Fill Out Your Kaplan University Transcript Form

How do I request my transcripts from Kaplan University?

To request your transcripts, you need to complete the Kaplan University Online Student Transcript Request Form. Ensure that you fill out all required fields accurately. After completing the form, print it, sign it, and send it along with any required payments to the Online Registrar’s Office at 550 West Van Buren, 7th Floor, Chicago, IL 60607. If you need an unofficial transcript, it will be processed within 48 business hours. For official transcripts, please note that your request will take 7 to 10 business days, provided all financial obligations are met.

What is the difference between official and unofficial transcripts?

Unofficial transcripts are generally used for personal reference or informal purposes. They can usually be obtained quickly and do not require any outstanding financial obligations to be cleared. Official transcripts, however, are certified documents that can only be sent once you have settled all your financial obligations to Kaplan University. There is a fee of $5.00 for each official transcript you request.

What if my name has changed since I was enrolled?

If your name has changed since your time at Kaplan University, you need to contact the Registrar's Office. They will require proper documentation of your name change before your records can be updated. This step is essential to ensure your transcripts accurately reflect your current name when you make a request.

What payment methods are accepted for transcript requests?

When submitting your transcript request, you can pay using several methods. You can include a check or money order along with your form. If you prefer to pay by credit card, fill out the relevant section on the form and fax it to 800.588.4127. Accepted credit cards include Visa, MasterCard, Discover, and American Express. Make sure to indicate the total amount enclosed if you are paying by check or money order.

Filling out the Kaplan University Transcript request form may seem straightforward, yet many individuals encounter common pitfalls. Avoiding these mistakes can facilitate a smoother process and ensure timely access to academic records.

One frequent error is neglecting to provide complete personal information. All fields require attention. Omitting a middle initial or previous name may lead to issues related to the identification of records. Each section, including last name, first name, and date of birth, must be accurately filled. Accuracy serves as the foundation for the processing of transcript requests.

Another common mistake arises when individuals fail to update their address. If the student has changed residences, an outdated address could result in transcripts being sent to the wrong location. Marking "YES" next to the question about updating records is a crucial step that should not be overlooked. This ensures that the university maintains current contact information.

Students often overlook the importance of meeting financial obligations. Official transcripts can only be released if all financial responsibilities to the university have been satisfied. Before submitting the form, it is wise to confirm that there are no outstanding debts. This foresight prevents delays in receiving the requested documents.

A missed signature is another simple but significant error that can occur. The form requires a signature to authorize the release of transcripts. Failing to sign may result in the rejection of the request. Always ensure the form is signed and dated before sending it to the Registrar’s office.

Improper payment methods may also lead to complications. Students sometimes submit the wrong fee amount or neglect to attach a payment altogether. To streamline the process, individuals should double-check payment details, ensuring the exact amount, whether through check, money order, or credit card, is included.

In some instances, individuals forget to specify whether they are requesting official or unofficial transcripts. The two requests necessitate different processing times and fees. Clearly indicating the type of transcript needed can expedite the overall process.

Another common oversight involves not keeping a copy of the submitted form. It is advisable to retain a record for personal reference. If issues arise after submission, having a copy can make it easier to address concerns with the Registrar's office.

Finally, individuals may procrastinate in submitting their requests. The timeline for processing varies based on the type of transcript. Seeking to obtain transcripts close to deadlines can lead to stress and delays. It is beneficial to plan ahead, allowing sufficient time for processing.

By understanding these potential pitfalls, students can navigate the transcript request process more effectively. Avoiding mistakes fosters a positive experience, ensuring academic records are secured in a timely manner.

When requesting a transcript from Kaplan University, several other forms and documents may also be needed to facilitate various processes related to your academic record. Understanding these supplementary documents can help streamline the procedure and ensure that you have everything you need in order.

• Student Account Clearance Form: Before requesting an official transcript, students must confirm that their financial obligations are met. This form helps to ensure there are no outstanding balances preventing the release of transcripts.
• Enrollment Verification Request: This document serves to verify a student’s enrollment status. It may be required by employers or other institutions for various purposes, such as job applications or further educational pursuits.
• Authorization Form for Release of Information: If a student wants someone else to obtain their transcripts, this form grants permission to share academic records. It specifies who is authorized and which records can be shared.
• Change of Name Request Form: For students whose names have changed since enrollment, this form is necessary to update records. Proper documentation, such as a marriage certificate or court order, is usually required.
• Direct Loan Exit Counseling Form: Those who have received student loans may be required to complete this form upon graduation or withdrawal. It ensures that students are aware of their loan repayment obligations.
• Transfer Credit Evaluation Request: If a student wishes to transfer credits to another institution, this request assesses how previous coursework will apply in conjunction with their new program.
• Petition for Exception to Academic Policy: In cases where a student seeks an exemption from a university policy, this petition provides a structured way to formally request that exception.
• Degree Audit Request: This document allows students to review their academic progress and see what requirements are still needed for graduation. It's helpful for planning the final stages of their education.
• Intent to Graduate Form: Students nearing the completion of their degree must submit this form to formally indicate their readiness to graduate. It initiates the necessary administrative processes for graduation.
• Student Information Change Form: Any updates to personal information, such as address or phone number, can be communicated through this form. Keeping contact details current is crucial for effective communication with the university.

In summary, alongside the Kaplan University Transcript Request Form, various other documents may be essential for different aspects of a student's academic journey. Familiarizing oneself with these forms not only simplifies the administrative process but also ensures compliance with institutional policies.

The Kaplan University Transcript Request Form shares similarities with several other important educational documents. Here's a look at six of them:

• Diploma Request Form: Like the transcript request, this document is essential for students who want to obtain their diplomas after graduation. It requires specific personal information and may include a fee for processing.
• Enrollment Verification Form: This form serves to verify a student's status at the university. Similar to the transcript request, it needs to be filled out and submitted, often requiring confirmation of identity and program details.
• Transfer Credit Evaluation Form: For students looking to transfer credits from other institutions, this document helps evaluate previously earned credits. It usually entails submitting personal and educational information like the transcript request form.
• Financial Aid Transcript Form: When applying for financial aid, students may need to provide transcripts to confirm their academic eligibility. This form is also submitted in writing and requires attention to detail, akin to the transcript request.
• Course Withdrawal Form: For students needing to withdraw from a course, this document outlines the process for officially dropping classes. It often asks for personal information similar to that required on the transcript request.
• Change of Address Form: This document updates personal information in university records. Like the transcript request, it requires students to provide current and accurate details to ensure that their information is up-to-date.

When filling out the Kaplan University Transcript form, follow these important do's and don'ts:

• Do complete all required fields accurately to avoid delays.
• Do sign and date the form before submission.
• Do include your payment information if requesting official transcripts.
• Do check your current address for accuracy to ensure correct delivery.
• Don't forget to provide previous names if applicable.
• Don't submit your form without confirming that all financial obligations to the University are met.
• Don't assume that unofficial requests will be processed immediately; allow 48 business hours.

• Misconception 1: Unofficial transcripts can be requested verbally.

All requests for unofficial transcripts must be submitted in writing. This ensures accuracy and maintains a proper record of the request.

• Misconception 2: Official transcripts are automatically released regardless of financial obligations.

Official transcripts will only be released once the student has met all financial obligations to Kaplan University. Failure to do so will result in a delay.

• Misconception 3: There is no fee for requesting an official transcript.

Each request for an official transcript incurs a fee of $5.00. This payment must be included with the request for processing to occur.

• Misconception 4: The transcript request form can only be completed by hand.

The form can be filled out online, facilitating a more convenient process. After completing the form, print, sign, and submit it as required.

• Misconception 5: Transcripts are processed the same day they are requested.

Unofficial transcripts are typically processed within 48 business hours. In contrast, official transcripts may take 7 to 10 business days depending on financial status.

• Misconception 6: You must have a specific name to receive transcripts.

If a student’s name has changed since enrollment, proper documentation must be provided to update the records. The Registrar's Office is available to assist with this process.

Here are key takeaways regarding the Kaplan University Transcript Request Form:

1. Written Requests Required: Students must submit all transcript requests in writing.
2. Processing Time: Unofficial transcript requests are processed within 48 business hours.
3. Official Transcript Clearance: Official requests require clearance from Student Accounts and will be processed in 7 to 10 business days, contingent on financial obligations being met.
4. Form Completion: The transcript form can be filled out online by typing directly into each field.
5. Payment Details: There is a $5.00 fee for each official transcript copy.
6. Payment Methods: Payment can be made via check, money order, or credit card.
7. Fax Option Available: If paying by credit card, you can fax the completed form to 800.588.4127.
8. Address Update Option: There's an option to update the university's records to reflect a new address.
9. Signature Requirement: The student must sign and date the form to authorize transcript release.