Fill Out Your Parking Permit Form

What is the cost of the Exhibitor Parking Passes and how long are they valid?

Exhibitor Parking Passes cost $5.00 per show day. Each pass is valid for the entire duration of the event and allows for in and out privileges, making it convenient for exhibitors who may need to leave the premises and return during the show.

How can I purchase an Exhibitor Parking Pass?

You can purchase Exhibitor Parking Passes in advance from the Wisconsin State Fair Park Exposition Center. They can also be bought at the Exhibitor Services Office during move-in only. If passes are not purchased before the event, daily parking passes may be obtained at the entrance gates for the same price of $5.00; however, these daily passes do not come with in/out privileges.

When and where can I pick up my parking passes?

Parking passes can only be picked up during the Exhibitor Services hours. It’s important to note that these passes will not be mailed out in advance or delivered on-site. Furthermore, if you do not pick them up before the Exhibitor Services desk closes, you will be unable to purchase them at that time.

What should I do if my check for parking passes is returned?

If a check for parking passes is returned, a fee of $20 will be charged. It’s advisable to double-check that all information is accurate before submitting payment to avoid such fees. Additionally, for your convenience, you can opt to pay via credit card by providing the necessary details on the order form.

When filling out the Parking Permit form for the Wisconsin State Fair Park Exposition Center, individuals often make several common mistakes that can lead to processing delays or issues. Recognizing these errors can help streamline the application process and ensure that parking permits are obtained without unnecessary complications.

One frequent mistake involves incomplete information. Applicants sometimes overlook critical fields such as the 'Name of Event', 'Dates of Event', or 'Company Name'. Failing to provide this information can result in the application being rejected or delayed. It’s essential to carefully review the form before submission to confirm that all necessary fields are filled in completely.

Another error is related to the calculation of payment. Some individuals miscalculate the total cost of the parking passes, either by purchasing the wrong number of passes or by misunderstanding the pricing structure. It is crucial to reference the cost chart provided on the form carefully and to double-check the total amount enclosed to avoid issues with payment processing.

Additionally, many applicants may incorrectly fill out the payment information section. This includes not providing complete credit card details, such as the security code or the card's expiration date. An incomplete payment section can cause significant delays, as the order cannot be processed without this information. Make sure to provide all requested details clearly and accurately.

Moreover, individuals sometimes neglect to check submission details. Parking passes must be picked up during specified hours, and missing these hours may lead to missed opportunities for obtaining passes. Understanding the pick-up process is as vital as filling out the form correctly. Applicants should familiarize themselves with the hours when the Exhibitor Services Desk is open.

Lastly, some people fail to adequately review the terms and conditions associated with the parking permits. Ignoring the refund and exchange policy can lead to misunderstandings about the nature of the purchase. A careful reading of these terms helps in setting appropriate expectations and ensures that applicants are fully aware of their rights and responsibilities in relation to the parking permit.

When organizing an event that requires parking arrangements, several key documents often supplement the Parking Permit form. These documents ensure smooth operations and effective communication between event organizers and participants. Below is a list of these important forms and their purposes.

• Event Registration Form: Used to gather information about participants, including name, contact details, and event preferences. This helps in managing attendance and logistics.
• Exhibitor Service Manual: A comprehensive guide providing exhibitors with necessary details, including setup instructions, policies, and contact information for show organizers.
• Liability Waiver: A form that participants must sign to acknowledge risks associated with the event, releasing the organizers from liability in case of accidents or damages.
• Payment Authorization Form: Collects credit card information to process payments for various services related to the event, including booth fees and parking passes.
• Certificate of Insurance: Provides proof of insurance coverage required for exhibitors, ensuring they are protected against unforeseen incidents during the event.
• Exhibitor Setup Schedule: Details the days and times when exhibitors can set up their booths. This helps in managing the flow of traffic and resources during setup.
• Parking Map: A visual guide indicating designated parking areas for exhibitors and attendees, helping to avoid confusion and ensure efficient use of space.
• Food and Beverage Permit: Required for any food vendors participating in the event, ensuring compliance with health regulations and food safety standards.
• Event Security Plan: Outlines security measures in place during the event, ensuring safety for all participants and providing guidance for handling emergencies.

Utilizing these documents effectively will play a significant role in the success of your event. Each form facilitates different aspects, from logistics to compliance, ensuring that all requirements are met and participants have a seamless experience.

• Event Registration Form: Similar to the Parking Permit form, the Event Registration Form collects key information such as the name of the event, dates, and contact details. Both documents also outline payment information and policies regarding refunds.

• Vendor Application Form: This document gathers similar information about participating vendors, including company name and contact details. It usually includes costs for vendor spaces and relevant event dates, much like the Parking Permit form.

• Exhibitor Agreements: Like the Parking Permit form, Exhibitor Agreements detail terms and conditions related to participation in an event. They also outline responsibilities and liabilities, providing clarity to both parties involved.

• Access Pass Form: Access Pass Forms are similar in that they provide credentials for event access. They require information such as name and contact details, and may specify the privileges of the pass holder.

• Event Payment Receipt: This document serves as proof of payment and is necessary for record keeping. It shares many details with the Parking Permit form regarding amounts and transaction dates.

• Facility Usage Agreement: This agreement outlines the terms of use for the event space. It often requires similar contact and event information from users, ensuring that all parties understand their rights and responsibilities.

• Participant Waiver Form: The Participation Waiver collects essential details about participants and includes agreements on participation risks. Similar to the Parking Permit form, it focuses on collecting participant information and outlines significant terms.

When filling out the Parking Permit form, follow these guidelines to ensure a smooth process.

• Do provide complete information for all fields, including your name, company name, and contact details.
• Do indicate the correct dates of the event and your booth number.
• Do include payment for the passes when submitting the form.
• Do check that your contact person’s email address is accurate.
• Do send the form and payment in advance to avoid issues during move-in.

• Don't leave any mandatory fields blank; incomplete forms will delay your pass issuance.
• Don't forget to verify the total enclosed for passes and the pricing from the chart.
• Don't submit the form without a signature if you are using a credit card.
• Don't expect passes to be mailed; they must be picked up on-site during designated hours.
• Don't wait until after the exhibitor services desk closes to purchase your passes.

Here are ten common misconceptions about the Parking Permit form associated with the Wisconsin State Fair Park Exposition Center:

1. Parking Passes Are Free: Some attendees believe that parking during events is free, but exhibitor parking passes cost $5.00 per show day.
2. Passes Can Be Purchased Anytime: Many think they can buy passes at any time. In reality, they must be purchased during specific hours set by the Exhibitor Services Office.
3. Passes Are Mailed: It’s also a misconception that passes will be mailed to you. They must be picked up in person during exhibitor service hours.
4. Daily Passes Offer In/Out Privileges: Some expect daily passes to allow in and out privileges, but they do not. Only exhibitor parking passes include this feature.
5. Refunds Are Available: Many assume they can receive a refund for unused passes. However, no refunds or exchanges are permitted.
6. Passes Are Sold After Service Hours: A misconception exists that passes can still be bought once the exhibitor services desk is closed. This is not the case.
7. Parking Is Always Charged: Some think parking is always charged, but there is no fee during move-in or move-out times.
8. Valuables Are Covered: It's often assumed that the venue is liable for lost or stolen items. Participants must secure their own belongings, as the center is not responsible.
9. Credit Card Payments Are Not Allowed: A common belief is that only cash or checks are accepted. However, credit card payments can be made using VISA, MasterCard, or Discover.
10. Special Pricing for Groups: Some think there are discounts for bulk purchases of passes. This is a misconception, as the posted prices are fixed with no special rates for groups.

When filling out and using the Parking Permit form for the Wisconsin State Fair Park Exposition Center, consider the following key points:

• Eligibility: Make sure to fill out the form accurately. Include all required information like company name and booth number.
• Cost: Each Exhibitor Parking Pass costs $5.00 per show day. Remember, these passes allow in and out privileges throughout the event.
• Purchase Options: You can buy passes in advance or directly at the Exhibitor Services Office during the move-in period.
• Daily Passes: If you need daily parking, you can purchase passes at the entrance gates for $5.00 each day. However, these do not offer in/out privileges.
• No Mailing: Passes will not be mailed in advance or delivered on site. You must pick them up during Exhibitor Service hours.
• No Refunds: Be aware that all sales are final. No refunds or exchanges will be available.
• Safety Reminder: Please secure your valuables, as the Wisconsin State Fair Park Exposition Center is not liable for lost or stolen items.

By keeping these takeaways in mind, you'll ensure a smoother experience at the event!