Article Structure
The Oklahoma Visitation Form plays a crucial role in facilitating visits between inmates and their loved ones within the state's correctional facilities. This document requires visitors to provide detailed personal information, including their full name, date of birth, social security number, and identification details. Importantly, visitors must submit a copy of their driver's license or state-issued ID alongside their application. The form delves into the visitor’s relationship with the inmate and any previous connections to the Oklahoma Department of Corrections. To ensure the safety and order of the facility, there is a thorough screening process that includes questions about any prior arrests, attempts to visit other inmates, and reasons for any previous suspensions from visitation. Familiarity with the facility’s regulations and consent to searches, including vehicle inspections, is essential. Moreover, visitors under eighteen need parental consent, emphasizing the form's focus on protecting minors. By completing this form accurately, visitors can ensure they comply with the regulations set forth by the Department of Corrections, thereby increasing the likelihood of a successful visit.
Oklahoma Visitation Example
|
Visitor’s Request Form |
RETURN FORM TO: |
BACK MUST BE SIGNED |
Unit Manager/Unit ___________ |
_______________________ |
DO NOT RETURN TO INMATE OR IT WILL BE REJECTED
________________________________________________ |
_______________________________________________ |
Inmate Name |
ODOC Number |
PLEASE PRINT ALL INFORMATION – EVERY SPACE MUST BE FILLED
A copy of your driver’s license or state issued identification card must be submitted with this request.
Visitor’s Last Name:_________________________First Name:_________________________Middle Initial:________
Your Date of Birth:______________________ Your Place of Birth:____________________________________________
(MM/DD/YY) |
|
|
(City, State) |
Your SSN: |
Gender: _______ |
Race: _______ Height:: |
_______ Weight: ______ |
Street Address:________________________________________________________Phone Number:________________ |
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Mailing Address:___________________________________________________________________________________ |
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City:___________________________ |
State:__________________________ |
Zip Code:_______________________ |
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Your Occupation:__________________________________ |
Employer’s Name:________________________________ |
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Employer Address & Phone Number:____________________________________________________________________ |
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Your Relation to Inmate:___________________________ |
How long have you known inmate?__________________ |
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Have you or a family member ever been employed by the Oklahoma Department of Corrections (ODOC), Private Prisons,
or previously been an ODOC/PPA volunteer? |
Yes |
No If yes, when? |
Are you currently corresponding/volunteering or visiting with any other inmate(s) incarcerated in the State of Oklahoma?
Yes |
No |
Relationship: ____________________________________________________________________ |
If yes, Inmate’s Name and ODOC Number:___________________________________________________________
Where: _____________________ When:__________________ Charge: _______________________________
Are You Married? |
Yes |
No Date of Marriage:_________________ State:__________________________ |
||||
Spouse’s Name:___________________________________ |
Spouse’s Date of Birth:_____________________________ |
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Spouse’s Occupation:______________________________ |
Spouse’s Employer Name:__________________________ |
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|
|
|
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Have you ever been arrested or charged for any crime or complaint? |
Yes |
No |
|
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If yes, please list below the following information (if more space is needed, please attach another sheet of paper): |
||||||
Date of Arrest |
|
County, State |
|
Nature of Charge |
Disposition/Outcome |
|
________________________________________________________________________________
________________________________________________________________________________
Have you ever been suspended from visiting any inmate incarcerated by the Oklahoma Department of Corrections
(ODOC)? |
|
Yes |
No |
If yes, give dates, facility and circumstances for the suspension: ______________________________________________
_________________________________________________________________________________________________
Page 1 of 3
DOC 030118B
If you are on Probation or Parole, you must seek approval from your Probation/Parole Officer to visit with inmate. The warden of this facility will approve or deny visiting privileges.
Has any member of your family (other than inmate above) ever been incarcerated at a penal institution? |
Yes |
No |
If yes, Name and Relation: ___________________________________________________________________________
Where: ________________________When: ___________________ Charge: ___________________________________
Make/Model of Your Automobile: ____________________________________Tag Number: ________________________
Your Driver’s License Number: _______________________________ State: ____________ Expiration Date:__________
A copy of your driver’s license or state issued identification card must be submitted with this request.
PLEASE READ THE RULES AND REGULATIONS BELOW
All visitors 18 years of age and older must have bonafide identification which includes their photograph when visiting any facility. State driver’s licenses, state, federal, military or school I.D.’s are acceptable. For those who do not drive, acceptable identification cards can be obtained from the local offices of the Oklahoma Department of Motor Vehicles for a nominal fee. Correctional staff will not permit anyone to enter without identification as indicated.
Under Oklahoma Statutes, Title 57, Chapter 1, Statute 21: Any person who, without authority, brings into or has in his or her possession in any jail or state penal institution or other place where prisoners are located, any gun, knife, bomb, or other dangerous instrument, any controlled dangerous substance as defined by Section
Where there exists a reasonable suspicion or probable cause to believe that a particular visitor is attempting to introduce contraband into this institution, the warden/facility head or his designee may order that the visitor be subjected to a more thorough search. A visitor may be requested to submit to a strip search only when the warden/facility head or his/her designee determines there is probable cause to believe the particular visitor possesses contraband. In such an instance, the search must be conducted by two trained staff members of the same gender as the visitor. The visitor may also be subject to search by a certified drug dog. Any attempt to interfere or interact with the canine will be grounds for termination of the visit.
Everyone entering the perimeter of this facility will, at a minimum, be subject to a pat search. Bags, purses, boxes, etc., carried by persons entering this facility will be subject to search. All vehicles and their contents are subject to search upon entering the grounds.
Should a visitor refuse to grant permission for the search, entry to the facility will be denied and may be grounds for appropriate action. In addition, the person will be denied future access to the facility.
CONSENT TO SEARCH/ACCESS TO CRIMINAL HISTORY INFORMATION
I, THE UNDERSIGNED, DO HEREBY ACKNOWLEDGE THAT I UNDERSTAND AND I AM SUBJECT TO THE LAWS OF THE STATE OF OKLAHOMA AND REGULATIONS OF THE OKLAHOMA DEPARTMENT OF CORRECTIONS (ODOC) WHILE ON THE PROPERTY OF THE CORRECTIONAL FACILITY. I UNDERSTAND THAT MY ENTRY ONTO PRISON GROUNDS IS PRESUMED CONSENT TO A PAT DOWN SEARCH AND THE SEARCH OF MY VEHICLE AND THAT MORE INTRUSIVE SEARCHES MAY OCCUR, DEPENDING UPON THE FACTS AND SUSPICIONS KNOWN TO PRISON STAFF. I FURTHER UNDERSTAND THAT BY MY SIGNATURE BELOW, I AM AUTHORIZING THE OKLAHOMA DEPARTMENT OF CORRECTIONS (ODOC) TO CONDUCT A CRIMINAL BACKGROUND CHECK.
Page 2 of 3
DOC 030118B
Your signature below indicates you have read, or have had read to you and understand, the rules outlined in the “Visitor’s Request Form” and the “Visitor’s Rules of Conduct/Violations/Sanctions” form:
Name:
____________________________________________________________________________________________
(Print or Type)
Your Signature:_______________________________________________________ Date: ________________________
IF YOU ARE UNDER EIGHTEEN (18) YEARS OF AGE, YOU MUST HAVE YOUR PARENT’S OR LEGAL GUARDIAN’S SIGNATURE OR THIS REQUEST WILL BE DENIED.
Parent/Guardian Printed Name:____________________________________________________________________
Parent/Guardian Phone
Number:_______________________________________________________________________________________
Parent/Guardian Signature:_______________________________________________ Date: _______________________
ANY INDIVIDUAL WHO FALSIFIES INFORMATION OR PURPOSEFULLY OMITS INFORMATION ON THIS VISITING FORM WILL BE DENIED VISITATION PRIVILEGES AND MUST WAIT 90 DAYS TO REAPPLY.
A copy of your driver’s license or state issued identification card must be submitted with this request.
Official Use OnlyAPPROVED _____________________ DENIED ________________________
Has the IGI Database and sections 4 and 6 of the field file been checked to verify any visitation restrictions/suspensions?
Yes |
No |
|
Has OMS and the Inmate Visitation Card been checked to verify any visitation restrictions/suspensions? Yes |
No |
|
Page 3 of 3
DOC 030118B (R 06/21)
Form Characteristics
| Fact Name | Details |
|---|---|
| Purpose of the Form | The Oklahoma Visitation form is used to request visitation privileges for individuals wanting to visit inmates within the Oklahoma Department of Corrections (ODOC). It ensures proper identification and background verification of visitors. |
| Identification Requirement | Every visitor must submit a copy of their driver’s license or state-issued ID along with the request form. Acceptable forms of identification include state driver’s licenses and various government-issued IDs. |
| Legal Governing Law | The form and its regulations are governed under the Oklahoma Statutes, specifically Title 57, Chapter 1, Statute 21, addressing contraband and visitor restrictions. |
| Visitor Age Restrictions | Visitors who are 18 years or older must provide valid photo identification. For those younger than 18, parental or guardian consent is mandatory for the visitation request to be accepted. |
| Historical Employment Questions | The form asks whether the visitor or their family members have been previously employed by the ODOC, private prisons, or have volunteered with the department, contributing to a thorough background check. |
| Consequences of Falsification | If a visitor provides false information or omits important details on the form, they may be denied visitation privileges. This denial lasts for 90 days before they can reapply. |
| Search and Consent | By signing the form, visitors consent to searches upon entry to the facility, including vehicle searches and pat searches. This rule is in place for the safety and security of all present. |
Guidelines on Utilizing Oklahoma Visitation
Completing the Oklahoma Visitation Form requires the collection of personal information and relevant details about your relationship with the inmate. Each section of the form must be filled out thoroughly to ensure that the application is processed smoothly. Be sure to attach a copy of your driver’s license or state-issued identification card as well.
- Begin at the top of the form, providing the unit manager's name and unit number.
- Clearly print the inmate's name and ODOC number in the designated spaces.
- Fill in your personal details, including your last name, first name, and middle initial.
- Enter your date of birth and place of birth, formatted correctly (MM/DD/YY and City, State).
- Provide your social security number, gender, race, height, and weight as required.
- Complete the street address, phone number, and mailing address sections, ensuring to omit any blank spaces.
- Indicate your occupation and employer's name, along with your employer's contact information.
- Describe your relation to the inmate and indicate how long you have known them.
- Answer the questions regarding previous employment with ODOC, current correspondence with other inmates, marital status, and details about your spouse if applicable.
- If you have a criminal history, provide the dates, charges, and outcomes of arrests in the indicated section.
- Mark whether you have ever been suspended from visiting any inmate and provide details if applicable.
- In case you are on probation or parole, confirm approval from your officer.
- List any family members who have been incarcerated, including relationship, location, and charge details.
- Provide information about your vehicle, including the make/model and tag number.
- Write your driver’s license number, the state of issue, and the expiration date.
- Review the rules and regulations and ensure you understand them prior to signing the form.
- Sign and date the form. If under 18, obtain your parent or guardian's signature and contact information.
- Finally, attach your driver’s license or state-issued ID and ensure all sections are filled out before submitting.
What You Should Know About This Form
What is the purpose of the Oklahoma Visitation form?
The Oklahoma Visitation form is required for individuals who wish to visit an inmate in a correctional facility. It collects personal information about the visitor, such as their identification, relationship to the inmate, and any pertinent background information. This helps ensure the safety and security of both the inmates and the facility. Each section of the form must be completed accurately, and a copy of a valid identification card must be included with the submission to verify the visitor's identity.
Who needs to complete the Oklahoma Visitation form?
Any person aged 18 or older who intends to visit an inmate in an Oklahoma correctional facility must complete this form. This includes family members, friends, or any other individuals who wish to gain visitation privileges. If a visitor is under the age of 18, a parent or legal guardian must also sign the form to grant permission. Incomplete forms or those without proper signatures may be denied. Visitors should ensure that every space is filled out before submission.
What happens if I provide false information on the form?
Providing false information or omitting important details on the Oklahoma Visitation form can result in severe consequences. If deemed as fraudulent, the visitor will be denied visitation privileges. Additionally, the individual must wait 90 days before they can reapply for visitation. Maintaining integrity in filling out the form is crucial for ensuring one can visit the inmate as intended.
What identification is required for visitation?
All visitors aged 18 and older must present valid identification that includes a photograph. Acceptable forms of ID include state-issued driver’s licenses, state identification cards, military IDs, or school ID cards. For those who do not drive, identification can be obtained from local offices of the Oklahoma Department of Motor Vehicles for a small fee. Visitors without proper ID will not be allowed entry into the facility, as correctional staff will strictly enforce this policy.
Common mistakes
Filling out the Oklahoma Visitation form can initially seem straightforward, but many people make critical mistakes. Understanding these common errors can save time and frustration.
First, people often leave blank spaces. Every section must be filled out completely. Even if a question does not apply, it is essential to indicate this clearly, perhaps with a “N/A” (not applicable). Not doing so can lead to immediate rejection of the application.
Additionally, some applicants neglect to provide a copy of their driver’s license or state-issued ID. This step is mandatory. Failing to include proper identification is a common oversight and can result in a denial of visitation privileges.
Another mistake involves providing inaccurate information. Entering the wrong date of birth or misspelling names may seem minor but can lead to significant problems. Always double-check the details for accuracy before submitting the form.
Moreover, some individuals overlook the need to disclose their criminal history. If the form asks if you've ever been arrested, it must be answered honestly. Failing to disclose this information can delay approval or cause outright denial.
It's also crucial not to ignore the specific questions related to previous visitation status. Inmates often have visitation restrictions, and omitting prior suspensions or denials can raise red flags. Transparency is key.
Another frequent error is neglecting the signature. Without a signature, the form is incomplete. Make sure each applicant signs and dates the form, confirming understanding and compliance with the rules.
Many also forget the importance of checking the mailing address. In some cases, the submitted address is incorrect, leading to miscommunication or lost applications. Verify that both the street and mailing addresses are accurate.
Finally, people sometimes fail to follow up after submission. It's wise to check in a week or two later to confirm that the application has been received and processed. This proactive approach can catch problems early and ensure visits happen as planned.
By avoiding these common mistakes, visitors can facilitate a smoother application process, ensuring they can visit their loved ones more efficiently.
Documents used along the form
In addition to the Oklahoma Visitation form, there are several other documents that may be required or are commonly used in conjunction with it. Each document serves a specific purpose in the visitation process, ensuring that necessary information is collected and appropriate permissions are granted.
- Visitor's Rules of Conduct: This document outlines the expected behavior for visitors in the correctional facility. It specifies the rules that must be followed to maintain safety and security during visits.
- Criminal Background Check Authorization Form: This form allows the Oklahoma Department of Corrections to conduct a background check on the visitor. It ensures that individuals with certain criminal histories may be restricted from visiting inmates.
- Parental Consent Form: Required for visitors under 18 years of age, this form must be signed by a parent or legal guardian. It confirms that the guardian is aware and approves of the minor visiting the inmate.
- Inmate's Release Plan: This document may outline the inmate's plans upon release. It can help facilitate discussions during visits about reintegration and support systems.
- Employment Verification Form: This is sometimes required if the visitor is representing an organization or agency. It verifies the employment status of the visitor and their right to visit on behalf of that entity.
- Visitor's Identification Verification: Typically, this document requires a copy of the visitor’s identification, such as a driver’s license or state ID, to verify identity before visitation is granted.
- Visitation Suspension Notification: If a visitor has previously had their visitation rights restricted, this notice explains the circumstances of the suspension and its duration, when applicable.
These documents collectively help facilitate a structured and secure visiting process. Familiarizing oneself with them can make the visitation experience smoother and more transparent.
Similar forms
- Visitor Registration Form: Similar to the Oklahoma Visitation form, the Visitor Registration Form collects personal information, including identification details and background checks, to ensure safe and appropriate visitation within a facility. It requires visitors to provide their name, address, and connection to the inmate.
- Inmate Visitation Application: Much like the Oklahoma form, this application is used for requesting visitation privileges with inmates. It includes similar questions regarding the visitor's identity, criminal history, and any potential conflicts that may prevent visitation.
- Correctional Facility Visitor Guidelines: This document outlines the rules and regulations that visitors must follow, similar to those found in the Oklahoma Visitation form. It typically explains the identification requirements, prohibited items, and the consequences of non-compliance.
- Visitor Conduct Agreement: Like the Oklahoma form, this agreement sets expectations for visitor behavior while on facility grounds. It usually includes acknowledgments of the regulations and may require a signature to confirm understanding.
- Background Check Authorization Form: This form is akin to the consent section found in the Oklahoma Visitation form. It allows facilities to perform necessary background checks on visitors to ensure security and safety protocols are upheld.
- Inmate Release Questionnaire: While focused on preparing for a released inmate, this document also gathers essential visitor information and requires similar personal data, such as identification and relationship to the inmate.
- Facility Access and Search Consent Form: Much like the consent to search included in the Oklahoma Visitation form, this document informs visitors of potential searches upon entry and requires acknowledgment of understanding these procedures.
- Emergency Contact Form for Visitors: Similar to the visitation form, this document collects contact details and relationship information for emergencies involving inmates, ensuring that the facility has necessary information on hand.
- Photo Identification Verification Form: Comparable to the identity verification process found in the Oklahoma Visitation form, this document may require visitors to provide proof of identity, ensuring all information is accurate and verified before visitations occur.
Dos and Don'ts
When filling out the Oklahoma Visitation form, it is essential to approach the process thoughtfully. The following lists provide key dos and don'ts to help ensure a successful application.
- Do fill in all fields completely and clearly.
- Do submit a copy of your driver’s license or state ID, as it is a requirement.
- Do double-check the inmate’s information for accuracy before submission.
- Do sign the form in the appropriate section to acknowledge your understanding of the rules.
- Do include your contact information to avoid delays in processing.
- Don't omit any questions or leave any sections blank, as this may lead to denial.
- Don't submit false information or omit relevant details, as this can lead to a rejection.
- Don't return the form to the inmate; it will be rejected if you do.
- Don't forget to provide your parent or guardian's signature if you are under 18.
- Don't submit the form without reviewing it one last time to check for errors.
Following these guidelines can help prevent complications during the visitation approval process. Your diligence is crucial in maintaining a respectful and efficient communication line with the facility.
Misconceptions
- Misconception: The form can be submitted without identification. It is essential to include a copy of a driver’s license or state-issued identification card; otherwise, the request will be rejected.
- Misconception: Only inmates get background checks. Visitors may also undergo background checks based on the information provided in the form.
- Misconception: All visitors are allowed to enter the facility without restrictions. Individuals must meet specific identification and background criteria to gain entry to the correctional facility.
- Misconception: The form is only for immediate family members. Any person wishing to visit an inmate can fill out this form, regardless of their relation to the inmate.
- Misconception: Past criminal charges automatically disqualify a visitor. While past arrests or charges must be disclosed, each request is independently assessed, and not all past offenses lead to denial.
- Misconception: Identification does not need to include a photograph. All visitors aged 18 years or older must present identification that includes a photograph to gain entry.
- Misconception: Visitors cannot be subjected to searches. Security protocols mandate that all visitors must consent to searches, including vehicle searches and, if necessary, strip searches by staff.
- Misconception: Denied requests can be swiftly resubmitted. If a visitor is denied, they must wait 90 days before resubmitting the visitation request.
Key takeaways
Filling out the Oklahoma Visitation form requires careful attention to detail. Here are some key takeaways to guide you:
- Complete All Sections: Ensure that every field on the form is filled out. Incomplete forms will likely be rejected.
- Identification Required: Submit a copy of your driver’s license or state-issued ID along with your request. This is mandatory.
- Background Check Consent: By signing the form, you consent to a criminal background check by the Oklahoma Department of Corrections.
- Age Requirements: If under 18, you need a parent or legal guardian’s signature. Without it, your application will be denied.
- Understand the Rules: Familiarize yourself with the visitation rules. Violating them can lead to suspension of your visitation privileges.
- Keep Records: Retain a copy of your submitted form and identification for your records. This ensures you have proof of your application.
Careful completion of the form helps ensure a smoother visitation process. Following the guidelines can prevent delays and enhance your chances of approval.
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