Fill Out Your T 140 Form

What is the purpose of the T 140 form?

The T 140 form is intended for registrants who need to delete vehicles from an active fleet or discontinue a vehicle registration. It allows individuals and businesses to formally communicate these changes to the Georgia Department of Revenue's Motor Vehicle Division, thereby ensuring compliance with state requirements.

How should I submit the T 140 form?

Submission of the T 140 form requires care and attention. It must be fully completed in either blue or black ink or typed. For those deleting vehicles, you may submit the form via email to commercial.vehicles@dor.ga.gov. In contrast, if you are discontinuing registration, please mail your submission to the designated address: DOR/Motor Vehicle Division, Attn: Commercial Registrations Unit, P.O. Box 740382, Atlanta, Georgia 30374-0382.

What documents do I need to provide with the T 140 form?

The required documents vary based on your reason for submission. If you are deleting vehicles, you need to include a copy of your current driver's license. If you are discontinuing registration, you must submit a completed Form T-147, the relevant IRP license plates, and cab cards along with the T 140 form.

What information is required about the registrant?

Section B of the T 140 form requires comprehensive details about the registrant. This includes the full legal name, USDOT number if applicable, business address, mailing address, Tax Identification Number (EIN/SSN), and contact details such as the contact person's name, email address, telephone number, and fax number.

What vehicle information must be included on the T 140 form?

In Section C, registrants should provide specific information for each vehicle being deleted or registered. This includes the weight group number, apportioned license plate number, unit number, vehicle identification number (VIN), the combined gross weight of the vehicle with a full load, the reason for its removal, and the date it was taken out of fleet status.

What does the certification section entail?

Section D is a certification statement that you, the registrant, will need to sign. By signing, you declare that all the information provided on the form is true, correct, and complete to the best of your knowledge. This affirmation is crucial and carries legal weight as it is made under penalty of perjury.

Is there assistance available if I have questions about the T 140 form?

If you have questions or need further assistance, you can visit the Georgia Department of Revenue's website at https://dor.georgia.gov/georgia-trucking-portal. Additional resources, including a QR code for scanning, are available on the website for easier access to information.

How can I ensure my submission is processed in a timely manner?

To facilitate the efficient processing of your T 140 form, ensure that it is completely filled out and accompanied by all necessary documents. Double-check that your details are accurate and legible. Submitting the form through the appropriate channel—email for deletions and mail for registration discontinuations—will also contribute to a smooth process.

What should I do if my situation changes after submitting the T 140 form?

If circumstances regarding your vehicles or registration status change after you have submitted the T 140 form, it is wise to contact the Commercial Registrations Unit as soon as possible. They can provide guidance on any further steps you may need to take to amend your submission or address your new situation.

Filling out the T-140 form correctly is crucial for avoiding delays in processing your application. One common mistake people make is failing to complete the form in its entirety. Every section, from registrant information to vehicle details, must be filled out fully. Incomplete forms can lead to automatic rejection, potentially extending your wait time to complete the registration process.

Another frequent error involves the use of incorrect ink or poor legibility. The instructions specifically state that the form must be printed in blue or black ink and should be legible. Using other colors or typing in a way that makes the text unreadable can cause confusion and processing delays. Ensure that the writing is clear and meets the specified requirements to facilitate smooth communication with the Motor Vehicle Division.

People also tend to overlook the requirement for supporting documents. When submitting the T-140 form, it’s vital to include all necessary paperwork based on whether you are deleting vehicles or discontinuing registration. For those deleting vehicles, a copy of the current driver’s license is needed. If discontinuing registration, the T-147 form and other relevant items must be included. Omitting any required documents can result in significant delays.

Lastly, many individuals forget to certify the information provided. Section D of the form requires a declaration, under penalty of perjury, that the information is truthful. Failure to sign or date the form will lead to a rejection of your application. Always double-check that you have completed all certification steps to ensure efficient processing of your application.

When dealing with the T-140 form, several additional documents may be required to ensure the application is processed efficiently. Each document serves a specific purpose, providing vital information to support the application process. Here’s a brief overview of these commonly used forms and documents:

• Form T-147: This is a Commercial Vehicle License Plate Turn-In form required when discontinuing registration. It must be completed and submitted along with the T-140 form.
• Driver’s License Copy: A copy of the applicant's current driver’s license is necessary when deleting vehicles from an active fleet. This verifies the identity of the registrant.
• IRP License Plates: These are the apportioned license plates assigned to vehicles in the International Registration Plan. They need to be returned when a registration is discontinued.
• Cab Cards: Each vehicle registered under the IRP comes with a cab card, which must be submitted when discontinuing registration to verify the details of the vehicles involved.
• USDOT Number: For individuals operating under their own authority, providing the United States Department of Transportation number is crucial for registration purposes.
• Tax Identification Number (TIN): This number, which can be either an Employer Identification Number (EIN) or a Social Security Number (SSN), identifies the registrant for tax purposes.
• Contact Information: Including accurate contact details, such as email address and phone number, ensures efficient communication throughout the registration process.
• Vehicle Information: Details such as the weight group number, apportioned license plate number, unit number, and vehicle identification number (VIN) must be provided for each vehicle being deleted or whose registration is being discontinued.
• Combined Gross Weight Documentation: The document indicating the combined gross weight of the vehicle (when fully loaded) is necessary to evaluate the vehicle’s registration and fees.
• Submission Confirmation: It is advisable to keep a copy of the submission confirmation or any correspondence sent to the Department of Revenue to serve as a record of compliance.

Having these documents prepared and organized can significantly smooth the registration process. It’s important to follow the requirements closely to avoid any delays in the application review. For specific questions or further information, visiting the Georgia Department of Revenue's website can provide additional clarity.

The T-140 form is utilized for specific purposes related to vehicle registration, including deleting vehicles from an active fleet or discontinuing a registration. Several other documents share similarities with the T-140 form in terms of their purpose, structure, and required information. Below is a list highlighting ten such documents, each accompanied by an explanation of how it relates to the T-140 form.

• Form T-147: Commercial Vehicle License Plate Turn-In - This form is required when discontinuing a vehicle registration, similar to how the T-140 manages deletions and terminations within vehicle fleets.
• Form T-130: Application for Title and Registration - Like the T-140, this form requires detailed vehicle and registrant information, serving as a critical document for registration processes.
• Form IRP Application - Used for initial registration in the International Registration Plan, this document collects similar registrant and vehicle information as the T-140, focusing on maintaining organization and compliance.
• Form MVR-1: Title Application - This application also necessitates specific identifiable information, linking it to the T-140’s requirement for accurate data on vehicle registration status and ownership.
• Form MV-1: Motor Vehicle Title/Tag Application - Addressing vehicle registration procedures, the MV-1 shares similar data requirements, thereby ensuring clear protocols for registrants.
• Form DMV-23: Request for Duplicate Registration - This form is similar as it pertains to the management of registration documents and includes necessary identification components like the registrant's details.
• Notice of Cancellation of Registration - While not a form, this document serves as a record of intent similar to the T-140's function of deleting vehicles or discontinuing registrations.
• Form 2290: Heavy Highway Vehicle Use Tax Return - If a vehicle is deleted from a fleet, this return must be addressed, making both documents relevant in the reporting of registration status.
• Form T-22: Application for Salvage Title - Like the T-140, this application collects crucial vehicle status information which plays a role in the overall registration lifecycle.
• Form DOH 2: Vehicle Decommissioning Report - This report documents the status of vehicle decommissioning, paralleling the T-140’s function of noting vehicles removed from an active fleet.

In summary, while each of these documents serves its unique purpose, they share a common thread with the T-140 in their emphasis on detailed registrant and vehicle information necessary for effective registration management.

Things to Do When Filling Out the T-140 Form:

• Print clearly using blue or black ink.
• Complete all sections of the form.
• Provide your full legal name and contact information.
• Include the correct Georgia IRP account number and fleet number.
• Attach all required documents for your application type.
• Review the form for accuracy before submitting.
• Submit the application to the appropriate department via email or mail.

Things to Avoid When Filling Out the T-140 Form:

• Do not leave any sections blank.
• Avoid using pencil or colors other than blue or black ink.
• Do not forget to sign and date the form.
• Refrain from sending incomplete documents.
• Do not submit the form to the wrong address.
• Avoid providing inaccurate information that could delay processing.
• Do not disregard the instructions provided in the form.

Here are six common misconceptions about the T 140 form, along with clarifications to help understand its purpose and requirements.

• Misconception 1: The T 140 form can be used for any type of vehicle registration change.

This form is specifically designed for deleting vehicles from an active fleet or discontinuing a registration. It does not cover other registration changes.

• Misconception 2: All submissions of the form can be sent via email.

Only submissions for deleting vehicles can be emailed to the provided address. Those discontinuing a registration must mail their submissions to the specified address.

• Misconception 3: The T 140 form can be completed in any color ink.

It must be legibly printed in blue or black ink or typed to ensure clarity and prevent processing issues.

• Misconception 4: No additional documents are necessary for the T 140 form.

Additional documents are required based on the reason for application. For deleting vehicles, a copy of the current driver’s license is needed, while discontinuing registration requires Form T-147 and other relevant documents.

• Misconception 5: The information on the T 140 form does not need to be certified.

The form requires a declaration that the information is true, correct, and complete to the best of the registrant's knowledge. This certification is essential to the form's validity.

• Misconception 6: The T 140 form is not time-sensitive.

Timely submission is important. Delays in returning this form and the required documents may result in registration issues or fines.

Key Takeaways for Filling Out and Using Form T-140

• The T-140 form is used to delete vehicles from an active fleet or to discontinue a registration.
• Complete the form legibly using blue or black ink, or type all information.
• Submit the form along with required documents to the appropriate address based on your reason for application.
• If deleting vehicles, email the completed form to commercial.vehicles@dor.ga.gov.
• For discontinuing registration, mail the form to the DOR/Motor Vehicle Division, Commercial Registrations Unit, at the specified P.O. Box address.
• Required documents vary based on the application type: include a copy of your current driver’s license for deleting vehicles.
• For discontinuing registration, complete Form T-147 and include IRP license plates and cab cards.
• Sign and date the form to certify that all provided information is true and complete to the best of your knowledge.