Article Structure
The New Trailer Dealer License form, identified as FORM NUMBER 792-2, is a crucial document for individuals and businesses aiming to operate as registered trailer dealers in Oklahoma. This application serves multiple purposes, including the request for dealer plates and decals, the reporting of current inventory, and ensuring compliance with state regulations. When completing the form, applicants are required to provide key information such as the business name, owner's details, mailing address, and location address. Additionally, it asks for the federal ID or social security number of the business owner, current dealer number, and type of license being applied for—either for travel or commercial trailers. Potential dealers must list any existing dealer plates and environmental awareness dealer plates they hold, along with valid contact information for further inquiries. The application includes sections concerning sales contracts with manufacturers, processing timelines, fees associated with various services, and guidelines for penalties related to late renewals. It also outlines the obligations of the dealer, including record-keeping and compliance to avoid license suspension. Submission of the completed form, payment for necessary fees, and adherence to additional instructions are vital for acquiring or renewing the dealer license effectively.
New Trailer Dealer License Example
FORM NUMBER
REVISED
MVL
New Trailer Dealer License and License Plate Application
Please Type or Print Legibly
Business Name
Owner’s Name
Mailing Address
City, State, Zip Code
Federal ID or Social Security Number of Owner
Location Address (Post Ofice Box Number will not sufice)
Current Trailer Dealer Number:
Check one type of license per application:
Travel Trailer |
Commercial Trailer |
List all Dealer Plates in your possession:
List all Environmental Awareness Dealer Plates
in your possession:
Person to Contact for Information:
NAME AND PHONE NUMBER
I/We have a sales contract or franchise with the |
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For OTC Use Only |
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following manufacturers: |
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Plates: |
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TRADE NAME |
MANUFACTURER |
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Decals: |
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Please Check One: |
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Allow 12 Weeks for Processing |
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Original Application |
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Additional Plates |
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(First time application for Dealer Plates) |
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(To order more Dealer Plates after initial issue) |
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Vehicle Plates ($16.00) |
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Vehicle Plates ($16.00) |
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Environmental Plates ($51.00) |
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Environmental Plates ($51.00) |
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Mail Fee: $3.00 per plate |
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Mail Fee: $3.00 per plate |
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Total Amount Due |
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Total Amount Due |
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Renewal of Current Plates: (Decal only, for renewal of Dealer Plates) |
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Vehicle Decals ($16.00) |
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Environmental Decals ($51.00) |
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Renewal applications must be received by |
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Penalties/Late Fees (See Instructions) |
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December 31st. After December 31st there will be |
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Mail Fee: $1.50 per every 5 decals |
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a Late Fee of $0.25 per plate per day for 31 days. |
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After January 31st the Late Fee is $10.00 per plate. |
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($1.50 Minimum) |
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Total Amount Due |
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Replacement Plates or Decals (Read Reverse Side for Instructions)
Check one type of replacement:
Decal Only |
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Vehicle Decals ($9.00) |
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Mail Fee: $1.50 per every 5 decals |
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Total Amount Due |
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Plate with Decal |
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Vehicle Plates ($9.00) |
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Mail Fee: $3.00 per plate |
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Total Amount Due |
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Read Reverse Side Carefully
Payment must accompany the application. Make checks payable to Oklahoma Tax Commission. The Dealer number (if any) must appear on the check. A $50.00 penalty will be assessed for any dishonored check.
Replacement Plates and/or Decals: If any Dealer plates and/or decals have been lost or stolen you must make a po- lice report of the incident. You must include a copy of the police report with your application. List the decal numbers that are on missing plates on an additional sheet of paper. Damaged plates must be returned with your application.
Renewals: If you have damaged dealer plates or plates you are not renewing, they must be returned with your applica- tion. Your renewal application cannot be processed until you have accounted for all plates in your possession.
Penalty Fees: The license is
Mail Fees: $3.00 per Plate, $1.50 per 5 Decals
agreement
It is hereby agreed by and between the applicant and the Oklahoma Tax Commission that:
1.The Trailer Dealer license and license plates will be revoked if the applicant has violated or violates any provi- sions of the laws of this state.
2.Separate licenses and license plates are required for each location owned or operated by the applicant.
3.The applicant will not use identiication plates issued in connection with this license on any
4.The applicant will advise each purchaser of a new trailer in writing about title requirements and payment of any taxes due the state.
5.A Franchise Agreement/Letter or Sales Contract or Manufacturer’s Limited Tax Exemption Certiicate for each manufacturer must be submitted with each Original or Renewal Application and must be submitted for any new manufacturer added during the year and must be relected on the license before selling.
6.The applicant will keep such records on such forms as shall be prescribed by the Oklahoma Tax Commission and will make all reports required by the commission.
The undersigned has read the agreement on this application and agrees to each condition upon which the license is to be issued.
Owner’s Name (Signed Name) |
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By (Printed Name) |
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Job Title |
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Sworn and subscribed before me on the |
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day of |
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, Notary Public |
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Commission Number: |
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Expiration Date: |
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Mail this completed application and remittance to: |
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Oklahoma Tax Commission
Motor Vehicle Division
Dealer License Plates
2501 North Lincoln Boulevard
Oklahoma City, Oklahoma
Telephone: (405)
www.tax.ok.gov
This Form May Be Obtained on the Web at: www.tax.ok.gov.
Form Characteristics
| Fact | Description |
|---|---|
| Form Number | This form is identified as 792-2 and was revised in October 2009. |
| License Types | Applicants can choose between a Travel Trailer or Commercial Trailer license. |
| Processing Time | Expect a processing time of up to 12 weeks for your application. |
| Penalties | A late renewal after December 31st incurs penalties starting at $0.25 per plate per day. |
| Governing Law | This application is governed by the laws of the state of Oklahoma. |
Guidelines on Utilizing New Trailer Dealer License
Filling out the New Trailer Dealer License form requires attention to detail and careful organization of required information. Once you complete the form and gather the necessary supporting documents, it will be submitted to the Oklahoma Tax Commission for processing. Below are the steps to accurately fill out the application.
- Type or Print Legibly: Begin by filling out the form using a typewriter or by hand, ensuring that all entries are clear and legible.
- Business and Owner Information: Enter the Business Name and the Owner’s Name in the designated fields.
- Mailing Address: Provide the Mailing Address, including the City, State, and Zip Code.
- Federal ID or Social Security Number: Include the Federal ID or Social Security Number of the Owner.
- Location Address: Fill in the Location Address, being sure not to use a P.O. Box.
- Dealer Number: If applicable, list your Current Trailer Dealer Number.
- License Type: Check one type of license from the options provided: Travel Trailer or Commercial Trailer.
- Dealer Plates: List all Dealer Plates currently in your possession.
- Environmental Plates: Similarly, list all Environmental Awareness Dealer Plates you have.
- Contact Information: Provide the name and phone number of the Person to Contact for Information.
- Manufacturer Agreement: State the names of the manufacturer(s) with which you have a sales contract or franchise.
- Plate and Decal Fees: Fill out the fee section by checking the appropriate boxes and calculating the total amount due.
- Payment: Prepare a payment method, making checks payable to the Oklahoma Tax Commission. Ensure the dealer number is on the check.
- Sign the Application: The owner must sign and print their name, job title, and provide the necessary notarization.
- Mail the Application: Send the completed application and payment to the address indicated on the form.
Once submitted, allow for processing time which may take up to 12 weeks. Ensure all required documents are included to prevent delays. Good luck with your application!
What You Should Know About This Form
What is the New Trailer Dealer License form used for?
The New Trailer Dealer License form is required for individuals or businesses wishing to obtain a license to sell new trailers in the state. This form allows you to apply for a dealer license and the necessary license plates to operate your trailer sales business legally.
What information do I need to provide on the application?
You will need to provide your business name, the owner's name, mailing address, and the location address of your business. In addition, you must include your Federal ID or Social Security Number, current trailer dealer number (if applicable), and details about the types of trailers you will be selling, along with any dealer plates you already possess.
How long does it take to process my application?
Please allow up to 12 weeks for processing. It's important to plan ahead to ensure you receive your license before you intend to begin your sales. If you are applying for additional plates after your initial issue, be aware that processing times may vary.
What fees are associated with the license and plates?
There are various fees depending on the type of application. Vehicle plates cost $16.00 each, environmental plates cost $51.00 each, and there are mail fees associated with each plate or decal you order. Renewal for dealer decals is $16.00 for vehicle decals and $51.00 for environmental decals. A mail fee of $3.00 per plate or $1.50 per every 5 decals also applies. Always check the latest fee schedule before submitting your application.
What happens if I miss the renewal deadline?
If you do not submit your renewal application by December 31st, you will incur a penalty of $0.25 per plate per day for 31 days. If you still have not renewed by January 31st, the penalty increases to $10.00 per plate. It's crucial to be timely in your application to avoid these additional costs.
What is required if my dealer plates or decals are lost or stolen?
If your plates or decals are lost or stolen, you must file a police report about the incident. Include a copy of this report with your application for replacements. Remember that you should also list the decal numbers from the missing plates on an additional sheet of paper. Damaged plates must be returned with your application as well.
Do I need to submit any additional documents with my application?
Yes, you must submit a Franchise Agreement, Sales Contract, or a Manufacturer's Limited Tax Exemption Certificate for each manufacturer with whom you have a sales agreement. This documentation is essential for both original and renewal applications and must be kept updated if you add new manufacturers during the year.
Common mistakes
Filling out the New Trailer Dealer License form can be a straightforward process, but mistakes can lead to delays or rejections. One common error is failing to provide a physical location address. The form clearly states that a post office box is not acceptable. Ensure you provide the street address for your business location.
Another mistake is neglecting to include the Federal ID or Social Security Number of the owner. This is a required field, and missing this information can hinder the processing of your application.
The application also requires that applicants check the appropriate type of license. Skipping this step can cause confusion and delay in processing. Be sure to select whether you are applying for a travel trailer or commercial trailer license.
It is essential to list all dealer plates you currently possess. Failing to include this information may lead to unnecessary complications. Take the time to gather accurate data before submitting your application.
Another frequent error lies in the failure to provide a sales contract or franchise agreement for each manufacturer. Without this documentation, your application is incomplete. Make sure to include a brief but clear listing of all manufacturers associated with your business.
Some applicants forget to account for any damaged or lost plates. The application must include these details, and if applicable, a police report must accompany your submission for lost or stolen plates. An incomplete application may result in denial.
Renewal applications also require careful attention. Many applicants mistakenly submit renewal forms without accounting for all plates in their possession. Before processing your renewal, the licensing authority needs complete transparency about any plates you have.
Timing is crucial. If your renewal is submitted after December 31st, you will incur late fees. It is a common oversight to assume that submitting the application late will not result in additional costs. Mark your calendar to avoid penalties.
Finally, ensure that the payment information is accurate. This includes double-checking that the amount matches the application requirements and that the check is signed with the dealer number referenced. An error in payment can delay your application significantly.
Documents used along the form
When applying for a New Trailer Dealer License, several other forms and documents are commonly used alongside it to ensure compliance with regulations and to provide necessary information. Having these documents ready can streamline the application process and help avoid any delays.
- Franchise Agreement or Sales Contract: This document outlines the relationship between the dealer and the manufacturer, establishing the rights and responsibilities of both parties. It is required to verify that the dealer is authorized to sell specific trailer brands.
- Limited Tax Exemption Certificate: This certificate is meant for dealers who qualify for tax exemptions under certain conditions. It must be submitted for each manufacturer represented by the dealer.
- Police Report (if applicable): If any dealer plates or decals have been lost or stolen, a police report must be included with the application. This step serves as proof of the incident.
- Dealer Plate Inventory List: This internal document lists all dealer plates in the dealer's possession. It helps ensure accuracy when reporting plate numbers and can aid in inventory management.
- Environmental Awareness Dealer Plate Application: If the dealer plans to offer environmental awareness plates, this application specifies the request for such plates, detailing how many are needed.
- Payment Remittance Form: This form accompanies the application and outlines the total fees due for the license and any plates or decals requested. Accurate payment is crucial for processing.
- Notarized Affidavit: In some cases, a notarized affidavit may be required to confirm the authenticity of information provided in the application. This adds an additional layer of verification.
Understanding these associated documents ensures a smoother application process. By preparing everything in advance, applicants can feel more confident as they navigate the requirements for obtaining their New Trailer Dealer License.
Similar forms
- Vehicle Dealer License Application: This document also requires applicant identification details, business information, and licensing fees. Both forms maintain strict deadlines for renewal and adherence to specific regulations regarding vehicle sales.
- Business License Application: Similar to the New Trailer Dealer License form, this application needs comprehensive business information and fees. Both forms necessitate evidence of compliance with local business regulations and may require renewal each year.
- Dealer Plate Application: These forms involve applications for specific plate types, including detailed information about the dealer's business and the number of plates requested. Each document mandates that applicants provide accurate identification and business legitimacy.
- Franchise Agreement Submission: Like the trailer dealer form, a franchise agreement demands clear articulation of business relationships, including dealer rights and obligations, to ensure compliance with state regulations.
- Environmental License Application: This application mirrors the trailer dealer license by requesting similar information regarding environmental awareness plates, including environmental compliance and fees associated with the licensing.
- Sales Tax License Application: The parallels here include required business identification and compliance statements, as both licenses involve financial obligations to the state related to sales activities.
- Notary Acknowledgment Form: This document, like the trailer dealer license, may require notarization to authenticate signatures and agreements, ensuring transparency and formal compliance with legal standards.
- State Dealer Bond Application: Similar in that both forms necessitate bonding requirements, providing financial assurances to the state regarding dealer obligations and compliance with regulations.
- Certificate of Title Application: This document shares similarities with the trailer dealer form as both require proof of ownership, identification of the seller, and fees associated with the transaction.
- Compliance Report Submission: This form matches the trailer dealer application in that it necessitates detailed reports regarding business practices and adherence to state laws, underscoring accountability across dealerships.
Dos and Don'ts
Things You Should Do:
- Type or print your information clearly on the application form.
- Provide your Federal ID or Social Security Number accurately.
- Include a contact person's name and phone number.
- List all dealer plates in your possession as required.
- Submit a police report if any dealer plates or decals have been lost or stolen.
Things You Shouldn't Do:
- Do not use a P.O. Box for the location address.
- Avoid submitting your application without required payments.
- Do not forget to return damaged or unrenewed dealer plates with your application.
- Don't neglect to account for all plates in your possession before renewal.
Misconceptions
When it comes to the New Trailer Dealer License form, many people hold misconceptions that can lead to confusion and delays. Here are eight common misunderstandings clarified:
- The only information needed is the applicant's name and address. In reality, the form requires detailed information, including federal ID or social security number, current trailer dealer number, and the specifics of any environmental awareness dealer plates.
- Only one type of trailer license can be applied for at a time. This is not accurate. The form allows applicants to check multiple types of licenses, such as travel trailer and commercial trailer licenses, on a single application.
- There is no penalty for late renewals. This is misleading. If the renewal application is not submitted by December 31st, penalties of $0.25 per plate per day will apply, increasing significantly after January 31st.
- The application does not require any supporting documents. This is incorrect. Applicants must submit a franchise agreement or sales contract for each manufacturer along with the application, especially when adding new manufacturers.
- All forms of payment are accepted without restrictions. Not true. Payment must be made via check payable to the Oklahoma Tax Commission, and the dealer number must be on the check. Dishonored checks incur a penalty fee.
- Replacement of plates or decals can be done without a police report. This is false. If plates or decals are lost or stolen, a police report must be filed and submitted with the application.
- There is no need to return damaged plates. Many believe this, but it’s essential to return any damaged plates or those not being renewed. Failure to do so will delay the renewal process.
- Once submitted, the application will be processed immediately. This is misleading. Processing may take up to 12 weeks, especially for original applications, so it’s important to plan ahead.
Understanding these misconceptions can help ensure a smoother experience when applying for a New Trailer Dealer License. Always refer to the latest guidelines and requirements to stay informed.
Key takeaways
When applying for a New Trailer Dealer License, it is crucial to ensure that you follow the guidelines properly. Here are some key takeaways to consider:
- Complete Information: Fill out the application accurately, including business name, owner's name, and addresses. Handwritten entries must be legible.
- Dealer Numbers: Include your current trailer dealer number on the form if applicable.
- Type of License: Specify the type of license you are requesting—either Travel Trailer or Commercial Trailer.
- Dealer Plates: List all dealer plates and environmental awareness dealer plates you currently possess.
- Sales Agreement: A sales contract or franchise agreement with the manufacturers must accompany your application.
- Processing Time: Be prepared to wait up to 12 weeks for the processing of your initial application.
- Renewal Deadline: Renewal applications must be submitted by December 31st to avoid penalties.
- Payment Requirements: Payment must accompany the application. Ensure checks are payable to the Oklahoma Tax Commission and include your dealer number.
- Record Keeping: Maintain records as prescribed by the Oklahoma Tax Commission and understand your obligations regarding tax payments related to sales.
Following these guidelines can help streamline the application process and ensure compliance with state regulations.
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