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The Girl Scout Parent Permission form plays a crucial role in simplifying the permission process for parents and guardians. Instead of multiple slips for various activities, this single form covers the entire Girl Scout year, granting permission for all meetings and events. Specifically, troop leaders are required to inform parents about activities that may involve sensitive topics, overnight stays, or offsite trips. This allows for greater accountability and awareness. Additionally, if a vendor or event planner insists on a separate permission slip, that requirement must be honored. Troop leaders must keep a copy of the completed form for three years, ensuring that all information is readily accessible. Parents are required to fill out their contact details and emergency contacts, acknowledging their responsibility for their child’s preparedness and behavior during activities. Important sections of the form also address health considerations, including illness protocols and medication permissions. Furthermore, the form provides a disclaimer regarding the potential photography and use of images in promotional materials, along with a statement for high-risk and sensitive issue activities. By using this permission form, parents can help streamline participation while ensuring compliance with the policies set by the Girl Scouts of the USA.

Girl Scout Parent Permission Example

 

 

 

 

 

 

 

 

Parental Permission for Girl Scout Year - Form

 

 

 

 

 

 

 

 

Troops may opt to use this form in place of multiple activity permission slips. This

 

 

 

 

 

 

 

 

form obtains parent or guardian permission for all meetings and activities for the Girl

 

 

 

 

 

 

 

 

Scout year. Troop leaders agree to INFORM parents, in print or electronically, when a

 

 

 

 

 

 

 

 

particular activity involves a sensitive issue, an overnight or a field trip away from the

 

 

 

 

 

 

 

 

normal meeting site or sites. With the use of this form, additional permission slips are

 

 

 

 

 

 

 

 

not required for troop events or activities, unless requested by the vendor or event

 

 

 

 

 

 

 

 

planner. An electronic or paper version of this form should be retained by the troop

 

 

 

 

 

 

 

 

leader for three years.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PERMISSION REQUESTED FOR (To Be Completed By the Troop/Group Leader)

Participating in troop meetings and troop activities during the ________ to ________ Girl Scout year.

Typical Meeting Day/Time:

 

 

 

 

Typical Meeting Location:

 

 

Alternate Meeting Location(s) if appropriate: _______________________________________________

Troop Leader #1:

 

 

 

 

 

(Assistant or) Troop Leader #2:

 

 

Phone 1:

 

 

 

 

 

Phone 1:

 

 

Phone 2:

 

 

 

 

 

Phone 2:

 

 

E-mail:

 

 

 

 

 

E-mail:

 

 

Please, complete the Parent/Guardian Permission Statement below and return to:

by:

 

(Name)

 

(Due Date)

Note: All activities must be conducted in accordance with the Girl Scouts of the USA and the Girl Scouts Nation’s Capital’s policies, standards, and guidelines regarding safety and adult supervision. -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

PARENT/GUARDIAN PERMISSION (To Be Completed By the Parent/Guardian)

Name of Child:

 

 

 

 

 

 

 

 

 

 

 

 

CONTACT INFORMATION DURING THE ACTIVITY

 

 

 

 

 

 

Parent/Guardian:

 

Parent/Guardian:

 

 

Emergency Contact:

 

Phone 1:

 

 

Phone 1:

 

 

 

Phone 1:

 

Phone 2:

 

 

Phone 2:

 

 

 

Phone 2:

 

E-mail:

 

 

E-mail:

 

 

 

E-mail:

 

I understand that I am responsible for ensuring that my child is prepared to participate in each activity as determined by the leader. This may include, but is not limited to, payment of fees and attending any preparation meetings. I also understand that I am responsible for ensuring that my child behaves appropriately during this activity. I further understand that, if in the opinion of the leader or adult-in-charge, my child is not behaving appropriately, I may be asked to pick-up my child early from

the activity at my own expense, and that it is at the leader’s discretion whether or not to refund any fees that I’ve paid for this activity: Yes No

I understand that my child may not participate in this activity if she appears to be ill. I further understand that if my child appears to be ill when she arrives at the activity or become ill during the activity, I will be asked to pick-up my child early from the activity at my own expense, and that it is at the leader’s discretion whether or

not to refund any fees that I’ve paid for this activity: Yes No

I understand that I must provide written permission for the first-aider to witness any medication that my child may need. I understand that this written permission must include the name of the medication, the dosage, times and dates to be administered, and the reason for the medication. I understand that I must sign and date this

written permission and give it to the first-aider, along with the medication which must be in the original container:

Yes

No

When participating in Girl Scout activities, my child may be photographed for print, videotaped, or electronically imaged. Images may be used in promotional materials, news releases, and other published formats for either the local Girl Scout Council or Girl Scouts of the USA. The images will be the sole property of either the local

Girl Scout Council or Girl Scouts of the USA: Yes No

For High Adventure Activities Only: I understand that during this activity, my child will be exposed to an above normal risk of injury. I understand that I am responsible for communicating to the leader and adult-in-charge about any needs that my child may have in regards to this activity. I sustain to the best of my knowledge that my

child has the maturity, required skills, and physical ability to participate in this activity: Yes No

For Sensitive Issue Activities Only: I understand that during this activity, my child will be exposed to issues and discussions that are, or could be, considered to be of a sensitive or controversial nature. I understand that I am responsible for communicating to the leader and adult-in-charge about any needs that my child may have in

regards to this activity. I am confident of her maturity and ability to participate:

Yes

No

My child is a registered Girl Scout, and I give her permission to participate in the activity described above:

Yes

No

Parent/Guardian Signature:

 

Date:

This form is available online at http://www.gscnc.org under Forms

Last Updated: August 2015

Get Girl Scout Parent Permission PDF Form

Form Characteristics

Fact Title Details
Purpose This form replaces multiple permission slips for various meetings and activities throughout the Girl Scout year.
Informing Parents Troop leaders must inform parents if an activity involves sensitive issues, overnight stays, or trips away from regular meeting locations.
Retention Requirement The troop leader is required to keep a copy of the signed permission form for three years.
Emergency Contact Information Parents must provide emergency contact information and ensure their child is prepared for the activities.
Illness Policy Children may not participate if they are ill, and parents will be contacted to pick them up at their own expense if they become sick during the activity.
Photography Consent Parents must consent to the possibility of their child being photographed or videotaped during activities for promotional use.
State-Specific Laws Forms must comply with local laws regarding child safety and consent, which may vary by state.

Guidelines on Utilizing Girl Scout Parent Permission

Filling out the Girl Scout Parent Permission form is an essential step in ensuring that children can participate fully in troop activities throughout the year. This process provides key information to troop leaders while ensuring that parents are informed and agree to the various permissions requested. Below are the steps to accurately complete this form.

  1. Obtain the form from the provided source, either electronically or in paper format.
  2. Fill in the section titled PERMISSION REQUESTED FOR with the Girl Scout year (from ________ to ________) and specify the typical meeting day, time, and locations.
  3. Update the names and phone numbers for Troop Leader #1 and Troop Leader #2 in the respective fields.
  4. Provide your email address in the designated spot.
  5. Locate the PARENT/GUARDIAN PERMISSION section and fill in your child's name.
  6. Complete the contact information fields for the Parent/Guardian and Emergency Contact, including phone numbers and email addresses.
  7. Read through the statements regarding your responsibility as a parent/guardian and check Yes or No as applicable.
  8. If your child requires medication during activities, provide written permission that includes medication details, and check Yes or No accordingly.
  9. Decide whether you allow your child to be photographed or videotaped, then check Yes or No.
  10. For high adventure or sensitive issue activities, confirm your child's maturity and ability to participate by checking Yes or No.
  11. Write down your name again to indicate that you give permission for your child to participate and check Yes or No.
  12. Sign and date the form at the end, ensuring that you provide your signature on the designated line.
  13. Return the completed form to the appropriate troop leader by the specified due date.

What You Should Know About This Form

What is the purpose of the Girl Scout Parent Permission form?

The Girl Scout Parent Permission form is designed to simplify the permission process for parents and guardians. Instead of needing separate permission slips for each event, this form allows parents to give consent for all meetings and activities throughout the entire Girl Scout year. It promotes a more streamlined approach to participation while ensuring that families stay informed about important activities.

Are additional permission slips required for specific activities?

Typically, additional permission slips are not necessary when using this form. However, if a specific event involves sensitive issues, an overnight stay, or a field trip, troop leaders will inform parents in advance. In some cases, vendors or event planners may require their own permission forms, which those organizing the event will communicate to parents.

How long should the completed form be kept?

The troop leader is responsible for maintaining either a paper or electronic version of the completed permission forms for three years. This retention is important for both record-keeping and safety compliance, ensuring that there is a consistent history of parental consent for each child’s participation.

What responsibilities do parents have according to this form?

Parents are required to ensure that their child is prepared for all activities. This preparation may include making payments for events and attending preparatory meetings. Additionally, parents are responsible for their child's behavior during activities. If any issues arise, leaders have the discretion to ask parents to pick up their child early, which might occur at the parent's expense.

What happens if my child appears ill on the day of an activity?

If a child seems ill either before or during an activity, she may not be allowed to participate. Parents will need to pick up their child early if any health concerns arise, which also may incur costs. The leader will determine whether any fees paid for activities will be refunded in such cases.

How is medication handled during Girl Scout activities?

Parents must provide a written permission form for any medication that their child may need. This permission must include essential details such as the medication's name, dosage, and purpose. Furthermore, the medication must be in its original container, and the first-aider should receive both the permission form and the medication upon arrival at the activity.

What should I know about photography and media during activities?

During Girl Scout activities, children may be photographed or recorded. Parents must consent to this by indicating on the form. Any images captured may be used in promotional materials or news releases by the local Girl Scout Council or Girl Scouts of the USA, and the rights to these images will belong to them.

What are high adventure activities, and what should parents understand about them?

High adventure activities may pose a higher risk of injury. Parents need to acknowledge this risk, ensure their child is prepared, and communicate any special needs their child might have. It's important to assess whether the child possesses the required maturity and skills to participate safely in such activities.

What is the procedure for sensitive issue activities?

For activities that may involve sensitive topics, parents must recognize that discussions could touch on controversial issues. They should remain in communication with troop leaders regarding their child’s needs. Confidence in their child's maturity and ability to engage in these discussions is crucial for participation.

Common mistakes

Completing the Girl Scout Parent Permission form requires careful attention to detail. One common mistake is failing to fill in all necessary contact information. Parents should ensure they provide accurate phone numbers and email addresses for themselves and emergency contacts. Missing or incorrect information can create confusion during activities.

Another mistake often made is not indicating the specific Girl Scout year for which permission is granted. It is crucial to clarify the timeframe, such as the start and end dates of the activities. This information helps troop leaders manage activities effectively and keeps everyone informed about the relevant permissions.

Parents frequently overlook the section regarding their child's behavior during activities. Neglecting to acknowledge responsibility for appropriate behavior can have consequences. If a child misbehaves, the leader may require early pickup at the parent's expense. This underscores the need for parents to understand their commitment fully.

Another area of confusion can involve the medication protocol. The form requires that parents provide written permission detailing any medications their child may need during activities. This includes information on medication name, dosage, and administration schedule. Incomplete or insufficient documentation may result in a child being unable to receive necessary medications.

Consent for images being taken during events is also often mishandled. Parents should pay close attention to whether they consent to their child being photographed or videotaped. This aspect of the permission form, although sometimes overlooked, is essential, as it addresses how images may be used in promotional materials.

Parents occasionally misunderstand the implications of activities that involve high adventure or sensitive issues. These sections require specific acknowledgment and understanding of the risks or topics involved. Failing to check 'Yes' or 'No' correctly may lead to complications regarding participation.

Ensuring that all relevant signatures and dates are included is another crucial step. Forgetting to sign or date the form can invalidate it. A signature confirms the parent’s agreement to the outlined terms, and without it, the form may not be accepted by troop leaders.

Lastly, some parents might skip reading the full instructions containing vital information about the form's use. Studying the entire document thoroughly—not just filling in the blanks—is necessary for understanding the permissions given and the responsibilities assumed.

In summary, careful attention to each section of the Girl Scout Parent Permission form can help avoid misunderstandings and ensure smooth participation in troop activities. From filling in contact information to understanding behavior responsibilities, each detail contributes to a successful experience for both the child and the troop.

Documents used along the form

The Girl Scout Parent Permission form serves a crucial role in ensuring that guardians understand and approve their child’s participation in activities throughout the scouting year. However, other forms and documents accompany this permission slip to enhance safety, communication, and preparedness during youth activities. Below is a list of related documents often used in conjunction with the Girl Scout Parent Permission form.

  • Medical Authorization Form: This document grants permission for medical treatment if needed during an event. It typically requires details about any medical conditions or allergies, as well as emergency contacts.
  • Activity Permission Slip: Although the Parent Permission form covers the entire year, specific events may still require a separate activity permission slip to address unique risks or logistics associated with that particular activity.
  • Behavior Agreement: This form outlines the expected conduct for participants during events. Parents and girls must sign the document, demonstrating their understanding of the behavioral standards set by the troop.
  • Photo Release Form: This form gives consent for photographs or videos taken during Girl Scout activities to be published in promotional materials. Parents must indicate their permission for their child's image to be used in this manner.
  • Equipment Waiver: For activities involving high-risk equipment, such as climbing or boating gear, this waiver outlines the inherent risks. Guardians acknowledge the potential dangers and give permission for their child to use the specified equipment.
  • Field Trip Permission Form: When a Girl Scout event requires travel to a different location, this form may be necessary to obtain consent from parents. It provides specific details regarding transportation and the itinerary for the trip.
  • Emergency Contact Card: This card lists vital emergency contact information for the child, ensuring leaders can reach a guardian quickly if any issues arise during an event.

These forms collectively ensure that the safety and preparedness of all participants are prioritized. By coordinating each document with the Girl Scout Parent Permission form, leaders enhance the experience while fostering a culture of responsibility and communication.

Similar forms

  • Field Trip Permission Slip: Like the Girl Scout Parent Permission form, this document seeks parental approval for a child to attend a specific field trip. It typically outlines the details about the trip, including location, date, and special health considerations. Both forms ensure that parents are informed and consent to their child’s participation.
  • Sports Activity Waiver: This document is similar in that it asks for parental consent for a child to participate in sports activities. It often includes safety information and acknowledges inherent risks. Both forms emphasize the responsibility of parents to ensure their child's readiness and behavior during events.
  • Medication Administration Form: This form permits parents to allow school staff to administer medication to their child during an event. Much like the Girl Scout form, it requires specific details regarding the medication, its dosage, and instructions. Both documents ensure that parents are fully aware of health-related needs and authorizations.
  • Emergency Contact Form: This document collects contact information in case of emergencies during activities, similar to the Girl Scout form. It includes names and numbers of individuals who can be reached in an emergency. Both forms prioritize safety by ensuring prompt communication in a crisis.

Dos and Don'ts

When filling out the Girl Scout Parent Permission form, there are several important dos and don'ts to keep in mind. These guidelines will help ensure that the form is completed accurately and efficiently.

  • Do provide accurate and complete contact information to ensure you can be reached during the activity.
  • Do read through the entire form carefully, understanding each section before signing.
  • Don't leave any sections blank; incomplete forms can cause delays in your child's participation.
  • Don't forget to ask questions if you are unsure about any part of the form or the activities involved.

Misconceptions

Many parents may misunderstand the purpose and use of the Girl Scout Parent Permission form. Here are some common misconceptions along with clarifications:

  • This form is only for field trips. Some believe the form is strictly for field trips. In reality, it covers all troop meetings and activities for the entire Girl Scout year.
  • I need to fill out a new form for each event. It's incorrect to think that a new form is necessary for every event. The form allows leaders to obtain permission for numerous activities without needing separate permission slips each time.
  • This form is optional for troop leaders. While troop leaders can choose its usage, many may find it simplifies the administrative process. It is recommended for clarity and organization.
  • Once I sign this form, my child can go on any trip without limits. Signing the form does not mean there are no boundaries. Parents will still be informed about specific activities, especially those that involve sensitive issues or significant risks.
  • Signing means my child is left without adult supervision. Some parents worry that the form implies a lack of supervision. However, Girl Scouts prioritize safety and adhere to guidelines for adult supervision at all activities.
  • This form allows for free attendance at events. Parents often assume that signing this form covers all costs. However, some activities may still require additional fees that parents need to handle directly.
  • My child’s medical needs are automatically managed. Many think the form covers all medical concerns. It's essential for parents to provide written permission regarding any medication their child may require during events.
  • I cannot withdraw my consent once submitted. Parents sometimes believe that signing the form means they can never change their minds. In fact, they can communicate any concerns or withdraw consent as necessary.
  • My child's image cannot be used without separate consent. While some parents hope to control this, the form includes permission for photographs and videos as part of participation. Parents should be aware prior to signing.

Understanding these points can help clarify the form's intent, ensuring a smooth experience for both parents and Scouts.

Key takeaways

Filling out and using the Girl Scout Parent Permission form is an important step for parents and guardians. Here are some key takeaways to keep in mind:

  • Single Form Advantage: This form can replace multiple permission slips for the entire Girl Scout year, simplifying the process for parents and troop leaders.
  • Notification of Sensitive Activities: Troop leaders must inform parents in advance about activities involving sensitive issues, overnight trips, or field trips away from the normal meeting site.
  • Retention Requirement: Troop leaders are required to keep a copy of this form, whether in electronic or paper format, for a duration of three years.
  • Parent Responsibilities: Parents must ensure their child is prepared for participation, which includes payment of any fees and attendance at preparation meetings.
  • Illness Policy: If a child appears ill, she may not participate in activities. Parents may need to pick up their child early if illness occurs during an event.
  • Photography and Media: Parents should be aware that their child may be photographed or videotaped during activities, with images potentially used in promotional materials for Girl Scouts.

Understanding these takeaways can lead to a smoother and more informed experience for both parents and Girl Scouts alike.

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