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The HACC Transcript Request Form is an essential tool for students at Harrisburg Area Community College who need to obtain their official transcripts for various purposes, such as transferring to another institution or applying for jobs. This form is operated by the Office of the Registrar, which is located on the Harrisburg campus. It provides clear instructions on how to request transcripts, specifying the cost of $6.00 per copy. Students can choose which types of transcripts they require—whether for credit courses, non-credit courses, or both. When filling out the form, it is crucial for students to include personal details, including their HACC ID or the last four digits of their Social Security number, along with their current mailing address, phone number, and email. Payment must be included in the form of a check or domestic money order made out to HACC, as cash and credit card payments can only be processed in person at the campus Welcome Center. To guarantee the integrity of the transcript, it's important to note that they will be sent in sealed envelopes and cannot be faxed. Additionally, a photo ID is required for transcript pickup, ensuring that only authorized individuals access these important documents. Students must also be aware that any outstanding financial obligations to the College must be settled before their transcripts can be released, as per the college policy. Overall, the HACC Transcript Request Form streamlines the process of obtaining one’s academic records while ensuring the proper guidelines and protocols are followed.
Hacc Transcript Request Example
Harrisburg Area Community College
Office of the Registrar, One HACC Drive, Harrisburg, PA
(717) 
record@hacc.edu www.hacc.edu
Official Transcript Request Form
Transcript Request Details
How many official transcripts? ________ x $6.00 per copy = Total Due $ __________.
Include (choose): _____ Credit Courses _____
Include a check or domestic money order made payable to HACC.
Registrar’s Office Use ONLY
Amount Paid _____________________
Date Printed _____________________
Date
Please read carefully:
Per College policy any financial obligation to the College must be satisfied before a transcript will be released.
Mail request to: HACC, Attn: Registrar’s Office TL105, One HACC Drive, Hbg, PA
Photo ID is required to pick up a transcript. (All transcripts must be picked up at the Registrar’s Office on the Harrisburg Campus, Ted Lick Administration Building, Room 105)
Official Transcripts issued to students are enclosed in a sealed envelope and should not be opened. Once opened the transcript may not be considered official.
Official Transcripts will not be faxed.
Name: ______________________________________ |
Maiden or Prior Name(s): ____________________________________ |
|
HACC ID: H _________________________________ |
OR |
Social Security # (last 4 digits): XXX – XX |
Current Mailing Address: ___________________________________________________________________________________
Date of Birth: ________________ |
Phone Number: ___________________ |
Email: _______________________________ |
*Student’s Signature: ______________________________________________ |
Date: _______________________________ |
|
*Federal law requires transcript requests MUST be made in writing and be signed by the student, unless the transcript is being forwarded directly to another educational institution.
PLEASE SEND TRANSCRIPT(S):
_______ To the address(es) listed below
_______ To the address listed above
_______ I will pick up the transcript
_______ I authorize ___________________________________
to pick up my transcript (Photo ID required)
PLEASE PROCESS MY REQUEST:
_______ As Soon As Possible
_______ Hold for ________________________degree/certificate posted
_______ Hold for current semester grades (please indicate a term)
Fall ________ Spring _______ Summer________
_______ Hold for College in the High School Grades
______ Hold for grade change in ______ Course ______ Semester
Send _____ copy(s) to: |
Send ______ copy(s) to: |
Person/Institution: __________________________________
Address: _________________________________________
_________________________________________________
City:_______________________ State:____ Zip:__________
Person/Institution: __________________________________
Address: _________________________________________
_________________________________________________
City:_______________________ State:____ Zip:__________
Note: Complete mailing name and address MUST be provided. |
Note: Complete mailing name and address MUST be provided. |
Updated:12/2014
Form Characteristics
| Fact Name | Description |
|---|---|
| Official Transcript Cost | Requesting an official transcript from HACC costs $6.00 per copy. This fee must be paid when submitting the request. |
| Payment Methods | Payments for transcripts can be made using a check or a domestic money order. Cash and credit card payments are accepted at the campus Welcome Center, not through the mail. |
| Financial Obligations | HACC's policy states that all financial obligations to the College must be fulfilled before a transcript can be released. |
| ID Requirement | A photo ID is mandatory for anyone picking up a transcript in person at the Harrisburg Campus. This requirement ensures the security of the student’s records. |
| Federal Law Compliance | Under federal law, all transcript requests must be made in writing and signed by the student, except when sending directly to another educational institution. |
Guidelines on Utilizing Hacc Transcript Request
Upon completing the HACC Transcript Request form, it is essential to submit it correctly to ensure the timely processing of your request. Make sure all information is accurate and legible. Gather all necessary materials, including your payment method, before sending your request.
- Begin by filling out your Name on the form. Ensure that you include any Maiden or Prior Name(s) if applicable.
- Provide your HACC ID number or the last four digits of your Social Security Number.
- Complete your Current Mailing Address, including street, city, state, and zip code.
- Input your Date of Birth and Phone Number to ensure accurate identification.
- Add your Email address for confirmation communications.
- Sign and date the form in the Student’s Signature section. Remember, your signature is a crucial part of the request.
- Indicate how many official transcripts you are requesting and calculate the total due at $6.00 per copy.
- Select the types of courses for which you want transcripts: Credit Courses, Non-Credit/Continuing Educ. Courses, or Both.
- Choose where to send your transcripts or if you will pick them up yourself.
- Specify if you need the transcripts processed immediately or if they should be held for specific reasons, such as grades or degree postings.
- For each recipient, fill out the Person/Institution name and full Address.
- Include a check or domestic money order made payable to HACC and ensure it is enclosed with your request if you are mailing it.
Once you have completed these steps, review the form for accuracy. Ensure your payment is included if mailing your request. Once everything is ready, you can mail it to the designated address or submit it at the Welcome Center if paying in person. Following these steps will help ensure your request is processed without unnecessary delays.
What You Should Know About This Form
What information do I need to provide to request my transcripts?
When filling out the HACC Transcript Request form, you will need to provide several key pieces of information. This includes your name, any maiden or prior names, your HACC ID number, or the last four digits of your Social Security number. Additionally, include your current mailing address, date of birth, phone number, and email. It’s also necessary to specify how many transcripts you are requesting and whether you want credit courses, non-credit/continuing education courses, or both. Remember to sign and date the form to validate your request.
How much does it cost to request an official transcript?
The cost for each official transcript is $6.00. When completing the transcript request form, you will indicate the quantity needed. Multiply the number of transcripts requested by the fee to calculate the total due. Include a check or domestic money order made out to HACC when mailing the form to the Registrar’s Office. If you prefer to pay in person, you can do so at the campus Welcome Center.
Can I pick up my transcript in person?
Yes, you can pick up your transcript in person at the Registrar’s Office located on the Harrisburg Campus. To do so, you must provide a photo ID for verification. The transcripts will be available for pickup in Room 105 of the Ted Lick Administration Building. If you are unable to pick up the transcript yourself, you can authorize another person to do so on your behalf, but they will also need to present a valid photo ID.
What should I do if I have outstanding financial obligations to HACC?
It's important to note that according to college policy, any outstanding financial obligations to HACC must be resolved before transcripts can be released. If you have unpaid tuition or fees, contact the college to address these issues first. Once your account is clear, you can proceed with your transcript request using the provided form. Make sure to check your account status before submitting your request to avoid delays.
Common mistakes
Filling out the HACC Transcript Request form requires careful attention to detail. One common mistake is leaving the HACC ID or Social Security Number incomplete. Providing only partial information can lead to delays in processing the request.
Many individuals fail to choose the specific type of coursework they need transcripts for. The options include Credit Courses, Non-Credit/Continuing Education Courses, or Both. Failing to mark any of these options can result in confusion and a processing setback.
Another frequent issue arises during the payment process. Some applicants do not include a check or domestic money order, or they provide incorrect payment amounts. Remember, each transcript costs $6.00. Without correct payment, the request will not be processed.
Lastly, the requests are often submitted without a required signature. The Federal law mandates that transcript requests must be made in writing and signed by the student, unless they are sent directly to an educational institution. Neglecting to sign the form can lead to immediate rejection of the request.
Documents used along the form
The process of requesting a transcript from Harrisburg Area Community College involves not only the completion of the official Transcript Request Form but also the potential use of several other important documents. Understanding these documents can help ensure a smooth and efficient transcript request process.
- Identification Verification Form: This form may be required to confirm the identity of the individual requesting the transcript, especially if picking up in person.
- Payment Authorization Form: If paying by credit card, this form authorizes the use of the card for the fee associated with the transcript request.
- Transfer Request Form: This document is used when students wish to transfer their academic records directly to another institution.
- Release of Information Form: This form grants permission to the college to send transcripts to a specified third party, which is often necessary for applying to schools or jobs.
- Statement of Financial Obligation: A verification document showing that all financial obligations to the college have been met, which is mandatory for transcript release.
- Verification of Enrollment Form: This serves as proof of enrollment and may be requested alongside a transcript, particularly for job applications or loan purposes.
- Degree Confirmation Form: This document verifies that a student has earned their degree and may be requested especially when the degree needs to be confirmed by a third party.
- Change of Address Form: If a student has changed their address since last attending, they should submit this form to ensure transcripts are sent to the correct location.
- Request for Additional Copies Form: This form is used when multiple copies of the transcript are needed beyond the initial request, facilitating bulk requests.
These documents, used in conjunction with the Transcript Request Form, exemplify the necessary preparation for obtaining a transcript. Ensuring that each required form is properly completed can expedite the process and help fulfill various academic and professional needs.
Similar forms
- Official Transcript Request Form: Similar in purpose, the Official Transcript Request form allows students to request their official academic records from other educational institutions. The request typically includes details like personal information, payment method, and delivery options.
- Record Release Authorization: This document serves to authorize the release of a student's academic records to a third party. Like the Transcript Request form, it requires the student’s signature and information on who will receive the records.
- Student Information Update Form: This form is used to update a student’s contact information in the institution’s records. Similar to the Transcript Request, it requires personal details such as name, student ID, and contact information.
- Enrollment Verification Request: Used to confirm a student’s enrollment status, this request form often follows similar guidelines as the Transcript Request, including identity verification and designated recipients.
- Degree Audit Request: Like the Transcript Request, this form requests an analysis of a student's academic progress toward their degree. It typically requires essential student details for processing.
- Change of Major Form: This document allows students to officially change their major or program of study. It parallels the Transcript Request form in that students must provide identifying information and a clear intent.
- Withdrawal Request Form: Students submitting this form decide to withdraw from a course or the institution. It includes similar components, such as the student’s signature and identification details.
- Grade Appeal Form: This form is used by students wishing to appeal a grade. It requires personal information and follows a formal process much like the Transcript Request.
- Financial Aid Transcript Request Form: This document requests the financial aid department to review a student's academic history affecting financial aid eligibility. It shares notable components, such as identification data and recipient information.
Dos and Don'ts
Here are 10 things you should and shouldn't do when filling out the HACC Transcript Request form:
- Do: Fill in the number of transcripts you need clearly.
- Don't: Leave the total due section blank.
- Do: Include a check or money order made out to HACC.
- Don't: Submit cash or credit card payments via mail.
- Do: Provide either your HACC ID or the last four digits of your Social Security number.
- Don't: Use an unofficial method to send your request, such as faxing.
- Do: Ensure your mailing address is complete and accurate.
- Don't: Forget to sign the form; a signature is required.
- Do: Indicate if someone else will pick up the transcript on your behalf.
- Don't: Open the sealed envelope once you receive the transcript.
Misconceptions
Here are some common misconceptions about the HACC Transcript Request form:
- Only students can request transcripts. While students are the primary requesters, transcripts can be sent directly to other educational institutions upon request.
- Transcripts can be picked up without an ID. A photo ID is required to pick up transcripts at the Registrar’s Office.
- Financial obligations don’t matter when requesting transcripts. All financial obligations must be taken care of before transcripts will be released.
- You can pay with cash or card at any location. Cash and credit card payments must be made specifically at the campus Welcome Center, not via mail.
- Transcripts are automatically mailed once requested. You must specifically indicate if you want them sent to a certain address; otherwise, they won't be sent.
- There’s no limit to how many transcripts you can request. There's a cost for each transcript, and you need to specify how many you want on the form.
- Opened transcripts are still considered official. Once an official transcript is opened, it is no longer considered valid or official.
- Transcripts can be faxed for quick processing. Official transcripts cannot be faxed; they must be mailed or picked up in person.
- Filling out the form is optional. The transcript request must be completed in writing and signed by the student in order to be processed.
Key takeaways
Here are key takeaways for filling out and using the HACC Transcript Request form:
- Cost of Transcripts: Each official transcript costs $6.00. Calculate the total due based on the number of copies requested.
- Payment Method: Include a check or domestic money order made out to HACC. Payments must be submitted to the campus Welcome Center if using cash or credit card.
- Financial Obligations: Ensure any financial obligations to HACC are resolved before requesting a transcript. Transcripts will not be released otherwise.
- ID Requirements: A photo ID is required for picking up a transcript. Transcripts can only be picked up at the Registrar’s Office on the Harrisburg Campus.
- Sealed Envelopes: Official transcripts are issued in sealed envelopes. Do not open the envelope to maintain the transcript’s official status.
- No Faxing: Transcripts cannot be faxed. They must be sent by mail or picked up in person.
- Written Request: Transcript requests must be submitted in writing and signed by the student. This is mandated by federal law.
- Processing Options: Indicate how you want your request processed, whether as soon as possible or held for specific conditions like grades or degree postings.
- Complete Addresses: Always provide complete mailing addresses for recipients. Missing or incomplete addresses can delay the processing of your request.
Follow these guidelines to ensure a smooth transcript request process.
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