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The Personal Data Sheet (PDS) is an essential document that serves as a comprehensive record of a soldier's personal and professional information. It collects critical data, such as the soldier's name, rank, social security number, date of birth, and current military status. Additionally, the form requests details about the soldier's marital status, family members, and emergency contacts, thereby ensuring that pertinent family information is readily accessible. The sheet also includes physical attributes like weight, height, hair color, and eye color, contributing to a rounded view of the soldier's profile. Notably, medical information, including blood type and vaccination history, plays a vital role in maintaining personnel readiness. Furthermore, the PDS outlines military qualifications, such as weapon proficiency and physical fitness test scores, highlighting the soldier's readiness for duty. Lastly, spaces for additional remarks allow for any unique or relevant personal information that may not fit neatly into predefined categories. This combination of personal, medical, and military data ensures that commands have a thorough understanding of each soldier's capabilities and needs, aiding in effective management and support within the armed forces.

Personal Data Sheet Example

SOLDIER’S PERSONAL DATA SHEET

NAME : _________________________ RANK : ______

DOR : _________________ SSN : __________________

BASD : ________________ ETS : __________________

DOB : _________________ MOS : _________________

TIG : __________________ TIS : __________________

PROMOTABLE : YES / NO POINTS : _____________

WEIGHT : ________ HEIGHT : ________ HAIR : ___________ EYES : ___________ AGE : ____________

MARITAL STATUS : MARRIED / SINGLE / DIVORCED / SEPERATED

 

 

SPOUSE’S NAME : ________________________________

 

 

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

CHILD’S NAME : _________________________________

AGE : ____

MALE / FEMALE

EFMP : YES / NO

HOME PHONE : __________________________

ADDRESS : _____________________________________________

RELIGION : ___________

BLOOD TYPE : ___

WEAPON # : _______

WEAPON SERIAL # : ____________

MASK # : _________

INSERT REQUIRED : YES / NO

DATE NBC PROF : __________

CONF : __________

DATE WEAPON QUAL : ______________

TYPE : _____________

QUALIFIED : MARK / SHARP / EXPERT

DATE LAST APFT : _____________

SCORE : _______ PUSH-UP : ____ SIT-UP : ______ RUN : ________

DATE WEIGH-IN : ___________

BODY FAT % : _____

PROFILE : T / P _______________________________

DATE CTT TEST : ___________

GO / NOGO

DATE DRIVERS TRAINING : ___________________________

DATE QUALIFIED CREW SERVED WEAPON : ____________ TYPE/S : _________________________________

NBC SUIT SIZE : _______

MASK SIZE : __________

BDU COAT SIZE : ______ TROUSER SIZE : _______

HAT SIZE : _______

BOOT SIZE : _____

DATE PLDC : _____

BNCOC : _________

ANCOC : _________

AWARDS: __________________________________________________________________________________________

DATE LAST GCM : _____________

 

DATE LAST NCOER : ___________

NEXT OF KIN : _________________

ADDRESS : ____________________________________________________ PHONE NO. : _____________________

POV MAKE : ___________________

MODEL : ________________________________________________________

YEAR : ________________________

 

COLOR : _______________________

LIC PLATE # : __________________

POST DECAL # : ________________

INS COMPANY : ________________

EXP DATE : ____________________

ANTHRAX SHOT # : _____________________________

ANTHRAX DATE : _______________________________

 

 

 

 

 

 

 

 

 

 

 

REMARKS

 

 

 

 

 

 

 

 

 

 

http://LeadersBook.ArmyStudyGuide.com

Get Personal Data Sheet PDF Form

Form Characteristics

Fact Name Details
Purpose The Soldier’s Personal Data Sheet collects essential personal and military information about a soldier.
Contains Sensitive Information This form includes sensitive details such as Social Security Number (SSN) and health information, requiring careful handling.
State-Specific Guidelines In some states, the information collected may be governed by laws related to privacy, such as the California Consumer Privacy Act.
Regular Updates Required Soldiers must update the form regularly to ensure all information remains accurate and current, especially after significant life events.

Guidelines on Utilizing Personal Data Sheet

Filling out the Personal Data Sheet form ensures that all necessary information is collected in an organized manner. Follow the steps outlined below, and you will have a completed form that is ready for submission.

  1. Enter your name: Write your full name in the space provided.
  2. Fill in your rank: Indicate your current rank.
  3. Complete the date of rank (DOR): Write the date you achieved your rank.
  4. Provide your social security number (SSN): Enter your SSN accurately.
  5. List your basic active service date (BASD): Fill in the date.
  6. Indicate your estimated time of service (ETS): Complete this section with the correct date.
  7. Write your date of birth (DOB): Ensure this is accurate.
  8. Enter your military occupational specialty (MOS): Fill in your MOS title.
  9. Provide time in grade (TIG): Enter the time you have held your current rank.
  10. Complete time in service (TIS): Write the total time in service.
  11. Indicate promotable status: Mark YES or NO.
  12. Fill in your points: Write the current points you have.
  13. Input your weight: List your weight in pounds.
  14. Input your height: Provide your height in feet and inches.
  15. Specify your hair color: Write your hair color.
  16. Specify your eye color: Enter your eye color.
  17. List your age: Fill in your current age.
  18. Indicate your marital status: Mark the appropriate status: Married, Single, Divorced, or Separated.
  19. Enter your spouse's name (if applicable): Fill in their name.
  20. Complete EFMP (Exceptional Family Member Program) status: Mark YES or NO.

Continue to fill out the information about your children, home phone, address, religion, blood type, and all the required sections related to qualifications and training. Make sure to double-check each entry for accuracy. After filling in all required areas, review the entire document before submission.

What You Should Know About This Form

What is the purpose of the Personal Data Sheet form?

The Personal Data Sheet form serves as a comprehensive document to collect essential information about a soldier. It includes personal details, military information, health-related data, and family information, which can be important for various administrative functions and deployments.

What information do I need to provide about my family on the form?

You will need to provide details about your marital status, the name of your spouse if applicable, and information about your children, including their names, ages, and whether they are eligible for the Exceptional Family Member Program (EFMP). This information helps the military in understanding the family dynamics and potential support needs of the soldier.

Why is my height, weight, and physical fitness information requested?

This information is used to assess a soldier's physical readiness and ensure compliance with fitness standards. Height and weight are vital for determining body fat percentages, which can affect eligibility for certain duties and roles within the military. Additionally, the form requests records of physical fitness test performances to evaluate physical capabilities.

What are the categories listed under awards, and why are they important?

The awards section allows soldiers to list any commendations or recognitions received during their service. This information is crucial for record-keeping and can influence promotions, assignments, and overall career advancement within the military. Accurate documentation of awards also ensures that soldiers receive the honors and benefits they have earned.

How do I indicate my military occupational specialty (MOS) on the form?

The MOS is a crucial component of the form. You would write your specific military job classification next to the designated area labeled 'MOS.' This indicates your area of expertise and informs the command structure about your skills and roles in various assignments.

What should I do if I have more than four children to list?

The form includes space for details about up to four children. In the event you have more than that, you may need to attach a separate document listing additional children, including their ages and relevant information. Ensure that all siblings receive the same consideration in terms of recognizing any EFMP needs.

How is the information in the Personal Data Sheet kept secure?

The information provided in the Personal Data Sheet is treated with confidentiality. Military personnel are trained to handle personal data responsibly, and it is stored securely according to regulations governing privacy and data protection. Access to this information is limited to authorized personnel for legitimate purposes.

What should I include in the remarks section?

The remarks section is an opportunity to include additional pertinent information that may not be captured in the other fields. This might include special medical needs, important family considerations, or any other information that could assist in managing your service effectively.

When do I need to update my Personal Data Sheet?

It is advisable to update your Personal Data Sheet whenever there are significant changes in your circumstances, such as changes in family status, moves, or alterations to physical health. Regular updates help ensure the military has the most accurate and relevant information at all times.

Common mistakes

Completing a Personal Data Sheet form is a crucial task for soldiers, yet many make mistakes that can lead to complications later on. Recognizing these common errors can ensure that the form is filled out accurately and completely. One frequent mistake is the omission of social security numbers (SSN). The SSN serves as a unique identifier within military records, and without it, the application may face bottlenecks in processing.

Another common error is not updating the date of rank (DOR) or the effective date of separation (ETS). Many service members do not realize that these dates must reflect the most current information. Errors in these fields can lead to confusion regarding a soldier's status and eligibility for promotions or benefits.

In addition to missing critical identification data, individuals frequently leave out necessary personal details, including physical characteristics such as weight, height, hair, and eye color. This information is essential not only for identification purposes but also for ensuring the soldier's accommodations and uniforms fit properly.

Marital status can also be a point of confusion. Some individuals select the incorrect option, which can lead to discrepancies in benefits related to housing or family assistance. It is pivotal to review marital status and any related information, such as spouse’s name and child details, for accuracy.

Another mistake is failing to indicate whether children have special needs. The Exceptional Family Member Program (EFMP) requires that soldiers identify children needing special considerations. Neglecting to mark this information can prevent the military from providing necessary support and resources.

Additionally, individuals sometimes forget crucial health-related information. The presence and details regarding vaccinations, blood type, and any previous testing dates must be accurately reported. Inadequate documentation in these areas may complicate medical treatment or readiness evaluations.

Lastly, failing to provide complete emergency contact details is a mistake that can hinder military operations during unforeseen events. The form requires accurate next of kin information, including an address and phone number, to ensure that communication can flow smoothly in emergencies.

Documents used along the form

The Personal Data Sheet is an essential form used by military personnel to capture a variety of important information. Along with this form, several other documents and forms are commonly used to ensure comprehensive data collection and compliance with military regulations. Here is a list of some key forms that are often utilized alongside the Personal Data Sheet:

  • Enlisted Record Brief (ERB): This document provides a summary of a soldier's career, including military education, assignments, and awards. It is essential for assessing qualifications for promotions and assignments.
  • DA Form 2-1: This is a personnel form used to maintain and track a soldier’s career data. It includes information on duties, training, and awards, allowing for an accurate career overview.
  • DA Form 4836: Used for the Enlisted Reenlistment Document, this form is crucial for soldiers planning to reenlist. It outlines the terms and conditions of reenlistment, ensuring clarity for both the soldier and the Army.
  • DA Form 5987-E: This is the Motor Vehicle Register. It documents the registration of a soldier’s privately owned vehicle and is important for ensuring compliance with installation regulations.
  • Family Care Plan (FCP): This outlines the care arrangements for a soldier's dependents during their absence, providing a clear plan for family needs and responsibilities.
  • DA Form 3180: This form records the medical readiness of a soldier. It is used during deployments and training exercises to ensure all personnel are fit for duty.
  • DA Form 201: This is the Military Personnel Records Jacket that acts as a central repository for a soldier’s records, including evaluations, training, and assignments.
  • Safety and Occupational Health (SOH) Training Record: This form tracks the completion of safety training required for soldiers to keep them aware of potential hazards and ensure compliance with safety protocols.

These documents play a pivotal role in the military's personnel management system. By utilizing them alongside the Personal Data Sheet, commanders and personnel managers can maintain accurate and comprehensive records, enhancing operational readiness and support for service members and their families.

Similar forms

  • Resume: A resume outlines a person's work history, skills, and education. Like the Personal Data Sheet, it collects personal information to present an individual’s qualifications succinctly.
  • Job Application: This document includes personal information, employment history, and education, similar to the Personal Data Sheet’s goal of summarizing an individual's background for evaluation by employers.
  • Military Record: A military record details service history and personal data about a service member. Both forms serve to document important personal information for official purposes.
  • Medical Records: These records document health information and personal details relevant to medical history, paralleling the Personal Data Sheet, which may include health-related data like blood type.
  • Biography: A biography details a person’s life, achievements, and background, much like the Personal Data Sheet provides a snapshot of a soldier’s background.
  • Profile Report: Often used in various fields, a profile report compiles personal data and achievements, similar in function to the Personal Data Sheet, which also gathers essential data for quick reference.
  • Emergency Contact Form: This document lists vital personal information and emergency contacts, aligning it with the Personal Data Sheet’s inclusion of next of kin and other personal details.
  • Application for Benefits: This form includes personal data to determine eligibility for various benefits and is similar to the Personal Data Sheet as both require specific and detailed personal information.
  • Background Check Form: This form collects personal data for security clearance or employment checks. Like the Personal Data Sheet, it aims to provide a comprehensive overview of an individual's background.

Dos and Don'ts

Completing the Personal Data Sheet form accurately is crucial for ensuring that your information is correctly recorded. Here’s a helpful list of what you should and shouldn’t do when filling out this form:

  • Do fill in your name clearly at the top of the sheet.
  • Do ensure that your Social Security Number (SSN) is accurate, as this is crucial for identification.
  • Do check the spelling of all names, including your children’s and spouse’s names.
  • Do use a black or blue pen to make your entries easy to read.
  • Do double-check the dates you provide, especially for your Date of Birth (DOB) and other relevant milestones.
  • Don't leave any mandatory fields blank; this can delay processing.
  • Don't use abbreviations or nicknames for names or locations; always use the full names.
  • Don't provide inaccurate information regarding your military qualifications or health status.
  • Don't forget to update the form if your marital status or dependents change.

By following these guidelines, you can help ensure that your Personal Data Sheet is filled out properly and reflects your accurate information.

Misconceptions

Understanding the Personal Data Sheet (PDS) is crucial for anyone involved in military processes. However, several misconceptions can cloud clarity. Here is a list of common misunderstandings regarding the PDS:

  • The PDS is only for new soldiers. Many believe this form is only required for fresh recruits, but it’s essential for all service members, regardless of rank or time in service. Regular updates ensure information remains current.
  • Your Social Security Number (SSN) is optional. Some may think that providing an SSN is not necessary. In reality, it is a critical piece of information for identification and record-keeping.
  • Marital status does not affect your military career. Another misconception is that personal statuses, such as marital status, have no bearing on a soldier’s career. However, marital status can influence benefits and entitlements.
  • Physical details like height or weight are irrelevant. There is a belief that the physical attributes listed on the PDS, such as weight and height, don’t matter. In truth, they play a role in fitness evaluations and overall readiness.
  • Children’s EFMP information is not necessary. Some may assume that documenting the Exceptional Family Member Program (EFMP) status for children is unnecessary. It is, however, vital for matching necessary resources and support for families with special needs.
  • Last names of next of kin are not important. While providing a name may seem minor, accurately listing the next of kin is crucial for emergency contacts and decision-making in critical situations.
  • The PDS form can be filled out casually. There is a misconception that the PDS can be treated informally. However, accuracy and attention to detail are essential in ensuring that the form is processed correctly.

Clearing up these misunderstandings is vital for every soldier. Ensuring that the Personal Data Sheet is accurately completed can contribute to better planning and support within military structure.

Key takeaways

  • The Personal Data Sheet is a comprehensive document that gathers essential information about a soldier.
  • Accurate completion of all fields is crucial. Incomplete forms may lead to administrative delays.
  • Basic information such as name, rank, and social security number should be clearly written.
  • Personal details, including marital status and children's information, must be updated regularly.
  • Physical statistics such as weight, height, and body fat percentage are important for fitness assessments.
  • The form includes sections for weapon qualifications and dates, which must reflect current status.
  • Information on awards and training should be current and corroborated with official records.
  • Emergency contact details are vital. Ensure next of kin information is accurate and up-to-date.
  • A space for remarks allows for any additional important information or special circumstances to be noted.

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