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The New Jersey School Application form plays a pivotal role in ensuring that private career schools maintain compliance with state regulations. Within this application, schools must address several key components, including a detailed renewal application that ensures adherence to quality educational standards and local safety regulations. A notarized Statement of Assurances is required, affirming compliance with various legal and educational standards. A crucial aspect of the form includes the non-refundable renewal application fee of $900, alongside the submission of an audited financial statement for financial transparency. Schools must also provide a current tuition performance bond, which guarantees the protection of student tuition. This bond must comply with specific state requirements, including naming the Commissioner of the Department of Labor and Workforce Development as the obligee. Additionally, schools need to submit a current school catalog and student enrollment agreement, outlining any changes since the last renewal. Other vital documents may include approvals from relevant state agencies and updated advertising materials. By following these comprehensive procedures, private career schools in New Jersey can effectively navigate the renewal process and ensure continued operation, thereby upholding educational standards for their students.

Nj School Application Example

PRIVATE CAREER SCHOOL (PCS)

RENEWAL APPLICATION

N.J.A.C. Title 12, Chapter 41

State of New Jersey

Department of Education

Department of Labor and Workforce Development

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

The Private Career School (PCS) Renewal Application contains procedural changes. Please read the instructions thoroughly before completing.

Included in the renewal application packet are forms and instructions for the renewal of the Certificate of Approval to operate a private career school in accordance with New Jersey Administrative Code Title 12, Chapter 41 (N.J.A.C. 12:41‐1 et seq.). In accordance with N.J.A.C. 12:41‐2.1(c) effective December 19, 2016, the new Certificate of Approval is valid for two (2) years.

Additional forms can be downloaded and printed from the Training Evaluation Unit’s website at http://lwd.dol.state.nj.us/labor/lwdhome/coei/teu.html.

N.J.A.C. 12:41‐2.4(b) requires private career schools to submit this renewal application. All completed applications must be submitted no later than 90 calendar days prior to the expiration of the school’s current Certificate of Approval. Failure to submit this application within the prescribed 90 days, may result in a lapse in approval to provide training; requirement to pay an initial $1,150 non‐refundable application fee set forth by N.J.A.C 12:41‐2.2(d), but submit renewal documentation; and, prohibition against enrollment of new students contained within N.J.A.C. 12:41‐2.1(d) continues until the Certificate of Approval is renewed. A private career school that fails to submit a renewal application within 30 days after the expiration of its existing Certificate of Approval shall be considered closed.

For technical assistance with occupational skills curriculum development, skill standards alignment, CIP codes or staff credentials, please contact the New Jersey Department of Education (DOE) via email at privatecareerschools@doe.nj.gov.

For technical assistance with literacy curriculum development, contact the Training Evaluation Unit (TEU) of the New Jersey Department of Labor and Workforce Development (DOL) via email at trainingevaluationunit@dol.nj.gov.

For technical assistance with other renewal related items, please contact the following TEU staff:

David Bailey

Shivon Harris

Jerrold Jacobson

(609) 292‐0006

(609) 633‐9827

(609) 984‐5941

david.bailey@dol.nj.gov

shivon.harris@dol.nj.gov

jerrold.jacobson@dol.nj.gov

 

 

 

Jacqueline Hutchinson

Adrian Lalla

Linda Armstead

(609) 292‐6242

(609) 633‐2022

(609) 292‐2253

jacqueline.hutchinson@dol.nj.gov

adrian.lalla@dol.nj.gov

linda.armstead@dol.jnj.gov

 

 

 

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

Please read the following instructions thoroughly before completing the renewal application. The attached Checklist of Required Documents for Renewal may serve as your guide to ensure that your application packet is complete. If additional forms are required, please visit the Training Evaluation Unit website at http://lwd.dol.state.nj.us/labor/lwdhome/coei/teu.html to download or print from the Private Career School Renewal Application packet.

1.Application, Statement of Assurances and Fees: This includes the Application for Renewal of Certificate of Approval and notarized Statement of Assurances. This document provides assurances that the school is complying with state regulations regarding the quality of instruction, local fire ordinances, health and safety regulations and the tuition performance bond. The non‐refundable renewal application fee is $900 for each school site for a two (2) year period. Please include a certified check or money order payable to the Treasurer, State of New Jersey with all required documentation.

2.Audited Financial Statement: Refer to N.J.A.C. 12:41‐2.4(d)3(i‐vi). Include the most recent copy of the school’s audited financial statement, review, compilation or Federal tax return for the past three (3) years (if applicable).

3.Tuition Performance Bond: Refer to N.J.A.C. 12:41‐2.4(d)4. Include a copy of the tuition performance bond certificate or continuation notice that specifies the name and address of the school (not the corporation), bond policy number, total amount of the bond and effective dates of the insurance coverage period. Please provide proof of premium payment, along with the name and address of the insurance company. The school’s current tuition performance bond must name the Commissioner, Department of Labor and Workforce Development as obligee, be in a format designated by the Commissioner and be in the amount of $20,000 or five (5) percent of the average gross tuition income for the past three

(3) years, whichever is greater. Within the bond agreement between the school and the bond issuer, a requirement that the bond issuer shall notify the Training Evaluation Unit in the event the bond changes for any reason.

4.School Catalog: Include a copy of the current school catalog. Highlight new or revised policy changes since the last renewal. Catalogs should have a volume number on the cover with the dates of the school year. Be sure to include the school’s grievance procedure and refund policy. If no changes have been made, please note on the catalog cover, “No changes made.”

 The following statement must be included: “In the event of an unannounced school closure, students enrolled at the time of the closure must contact the Department of Labor and Workforce Development’s Training Evaluation Unit within ninety (90) calendar days of the closure. Failure to do so within the ninety (90) days may exclude the student

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

from any available form of assistance. Please contact the Training Evaluation Unit via email at trainingevaluationunit@dol.nj.gov. ”

5.Student Enrollment Agreement: Include a copy of the current student enrollment agreement. Highlight policy changes and new language since the last renewal. If no changes have been made, please note on the top sheet, “No changes made.”

The following statement must be included: “In the event of an unannounced school closure, students enrolled at the time of the closure must contact the Department of Labor and Workforce Development’s Training Evaluation Unit within ninety (90) calendar days of the closure. Failure to do so within the ninety (90) days may exclude the student from any available form of assistance. Please contact the Training Evaluation Unit via email at trainingevaluationunit@dol.nj.gov. ”

6.Other Agency Approvals: If applicable, submit copies of other agency approvals for the upcoming approval period. These agencies include:

New Jersey Board of Nursing (Home Health Aide and Licensed Practical Nurse);

New Jersey Department of Health (Certified Nurse’s Aide); and,

New Jersey Department of Environmental Protection (programs containing radiology).

7.Sample Advertising Materials: Please include copies of your web pages and current advertising materials. Highlight changes since the last renewal.

8.Section K – Program Renewal Application: List all currently approved programs that you plan to offer during the upcoming renewal period. Programs not included on this list will be removed from the DOE and DOL’s shared database, and the Eligible Training Provider List (ETPL) will be notified to suspend these programs from the list (www.njtopps.com). This form must be emailed to the DOE at privatecareerschools@doe.nj.gov.

Note: Schools that offer literacy, English‐as‐a‐Second Language (ESL) and remedial programs should submit a separate Section K – Program Renewal Application listing the literacy, ESL and remedial programs only to the DOL for approval via email at trainingevaluationunit@dol.nj.gov.

9.ETPL Listings: Includes copies of the school’s approved programs listed on the ETPL (www.njtopps.com).

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

10.Enrollment Profile: Ensure to include the enrollment year under review. If entering a group’s program completed after the end of the specified enrollment year, include the enrollment data for this group in next year’s profile.

11.Modifications: In accordance with N.J.A.C. 12:41‐2.4(d)9, submit any other documents that have been modified since your initial application or last renewal application.

12.Changes to School or Staff: Changes to a school’s name, location, ownership or director may take place at any time during the approval period. If the school experiences any of these changes, please download the correct checklist and required forms from the Training Evaluation Unit’s website at http://lwd.dol.state.nj.us/labor/lwdhome/coei/teu.html. Each checklist contains completion and mailing instructions.

Staff Data Forms: Include completed Private Career School Staff Data Forms only for new instructors whose forms have not been previously submitted. This form must be submitted to the DOE for approval.

License/Certificate: If the trade taught has a national certificate, industry certification, or licensure, the instructor must hold this certification or license and must provide proof with the Staff Data Form.

Section Js

Section Js will not be accepted with the Private Career School Renewal Application. Section Js for new or modified programs only, along with supporting documentation, must be submitted under separate cover, following the instructions included with the form. Do not submit Section Js for continuing or new programs with your renewal application.

To submit your renewal application:

Applications must be mailed. Hand‐delivered, emailed or faxed applications will not be accepted.

Please send all documents, unbound and in checklist order, along with the renewal application fee in one package to:

Erica Slaughter

Department of Labor and Workforce Development

Division of Accounting

John Fitch Way, 6th Floor, PO Box 955

Trenton, NJ 08625‐0955

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

For all other correspondence with the Training Evaluation Unit, please use the following address:

Department of Labor and Workforce Development

Center for Occupational Employment Information

Training Evaluation Unit

John Fitch Way, 5th Floor, PO Box 057

Trenton, NJ 08625‐0057

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

NEW JERSEY DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENT

ADMINISTRATIVE REQUIREMENTS FOR PRIVATE CAREER SCHOOL (PCS) RENEWAL

Name of School:

Location:

Please submit the following documents, along with the application fee, to the following address:

Erica Slaughter

New Jersey Department of Labor and Workforce Development Division of Accounting

John Fitch Way, 6th Floor, PO Box 955 Trenton, New Jersey 08625‐0955

 

 

 

Items

 

Included

 

For DOL Use Only

 

 

 

 

(√)

 

 

 

 

 

 

 

 

 

 

1.

 

Administrative Requirements for PCS Approval Checklist

 

 

 

Acceptable:

 Y  N

2.

 

Application for Renewal of Certificate of Approval

 

 

 

Acceptable:

 Y  N

3.

 

Accreditation Data

 

 

 

Acceptable:

 Y  N

4.

 

Signed and notarized Statement of Assurances

 

 

 

Acceptable:

 Y  N

5.

 

Non‐refundable application fee of $900.00 in the form of a

 

 

 

 

 

 

 

certified check or money order only, payable to Treasurer, State of

 

 

Acceptable:

 Y  N

 

 

New Jersey

 

 

 

 

 

6.

 

Financial Reports (past three (3) years, if applicable):

 

 

 

 

 

 

Audited Financial Statement;

 

 

 

Date LWD

 

 

Review;

 

 

 

 

 

 

 

 

Approved:

 

 

Compilation; or,

 

 

 

 

 

 

 

 

 

 

 

Federal Tax Return.

 

 

 

 

 

7.

 

Tuition Performance Bond in the amount of $20,000 or five (5)

 

 

 

Bond Co:

 

 

 

percent of the average gross tuition income for the past three (3)

 

 

Policy #:

 

 

 

years, whichever is greater, with obligee as the Commissioner,

 

 

 

Bond Amount:

 

 

 

Department of Labor and Workforce Development.

 

 

 

Expiration Date:

8.

 

Current Professional Liability Insurance and Workers’

 

 

 

Policy #:

 

 

 

Compensation Certificate of Insurance

 

 

 

Expiration Date:

9.

 

Current Certificate of Fire Inspection

 

 

 

Expiration Date:

10.

 

Current Certificate of Health Inspection (if applicable)

 

 

 

Expiration Date:

11.

 

Building lease signed by both school and building owner. If facility

 

 

Owned:

 Y  N

 

 

is owned, proof of ownership.

 

 

 

Lease Expiration:

12. School Catalog (highlight revisions)

 

 

 

Acceptable:

 Y  N

13. Student Enrollment Agreement (highlight revisions)

 

 

 

Acceptable:

 Y  N

14.

 

Sample Advertising Materials

 

 

 

Acceptable:

 Y  N

15. Copies of ETPL entries (www.njtopps.com)

 

 

 

Acceptable:

 Y  N

16. Completed Enrollment Profile Form

 

 

 

Total Enrolled:

 

17. Proof of Other Agency Approvals (if applicable)

 

 

 

Acceptable:

 Y  N

18. Section K – Program Renewal

 

 

 

Date DOE Approved:

 

(emailed to privatecareerschools@doe.nj.gov)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For DOL Use Only

 

 

 

 

 

 

 

 

Date Received:

Renewal Period:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Specialist

 

 

 

Date Approved

 

 

 

 

 

 

 

 

 

 

 

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

APPLICATION FOR RENEWAL OF CERTIFICATE OF APPROVAL

 

 

 

 

 

 

 

 

 

 

DATE:

I.

SCHOOL DATA

 

 

 

 

 

 

 

 

 

 

Name of School:

 

 

 

 

 

 

 

 

 

 

 

Street Address:

 

 

 

 

 

 

County:

 

 

City:

 

State:

 

 

 

Zip Code:

 

 

Telephone Number:

 

 

 

 

FAX:

 

 

Email Address:

 

 

 

 

 

Federal Tax ID #:

 

 

Web Page Address:

 

 

 

 

 

 

 

 

 

 

II.

OWNER DATA*

 

 

 

 

 

 

 

 

 

 

Name of Owner(s):

 

 

 

 

 

 

 

 

 

 

 

Home Address:

 

 

 

 

 

 

County:

 

 

City:

 

State:

 

 

 

Zip Code:

 

 

Telephone Number:

 

 

 

Cell Phone:

 

 

Email Address:

 

 

 

 

 

 

 

 

 

 

* If there is more than one owner, please attach an additional sheet with information for each owner.

III.

CORPORATE DATA:  Corporation

 LLC

 

 Partnership  Sole Proprietorship

 

Name of Corporation:

 

 

 

 

 

 

 

 

 

 

 

Address of Corporation:

 

 

 

 

 

 

 

 

 

 

 

City:

 

State:

 

 

 

 

Zip Code:

 

 

Telephone Number:

 

 

 

 

FAX:

 

 

Email Address:

 

 

 

 

 

(Primary Contact)

IV.

SCHOOL DIRECTOR/CO‐DIRECTOR DATA:

 

 

 

 

 

 

 

 

Name of School Director:

 

 

 

 

 

 

 

 

 

 

 

Home Address:

 

 

 

 

 

 

 

County:

 

 

City:

 

State:

 

 

 

 

Zip Code:

 

 

Telephone Number:

 

 

 

Cell Phone:

 

 

Email Address:

 

 

 

 

 

 

 

 

 

 

 

Name of Co‐Director:

 

 

 

 

 

 

 

 

 

 

 

Co‐Director’s Telephone Number:

 

 

 

 

 

 

 

 

 

 

 

Co‐Director’s Email Address:

 

 

 

 

 

 

 

 

 

 

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

TUITION PERFORMANCE BOND:

The school presently holds a tuition performance bond/surety with the following agency:

1. Agency Name:

 

 

 

 

 

 

 

Street Address:

 

 

 

 

 

 

 

City:

 

 

 

State:

 

Zip Code:

 

Bond #:

 

 

 

Telephone #:

 

 

 

Issue Date:

 

 

Expiration Date:

 

 

V.ACCREDITATION STATUS:

The school is presently accredited by the following agency (agencies):

2.Accreditation Agency Name:

Street Address:

City:

 

State:

 

Zip Code:

 

Date of Accreditation:

 

 

 

 

 

3.Accreditation Agency Name:

Street Address:

City:

 

State:

 

Zip Code:

 

Date of Accreditation:

 

 

 

 

 

4.Accreditation Agency Name: Street Address:

 

City:

 

State:

 

Zip Code:

 

 

Date of Accreditation:

 

 

 

 

 

 

Include proof of the school’s current accreditation status from the accrediting commission. The

 

accrediting commission must be recognized by the United States Department of Education.

VI.

New Jersey State Approval (i.e. New Jersey Board of Nursing, New Jersey Department of Health, New

 

Jersey Department of Environmental Protection, etc.):

 

 

 

The school is presently approved by the following agency (agencies):

1. New Jersey State Agency Name: Program Approved to Offer: Date of Approval:

2. New Jersey State Agency Name:

Program Approved to Offer:

Date of Approval:

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New Departments of Education & Labor and Workforce Development Private Career School Renewal Application (R‐02‐2020)

3.New Jersey State Agency Name: Program Approved to Offer: Date of Approval:

VII. ADDITIONAL PRIVATE CAREER SCHOOL INFORMATION

Do you offer customized training services?

 

 Yes

 No

 

 

Do you offer distance learning classes?

 

 Yes

 No

 

 

Wheelchair accessible:

 

 

 

 

 Yes

 No

 

 

Spanish spoken:

 

 

 

 

 Yes

 No

 

 

Other languages spoken:

 

 Yes*

 No

 

 

* Please check all that apply below:

 

 

 

 

 

 Arabic

 Chinese

 French

 French Creole

 German

 Hungarian

 Indic/Hindu

 Italian

 Japanese

 Korean

 Portuguese

 Russian

 Tagalog

 Vietnamese

 Yiddish/

 

 

 

 

 

 

 

Hebrew

 Greek

 Polish

 Other (Please specify)

 

 

 

 

 

 

 

 

 

 

Career assistance/counseling available:

 

 Yes

 No

 

 

Linkage to One‐Stop Career Center System:

 

 Yes

 No

 

 

Personal on‐site job placement assistance:

 

 Yes

 No

 

 

Access to https://careerconnections.nj.gov/:

 Yes

 No

 

 

Childcare at facility:

 

 

 

 

 Yes

 No

 

 

Assistance obtaining childcare:

 

 Yes

 No

 

 

Evening courses:

 

 

 

 

 Yes

 No

 

 

Bus Route(s), if available:

 

 

 

 

 

 

Train Route(s), if available:

 

 

 

 

 

 

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New Departments of Education & Labor and Workforce Development

Private Career School Renewal Application (R‐02‐2020)

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Form Characteristics

Fact Name Detail
Governing Law New Jersey Administrative Code Title 12, Chapter 41 (N.J.A.C. 12:41‐1 et seq.) governs the application.
Application Type This is a Private Career School (PCS) Renewal Application.
Validity Period The renewed Certificate of Approval is valid for two (2) years from the date issued.
Submission Deadline Submit completed applications at least 90 calendar days before the current Certificate of Approval expires.
Non-Refundable Fee A non-refundable application fee of $900 is required for each school site.
Late Submission Consequences Failing to submit within 30 days post-expiration results in the school being considered closed.
Required Documents A checklist of required documents for renewal accompanies the application form.
Contact Information Email for DOE assistance: privatecareerschools@doe.nj.gov.
Technical Assistance Contact the Training Evaluation Unit for support with curriculum and staff credentials.
Submission Method Applications must be mailed. Email, fax, or hand-delivered applications are not accepted.

Guidelines on Utilizing Nj School Application

Completing the New Jersey Private Career School Renewal Application involves a systematic approach to ensure compliance with state regulations. It is essential to gather all necessary documents and information before beginning the process. The renewal application must be submitted no later than 90 days prior to the expiration of the current Certificate of Approval to avoid any lapses in approval.

  1. Obtain the renewal application packet from the Training Evaluation Unit's website if not already in possession.
  2. Fill out the Application for Renewal of Certificate of Approval and notarize the Statement of Assurances.
  3. Prepare the non-refundable application fee of $900 and include a certified check or money order payable to the Treasurer, State of New Jersey.
  4. Compile the most recent audited financial statement, review, compilation, or Federal tax returns for the past three years.
  5. Include a copy of the tuition performance bond certificate, ensuring it follows the guidelines set by N.J.A.C. 12:41-2.4(d)4.
  6. Attach a copy of the current school catalog, highlighting any new or revised policy changes.
  7. Provide a copy of the current student enrollment agreement, noting any policy changes or stating "No changes made" if applicable.
  8. If applicable, collect copies of approvals from other relevant agencies, such as the New Jersey Board of Nursing or the New Jersey Department of Health.
  9. Include updated sample advertising materials and web pages, noting changes since the last renewal.
  10. Complete Section K – Program Renewal Application, listing all approved programs to be offered during the renewal period.
  11. Gather copies of the approved programs listed on the Eligible Training Provider List (ETPL).
  12. Ensure the enrollment profile contains the appropriate enrollment year data.
  13. Submit any modified documents since the last renewal application, as required by N.J.A.C. 12:41-2.4(d)9.
  14. Document any changes to the school or staff, downloading the necessary forms from the Training Evaluation Unit's website.

Finally, send all completed documentation in a single package to the address specified for submissions. Be sure to keep a copy for your records. For further assistance or clarification, contact the specified individuals within the New Jersey Departments of Education and Labor and Workforce Development.

What You Should Know About This Form

What is the purpose of the NJ School Application form?

The NJ School Application form, specifically the Private Career School (PCS) Renewal Application, is used to apply for the renewal of a Certificate of Approval to operate a private career school in New Jersey. This application ensures that schools comply with state regulations and can continue providing training and education to students. A renewal is necessary every two years.

What happens if I miss the renewal deadline?

If you fail to submit your renewal application at least 90 calendar days before the expiration date of your current Certificate of Approval, there are several consequences. You may incur a non-refundable application fee of $1,150, and your school will not be permitted to enroll new students until the renewal is granted. If you submit your application 30 days after the expiration, your school may be considered closed.

What documents are required for the application?

The renewal application requires several supporting documents, including your application and Statement of Assurances, an audited financial statement, a tuition performance bond, a current school catalog, and a student enrollment agreement. Additional documents may include agency approvals from relevant departments and sample advertising materials, among others.

What is the fee structure for the renewal application?

The non-refundable renewal application fee is $900 for each school site for a two-year period. This fee must be paid via a certified check or money order made out to the Treasurer, State of New Jersey and included with your application materials.

How long is the renewed Certificate of Approval valid?

The renewed Certificate of Approval is valid for two years after approval, following the same timeframe as initial approvals. Keeping track of this timeline is crucial for ongoing operations.

Where can I find technical assistance for completing the application?

If you need assistance with curriculum development, staff credentials, or other technical aspects of the application, you can reach out to the New Jersey Department of Education or the Training Evaluation Unit directly via email. They offer support for various concerns related to the renewal process.

What if my school catalog has not changed since the last renewal?

If there have been no changes since the last renewal, you should note “No changes made” on the cover of your catalog. However, all catalogs must still include valid procedures, such as grievance procedures and refund policies.

Can I submit my renewal application electronically?

No, the application must be mailed. You cannot hand-deliver, email, or fax your application. It's important to compile all documents in checklist order and send them in one package to the designated address for processing.

What should I do if changes occur during the approval period?

Any changes to your school’s name, location, ownership, or director must be reported as soon as they occur. You can find appropriate checklists and forms on the Training Evaluation Unit’s website to properly document these changes.

Common mistakes

Many individuals face challenges when completing the New Jersey School Application form, particularly for the Private Career School (PCS) Renewal Application. One common mistake is failure to submit the application on time. The rules specify that applications must be submitted no later than 90 days prior to the expiration of the current Certificate of Approval. Overlooking this timeline could result in significant consequences, including a lapse in approval and the inability to enroll new students.

Another frequent error involves the incomplete documentation. When preparing the application, it is crucial to include all required materials, such as the audited financial statement and the tuition performance bond. Applicants often forget to check against the checklist provided in the application packet, leading to delays. Any missing documents can result in rejection or further inquiries from the department.

Additionally, misunderstanding the video and print material requirements can lead to complications. Schools need to include up-to-date advertising materials along with documentation of any changes made since the last renewal. Failure to highlight these changes or including outdated materials may reflect poorly on the institution's readiness and compliance.

Lastly, many applicants overlook the importance of confirming contact information. Keeping the Department of Labor and Workforce Development informed about any changes to school name, location, or staff is essential. Not submitting updated information may lead to communication issues and affect the renewal process negatively.

Documents used along the form

When applying for a renewal of the Private Career School (PCS) Certificate of Approval in New Jersey, several essential documents accompany the application form. Each document serves a crucial function in the evaluation process, ensuring that the school complies with state regulations. Below is a list of forms that are commonly required along with the PCS Renewal Application.

  • Application, Statement of Assurances and Fees: This form includes the application for renewal and a notarized statement affirming compliance with regulations related to instruction quality, safety, and financial obligations. A $900 non-refundable renewal fee is required for each school site.
  • Audited Financial Statement: Schools must provide their most recent audited financial statement or federal tax returns, covering the last three years. This emphasizes the school's financial stability and reliability.
  • Tuition Performance Bond: A copy of the tuition performance bond must be included. This bond ensures financial protection for students in case the school fails to meet its obligations and must name specific authorities as obligees.
  • School Catalog: A current school catalog is necessary, detailing programs and policies. Any updates to policies since the last renewal should be highlighted to clearly communicate changes to prospective students.
  • Student Enrollment Agreement: The latest enrollment agreement for students must be submitted, showing any revised policy changes. This document lays out the expectations and commitments between the school and its enrollees.
  • Other Agency Approvals: If the school has obtained approvals from other relevant educational or health agencies, copies must be provided to demonstrate compliance across different regulatory bodies.
  • Sample Advertising Materials: Schools should include samples of their current advertising materials, including website pages, to show how they represent their programs and services.
  • Section K – Program Renewal Application: This form lists all currently approved programs that will be offered during the renewal period. Programs not listed may be removed from state databases, which is critical for maintaining visibility and enrollment.
  • ETPL Listings: Schools must submit documentation of their approved programs as listed on the Eligible Training Provider List to demonstrate their compliance with state education and workforce development criteria.

These documents collectively provide a comprehensive view of a private career school's financial health, operational compliance, and instructional quality. Submitting a complete and accurate application packet is vital for ensuring a smooth renewal process. Careful attention to detail in these submissions can help avoid delays or complications in obtaining the necessary approvals to continue serving students effectively.

Similar forms

  • College Application Form: Similar to the NJ School Application, a college application form collects information about prospective students, including personal details, educational background, and any required essays or statements. Both forms facilitate the evaluation of applicants for acceptance into educational programs.

  • Graduate School Application: Much like the NJ School Application, a graduate school application form requests detailed information from applicants and may require supporting documents such as recommendations and transcripts. Both forms aim to assess the qualifications and readiness of candidates for advanced study.

  • Scholarship Application: This form parallels the NJ School Application by requiring personal information and background details. Scholarship applications often demand additional documentation such as essays or financial need statements, which serve to support the applicant’s case for funding.

  • Job Application: Job applications, like the NJ School Application, collect pertinent information about individuals seeking placement. They typically require details about previous employment, education, and skills, facilitating the assessment of candidates for employment opportunities.

  • License Renewal Application: Similar to the NJ School Application in process, a license renewal application gathers essential information to ensure compliance with legal and educational standards. Both forms require submissions of supporting documents and fees to maintain legitimacy and authority.

  • Grant Application: A grant application shares similarities with the NJ School Application as it requires detailed information about the applicant and their project or program. Both documents often require financial disclosures and compliance with specific guidelines and objectives.

  • Program Enrollment Form: This form has striking resemblances to the NJ School Application, as it typically captures data about students joining a particular program. Both require information on educational goals, student backgrounds, and can include consent for policy agreements.

Dos and Don'ts

Completing the NJ School Application form requires attention to detail. Here is a list of actions to take and to avoid:

  • DO: Read all instructions thoroughly before starting the application process.
  • DO: Submit your application 90 days prior to the expiration of your current Certificate of Approval.
  • DO: Include a certified check or money order for the non-refundable application fee.
  • DO: Highlight any changes in your school catalog and student enrollment agreement since the last renewal.
  • DO: Ensure all required documents are complete and in the correct order before mailing.
  • DO: Contact the appropriate department for technical assistance if needed.
  • DON'T: Wait until the last minute to submit your renewal application.
  • DON'T: Assume your application will be accepted if it is incomplete or improperly ordered.
  • DON'T: Include Section Js with your renewal application; submit them separately if necessary.
  • DON'T: Ignore changes in your school's name, location, ownership, or staff without notifying the appropriate department.
  • DON'T: Submit your application via email, fax, or in person; it must be mailed.
  • DON'T: Fail to provide proof of any changes to staff credentials or other modifications.

Misconceptions

Here are five common misconceptions about the New Jersey School Application form for Private Career Schools (PCS) and explanations for each:

  • It's just a formality. Many believe that submitting the application is merely a bureaucratic step. In reality, it's crucial for maintaining your school's legal status and ability to enroll students. Without timely submission, your school could face serious consequences.
  • Applications can be submitted any time. Some think they can submit the application whenever they feel ready. However, all applications must be submitted at least 90 days before the current Certificate of Approval expires to avoid lapses in approval.
  • All necessary forms will be provided by the state. Many assume that all required documents will be handed out. Instead, schools must download and print additional forms from the Training Evaluation Unit's website, ensuring they include all required information with their submissions.
  • Fees are optional. There's a misunderstanding that the application fee can be skipped. In fact, failing to pay the non-refundable fee of $900 will result in rejected applications. This fee ensures that your application is processed.
  • Changes to staff or curriculum don’t need to be reported. Some believe they can modify staff or curriculum without notifying the authorities. Any changes must be documented and communicated promptly to the Department of Labor and Workforce Development. Failure to do so may lead to compliance issues.

Key takeaways

The following are key takeaways regarding the New Jersey Private Career School Renewal Application process:

  • Renewal Timeline: Completed applications must be submitted at least 90 calendar days before the current Certificate of Approval expires to avoid a lapse in training approval.
  • Application Fee: A non-refundable fee of $900 is required for each school site, payable by certified check or money order to the Treasurer of the State of New Jersey.
  • Documentation Requirements: The renewal application requires several documents, including an audited financial statement, tuition performance bond, school catalog, and student enrollment agreement.
  • Technical Assistance: Contact information is provided for technical assistance related to curriculum, staff credentials, and other renewal requirements. Various staff members can be reached via email or phone as indicated.
  • Program Listings: Schools must list all programs planned for the upcoming renewal period, ensuring no program is omitted from the Department of Education and Department of Labor’s shared database.
  • Submission Method: All applications must be mailed; hand-delivered, emailed, or faxed submissions are not allowed. Ensure that documents are unbound and organized as per the checklist.

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