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The New York City Doing Business Data Form plays a crucial role in regulating the interactions between private entities and the city government, especially in the realm of affordable housing transactions. Designed to gather essential information, this form requires details about the entity's principal officers, owners, and senior managers, ensuring transparency in the procurement process. Those engaging with the city must clearly check the appropriate transaction type, whether it involves solicitation, awards, or discretionary approvals, among others. Accurate and comprehensive completion of the form is not just a formality; it is mandatory for any entity wishing to engage in affordable housing transactions with the city. This information contributes to a public database, which includes names and titles of individuals involved, while protecting sensitive personal details from public disclosure. Furthermore, the form includes a certification section, underscoring the importance of integrity in the submission process, as willful misrepresentation can lead to severe repercussions. Understanding the requirements and implications of the Doing Business Data Form is vital for those involved in the affordable housing sector and other dealings with New York City.

Nyc Doing Business Data Example

Doing Business Data Form

Affordable Housing Transactions

To be completed by the City agency prior to distribution

Agency

 

Transaction ID

Check One

Transaction Type (check one)

 

 

 

 

 

 

Solicitation Award

Dispostition (D) Loan/Grant (L)

Discretionary Approval (A)

Inclusionary Housing (I) Tax Benefit (B) Tax Credit (C)

 

 

 

 

 

 

 

 

Entities participating in affordable housing transactions with the City of New York must complete a Doing Business Data Form (see Q&A sheet for more information). Please either type responses directly into this fillable form or print answers by hand in black ink, and be sure to fill out the certification box on the last page.Submission of a complete and accurate form is required for any entity to enter into an affordablehousing transaction.

This Data Form requires information to be provided on principal officers, owners and senior managers. The name, employer and title of each person identified on the Data Form will be included in a public database of people who do business with the City of New York, as will the organizations that own 10% or more of the enitity. No other information reported on this form will be disclosed to the public. This Data Form is not related to the City's PASSPort registration or VENDEX requirements.

Please return the completed Data Form to the City office that supplied it. Please contact the Doing Business Accountability Project at DoingBusiness@mocs.nyc.gov or 212-788-8104 with any questions regarding this Data Form. Thank you for your cooperation.

Entity Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If you are completing this form by hand, please print clearly.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Entity EIN/TIN

 

 

 

 

 

Entity Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Filing Status

 

 

 

 

 

 

 

 

(Select One)

 

 

 

 

 

 

 

 

 

 

NEW: Data Forms submitted now must include the

 

 

Entity has never completed a Doing Business Data Form. Fill out the entire form.

 

listing of organizations, as well as individuals, with 10%

 

 

Change from previous Data Form dated

 

 

 

 

. Fill out only those sections that have

 

or more ownership of the entity. Until such certification

 

 

 

 

 

 

 

 

 

 

changed, and indicate the name of the persons who no longer hold positions with the entity.

 

of ownership is submitted through a change, new or

 

 

 

 

 

 

 

No Change from previous Data Form dated

 

 

 

 

. Skip to the bottom of the last page.

 

update form, a no change form will not be accepted.

 

 

 

 

 

 

 

Entity is a Non-Profit

Yes

 

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Entity Type  Corporation (any type)

Joint Venture

LLC Partnership (any type) Sole Proprietor

Other (specify)

Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City

 

 

 

 

 

 

 

 

 

 

 

 

 

 

State

 

 

 

Zip

 

 

Phone

 

 

 

 

 

E-mail

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Principal Officers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Provide your e-mail address in order to receive notices regarding this form by e-mail.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Please fill in the required identification information for each

officer listed below. If the entity has no such officer or its

equivalent, please check "This position does not

exist." If the entity is filing a

Change Form and the person listed is replacing someone who was previously disclosed, please check "This person replaced..." and fill in the

name of the person being replaced so his/her name can be removed from the Doing Business Database, and indicate the date that the change became effective.

Chief Executive Officer (CEO) or equivalent officer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

This position does not exist

The highest ranking officer or manager, such as the President, Executive Director, Sole Proprietor or Chairperson of the Board.

 

 

 

 

 

 

 

 

 

 

First Name

 

 

 

 

 

 

 

MI

 

 

Last

 

 

Birth Date (mm/dd/yy)

 

 

Office Title

 

 

 

 

 

 

 

 

 

 

 

 

 

Employer (if not employed by entity)

 

 

 

 

 

 

 

 

 

 

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

This person replaced former CEO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

on date

 

 

Chief Financial Officer (CFO) or equivalent officer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

This position does not exist

The highest ranking financial officer, such as the Treasurer, Comptroller, Financial Director or VP for Finance.

First Name

 

MI

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

Office Title

 

 

 

 

 

Employer (if not employed by entity)

 

Home Address

 

 

 

 

 

 

 

 

 

 

This person replaced former CFO

 

 

 

 

 

 

 

on date

 

Chief Operating Officer (COO) or equivalent officer

 

 

 

 

 

 

 

This position does not exist

The highest ranking operational officer, such as the Chief Planning Officer, Director of Operations or VP for Operations.

First Name

 

 

 

MI

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

Office Title

 

 

 

 

 

 

 

Employer (if not employed by entity)

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

This person replaced former COO

 

 

 

 

 

 

 

on date

 

1/2018

 

For information or assistance, please contact the Doing Business Accountability Project at DoingBusiness@mocs.nyc.gov or 212-788-8104.

Principal Owners

Please fill in the required identification information for all individuals or organizations that, through stock shares, partnership agreements or other means,own or control 10% or more of the entity. If no individual or organization owners exist, please check the appropriate box to indicate why and skip to the Senior Managers section.

If the entity is owned by other companies that control 10% or more of the entity, those companies must be listed. If an owner was identified on the previous page,

fill in his/her name and write "See

above." If the entity is filing a

Change

Form, list any individuals or organizations that are no longer owners at the bottom of this section.

If more space is needed, attach additional pages labeled "Additional Owners."

There are no owners listed because (select one):

 

 

 

 

 

 

 

 

 

 

The entity is not-for-profit

The entity is an individual

No individual or organization owns 10% or more of the entity

Other (explain)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Individual Owners (who own or control 10% or more of the entity)

 

 

 

 

 

 

 

First Name

 

 

MI

 

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

 

Office Title

 

 

 

 

 

 

 

Employer (if not employed by entity)

 

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

First Name

 

 

MI

 

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

 

Office Title

 

 

 

 

 

 

 

Employer (if not employed by entity)

 

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Organization Owners (that own or control 10% or more of the entity)

 

 

 

 

 

 

 

Organization Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Organization Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Organization Name

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Remove the following previously-reported Principal Owners

 

 

 

 

 

 

 

 

 

 

Name

 

 

 

 

 

 

 

 

 

Removal Date

 

 

Name

 

 

 

 

 

 

 

 

 

Removal Date

 

 

Name

 

 

 

 

 

 

 

 

 

Removal Date

 

 

Senior Managers

Please fill in the required identification information for all senior managers who oversee any of the entity's affordable housing transactions with the City. Senior managers include anyone who, either by title or duties, has substantial discretion and high-level oversight regarding the solicitation, letting or administration of any affordable housing transaction with the City. At least one senior manager must be listed, or the Data Form will be considered incomplete. If a senior manager has been identified on

a previous page, fill in his/her name and

write "See above." If the

entity is

filing a Change Form, list individuals who are no longer senior managers at the bottom of this

section. If more space is needed, attach additional pages labeled "Additional Senior Managers."

Senior Managers

 

 

 

 

 

 

 

 

 

 

First Name

 

 

MI

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

Office Title

 

 

 

 

 

 

Employer (if not employed by entity)

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

First Name

 

 

MI

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

Office Title

 

 

 

 

 

 

Employer (if not employed by entity)

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

First Name

 

 

MI

 

Last

 

 

 

Birth Date (mm/dd/yy)

 

Office Title

 

 

 

 

 

 

Employer (if not employed by entity)

 

Home Address

 

 

 

 

 

 

 

 

 

 

 

Remove the following previously-reported Senior Managers

 

 

 

 

 

 

 

Name

 

 

 

 

 

 

 

 

removal date

 

Name

 

 

 

 

 

 

 

 

removal date

 

Certification

I certify that the information submitted on these two pages and additional pages is accurate and complete. I understand that willful or fraudulent submission of a materially false statement may result in the entity being found non-responsible and therefore denied future City awards.

Name

 

Title

 

 

 

Entity Name

 

 

 

Work Phone #

 

 

Signature

 

 

 

Date

 

 

 

Please return this form to the City agency that supplied it to you, not to the Doing Business Accountability Project.

AH

Questions and Answers About the

Affordable Housing Transactions Doing Business Data Form

What is the purpose of the Doing Business Data Form (DBDF)?

To collect accurate, up-to-date identification information about organizations that have business dealings with the City of New York in order to comply with Local Law 34 of 2007 (LL 34), a campaign finance reform

law. LL 34 limits municipal campaign contributions from principal officers, owners and senior managers of entities doing business with the City and mandates the creation of a Doing Business Database to allow the City to enforce the law. The information requested in this DBDF must be provided, regardless of whether the organization or the people associated with it make or intend to make campaign contributions.

No sensitive personal information collected will be disclosed to the public.

Why have I received this DBDF?

Any entity that has purchased or acquired city owned land, applied for an affordable housing loan or grant, requested a discretionary tax benefit, applied for a low income housing tax credit or requested an inclusionary housing agreement is considered doing business with the City under LL 34 and therefore must complete this Data Form. No covered transaction will be entered into unless this form is completed. Other types of transactions that are covered by LL 34 include contracts for goods, services and construction; concessions; franchises; grants; economic development agreements; pension investment contracts, real property transactions and land use actions with the City.

What individuals will be included in the Doing Business Database?

The principal officers, owners and certain senior managers of organizations listed in the Doing Business Database are themselves considered to be doing business with the City and will be included in the Database.

•Principal Officers are the Chief Executive Officer (CEO), Chief Financial Officer (CFO) and Chief Operating Officer, or their functional equivalents. See the DBDF for examples of titles that apply.

•Principal Owners are individuals who own or control 10% of more of the organization. This includes stockholders, partners and anyone else with an ownership or controlling interest in the entity.

•Senior Managers include anyone who, either by job title or actual duties, has substantial discretion and high-level oversight regarding the solicitation, letting or administration of any affordable housing transaction with the City. At least one Senior Manager must be listed or the DBDF will be considered incomplete.

NEW FOR 2018: As of January 2018, the DBDF must report organizations, as well as individuals, that own 10% or more of the entity. A DBDF with such a certification, filed as a full (never filed before) or as a change form, must be submitted before an entity can then file a DBDF that indicates no changes since the previous form. Contact DBA at 212-788-8104 or at doingbusiness@mocs.nyc.gov to inquire if DBA has received such a form.

Will the personal information on the DBDF be available to the public?

No. The names and titles of the officers, owners and senior managers reported on the DBDF will be made available to the public, as will information about the entity itself. However, personal identifying information, such as home address and date of birth, will not be disclosed to the public, and home address will not be used for communication purposes.

I have already completed a Doing Business Data Form, do I have to submit another one?

Yes. An organization is required to submit a DBDF each time it enters into a transaction considered a business dealing with the City. However, the DBDF has both a Change option, which requires only information that has changed since the last DBDF was filed, and a No Change option. No organization should have to fill out the entire DBDF more than once.

If you have already submitted a DBDF for one transaction type (such as a contract), and this is the first time you are completing a DBDF for an affordable housing transaction, please select the Change option and complete Section 4 (Senior Managers).

I provided some of this information in PASSPort; do I have to provide it again?

Yes. Although a Doing Business Data Form and PASSPort request some of the same information, they serve entirely different purposes. In addition, the DBDF requests information concerning senior managers, which is not in PASSPort.

No one in my organization plans to contribute to a candidate; do I have to fill out this DBDF? Yes. All organizations are required to return this DBDF with complete and accurate information, regardless of the history or intention of the entity or its officers, owners or senior managers to make campaign contributions. The Doing Business Data Form must be complete so that the Campaign Finance Board can verify whether future contributions are in compliance with the law.

How does a person remove him/herself from the Doing Business Database?

When an organization stops doing business with the City, the people associated with it are removed from the Database automatically. However, any person who believes that s/he should not be listed may apply for removal. Reasons that a person would be removed include his/her no longer being the principal officer, owner or senior manager of the organization. Organizations may also update their database information by submitting an update form. Removal Request and Update forms are available online https://www1.nyc.gov/site/mocs/resources/forms.page or by calling 212-788-8104.

How does an entity and its officers, owners and senior managers remain listed on the Doing Business Database?

•Affordable housing transactions are generally considered business dealings from the submission of a proposal or application through the completion of the transaction, plus one year.

•Land Use actions under City Charter sections 195, 197c or 201 are generally considered business dealings from the start of negotiations until final action by the City Council, plus 120 days.

•Unsuccessful proposers remain on the Database until an awardee is selected.

For information on these or other transactions types covered by LL 34, contact Doing Business Accountability.

What are the campaign contribution limits for people doing business with the City?

Contributions to City Council candidates are limited to $250 per election cycle; $320 to Borough President candidates; and $400 to candidates for citywide office. Please contact the NYC Campaign Finance Board for more information at www.nyccfb.info, or 212-306-7100.

The DBDF is to be returned to the City office that issued it.

If you have any questions about the Doing Business Data Form please contact the Doing Business Accountability Project at 212-788-8104 or doingbusiness@mocs.nyc.gov.

1/2018

Get Nyc Doing Business Data PDF Form

Form Characteristics

Fact Name Details
Purpose The Doing Business Data Form (DBDF) collects identification details from entities doing business with New York City, ensuring compliance with Local Law 34 of 2007.
Eligibility Entities involved in affordable housing transactions, such as loans or tax benefits, must complete the DBDF to engage in city business.
Ownership Reporting Organizations must disclose individuals or entities owning 10% or more. This includes both individuals and organizations beginning January 2018.
Public Disclosure While names of principal officers and owners are public, sensitive personal information like home addresses will remain confidential.
Filing Requirements Every time an organization engages in new business transactions, it must submit the DBDF. "Change" or "No Change" options simplify this process.
Campaign Contribution Limits Individuals associated with organizations doing business with the City face strict contribution limits, such as $250 for City Council candidates per election cycle.
Point of Contact For questions regarding the DBDF, entities can reach out to the Doing Business Accountability Project via email at doingbusiness@mocs.nyc.gov or by calling 212-788-8104.

Guidelines on Utilizing Nyc Doing Business Data

Completing the NYC Doing Business Data form is a crucial step for entities involved in affordable housing transactions with the City of New York. This form collects essential information regarding the organizational structure and key individuals associated with the entity. Ensuring accuracy and completeness is vital, as incomplete forms can delay transactions or result in denial of future engagements.

  1. Obtain the form from the City office that supplied it.
  2. Fill in the Agency Transaction ID at the top of the form.
  3. Check the appropriate box under Transaction Type to indicate the nature of the transaction.
  4. Provide Entity Information including:
    • Entity EIN/TIN
    • Entity Name
    • Filing Status - select one of the three options provided
    • Address, City, State, Zip
    • Phone and E-mail
  5. List the names and details of Principal Officers under the relevant section. Ensure each officer's title and employer is filled in accurately.
  6. Identify any Principal Owners who own or control 10% or more of the entity. Include details for each owner.
  7. Provide information for all Senior Managers overseeing affordable housing transactions with the City.
  8. Complete the Certification section at the end of the form, verifying that the provided information is accurate and complete.
  9. Submit the completed form to the City office that issued it, ensuring it is returned by the specified deadline.

Following these steps accurately will help ensure that your entity complies with the necessary regulations and can successfully engage in business with the City of New York. It is advised to keep a copy of the completed form for your records.

What You Should Know About This Form

What is the purpose of the Doing Business Data Form (DBDF)?

The Doing Business Data Form (DBDF) is designed to collect identification information from organizations doing business with the City of New York. This collection is mandated by Local Law 34 of 2007, which is part of campaign finance reform efforts. The law aims to limit municipal campaign contributions from individuals in positions of authority within entities that engage in business dealings with the City. The DBDF also supports the creation of a Doing Business Database that helps enforce these restrictions. Information must be filled out completely, regardless of whether the organization plans to make campaign contributions.

Why have I received this DBDF?

Organizations receive the Doing Business Data Form if they engage in transactions deemed as business dealings with the City. This includes acquiring city-owned land, applying for loans or grants related to affordable housing, seeking discretionary tax benefits, or requesting agreements for low-income housing tax credits. The requirement also extends to other contractual agreements like those for goods and services. Without a completed DBDF, the City will not enter into the relevant transaction.

What individuals will be included in the Doing Business Database?

The Doing Business Database includes principal officers, owners, and specific senior managers of organizations that complete the DBDF. Principal officers include the Chief Executive Officer (CEO), Chief Financial Officer (CFO), and Chief Operating Officer (COO). Individuals who own or control 10% or more of the organization are categorized as principal owners. Senior managers are individuals who hold significant oversight for affordable housing transactions with the City. It is essential to include at least one senior manager; otherwise, the DBDF may be considered incomplete.

Will the personal information on the DBDF be available to the public?

No, while the names and titles of reported principal officers, owners, and senior managers will be publicly accessible, sensitive personal information such as home addresses and birth dates will be kept confidential. Only the organizational information and specific names will be part of the public record, ensuring that private details remain protected.

I have already completed a Doing Business Data Form, do I have to submit another one?

Yes, any organization entering into a new transaction considered a business dealing with the City must submit a new DBDF. However, the form provides options for change or no change. If the organization has completed a DBDF for a different type of transaction previously, it can simply indicate that only certain sections have changed. The aim is to minimize redundancy while still ensuring that comprehensive and accurate information is available for each transaction.

Common mistakes

Completing the NYC Doing Business Data Form can be a straightforward process, but several common mistakes can cause delays or rejections. Awareness of these pitfalls is crucial. One principal error is selecting the wrong transaction type. The form requires a specific choice between options such as Solicitation, Award, or Loan/Grant. Failing to accurately select the relevant type can flag the submission for review.

Another frequent issue arises from incomplete fields. Each section must be filled out thoroughly, especially the identification of principal officers and owners. Missing even one required section renders the form incomplete, which can prevent the entity from entering any affordable housing transaction with the City.

Some filers also mistakenly assume that previously submitted information does not need to be updated. Forms labeled as “Change” or “No Change” must be filled out correctly. If there have been any changes to personnel who are principal officers or owners, the form needs to reflect that accurately. Neglecting to make these updates can lead to confusion in the future.

Using illegible handwriting is another serious misstep when completing the form by hand. Clarity is essential because officials must clearly understand each entry. Poorly written text can hinder processing and ultimately delay the transaction.

Submitting the form to the wrong office is a common confusion. Ensure that the completed form is sent back to the City agency that issued it, not to the Doing Business Accountability Project. This error could result in unnecessary delays and further complications.

Additionally, failing to certify the information at the end of the form can be problematic. Without a proper certification, the agency may consider the submission invalid, thereby halting any progress towards the approved transaction.

Another mistake involves neglecting to include e-mail addresses for receiving notifications. Providing this information can save time and ensure you remain informed about your submission.

Lastly, underestimating the need for accurate reporting can lead to significant repercussions. Falsifying or providing misleading information may result in non-responsibility findings by the City, thus denying future business opportunities. It is vital to remain honest and transparent throughout the process.

Documents used along the form

When engaging in affordable housing transactions with the City of New York, it’s essential to understand that the Doing Business Data Form is just one piece of a larger puzzle. Several other forms and documents are commonly required to ensure proper compliance and streamlined processes. Below is a list of additional forms and documents that may be needed alongside the Doing Business Data Form.

  • Affordable Housing Loan Application: This application outlines the specifics of the loan being requested for an affordable housing project, including budget information and project details.
  • Entity Registration Form: Prior to submitting other documents, this form may be necessary to register your entity as a legitimate business entity in New York City.
  • Conflict of Interest Disclosure: This document is essential for identifying any potential conflicts of interest among key personnel involved in the transaction, ensuring transparency in business dealings.
  • Financial Disclosure Statement: You must provide detailed financial information about your entity, helping the City assess fiscal responsibility and capability to manage the transaction.
  • Certificate of Good Standing: A certificate indicating that your business is legally registered and compliant with state regulations. This document demonstrates that your entity has no outstanding legal issues.
  • Affidavit of Ownership: This sworn statement confirms the ownership structure of your entity, detailing who holds significant stakes and their respective roles.
  • Tax Benefit Application: If tax incentives are part of your proposal, this document outlines the specific benefits sought and provides detailed information on eligibility.
  • Pre-Application Conference Summary: This summary captures the discussions and outcomes from preliminary meetings with city agencies, helping to clarify expectations and requirements.

Submitting the correct forms and accompanying documentation is crucial for compliance with city regulations and for the timely processing of your affordable housing transaction. Always double-check the specific requirements for your situation, as these can fluctuate based on the nature of your project or the agency involved.

Similar forms

  • DBA (Doing Business As) Registration: Similar to the Doing Business Data Form, a DBA registration also requires detailed information about business entities, including their principal owners and officers. It serves to identify who is operating a business under a name different from its legal name, ensuring transparency in business operations.
  • Business License Application: Like the Doing Business Data Form, a business license application mandates that entities disclose ownership and principal management details. This helps local authorities maintain a database of businesses and enforce regulations in their communities.
  • 501(c)(3) Application: Much like the Doing Business Data Form for affordable housing transactions, a 501(c)(3) application requires organizations to provide detailed information about their principal officers and board members. This form is essential for entities seeking tax-exempt status, providing transparency about governance and control.
  • Corporate Filing Forms (Articles of Incorporation): These forms, similar to the Doing Business Data Form, require entities to provide information on their key management personnel and ownership structure when forming a corporation. The goal is to ensure legal compliance and public disclosure of business ownership.

Dos and Don'ts

Completing the NYC Doing Business Data Form can be a nuanced process. Here are five essential do's and don'ts to keep in mind while filling out this form.

  • Do: Provide accurate information about all principal officers, owners, and senior managers. This ensures compliance with the city's regulations.
  • Do: Clearly print any handwritten responses and use black ink if you choose to fill out the form by hand.
  • Do: Include all organizations or individuals that own 10% or more of the entity, as required by the updated guidelines.
  • Do: Review the completed form for accuracy before submission. Errors may lead to complications with your transaction.
  • Do: Contact the Doing Business Accountability Project for assistance if you have any questions about the form.
  • Don’t: Skip the certification box at the end. Failing to complete this step can render your submission incomplete.
  • Don’t: Assume that previously reported information will carry over. Every new transaction requires you to submit current data.
  • Don’t: Forget to include your email address to receive important notices related to your submission.
  • Don’t: Provide sensitive personal information such as home addresses or birth dates, as only certain details will be made public.
  • Don’t: Ignore the form’s deadline. Timely submission is crucial for your entity to engage in affordable housing transactions.

Misconceptions

Misconception 1: The Doing Business Data Form is only for large organizations.

This is not true. The form is required for any entity, regardless of its size, that engages in affordable housing transactions with the City of New York. Small businesses and non-profits must complete the form just like larger companies.

Misconception 2: My personal information will be made public if I submit this form.

Many people fear that submitting their personal details will lead to unwanted exposure. However, it's important to know that only the names and titles of officers, owners, and senior managers will be released to the public. Sensitive information, like home addresses and birth dates, remains confidential and won't be disclosed.

Misconception 3: Once I fill out this form once, I never have to do it again.

This misunderstanding can lead to compliance issues. Organizations must submit a new Doing Business Data Form each time they enter into a transaction with the City. However, if only certain details have changed since the last submission, organizations can use a Change Form instead of filling out the entire document again.

Misconception 4: If I am not planning to make campaign contributions, I don't need to complete the form.

Many think that if they have no intentions of contributing to a campaign, they can skip the form. This is incorrect. All entities engaging in business with the City must submit the Doing Business Data Form, regardless of their contributions to campaigns. Accurate information is vital for compliance with campaign finance laws.

Key takeaways

Key Takeaways for Filling Out and Using the NYC Doing Business Data Form:

  1. Complete the form accurately to enter into affordable housing transactions with the City of New York.
  2. Provide information on principal officers, owners, and senior managers who play a significant role in the business.
  3. Submit the form either by typing directly into the fillable document or by printing it and filling it out in black ink.
  4. Ensure a certification box is filled out on the last page to confirm accuracy and completeness.
  5. Remember that public information will only include names and titles; personal details like home addresses are kept confidential.
  6. Contact the Doing Business Accountability Project for any questions or clarifications related to the form.
  7. Return the completed form to the City agency that provided it, not directly to the Doing Business Accountability Project.

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Permanent Partial Disability Ohio - It is essential to maintain a timeline of earnings leading up to the date of injury.