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The GCAAR 1204 form is a rental application designed specifically for prospective tenants in Montgomery County, Maryland and Washington, D.C. This comprehensive form gathers essential information needed for landlords to evaluate applicants before committing to a lease agreement. Several key components include the applicant's name, property address, rental amount, and security deposit, all crucial for determining financial responsibility. The form further stipulates that an earnest money deposit must accompany the application, signaling the applicant's serious intent to lease the property, while outlining potential fees for processing credit checks. Additionally, it seeks details about co-applicants, pets, and vehicles, ensuring that landlords have a full picture of the potential tenants. It emphasizes compliance with fair housing regulations, guaranteeing a zero-discrimination policy based on various protected classes. As applicants fill out their income, assets, and liabilities, the information provided will help landlords ascertain their capacity to fulfill lease obligations. The GCAAR 1204 form ultimately serves as a vital tool in the rental process, helping both landlords and tenants establish a clear framework for their rental relationship.

Gcaar 1204 Example

RENTAL APPLICATION

(For Use in Montgomery County, Maryland and Washington, DC)

Applicant’s Name: ______________________________________________________________________________________

Application is made to lease property located at _______________________________________________________________

for monthly rental of $________________________________ Security Deposit: $ __________________________________

Lease Term: __________________ Move-in Date:Move-out Date: _______________________

A deposit in the amount of $ ____________________________ (“Earnest Money Deposit”) is to be held by Listing Broker with the

clear understanding that this Application, including each prospective occupant, is subject to approval and acceptance by owner or his duly authorized property manager. The Applicant has no leasehold interests in the rental property until there is a fully ratified lease. In the case of payment by check, the words “Earnest Money Deposit” shall be placed on the check.

Additionally, a non-refundable fee of $is to be used in full by the Listing Broker for the credit/consumer

check and processing the application with the understanding that this application, including each prospective occupant is subject to Landlord's approval and acceptance. Should the cost of processing exceed the amount of the non-refundable fee, a portion of the Deposit shall be applied to pay such excess cost. When so approved and accepted, the applicant agrees to execute a lease and to pay any balance due on the security deposit and/or the first month's rent (as required by Landlord) within three (3) days after being notified of acceptance and before possession is given.

SPECIAL LEASE REQUIREMENTS: Military/Diplomatic Clause: Yes No

Contingencies/Special Equipment:

OCCUPANTS: The premises are to be occupied only by the following # of occupants:

Total Number of Occupants: __________

Name: ______________________________________________________________ Age:

Name: ______________________________________________________________ Age:

Name: ______________________________________________________________ Age:

Name: ______________________________________________________________ Age:

Pets:

Dog: Breed:

 

Weight:

 

Cat

Other: _________________________________

How many pets total? ___________

 

 

 

 

 

 

 

 

 

AUTOMOBILES, MOTOR CYCLES, TRUCKS, BOATS, AND TRAILERS:

 

 

 

Total Number of Vehicles: ____________

 

 

 

 

 

 

 

 

 

Type/Make: ____________________________ Year:

 

 

 

Tag #:

 

State:

 

 

Type/Make: ____________________________ Year:

 

 

 

Tag #:

 

State:

 

 

Are any of the above commercial vehicles? If so, which ones? ___________________________________________

All motor vehicles or trailers shall have current licenses and may be parked ONLY in garages, driveways, if provided, on the street (not in fire lanes or on the lawn), OR AS REQUIRED BY THE CONDOMINIUM OR HOMEOWNER’S ASSOCIATION.

In compliance with federal fair housing regulations, the Property shall be made available to all persons without regard to race, color, religion, national origin, sex, physical or mental handicaps, familial status or any additional protected classes specified by State of Maryland, District of Columbia or local jurisdiction law.

For Office Use Only

Date Application Received by Agent/Broker: _________________________________________________

©2008, The Greater Capital Area Association of REALTORS®, Inc.

This Recommended Form is property of the Greater Capital Area Association of REALTORS®, Inc. and is for use by REALTOR® members only.

Previous editions of this Form should be destroyed.

GCAAR # 1204 - Rental Application –MC & DC

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(Previously form # 1204)

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Applicant's Name:

 

 

Birth Date:

 

SS#: ______________________________________

Driver's License # or Government-Issued ID #:

 

 

State: _______________________

Home Phone:________________________________ Temporary Local # (if applicable): _____________________________

Office Phone:

 

Mobile Phone: _____________________________________________

Current Address:

 

 

 

 

 

 

 

 

 

Street

 

City

 

State

Zip

Own

Rent Years:

 

 

Rent/Mortgage Payments: $

 

 

 

 

 

 

 

 

 

 

Present Landlord/Agent:

 

 

 

 

Phone: _____________________________

Reason for moving: ____________________________________________________________________________________

List all previous addresses for the last five years including period of stay in each and the name and telephone number of Landlord/ Agent from whom you rented. (Use additional sheet if needed).

Previous Address:

 

 

 

 

 

 

 

Street

 

City

 

State

Zip

Landlord/Agent's Name:

 

 

 

Phone:

 

__________________________

From (Date): ___________________To:

 

Monthly Rent: $ _____________________________________

Previous Address:

 

 

 

 

 

 

 

Street

 

City

 

State

Zip

Landlord/Agent's Name:

 

 

 

Phone: ______________________________

From (Date): ___________________To:

 

Monthly Rent: $ _____________________________________

Current Employer: _____________________________________________________________________________________

Position:How Long ___________________________

Address: ______________________________________________________________________________________________

 

Street

City

State

Zip

Supervisor:

 

Supervisor’s Phone: ___________________________

If employed less than one year with current employer, give previous employment information:

Previous Employer:

 

 

 

 

 

Position:

 

How Long:

 

Gross Income: $

 

Address:

 

 

 

 

 

 

 

Street

 

 

City

State

Zip

Supervisor:

 

 

 

Supervisor’s Phone: _________________________

IF EMPLOYER REFUSES to verify applicant’s employment by phone, it shall become the responsibility of the applicant to provide immediate written confirmation of such information. If applicant is self-employed, attach copies for past two years of individual US tax form 1040 and self- employment US tax schedule C.

CURRENT GROSS ANNUAL INCOME:

Base Pay: $

Overtime: $

Bonuses: $

Commissions: $

Dividends: $

Other: $

TOTAL: $

©2008, The Greater Capital Area Association of REALTORS®, Inc.

This Recommended Form is property of the Greater Capital Area Association of REALTORS®, Inc. and is for use by REALTOR® members only.

Previous editions of this Form should be destroyed.

GCAAR # 1204 - Rental Application –MC & DC

Page 2 of 4

2/2008

(Previously form # 1204)

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ASSETS:

 

 

 

 

 

 

 

 

 

Checking Account: $

 

Bank:

 

Acct. #:

 

Savings Account: $

 

 

Bank:

 

Acct. #:

 

Credit Union:

$

 

 

Name:

 

Acct. #:

 

Other Assets:

$

 

 

(Specify)

 

 

 

TOTAL: $

LIABILITIES : (Auto Loans, Mortgages, Credit Cards, Bank Loans, Installment Loans, Student Loans, etc.)

 

 

 

 

 

Creditor

 

 

 

 

Total Due

 

 

 

 

Monthly Terms

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

_________________________________________________$

 

 

 

$

 

 

 

 

 

 

 

 

 

 

TOTAL:

 

$

 

 

 

 

 

$

 

 

 

 

 

Have you ever filed for bankruptcy?

Yes

No

Date: ____________________________________

Do you have suite for judgments against you?

Yes

 

No

 

 

 

 

 

 

 

 

 

 

Citizen of (Country):

 

 

 

 

 

 

 

Passport #: __________________________

Emergency Contact:

 

 

 

 

 

 

 

Relationship: _________________________

Address

 

 

 

 

 

 

 

 

 

Phone:

 

 

LOCAL REFERENCES.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name:

 

 

 

 

 

 

 

Relationship: ________________________

Address:

 

 

 

 

 

 

 

 

 

Phone:

 

 

Name:

 

 

 

 

 

 

 

Relationship: ________________________

Address:

 

 

 

 

 

 

 

 

 

Phone:

 

 

The applicant hereby authorizes Listing Broker/Landlord to order and obtain a credit/consumer report. I hereby authorize the owner or owner’s agent to whom this Application is made and any credit bureau or other investigative agency used by such owner or owner’s agent to investigate and to report and disclose to the owner and the owner’s agent the results of the references herein listed, statements and other data obtained from me or from any other person pertaining to my credit, employment, rent history and financial responsibility. In the event the Listing Broker is acting on behalf of the Landlord, another broker or other party directly or indirectly affected by said transaction, the applicant hereby authorizes the Listing Broker to forward and disclose all or any portion of the information contained in the credit/consumer report to the Landlord, another Broker or other party directly or indirectly involved. The applicant hereby releases Listing Broker/Landlord from any liability whatever for rejection of this application due to credit information or any other reason.”

Upon demand made by Listing Broker/Landlord, at any time during the applicant’s tenancy or thereafter, Listing Broker/Landlord is hereby authorized to release any information contained in this application to any consumer reporting agency, credit bureau, or other investigative agencies.

The truth of the information contained herein is essential, and if the Landlord/Agent determines that any answer or statement contained herein is false or misleading, any lease granted by virtue of this application may be canceled at the option of the Landlord/Agent. This application shall become part of any lease agreement executed between the Landlord and/or Agent and the

 

©2008, The Greater Capital Area Association of REALTORS®, Inc.

This Recommended Form is property of the Greater Capital Area Association of REALTORS®, Inc. and is for use by

 

REALTOR® members only.

 

Previous editions of this Form should be destroyed.

GCAAR # 1204 - Rental Application

Page 3 of 4

(Previously form # 1204)

2/2008

 

Downloaded from http://www.tidyforms.com

applicant, and ANY FALSE OR MISLEADING statement shall be considered a SUBSTANTIAL breach of said lease. After this application has been processed, the Landlord/Owner may be contacted for final approval. Applicant will be contacted when approval is received or denied.

THE FOLLOWING PARAGRAPHS APPLY TO MARYLAND PROPERTIES ONLY.

1.In the event the application is approved, but the applicant FAILS FOR ANY REASON TO SIGN A LEASE WITHIN THE TIME PROVIDED HEREIN, then the Landlord/Agent SHALL RETAIN A PORTION OF THE DEPOSIT as specified herein. The balance of the Deposit, if any, shall be returned to applicant within fifteen (15) days of receipt of written communication, by either party to the other, of a decision that no tenancy shall occur. In the event the application is not approved and accepted by Landlord, the Deposit shall be returned in full to the applicant within fifteen (15) days of such action.

2.The provisions of the foregoing Paragraph 1 do not apply to any Landlord/Agent who offers four or less dwelling units for rent on one parcel of property, or at one location, or to seasonal or condominium rentals.

3.I certify that I have received and carefully examined a copy of the lease and any addenda. I agree that I shall apply for all utilities services before taking occupancy of the leased premises and agree to pay all utilities: GAS, OIL, ELECTRICITY, WATER, SEWER, REFUSE, where applicable, and will pay deposits therefore, if required. The applicant hereby waives any claim for damages for reason of non-acceptance of this application.

4.Should I sign a lease for the above-referenced property managed by Listing Broker/Landlord, I am prepared to deposit with the Listing Broker/Landlord a security deposit in an amount not to exceed the maximum security deposit permitted by law and in accordance with the risks to the property involved. I understand that the rate of interest on the security deposit is 3% simple interest per annum. If a security deposit is required, I understand that I may make a written request to the Landlord/Agent within fifteen (15) days of the date of occupancy for a list of all existing damages.

I understand that this APPLICATION DOES NOT CONSTITUTE A COMMITMENT to lease or rent and that a WRITTEN LEASE WILL BE PREPARED if my application is approved. I further understand that the lease MUST BE SIGNED BY BOTH THE LANDLORD AND/OR ITS AGENT AND MYSELF TO BE VALID.

The undersigned applicant affirms under the penalties of perjury that I have read and understand pages 1 through 4 of this application and that my answers to the questions on this application are true and correct to the best of my personal knowledge, information and belief and that I have not knowingly withheld any fact or circumstance which would, if disclosed, affect my application unfavorably.

APPLICANT SIGNATURE

 

 

 

 

 

 

 

 

Date:

 

Check: $

 

 

 

Cash: $

Leasing Broker:

 

 

 

 

 

 

Broker Code:

 

Address:

 

 

 

 

 

 

Phone:

 

Leasing Agent:

 

 

 

GCAAR #:

 

 

Phone:

 

 

©2008, The Greater Capital Area Association of REALTORS®, Inc.

This Recommended Form is property of the Greater Capital Area Association of REALTORS®, Inc. and is for use by

 

REALTOR® members only.

 

Previous editions of this Form should be destroyed.

GCAAR # 1204 - Rental Application

Page 4 of 4

2/2008

(Previously form # 1204)

Downloaded from http://www.tidyforms.com

Get Gcaar 1204 PDF Form

Form Characteristics

Fact Name Details
Geographic Use The Gcaar 1204 form is intended for rental applications in Montgomery County, Maryland, and Washington, D.C.
Application Fee A non-refundable processing fee is charged for the credit check and application processing.
Deposit Information An Earnest Money Deposit is required, which must be clearly labeled when paid by check.
Occupant Limits The form requires listing all occupants and their ages, ensuring transparency about those who will live in the rental.
Fair Housing Compliance The application adheres to federal fair housing regulations, prohibiting discrimination based on protected classes.
Lease Requirements Applicants must sign the lease within a specified timeframe after acceptance, or they risk losing part of their deposit.

Guidelines on Utilizing Gcaar 1204

Completing the Gcaar 1204 form is an important step in the rental application process for prospective tenants in Montgomery County, Maryland, and Washington, DC. Once filled out, this form must be submitted to the landlord or their agent for approval. Ensure all personal information is accurate and complete, as this information will be reviewed as part of your application.

  1. Applicant Information: Fill in your full name, birth date, Social Security number, and driver's license or government-issued ID number with the issuing state. Include your home phone and any temporary local numbers.
  2. Current Address: Provide your current street address, city, state, and zip code, alongside details like whether you own or rent and how long you have resided there.
  3. Rental Details: Specify the property you wish to lease, including property address, monthly rental amount, security deposit, lease term, move-in, and move-out dates.
  4. Occupants: Indicate the names and ages of all individuals who will occupy the property. State the total number of occupants and detail any pets, including their types, breeds, and weights.
  5. Vehicles: List the number and details of any vehicles you own, including type, make, year, and license plate information. Note any commercial vehicles.
  6. Employment History: Provide your current employer's name, position, length of employment, and contact information. If employed for less than one year, include previous employment information.
  7. Income Details: Report your total annual income from various sources, such as base pay and bonuses. Include other financial assets and liabilities, like bank accounts and loans.
  8. Credit Authorization: Authorize the landlord or agent to obtain your credit report and verify your rental history. Ensure this section is signed.
  9. References: Provide local references' names, relationships, addresses, and phone numbers.
  10. Signature: Sign and date the application, confirming the accuracy of the information provided.

After submitting the completed form, the landlord or their agent will review it and contact you regarding the approval status. Keep in mind that processing applications may take time, and you may need to provide additional information if requested.

What You Should Know About This Form

What is the GCAAR 1204 form?

The GCAAR 1204 form is a rental application specifically designed for use in Montgomery County, Maryland, and Washington, D.C. It provides landlords with essential information about potential tenants, ensuring a thorough review process before approving a lease agreement.

What information do I need to provide on the GCAAR 1204 form?

Applicants must fill in personal details including their name, contact information, current address, employment history, and financial details. Additional information regarding current and previous landlords, as well as details about any pets or vehicles, is also required.

How is the security deposit handled?

Upon approval of the application, the applicant must pay a security deposit, designated by the landlord. The terms regarding processing that deposit and potential retention depending on the signing of the lease are clearly outlined within the application. A portion of this deposit may be retained if the applicant fails to sign a lease within the specified timeframe.

What is the purpose of the non-refundable fee?

The non-refundable fee is used to cover the costs incurred by the listing broker for background checks and processing the application. If the actual costs exceed this fee, a portion of the earnest money deposit may be applied to cover the excess.

Can pets be included in the application?

Yes, the application allows for the inclusion of pets. Applicants need to specify the type and number of pets, as well as any other relevant details, including breed and weight for dogs.

Does the GCAAR 1204 form comply with fair housing laws?

Absolutely. The GCAAR 1204 form adheres to federal fair housing regulations. It ensures that rental properties are available to all individuals without discrimination based on race, color, religion, national origin, sex, mental or physical disabilities, familial status, or any other protected classes as mandated by law.

What happens if my application is denied?

If the application is not approved, the security deposit will be returned in full within fifteen days. All applicants will be notified of the status of their application, whether accepted or denied.

How is employment verified on the GCAAR 1204 form?

The applicant's employer will be contacted for verification of information. If an employer refuses to provide this information, it falls upon the applicant to submit written confirmation of their employment history.

Is signing the lease guaranteed after submitting the application?

No, submitting the application does not guarantee a lease. A fully ratified lease must be signed by both parties for it to be valid. If any provided information is found to be false, it may lead to cancellation of the lease agreement.

What should I do if I want to make changes to the application after submission?

Any changes to the application should be communicated to the listing broker or landlord as soon as possible. Depending on the stage of the application process, additional information or documentation may be required to reflect the updated circumstances.

Common mistakes

Filling out the Gcaar 1204 Rental Application can seem straightforward, but many applicants make frequent mistakes that can delay or derail the process. One common mistake is failing to include all required personal information. Applicants should ensure they fill out their name, birth date, and contact information completely. Any missing elements can raise red flags and lead to delays in processing.

Another issue arises when applicants forget to accurately complete the income disclosure section. Listing all sources of income, such as overtime earnings or bonuses, is crucial. Omitting any figures or not providing proper documentation can lead landlords to doubt an applicant's financial stability.

One significant mistake is not specifying the correct security deposit amount. Applicants must clearly indicate what they are willing to provide as a security deposit to prevent misunderstandings later. Similarly, it is essential to enter the amount for the Earnest Money Deposit properly. Mistakes in this section can result in the application being rejected outright.

Many applicants overlook the vehicle section. If they own automobiles, they should provide detailed descriptions, including make, model, and license plate information. Failing to include this can lead to complications down the road, especially regarding parking regulations.

Often, applicants forget to check any special requirements. If they qualify for a military or diplomatic clause, it's important to mark 'Yes' if applicable. In cases where there are additional occupants, they should ensure that all names and ages are included accurately. Inaccurate information can cause delays or denials.

Providing references is essential, but mistakes in listing local references can create further complications. All references should include accurate contact information. If the landlord cannot verify references, it can lead to skepticism about the application.

Many applicants may also misinterpret their rental history. When listing previous addresses, it is important to include the correct duration of stay and landlord contact information. Inaccuracies in this section can be detrimental to the application since verification is standard practice.

Additionally, not signing or dating the application can result in immediate rejection. An unsigned application lacks validity and any agreement following it will also be nullified. It's a simple step, yet it is often overlooked.

Lastly, failure to read the fine print can lead to significant issues. Applicants must understand that any false or misleading information can be viewed as a breach of contract. Being diligent in providing accurate and complete information can streamline the rental process and lead to a positive outcome.

Documents used along the form

When submitting a rental application using the Gcaar 1204 form, several additional documents and forms may be required to ensure a smooth leasing process. These documents help landlords assess applicants and clarify the terms of the rental agreement. Below is a brief description of other commonly used forms and documents that accompany the Gcaar 1204 form.

  • Credit Report Authorization Form: This document allows the landlord or property manager to obtain a credit report on the applicant. It is crucial for evaluating the applicant's financial responsibility and creditworthiness.
  • Rental History Verification Form: This form collects information about the applicant's previous rental history. It typically requires details such as past addresses, landlords' contact information, and duration of tenancy.
  • Employment Verification Form: Landlords often request this form to confirm the applicant's employment status. It typically includes the applicant’s current employer details and may require a supervisor's signature for validation.
  • Pet Policy Agreement: If the applicant has pets, this agreement specifies the conditions for pet ownership. It may detail the types of pets allowed, restrictions, additional deposits, and liability for any damage caused by pets.
  • Tenancy Agreement or Lease Agreement: This legal document outlines the terms of the rental agreement once approved. It covers rent amounts, lease duration, repair obligations, and other important details pertaining to the tenancy.
  • Security Deposit Agreement: This form explains the terms and conditions regarding the security deposit. It often includes information about how the deposit will be held and the circumstances under which it may be withheld at the end of the lease.

Ensure that you prepare these documents thoroughly to facilitate a prompt approval process. Clear communication with the landlord or property management can help address any questions about documentation needed for renting a property.

Similar forms

  • Rental Agreement: This document outlines the terms of the rental relationship, including rent amount, security deposit, and lease duration. Like the Gcaar 1204 form, it requires signatures to create a legally binding agreement.
  • Lease Application: Similar to the Gcaar 1204 form, this application gathers personal and financial information from a prospective tenant. Both documents require details about income and rental history.
  • Tenant Background Check Consent Form: This consent allows landlords to check a tenant's background, including credit and rental history. The Gcaar 1204 form also includes authorization for a credit report.
  • Security Deposit Agreement: This document details the terms surrounding the security deposit. The Gcaar 1204 form mentions the security deposit's amount and conditions for its return.
  • Pet Agreement: This form specifies rules regarding pets in a rental property. The Gcaar 1204 form includes information about pets, similar to this agreement.
  • Move-In Inspection Form: This document outlines the condition of the property at the start of the lease. Like the Gcaar 1204 form, it seeks to protect both tenant and landlord by acknowledging damage prior to occupancy.

Dos and Don'ts

When completing the Gcaar 1204 form, keep the following tips in mind to ensure a smooth application process:

  • Read the entire form carefully. Make sure you understand all sections before filling it out.
  • Use accurate and complete information. Any discrepancies can lead to rejection.
  • Sign and date the application. An unsigned form may be considered incomplete.
  • Provide current contact information. Include phone numbers and emails that you check regularly.
  • Attach required documents. Include pay stubs or tax documents as needed.

Additionally, avoid these common mistakes:

  • Do not leave any sections blank unless instructed.
  • Avoid providing false information. Misrepresentation can cancel your application.
  • Do not forget to indicate your pets and vehicles.
  • Refrain from using nicknames in your name section.
  • Do not submit without a co-signer if required by the landlord.

Misconceptions

There are several common misconceptions surrounding the GCAAR 1204 form that applicants often encounter. Understanding these can help clarify the rental application process for everyone involved.

  • Misconception 1: Submitting the application guarantees approval.

    • Many applicants believe that once they submit the GCAAR 1204 form, their approval is assured. In reality, approval is contingent upon various factors, including the owner’s discretion and the results of credit and background checks.

  • Misconception 2: The application fee is refundable.

    • Some applicants might think that the application fee, which covers credit checks and processing, can be refunded. However, it is important to note that this fee is typically non-refundable, regardless of the outcome of the application.

  • Misconception 3: All lease terms are flexible.

    • While some terms may be negotiable, applicants should not assume that all aspects of the lease are open for discussion. Specific conditions, including the lease length and security deposit amount, are often predetermined by the landlord.

  • Misconception 4: The application process is quick and simple.

    • Applicants frequently underestimate the time required to complete the application and receive a decision. The entire process may take several days, especially if verification of employment and rental history is needed.

  • Misconception 5: An incomplete application will still be processed.

    • Some individuals believe that submitting an incomplete GCAAR 1204 form will not hinder their application. In reality, missing information can lead to delays or even rejection of the application altogether.

Key takeaways

  • Understand the Purpose: The Gcaar 1204 form serves as a rental application for leasing property in Montgomery County, Maryland, and Washington, DC.
  • Complete all Sections: Ensure all fields, including names, addresses, and financial details, are filled out accurately to avoid delays.
  • Earnest Money Deposit: A deposit must be submitted with the application, clearly labeled as "Earnest Money Deposit" if paid by check. This deposit indicates the intent to lease the property.
  • Approval Process: The application is subject to the landlord's approval. No leasehold interest exists until a fully ratified lease is signed.
  • Credit Check and Fees: A non-refundable fee is required for processing and credit checks. Be aware that additional costs may be deducted from your deposit if processing fees exceed this amount.
  • False Information Consequences: Providing false or misleading information can lead to rejection of the application or cancellation of any lease agreement.

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