Fill Out Your Sp 4 164 Form

Completing the SP 4-164 form requires careful attention to detail, yet many individuals make critical mistakes that can delay their request for a criminal record check. One common error is failing to include complete and accurate contact information. Without a valid address and phone number, the Pennsylvania State Police may struggle to reach you with the results. This oversight could result in extended processing times, or worse, the form may be returned unprocessed.

Another frequent mistake occurs when individuals do not properly check the relevant block for the purpose of their request. Each purpose category has specific requirements, especially for notarized requests and fee exemptions. If the chosen block doesn’t match the purpose or you neglect to include necessary enclosures, your application may be deemed incomplete. It is essential to review the options carefully to ensure compliance with the requirements.

Many requesters also fail to provide legible handwriting. The instructions explicitly state that the form must be completed in ink and be legible. If the information is difficult to read, it will lead to unnecessary delays as the agency may need to clarify or, in the worst case, return your application without processing it. This is a simple yet critical aspect that one should not overlook.

Lastly, incorrectly submitting payment is another error people frequently make. Whether it’s sending cash or personal checks—both of which are prohibited—or failing to attach the correct amount, these mistakes can halt the processing of your request. Ensure that any payment is in the form of a certified check or money order made out to the "Commonwealth of Pennsylvania" as specified. The fees are nonrefundable, and any misstep in this area could push back your timeline significantly.

The SP 4 164 form is often accompanied by various other documents to ensure proper processing of requests for criminal record checks in Pennsylvania. Below are some commonly used forms and documents that support or are necessary for completing the application process.

• SP 4-164A: This is the notarized version of the SP 4 164 form. It is required for specific requests where notarization is needed, such as international adoptions. The notarized form must be submitted with a fee of $15, payable to the Commonwealth of Pennsylvania.
• Government Issued Photo ID: This document is needed when requesting access and review of criminal history information. It must accompany the SP 4 164 form along with a legal affidavit if the requester is not the individual subject of the record.
• Payment Method Documentation: Requesters must include a certified check or money order as payment. The payment method should be clearly documented and made out to the Commonwealth of Pennsylvania, detailing the fee for the request.
• Legal Affidavit: This document is required if the requester is a legal representative of the subject of the record. It serves to verify the authority of the requester to obtain criminal history information on behalf of the individual.
• Request for Waiver of Fees: In cases where the request falls under a fee-exempt category, this form may be needed to justify the exemption. Proper documentation must support the request for a waiver.
• Cover Letter: This is an optional document where the requester can explain the purpose of the request or any specific instructions for the processing of their application. Including a cover letter may help provide clarity and expedite the process.

Each of these documents has a specific role in facilitating a smooth request process when submitting the SP 4 164 form. Ensuring that all necessary forms and supporting documents are included can significantly reduce processing delays.

• Form Request for Background Check: Similar to the SP 4 164, this document allows individuals or organizations to request background checks on persons for various purposes. Both forms require personal information and define specific reasons for the inquiry.
• Employment Background Check Release: This form enables employers to obtain an applicant’s criminal history. Like the SP 4 164, it mandates the inclusion of personal details and consent from the individual being checked.
• Fingerprint Submission Form: Used to submit fingerprints for a background check, this form also necessitates essential personal data. Both documents serve to facilitate the screening process while complying with state requirements.
• Child Protective Services Clearance: This form is required for those seeking to work with children. Similar to the SP 4 164, it necessitates personal information and addresses specific eligibility criteria based on the applicant’s history.

When filling out the SP 4-164 form, following best practices can help ensure a smooth process. Here are five important dos and don’ts to keep in mind:

• Do use ink to fill out the form. A legible submission is crucial!
• Do double-check all provided information for accuracy. Mistakes can lead to delays.
• Do include the correct payment type with your form. Either a certified check or money order is acceptable.
• Do ensure your application is mailed to the Pennsylvania State Police Central Repository address listed on the form.
• Do remember that responses may take four weeks or more, so plan accordingly.

• Don’t send cash or personal checks. Only certified checks or money orders are allowed.
• Don’t omit your contact information. Providing this ensures the repository can reach you if necessary.
• Don’t forget to include a valid government-issued photo ID if you’re requesting a review of your criminal history.
• Don’t leave any sections blank. Incomplete forms are likely to be returned unprocessed.
• Don’t assume that your request will be processed immediately. It's essential to allow sufficient time.

Understanding the SP 4-164 form is crucial for navigating the process of requesting a criminal record check in Pennsylvania. However, various misconceptions can lead to confusion. Here are six common misunderstandings about this form:

• Misconception 1: The form can be completed in any writing style.

The SP 4-164 form specifically requires completion in ink. If the form is not legible, it will be returned unprocessed to the requester.

• Misconception 2: The response time is always quick.

A response may take four weeks or longer. Many requesters expect immediate results, but it is essential to plan accordingly and not to rely on prompt processing.

• Misconception 3: Personal checks are an acceptable form of payment.

The guidelines explicitly state that personal checks should not be sent. Only certified checks or money orders made payable to the 'Commonwealth of Pennsylvania' are accepted.

• Misconception 4: There are no fees for individual requests.

Fees do apply; a standard request costs $10.00, while notarized requests require a $15.00 fee. The fees are non-refundable, which means that understanding the cost is important before submission.

• Misconception 5: Anyone can request another person’s criminal history.

Access to a criminal history is restricted. Only the subject of the record or their legal representative can obtain this information, and it requires proper identification and possibly additional documentation.

• Misconception 6: This form is only for employment purposes.

The SP 4-164 can be used for various reasons beyond employment, including adoptions, volunteer positions, and background checks for specific agencies. The requester should indicate the purpose clearly on the form.

When it comes to filling out and using the SP 4 164 form, a few crucial points can help ensure a smooth process. Here are ten key takeaways:

• Complete in Ink: Make sure to fill out the form with black or blue ink. A legible submission is vital, as illegible forms will be returned.
• Direct Mailing Required: The completed form must be mailed to the Pennsylvania State Police Central Repository at the address provided.
• Processing Time: Be prepared to wait; responses can take four weeks or longer, so plan accordingly.
• Online Option: Consider visiting the Pennsylvania State Police website for a potentially quicker response.
• Fee Payment: Correct payment is essential. Standard requests require a $10 fee, while notarized requests cost $15. This payment must be made via a certified check or money order.
• Do Not Send Cash: Never send cash or personal checks with your form; only certified checks or money orders are accepted.
• Correct Box Selection: Be sure to check the appropriate box that reflects your reason for the request, as this can affect processing.
• Provide Accurate Information: Fill in complete and accurate details for the subject of the record, including names, social security number, date of birth, and demographic information.
• Legal Requirements: If you are requesting a review of your own criminal history, include a valid government-issued photo ID and be aware of the legal stipulations regarding misidentification.
• Use of Services: This form is utilized for various purposes including employment screening, and requirements may vary based on the reason selected.

By keeping these points in mind, you'll increase the likelihood of a smooth and successful experience when using the SP 4 164 form.