates, lien holders, and addresses.
- In the disclosure section, decide if personal information may be available for disclosure by checking the appropriate box.
- Check the applicable block to indicate the type of duplicate title application (e.g., lost title, never received, or lien removal).
- Certify the status of the original title as lost or never received by checking the appropriate box.
- Fill in the current odometer reading.
- Have the registered owner(s) sign and date the application, including County and State information.
- If needed, arrange for notarization of the signatures, including the notary's printed name and commission expiration date.
- If applicable, include an affidavit from the first lien holder and have them sign and date it. Ensure notary requirements are fulfilled here as well.
- Submit the completed form to the NCDMV at the provided address along with the processing fee of $15.00.
What You Should Know About This Form
What is the MVR-4 form used for?
The MVR-4 form is an application for a duplicate certificate of title in North Carolina. If your vehicle's title has been lost or never received, you can use this form to request a duplicate. Additionally, if there has been a lien on the original title that has been satisfied, you can also use this form to remove the lien record from the title.
How much does it cost to file the MVR-4 form?
The fee for submitting the MVR-4 form is $15.00. This fee must be included with your application for a duplicate certificate of title. Make sure to include payment to avoid delays in processing your request.
Is there a waiting period after submitting the MVR-4 form?
Yes, there is a mandatory waiting period of 15 days after your application for a duplicate title is received by the Division of Motor Vehicles. During this time, the DMV processes your application before issuing a new certificate of title.
What should I do if I find the original title after applying for a duplicate?
If you discover the original title after applying for a duplicate, you must return it immediately to the Division of Motor Vehicles. The duplicate title issued invalidates the original title, so it's important to ensure that the DMV has the original document.
What information do I need to provide on the MVR-4 form?
You will need to provide various details including the vehicle description (such as title number, year, make, model, and VIN), registered owner's full name, residential address, and lien information if applicable. Additionally, you'll need to indicate whether the original title was lost, never received, or if you are requesting a lien release.
Do I need a notary to submit the MVR-4 form?
Yes, the MVR-4 form must be signed in the presence of a notary public. The notary will verify your identity and witness your signature, thereby adding an extra layer of security to the application process. This step is crucial for preventing fraud.
How do I submit the MVR-4 form?
You can submit the completed MVR-4 form by mailing it to the North Carolina Division of Motor Vehicles at the address provided: NCDMV, 3148 Mail Service Center, Raleigh, NC 27699. Ensure that your application is complete and includes the necessary fee to facilitate timely processing.
Common mistakes
Completing the MVR-4 form can be a straightforward process, but mistakes can lead to delays and potential issues. One common mistake is not providing complete information in the vehicle description section. This includes failing to fill in the title number, year, make, and model. Leaving any of these fields blank can cause significant hold-ups in processing the application, as the North Carolina Division of Motor Vehicles needs this information to verify ownership.
Another frequent error is inconsistent information regarding the registered owner's name. It’s essential to match the name exactly as it appears on the original title. Errors such as using a nickname or misspelling the middle name can result in the application being rejected. Ensuring accuracy in this section is crucial. Additionally, neglecting to include all co-owners can complicate the process and lead to delays.
The residential address is another area where mistakes often occur. It’s vital to provide a complete and accurate address. Omitting details like apartment numbers or entering incorrect zip codes can cause issues with the correspondence from the DMV. The location of the vehicle must also be accurately reported, especially if it differs from the residential address. Not providing this information can lead to confusion and delays in processing.
A key mistake frequently made is ignoring the lien section. If there are existing liens on the vehicle, failing to include this information could result in legal complications later. Furthermore, if the lien was satisfied, individuals must ensure that the lien holder's information is accurately recorded and that applicable certifications are provided. Neglecting this step might complicate ownership claims and future transfers of the title.
Many applicants overlook the important disclosure section. If you wish for your information to be available for marketing and solicitation, this must be explicitly indicated by checking the box. Neglecting to check the applicable box may mean that your information remains confidential, which may not be what you intended.
Individuals sometimes forget to sign and date the application. Without the required signatures, the application is considered incomplete and cannot be processed. It’s advisable to review the application thoroughly to ensure all desired signatures are secured before submission.
Finally, one of the most significant mistakes is failing to include the correct application fee. The MVR-4 form requires a fee of $15.00, which must accompany the application. Omitting the payment can result in the form being returned, delaying your request for a duplicate title. Always check that the correct amount is included to avoid unnecessary processing delays.
Documents used along the form
The MVR-4 form is essential for those seeking a duplicate title for their vehicle in North Carolina. When submitting this form, several other documents often accompany it to ensure a smooth process. Below is a list of these documents, along with brief descriptions of their purposes.
- Application for Duplicate Certificate of Title: This form is specifically used to request a duplicate title for a vehicle. It outlines the reasons for the duplicate request and includes necessary details about the vehicle and owner.
- Assignment by Registered Owner: This document is needed when the owner transfers their interest in the vehicle to another party. It includes information about both the seller and buyer to legally facilitate the transfer.
- Lien Release Form: When a lien on a vehicle has been satisfied, this form confirms that the lien holder relinquishes their claim. It is crucial for removing the lien from the title before a duplicate can be issued.
- Notarized Affidavit: If there are discrepancies or issues with the original title, this affidavit can serve as a declaration under oath. It typically clarifies the circumstances leading to the title's loss or non-receipt.
- Odometer Disclosure Statement: This statement is required to disclose the current odometer reading of the vehicle. It ensures that the mileage listed matches the vehicle's history, safeguarding against odometer fraud.
- Identification Documents: A copy of the registered owner's government-issued ID is often necessary. This verifies the identity of the person requesting the duplicate title, preventing unauthorized requests.
- Proof of Residency: Sometimes a utility bill or lease agreement is required to establish that the registered owner resides at the address listed on the MVR-4 form. This helps confirm the owner's residential information for the DMV’s records.
Having these documents ready can streamline the process of obtaining a duplicate title. Make sure to check the North Carolina DMV website or contact them for any specific requirements related to your situation.
Similar forms
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Application for Duplicate Title: This document allows the registered owner to request a replacement title when the original is lost or never received. Like the MVR-4, it requires information about the vehicle and the owner's identity. It also ensures that the original title becomes void once the duplicate is issued.
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Vehicle Registration Application: This form is similar in that it collects essential information about the vehicle and its owner. Both forms must be submitted to the same authority, the Division of Motor Vehicles, to officially document vehicle ownership.
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Certificate of Lien Release: This document certifies that a lien on a vehicle has been satisfied. It is comparable to the lien section of the MVR-4, where lien information is recorded. Both documents serve to clarify any financial claims against the vehicle.
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Title Transfer Form: When a vehicle changes ownership, a title transfer form is required. This form, like the MVR-4, includes details about the vehicle and the current and new owners. Both ensure that the title reflects accurate and current ownership.
Dos and Don'ts
When filling out the MVR-4 form for a duplicate title in North Carolina, it's important to ensure accuracy and follow specific guidelines. Below are four key do's and don'ts that can help streamline the process.
- Do provide accurate vehicle information.
- Do ensure legibility when completing the form.
- Don't check more than one box in the application section.
- Don't forget to sign the application before submission.
Completing the MVR-4 form correctly will aid in a smoother processing experience. By adhering to these guidelines, you can help avoid delays and potential issues with your application.
Misconceptions
Understanding the MVR-4 form is essential for anyone looking to obtain a duplicate title for their vehicle in North Carolina. However, there are several misconceptions people may have about this process. Here are six common misunderstandings explained:
- The MVR-4 form can be submitted electronically. Many believe they can submit the MVR-4 form online, but it must be mailed to the NCDMV. Only physical submissions are accepted for this form.
- A duplicate title can be issued immediately. Some think that as soon as they submit the MVR-4 form, a duplicate title will be issued. However, there is a mandatory 15-day waiting period after the application is received before a certificate of title can be issued.
- All motor vehicle records are available for public viewing. Another common misconception is that anyone can access motor vehicle records. In fact, records are closed for marketing and solicitation purposes unless the individual checks a specific box to allow disclosure.
- The original title must be returned at the time of application. Some applicants assume they must return the original title when submitting the MVR-4 form. In reality, they must only return the original title if it is found after a duplicate has been issued.
- There are no fees associated with the MVR-4 form. It's a common belief that obtaining a duplicate title is free. However, there is a $15.00 fee required when submitting the MVR-4 form, which must be paid to process the application.
- Only registered owners can apply for a duplicate title. Some people think that only the registered owner can submit the MVR-4 form. In reality, if the original title was lost while in the possession of a lien holder, they can also apply for a duplicate title without the owner's signature.
Clarifying these misconceptions can help streamline the process for obtaining a duplicate vehicle title. Being aware of accurate information is crucial for a smooth experience with the MVR-4 form.
Key takeaways
When filling out and using the MVR-4 form in North Carolina, keep these important points in mind:
- The form requires a $15.00 fee for processing. Be prepared to include payment.
- A 15-day waiting period occurs after your application is received. You cannot receive the duplicate title until this time has elapsed.
- Make sure to provide accurate vehicle details. This includes the title number, year, make, body style, and vehicle identification number (VIN).
- If applicable, indicate whether any liens exist. This information must match the original title or be appropriately updated.
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