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The Medication Aide Renewal in Texas form is an essential document that ensures Medication Aides maintain their competency in administering medications safely and effectively. This form is part of the Medication Aide Continuing Education Training Program (maCEtp), which became effective on May 1, 1996. With a focus on enhancing the skills of Medication Aides, the program consists of several key components: an introduction to the maCEtp, its purpose, rules and regulations, and guidelines for course content. Importantly, after the first permit renewal, all subsequent renewals require a successful completion of the seven-hour approved continuing education course. The state mandates that this training be delivered by a state-approved instructor, ensuring high educational standards. Proper completion of the course must be documented and reported to the Texas Department of Aging and Disability Services (DADS). It is crucial for both the aides and the residents they serve that the content remains relevant to their responsibilities. Therefore, this renewal form is not just a bureaucratic requirement but a commitment to ongoing professional development in the field of medication administration.

Medication Aide Renewal In Texas Example

Medication Aide

Continuing Education Training Program

for N ursing Facilities and Related Institutions

Effective D ate May 1, 1996

COMMUN ICATE

before you

MED ICATE !

“Helping people make the best use of medications”

Texas D epartment of Aging and D isability Services

Medication Aide Program, Mail Code W -245

P.O . Box 149030, Austin, Texas 78714-9030

Written by:

Barbara Cohen, R.N., Texas Department of Human Services Chuck Lallathin, R.Ph., Texas Department of Human Services

© 1996 Texas Department of Aging and Disability Services

(formerly known as Texas Department of Human Services)

MEDICATION AIDE CONTINUING EDUCATION

TRAINING PROGRAM (maCEtp) OVERVIEW

This is a copy of the state approved Medication Aide Continuing Education Training Program (maCEtp) package which includes:

I.Introduction to the maCEtp

II.Purpose of the maCEtp

III.maCEtp Rules and Regulations

IV. Guidelines for the Ma or Content Topic of the maCEtp

V.Recommended Course Outline for the maCEtp

Note that in the past, DADS (formerly DHS) provided a maCEtp curriculum with specific time allotments for each unit. Effective May 1, 1996, this prescriptive framework will be discontinued. Instead DADS recommends selected introductory and closing content for the maCEtp, leaving the instructor free to determine the major content topic for the maCEtp. These changes are described in the enclosed maCEtp package.

MEDICATION AIDE CONTINUING EDUCATION TRAINING PROGRAM (maCEtp)

I.Introduction. The drug therapy team for comprehensive medication management plays a vital role in protecting the health and welfare of the citizens of Texas. It is imperative that Medication Aides, as participating members of the drug therapy team, possess the knowledge and skills necessary to carry out their responsibilities. Medication Aides exercise a vital role in facilitating drug information, communications, medication compliance and positive health outcomes. It is to this end that the State Approved maCEtp is directed.

II.Purpose.

A.To maintain and enhance the competency of Permitted Medication Aides to administer medications as specified at the Health and Safety Code, Chapter 242 Subchapter F and 40 TAC Chapter 95.

B.To protect the health and welfare of the citizens of Texas.

III.maCEtp Rules and Regulations. The requirements for the maCEtp are summarized below as specified at 40 TAC Chapter 95 and in the program regulations:

A.The maCEtp is not required for the first renewal. After the permit is renewed the first time a Medication Aide permit holder must renew the permit annually by successfully completing an approved maCEtp prior to the expiration of the permit. A permit must not be renewed if the permit holder does not successfully complete the required seven hour continuing education requirement at §95.115. (Emphasize that successfully completing the required seven hours of continuing education makes the permit holder eligible for renewal. Permit is not renewed until renewal form and fee are received by the DADS.

B.The approved seven hour maCEtp must be offered by a state approved Medication Aide Training Program as required at §95.119(a). Medication Aides are encouraged to attend additional continuing education and in-service programs, however, these additional programs cannot be substituted for the mandatory seven hour approved maCEtp.

C.The instructor(s) of the maCEtp must meet the requirements for instructor(s) at §95.119(b)(6).

D.The approved maCEtp must consist of seven clock-hours of actual classroom instruction as required at §95.119(c)(1). Break times may not be counted as part of the seven clock-hours of instruction. The seven clock-hours may be scheduled and presented as determined by the instructor as one seven hour session or shorter, multiple sessions that equal seven clock-hours.

Department of Aging and Disability Services

 

Continuing Education Curriculum

07/01/2005

Page 1 of 5

Texas Medication Aide Program

E.Each maCEtp must follow the curriculum established by the DADS as specified at §95.119(c)(3).

•Prior to 5-1-96, DADS specified the exact content to be presented in the maCEtp.

•Effective 5-1-96, DADS recommends only selected introductory and closing content for the maCEtp, leaving the instructor free to determine the major content for the maCEtp. (see Guidelines and Course Outline)

F.Successful completion of the maCEtp must be determined by the maCEtp instructor as specified at §95.119(b)(4).

1. Successful completion of the maCEtp must include attending the full seven clock-hours of the maCEtp.

2. At the discretion of the instructor, successful completion of the maCEtp may also be based on an examination of the maCEtp content. If used, the exam must not exceed 45 minutes of the seven hour maCEtp. The instructor must determine the passing score and score the exams. The student must pass the exam as determined by the instructor.

3. At the discretion of the instructor, successful completion may also be based on completing a written or oral evaluation and feedback, participating in class assignments and/or other criteria as determined by the instructor.

G.Each maCEtp must inform DADS of the name, address, social security number and permit number of each permit holder who successfully completes the course within 15 days as required at §95.119(c)(4). The official DADS roster form must be used and signed by the instructor(s) and sent to the Texas Department of Aging and Disability Services, Medication Aide Program, Mail Code W-245, P.O. Box 149030, Austin, Texas 78714-9030.

IV. Guidelines for the Major Content Topic of the maCEtp.

A.Guidelines for selecting the Major Content Topic:

1.The content must be directly or indirectly related to the responsibilities of Medication Aides.

2.The content should benefit the Medication Aides and ultimately the residents.

Department of Aging and Disability Services

 

Continuing Education Curriculum

07/01/2005

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Texas Medication Aide Program

3.The content should maintain and/or enhance the knowledge and skills of Medication Aides.

4.The content should enable Medication Aides to assist people make the best use of medications.

5.The content should target patient compliance with medication regimens, promote health professionals' communication skills, improve disease management, ensure optimal therapeutic outcomes and assist the multi- disciplinary approaches to effective medicine communications and treatments.

6.The content should provide an understanding and awareness of the "Communicate Before You Medicate" principles.

B.Suggested Methods for Selecting the Major Content Topic.

1.Assess the learning needs by getting input from student and graduate Medication Aides, and their teachers, employers, co-workers and clients.

2.Plan the content of the maCEtp to address the learning needs.

3.Note that the maCEtp can include skills training such as demonstration and return demonstration of basic or special skills related to medication administration.

4.Be flexible, innovative and creative in planning your maCEtp. The instructor now has the freedom to plan, develop and implement dynamic maCEtps.

C.Examples of suggested major content topics of the maCEtp (must be related directly or indirectly to Medication Aides).

1.Role of the Medication Aide on the Interdisciplinary Team (IDT).

2.Communication Skills for Medication Aides

3.Role of Medication Aide in comprehensive drug management

4.Role of Medication Aide in resident assessment and care planning

5.New health care policies

6.New clinical practice guidelines

Department of Aging and Disability Services

 

Continuing Education Curriculum

07/01/2005

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Texas Medication Aide Program

7.New clinical treatments and techniques

8.Automated and Integrated health care systems

9.Trends in patient care/clinical practice

10.Current research related to Medication Aide

11.Clinical and pharmacologic management of residents with specific clinical conditions such as infectious diseases, AIDS, eye disorders, diabetes, deculicters ulcers, tuberculosis, etc.

12.Role of the Medication Aide in meeting the psychosocial. needs of residents

13.Skills and techniques for Medication Aides

14.Review of changes in health care regulations and standards pertinent to Medication Aides such as the Nurse Aide Rules, Texas Curriculum for Nurse Aides in Long Term Care Facilities, Licensing Standards for Long Term Care Facilities, etc.

15.Drug review and update, such as review of new drugs, drugs frequently used in facilities and/or avoiding common medication errors.

D.Suggestions for teaching methods for maCEtps

1.Lecture

2.Discussion

3.Role playing

4.Interactive group learning activities

5.Learning games

6.Audiovisual presentations

7.Skills demonstrations

8.Return skills demonstrations

9.Cyberspace – The Internet; the World Wide Web; other Telecommunications

Department of Aging and Disability Services

 

Continuing Education Curriculum

07/01/2005

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Texas Medication Aide Program

V.RECOMMENDED COURSE OUTLINE for the rnaCEtp

A.Introduction to the maCft. Each maCEtp should begin with a brief introduction. The introduction should require approximately 15 to 30 minutes. Course materials should be distributed as appropriate.

1.Introductions and overview of program

2.Class schedule and break times

3.Requirements for successfully completing the maCEtp such as attending the full seven clock-hours and other requirements as determined by the instructor.

4.Attendance sheet must be signed by each aide at the beginning of the program and again at the conclusion.

B.Review of Medication Aide Rules and Curriculum. Each maCEtp should include a brief review of 40 TAC §95 and other regulations. This information on rules and regulations can be obtained by contacting the Medication Aide Program.

1.Review authorized and unauthorized functions of Medication Aides

2.Review requirements for supervision at §95.103(b)

3.Review changes to the Rules in the past year (omit if none)

4.Review pertinent changes to the Medication Aide Curriculum in the past year (omit if none)

C.Major content topic(s) to be determined by the maCEtp instructor.

D.Summation and Evaluation of the maCEtp: Each maCEtp should end with a brief review and evaluation. Distribute optional handouts, evaluation forms, exams as appropriate. This review may require 15 to 60 minutes.

1.Review and summarize the important points covered in this maCEtp.

2.Optional recommendations for study topics and study materials for Medication Aides in the coming year.

3.Optional oral or written feedback from students for evaluation of this maCEtp and suggestions for future maCEtps.

4.Optional written examination at the discretion of the instructor.

Department of Aging and Disability Services

 

Continuing Education Curriculum

07/01/2005

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Texas Medication Aide Program
Get Medication Aide Renewal In Texas PDF Form

Form Characteristics

Fact Name Description
Purpose of Renewal The renewal aims to maintain and enhance the competency of Medication Aides in Texas.
Initial Renewal Requirement The maCEtp is not required for the first renewal of a Medication Aide permit.
Annual Renewal Requirement After the first renewal, permit holders must complete a seven-hour approved maCEtp annually.
Governing Laws The requirements for the maCEtp are based on the Health and Safety Code, Chapter 242 Subchapter F, and 40 TAC Chapter 95.
Instructor Qualifications Instructors for the maCEtp must meet the requirements outlined in §95.119(b)(6).
Course Schedule The seven-hour course can be presented as one session or shorter, multiple sessions totaling seven hours.
Successful Completion Completion of the maCEtp includes attending all seven hours and may require passing an exam.
Reporting Requirements Instructors must report the details of successful permit holders to DADS within 15 days.
Content Guidelines Course content must be relevant to the responsibilities of Medication Aides and benefit the residents.

Guidelines on Utilizing Medication Aide Renewal In Texas

Completing the Medication Aide Renewal form is essential for ensuring that your certification remains active and compliant with Texas regulations. You will need to provide accurate personal information and complete necessary documentation of your continued education. Follow these steps carefully to avoid any delays in your renewal process.

  1. Begin by downloading the Medication Aide Renewal form from the Texas Department of Aging and Disability Services website or collecting a hard copy.
  2. Fill in the personal information section, including your full name, address, social security number, and permit number. Ensure all information is accurate and legible.
  3. Document your completed continuing education hours. You must list the approved Medication Aide Continuing Education Training Program you attended, including the course name, instructor name, and date of completion.
  4. Verify that the total hours completed meets the minimum requirement of seven hours to ensure eligibility for renewal.
  5. If applicable, attach any additional documentation that may support your continuing education requirement. Keep these documents organized and clearly labeled.
  6. Review the form for any errors or missing information. Accuracy is crucial, so double-check that everything aligns with your records.
  7. Sign and date the form at the bottom, confirming that all information provided is true and correct.
  8. Prepare the payment for the renewal fee, ensuring that you check the amount required and preferred payment method as indicated on the form.
  9. Send the completed form, supporting documents, and payment to the Texas Department of Aging and Disability Services at the address specified on the form.
  10. Keep a copy of the submitted form and any included materials for your records. This will help if there are any follow-up questions or issues with your renewal.

Once your completed form and payment have been submitted, the Texas Department of Aging and Disability Services will process your renewal application. You can expect to receive confirmation of your renewal status in due course. Staying on top of this process ensures that you continue to meet the needs of those you serve.

What You Should Know About This Form

What is the purpose of the Medication Aide Renewal in Texas?

The Medication Aide Renewal ensures that Medication Aides maintain their competency to safely administer medications. It promotes ongoing education and training, ultimately protecting the health and welfare of Texas residents.

How often must I renew my Medication Aide permit?

You must renew your Medication Aide permit annually after your first renewal. This renewal is contingent on successfully completing an approved seven-hour continuing education program.

Is the seven-hour continuing education requirement mandatory for the first renewal?

No, the seven-hour continuing education requirement is not mandatory for the first renewal. However, after this initial renewal, it becomes a requirement for all subsequent renewals.

Where can I find approved continuing education programs?

You can find approved continuing education programs through state-approved Medication Aide Training Programs. It's essential to check that the program meets the requirements outlined by the Texas Department of Aging and Disability Services.

What happens if I do not complete the required continuing education?

If you do not successfully complete the required seven-hour continuing education, your permit will not be renewed. Hence, it's crucial to meet this requirement to maintain your eligibility to administer medications.

What is the format of the approved seven-hour training program?

The training program must include seven clock-hours of actual classroom instruction. Breaks cannot be counted as part of this time. The instructor can choose to deliver this training in one session or through shorter sessions that total seven hours.

What is required for successful completion of the continuing education program?

Successful completion generally includes attending all seven hours of the program. Instructors may also require an examination, evaluation, or class assignments to ensure full comprehension of the material.

Will my instructor be qualified to teach the program?

Yes, instructors must meet specific qualifications as outlined by the Texas Department of Aging and Disability Services. They are responsible for ensuring the program content meets state guidelines.

What information must the program submit to the Department of Aging and Disability Services?

After you successfully complete the course, the program must report your name, address, social security number, and permit number to the Department of Aging and Disability Services within 15 days. This documentation is crucial for your renewal process.

Can I attend additional training programs beyond the mandatory seven hours?

Yes, attending additional continuing education and in-service programs is encouraged. However, these extra programs cannot substitute for the mandatory seven-hour approved course.

Common mistakes

Renewing your Medication Aide permit in Texas is important, but it can be tricky. Many people make mistakes while filling out the renewal form. Being aware of these common errors can help ensure a smooth renewal process.

One mistake is not completing the form in its entirety. Each section is crucial. Incomplete answers may lead to delays or even rejection of your application. Always double-check that every question is answered fully.

Another frequent error is missing the deadline for submission. Renewals must be submitted on time to avoid any lapse in certification. Be sure to mark your calendar and submit your documents ahead of the due date to ensure your credentials remain valid.

Additionally, some individuals forget to include the required fee. The renewal form must be accompanied by payment. Without it, your application will not be processed. Be clear about the fee amount and payment methods before submitting.

Failing to meet the continuing education requirements is another common oversight. You must successfully complete the approved seven-hour continuing education course. Make sure you receive confirmation of completion before submitting your renewal form.

In some cases, applicants select the wrong training program. Ensure that the training program you attended is state-approved. Not all programs will fulfill the requirement, so verifying this information beforehand can save you time and frustration.

It's also important to provide accurate personal information. Mistakes in your name, address, or social security number can cause complications. Ensure that all information matches your identification documents before submitting.

Some people ignore the instructions regarding how to submit the form. Whether you need to mail it in or submit it online, following the specific guidelines is essential. Not adhering to these instructions can lead to processing issues.

Furthermore, failing to sign or date the application can result in automatic rejection. Always check that you have completed this final step before submission. Your signature confirms that all information is accurate.

Lastly, don’t forget to keep a copy of everything you submit. This way, you have a record of your application should any issues arise. With these tips in mind, you can navigate the renewal process with confidence.

Documents used along the form

The Medication Aide Renewal in Texas form assists individuals in maintaining their medication aide permits while ensuring compliance with state regulations. A variety of documents accompany this form to support the renewal process and ongoing education required for medication aides.

  • Medication Aide Continuing Education Training Program (maCEtp) Certificate: This certificate serves as proof that the medication aide has completed an approved continuing education course, specifically the required seven hours of instruction. It is a crucial component for permit renewal.
  • Course Completion Verification Form: This document verifies that the participant has successfully completed the coursework and any associated examinations. It must be submitted to the Texas Department of Aging and Disability Services along with the renewal application.
  • Instructor Qualification Documentation: Required to ensure that the instructors leading the maCEtp meet specific qualifications set by the state, this document provides assurance that those teaching the program are adequately trained and certified.
  • Fee Payment Receipt: A proof of payment, this receipt confirms that the renewal fee has been submitted. The renewal form will not be processed without this documentation, making it critical for timely renewal.

In summary, these documents play essential roles in the renewal process for medication aides in Texas. They ensure that individuals maintain the necessary qualifications and can provide safe and effective medication management within healthcare facilities.

Similar forms

  • Nursing Assistant Certification Renewal: Similar to the Medication Aide Renewal form, the Nursing Assistant Certification Renewal requires proof of continuing education and training. Both processes ensure that individuals maintain their skills and remain compliant with state regulations.

  • Medication Administration Training Update: This document focuses on updating a caregiver's knowledge about medication administration. Like the Medication Aide Renewal, it includes requirements for coursework and competency evaluations to ensure safe practices in medication management.

  • Long-Term Care Facility Staff Training Records: This document tracks the training of facility staff, including Medication Aides. It parallels the Medication Aide Renewal by emphasizing the importance of continuing education for effective care and compliance with workplace standards.

  • Texas Department of Aging and Disability Services Training Requirements: This document outlines the training standards for various roles within healthcare facilities. It is similar in that it also specifies the need for continuing education to improve the quality of care provided to individuals.

Dos and Don'ts

When filling out the Medication Aide Renewal form in Texas, it is essential to approach the process with care. Below are ten recommendations to ensure a smooth renewal experience.

  • Do read the renewal instructions carefully before starting.
  • Do provide accurate personal information including your social security number and permit number.
  • Do ensure completion of the required seven hours of continuing education before submitting the form.
  • Do verify the education program is state-approved and meets all requirements.
  • Do keep copies of all documents submitted for your records.
  • Don't submit the form without the necessary fee.
  • Don't attempt to renew if you have not completed the required continuing education.
  • Don't wait until the deadline to submit your renewal; allow time for processing.
  • Don't leave any fields blank; ensure all required sections are filled out completely.
  • Don't ignore any additional instructions provided by the DADS on the form.

Misconceptions

Understanding the requirements for the Medication Aide Renewal in Texas is crucial for anyone involved in the medication administration process. Here are nine common misconceptions that people often have about the renewal process:

  • 1. The maCEtp is required for every renewal. Many believe that the Medication Aide Continuing Education Training Program (maCEtp) is mandatory for each renewal. In fact, the maCEtp is only required after the first renewal.
  • 2. Completing any continuing education course suffices. Some think that any course related to medication management can substitute for the required seven-hour maCEtp. However, only courses approved by the state count toward the renewal.
  • 3. Breaks can be counted as instructional time. It’s a common assumption that breaks during the training contribute to the total seven hours of content. In reality, only actual classroom instruction hours are considered.
  • 4. Any instructor can teach the maCEtp. There is a belief that instructors can be anyone with nursing or pharmacy experience. However, specific qualifications are required for those teaching the maCEtp.
  • 5. All content for the maCEtp is predefined. Some people think that the state dictates every detail of the course content. Effective May 1, 1996, instructors have more latitude in choosing major topics.
  • 6. Examinations are always part of the training. Many assume that passing an exam is mandatory to complete the maCEtp. Instructors have the discretion to determine if an exam is necessary.
  • 7. There are no consequences for missing the course. Some may feel that it is fine to skip the required seven-hour program. However, not completing it will result in the inability to renew the permit.
  • 8. Renewal can happen anytime before expiration. People sometimes think that they can renew their permits at any time. Renewals must occur before the permit’s expiration date and require submission of the renewal form and fee.
  • 9. Previous attendance covers future requirements. A common misconception is that attending the maCEtp in the past means that it is not necessary to take it again. Each renewal requires completion of the course anew, even for past participants.

Being aware of these misconceptions can help ensure that Medication Aides remain compliant with Texas regulations and continue to provide safe and effective medication administration.

Key takeaways

The Medication Aide Renewal form in Texas requires careful attention to ensure compliance with state regulations. Here are key takeaways to consider:

  • The Medication Aide Continuing Education Training Program (maCEtp) has been effective since May 1, 1996.
  • Completion of a state approved maCEtp is mandatory for renewing a Medication Aide permit after the first renewal.
  • A total of seven hours of approved continuing education is required for renewal.
  • The first renewal does not necessitate completion of the maCEtp; however, subsequent renewals do require it.
  • Only programs offered by state approved Medication Aide Training Programs meet the continuing education requirements.
  • Instructors must meet specific requirements as outlined in state regulations.
  • The seven hours of instruction must be actual classroom time; break periods are not included.
  • Instructors have flexibility in determining the course content but must follow DADS guidelines.
  • Successful completion of the maCEtp is determined by the instructor and may include attendance, exams, or evaluations.
  • Completion information must be reported to DADS within fifteen days, using the official roster form.

This information is crucial for ensuring Medication Aides maintain their certification and continue to provide quality care to residents.

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