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The Ontario Residential Property Application form serves as a crucial document for individuals seeking to rent a residential unit in Ontario. It collects essential information from potential tenants, such as the desired date of occupancy, full names, and contact details. Alongside personal data, the form also requests details about the current living situation, including present address, landlord information, and rental costs associated with utilities and parking. Tenants are required to disclose their income sources along with the length of employment, making it easier for landlords to assess financial stability. The application emphasizes the importance of consent, seeking permission to perform credit checks and contact references. Understanding that this form is not a binding lease agreement is critical for applicants; it highlights that a formal tenancy agreement will follow a successful application. Additionally, the document covers procedures regarding deposits, ensuring that applicants are aware of potential non-refundable costs should they withdraw their application. Overall, the form aims to establish clear communication between landlords and prospective tenants while safeguarding the interests of both parties.

Ontario Residential Property Application Example

Ontario Residential Property Application Form

ADDRESS OF PROPERTY TENANT IS APPLYING TO RENT:

Today’s Date_______________________ Desired Date of Occupancy___________________

Tenant(s) Full Name(s) _________________________________________________________

Social Insurance Number_____________________________ Date of Birth _____________

Present Address ______________________________________________________________

Present Phone Number __________________ Length of Time at Present Address _______

Present Landlord’s Name and Telephone ___________________________________________

Present Rent $____________________________

Including What Utilities? __________

Parking is/is not included in rent.

Garage is/is not included in rent.

Other_________

Reason for Moving ____________________________________________________________

Previous Address _____________________________________________________________

The following individuals will be living at said premises. No other person(s) are allowed without the prior written permission of landlord:

List All Sources of Income (Give Employer’s Name, Phone, Length of Employment and Monthly Income):

Tenant(s) Name

 

Full Name Of Employer

Phone

Length of

 

Source of

Net Monthly

 

 

 

 

 

Employment

 

Income

Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Banking Information

 

 

 

 

 

 

 

 

Bank

 

 

Branch

 

 

 

 

 

Checking Account #

 

 

Savings Account #

 

 

 

 

Other Bank

 

 

Branch

 

 

 

 

 

References (other than relatives)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name of Reference

 

Phone Number

 

Address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Automobile:

 

 

 

 

 

 

 

 

Make________________________

Model_____________________

Year_______

 

Registration Plate #____________

License #__________________________________

 

In Case of Emergency, Notify:

 

Name: __________________________

Relationship ___________________________

Address: __________________________________________________________________

Phone: ________________________________

Deposit of $ ________________ was paid on the _________ day of ____________________ Said Deposit was Paid

by:

_____________________________________________________ Cheque/cash/money order This deposit is

applicable to first month's rent subject to landlord's approval of this application.

Balance of $_____________ will be paid as follows: _________________________________

I [We] hereby apply for rental [lease] of the residential premises as indicated on page one of this application form. I [We] give the landlord [landlord's agent, representative, property management] permission to check my credit history, references and other relevant investigation to determine my residential rental history, court, financial history and my ability to pay rent and maintain the rental unit and rental premises. My signature below, confirms that agree to and I request all credit reporting services, banks, court, tribunals, employers, and personal references to disclose any pertinent information about me.

I [We] clearly understand and agree as evidenced by my [our] signature below that this is an application to rent [lease] and in no way includes an agreement between landlord and tenant to rent [lease]. I [We] understand and agree that a tenancy agreement or lease will be entered into at the discretion of the landlord.

In the event that the landlord accepts this [my/our] application I understand that full payment of first and last month's rent is required prior to the key of said rental unit [rental premises] be delivered to me [us].

I further understand and agree that in the event that the landlord accepts this [my/our] application, once the landlord accepts, a binding offer to rent [lease] said rental unit [premises] is created and if I withdraw or cancel this [my/our] application any and all deposit paid will not be refunded. Landlord will apply said deposit to re-advertisement cost to find a new tenant, administration cost to process a new tenant's application, and loss any loss of income as a result of such cancellation and all other expenses incurred.

If accepted, I agree to sign a lease and or written tenancy agreement.

In the event that the landlord does not accept this [my/our] application, I understand that reasons for refusal may not be divulged but my deposit will be refunded in full.

I have inspected the rental property and hereby confirm that said rental unit [premises] is in acceptable condition as of the date of this tenant application form.

Date:_________________________________

Applicant’s Signature___________________________

Date:_________________________________

Applicant’s Signature___________________________

Landlord’s Source Centre Telephone: 416-964-1607 or 1-800-427-5973 Facsimile: 416-964-1757 or 1-800-627-7725

Get Ontario Residential Property Application PDF Form

Form Characteristics

Fact Name Description
Purpose of Form The Ontario Residential Property Application Form is used for potential tenants to apply for rental units, providing landlords with essential information to assess their suitability.
Acknowledgment of Deposit A deposit submitted with the application may be applicable to the first month's rent, subject to the landlord's approval of the application.
Consent for Background Check Applicants give permission to landlords to review credit history, references, and other relevant information to evaluate financial reliability and rental history.
Conditions of Acceptance Once a landlord accepts the application, the tenant is required to provide full payment for the first and last month's rent before receiving the keys to the rental unit.
Withdrawal Policy If an application is withdrawn after acceptance, the deposited amount is non-refundable, covering the landlord’s costs related to advertising and processing applications.
Condition Verification By signing the application, applicants confirm they have inspected the property and consider it acceptable, thus assuming responsibility for its condition before occupancy.

Guidelines on Utilizing Ontario Residential Property Application

Completing the Ontario Residential Property Application form is a key step in securing a rental property. Ensuring that the information provided is accurate and complete will create a strong impression on the landlord. The process requires careful attention to detail, as any oversight could affect the application's outcome.

  1. Gather Required Information: Before starting the form, collect all necessary personal information, including your full name, Social Insurance Number, date of birth, current address, and phone number.
  2. Fill Out Property Details: Enter the address of the property you wish to rent. Include today’s date and your desired move-in date.
  3. Provide Personal Information: List your full name, Social Insurance Number, date of birth, and current address. Include your current phone number and how long you have resided at that address.
  4. Current Landlord Information: Fill in your current landlord’s name and phone number. Specify your current rent and indicate what utilities are included. Note whether parking or garage access is part of the rental arrangement.
  5. State Your Reason for Moving: Briefly describe why you are leaving your current residence.
  6. List Individuals: Note all individuals who will be living with you at the new property, ensuring that no unapproved occupants will reside there.
  7. Outline Income Sources: Provide details about your employment, including your employer's name, contact number, job duration, and net monthly income for all tenants applying.
  8. Banking Information: Include information about your bank branch and account numbers for checking and savings accounts.
  9. References: List non-relative references with their names, phone numbers, and addresses.
  10. Car Information: If applicable, provide details about your vehicle, including make, model, year, registration plate, and license number.
  11. Emergency Contact: Indicate an emergency contact person, their relationship to you, and their contact information.
  12. Deposit Information: State the amount of the deposit paid, the date it was paid, and the method of payment (cheque, cash, or money order). Also, outline how any remaining balance will be paid.
  13. Authorization: Acknowledge that you agree to let the landlord check your credit and rental history. Show your understanding of the application process by signing the form.
  14. Final Review: Before submission, double-check all entries for accuracy and completeness. Ensure that all necessary signatures are provided.

After you have filled out the form, submit it to the landlord or property management. Make sure to keep a copy for your records. Renting can be a competitive process, so responding promptly can improve your chances of securing the property you desire.

What You Should Know About This Form

What is the Ontario Residential Property Application form?

The Ontario Residential Property Application form is a document that potential tenants fill out when applying to rent a residential property. It collects essential personal and financial information, allowing landlords to assess the suitability of applicants. Information such as the tenant's name, employment details, income sources, and references are included in the application.

What information do I need to provide in the application?

When completing the application, you will need to provide your full name, social insurance number, date of birth, current address, phone number, and details about your current landlord. Additionally, you will need to list the individuals who will be living in the rental, your reasons for moving, and a history of your past addresses. Employment history, income details, and banking information are also required.

What happens after I submit my application?

Once your application is submitted, the landlord or their representative will review it. They may conduct background checks, which could include checking your credit history and contacting your references. This process helps the landlord evaluate your rental history and ability to pay rent.

Is there a deposit required with the application?

Yes, a deposit is typically required when submitting the application. This deposit is applied to the first month’s rent if your application is approved. It’s important to note that if you withdraw your application, the deposit may not be refunded, as it could cover the costs related to finding another tenant.

What if my application is not accepted?

If the landlord decides not to accept your application, they are not required to disclose their reasons. However, you will receive a full refund of your deposit. This process protects both the applicant and the landlord while maintaining transparency in the application process.

Do I have to inspect the property before applying?

Yes, you should personally inspect the rental property before submitting your application. By doing so, you can confirm that the property is in acceptable condition. The application includes a statement that you acknowledge this, and it ensures that you know what to expect if your application is accepted.

What if my application is accepted?

If your application is approved, you will need to pay the full amount of the first and last month’s rent before receiving the keys to the rental unit. At this stage, a binding offer to rent is created, and it’s essential that you sign a lease or written tenancy agreement as specified by the landlord.

Can I apply with a co-tenant?

Yes, you can apply with one or more co-tenants. Each tenant will need to provide their information, such as name, employment history, and income details in the application. This is important for an accurate assessment of your combined ability to pay rent and fulfill lease obligations.

How can I contact the landlord for further inquiries?

If you have more questions or need additional information, you can contact the landlord’s source center at the provided phone numbers. This resource can help clarify any doubts regarding the application process or property details.

Common mistakes

Filling out the Ontario Residential Property Application form can feel daunting. Many people make mistakes that can hinder their chances of qualifying for a rental. Addressing these common errors may help improve the application process.

One frequent mistake is leaving out important personal information. When applicants fail to provide their full name, Social Insurance Number, or date of birth, it complicates the verification process. Landlords require this information to conduct background checks and assess an applicant's eligibility.

Another issue arises with the address section. Some applicants forget to include their present address or previous address. This information is crucial for landlords to understand a tenant's rental history and current living situation. Lapses here can lead to suspicions or misunderstandings.

People often overlook the importance of detailing their income sources. Simply stating a job title is insufficient. Applications need the employer’s name, phone number, duration of employment, and the net monthly income. Omitting any of these details may lead a landlord to question the applicant’s financial stability.

Incorrect banking information is another common pitfall. Providing inaccurate account numbers or failing to mention all relevant banking details can cause confusion. If a landlord decides to check banking references, discrepancies will raise red flags. Accuracy is key in this section.

Sometimes, tenants do not specify their preferences or requirements regarding parking or a garage. It's vital to clarify if parking is included or if additional costs apply. This clarity helps avoid misunderstandings regarding costs that may accrue after acceptance.

Failing to explain the reason for moving can also be detrimental. A vague or incomplete answer can make landlords wary. Transparency often translates into trust, so a clear explanation can strengthen an application.

Another mistake involves neglecting to list references properly. Applicants should provide complete contact information for their references, ideally non-relatives who can speak to their rental history. Missing or incorrect information here could lead to delays in the application process.

Lastly, a crucial yet often overlooked aspect is the emergency contact information. Applicants should ensure that this section is filled out correctly with a valid name, relationship, address, and phone number. This detail shows preparedness and responsibility, which landlords value in potential tenants.

By being mindful of these common mistakes when completing the Ontario Residential Property Application form, individuals can enhance their chances of securing a desirable rental. Taking the time to double-check each section can pave the way for a smoother application experience and a positive impression on potential landlords.

Documents used along the form

The Ontario Residential Property Application form is commonly used by individuals seeking to rent residential properties. Alongside this application, several additional forms and documents may be necessary to create a complete rental agreement. Below are a few examples of such documents.

  • Tenancy Agreement (Lease Agreement): This is a formal document that outlines the terms and conditions of the rental arrangement between the landlord and the tenant. It includes details such as the lease term, monthly rent, and any rules or regulations the tenants must follow.
  • Credit Report Authorization Form: This document allows the landlord to obtain the tenant's credit report in order to assess the tenant's financial reliability. It typically requires the tenant’s signature to grant permission for the credit check.
  • Rental Reference Check Form: This form is completed by previous landlords or employers to provide insights into the tenant's rental history and behavior. It helps landlords evaluate the suitability of the tenant based on past experiences.
  • Income Verification Document: Often requested by landlords, this document verifies a tenant’s income through pay stubs or employment letters, ensuring that the tenant has the financial means to meet rental obligations.

These documents work together with the Ontario Residential Property Application form to facilitate the rental process. Each serves a specific purpose in evaluating the responsibilities and qualifications of potential tenants. Collecting and submitting these forms can help ensure a smooth rental experience for both parties involved.

Similar forms

  • Rental Application Form: Similar to the Ontario Residential Property Application, a standard rental application form collects personal details of potential tenants. This includes their current living situation, income sources, and references to help landlords assess suitability.
  • Lease Agreement: A lease agreement formalizes the terms of renting a property. It typically includes details on occupancy dates, rent amount, and responsibilities, thus building upon the information provided in the application.
  • Background Check Authorization Form: This document permits landlords to conduct background checks on potential tenants. It ensures that landlords have explicit consent to review credit history and prior rental behavior, similar to the consent sections in the application.
  • Credit Report Request Form: Like the application form, this document is focused on obtaining a tenant's credit history. It often requires similar personal information and provides landlords insight into a tenant's financial reliability.
  • Rental Reference Form: In this document, references from previous landlords or employers are provided. The application form also includes a section for references, highlighting the importance of past rental experiences.
  • Security Deposit Receipt: This receipt confirms the payment of a deposit, similar to the deposit section of the Ontario Residential Property Application. Both documents ensure clarity on financial obligations before tenancy begins.
  • Notice of Intent to Rent: This notice indicates a potential tenant’s intention to rent a property, similar to the application form’s purpose. It serves as a preliminary step before the finalization of lease agreements.

Dos and Don'ts

When filling out the Ontario Residential Property Application form, it is important to follow certain guidelines to ensure a smooth application process. Here’s a helpful list of things to do and avoid:

  • Do provide complete and accurate information for all sections of the application.
  • Do sign and date the application form before submitting it.
  • Do include a detailed list of all sources of income to demonstrate your financial stability.
  • Do mention all individuals who will be living in the rental unit.
  • Don't leave any field blank; incomplete applications may be rejected.
  • Don't lie or provide misleading information, as this can result in loss of the application fee or deposit.
  • Don't forget to include your emergency contact information.
  • Don't assume that a verbal agreement is sufficient; always have a written application.

Misconceptions

When it comes to the Ontario Residential Property Application form, several misconceptions can lead to confusion among potential tenants. Here’s a closer look at some of these misunderstandings:

  1. The application is a lease agreement. Many people mistakenly think that filling out the application means they are committing to a lease. In reality, it’s just an application to rent; a lease is a separate document that must be signed later.
  2. The landlord must provide a reason for not accepting the application. Some believe that if their application is denied, the landlord is required to explain the reasons. However, landlords can choose not to disclose their reasoning, which is a common practice.
  3. The application deposit is non-refundable regardless of acceptance. There is a misconception that the deposit is always non-refundable. While it often is applied toward the first month's rent, it may be refundable if the application is denied.
  4. All tenants must have a perfect credit score. Another common myth is that only applicants with pristine credit ratings are considered. Landlords often evaluate overall tenant history, including income and prior rental experiences.
  5. Personal references are not necessary. Some applicants believe that personal references are optional. In fact, providing references can strengthen an application and is often encouraged by landlords.
  6. The application will not involve a background check. Applicants frequently think that no background checks are conducted. However, landlords often perform credit and reference checks to understand the applicant’s rental history and financial health.
  7. All utilities are included in the rent. A prevalent misconception is that rent automatically covers all utilities. Clarifying what utilities are included or not included in the rent is essential for potential tenants.
  8. A deposit guarantees acceptance of the application. Lastly, many applicants believe that submitting a deposit ensures their acceptance. Unfortunately, acceptance is still contingent on the landlord's discretion, and they can deny the application even after receiving a deposit.

Being aware of these misconceptions can empower potential tenants to better navigate the rental application process. Understanding the real purpose of the Ontario Residential Property Application form is crucial for a smooth renting experience.

Key takeaways

1. Complete All Sections Accurately: Ensure that every part of the Ontario Residential Property Application form is filled out completely. Missing information can lead to delays or rejection of your application.

2. Provide Reliable References: List references who can vouch for your rental history and financial reliability. Choose people who are not relatives to strengthen your application.

3. Understand the Deposit Terms: Be aware that any deposit you make is contingent on the landlord's approval. This deposit will go toward your first month's rent, but if you withdraw your application, it may not be refunded.

4. Review Lease Agreement Conditions: Recognize that submitting this form is not a guarantee of tenancy. If the landlord accepts your application, a separate lease agreement will be required, and full rent payment is necessary before receiving keys to the property.

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