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The Probation Transfer Request form is a critical document designed to facilitate the seamless transfer of an individual’s probationary supervision from one county to another within Indiana. This form serves multiple purposes, including collecting essential details about the offender, the terms of their probation, and the justification for the transfer. Information such as the offender's personal data, case number, and a history of compliance with probation conditions must be disclosed. Additionally, the form requires the identification of the receiving court and the reasons for the transfer, which can include residency, employment, or educational opportunities in the new county. Specific program requests and any special conditions regarding the offender's probation, such as mental health treatment or substance use evaluations, are also noted. It's vital to attach relevant documents, including sentencing orders and conditions of probation, to provide a comprehensive overview for the receiving department. Clear communication between probation departments is essential for ensuring the continuity of supervision and support services for offenders, promoting their successful reintegration into society while maintaining public safety.

Probation Transfer Request Example

INDIANA INTRASTATE PROBATION TRANSFER REQUEST

To: _________________________ From: _________________________ Date: _________________

(Receiving Court Probation Dept.)(Sentencing Court Probation Dept.)

Offender’s name: _______________________________ Case No.: ____________________________

Race: ___________ Gender: __________ D.O.B.: ___________ SSN: ________________

Sex offender: Yes

No

DNA Sample Collected: Yes

No

Sex offender registration required: Yes

No

Offense(s): _________________________________________________________________________

(Please do not use abbreviations; specify “count I,” “count II,” etc.)

Date convicted: ___________________________

Date probation began: _____________________

Probation period: __________________________

Date probation expires: ____________________

Offender currently on probation under another case number: Yes

No

; if “yes”, please provide

whether the other term runs concurrently or consecutively, and whether the offender is in compliance with the terms of probation: ____________________________________________________________

Offender current on probation/program fees: Yes

No

Restitution (amount owed, schedule of payments): _________________________________________

Residence: _________________________________________________________________________

(Street Address)(City)

_________________________________________ Telephone: ______________________

(State)

(Zip)

Employment: ________________________________________________________________________

(Employer Name)(Street Address)

__________________________________________________ Telephone: _______________

(City)

(State)

(Zip)

Reason for transfer:

Offender lives in receiving county (mandatory)

Offender works in the receiving county (discretionary)

Offender is taking educational courses in the receiving county (discretionary)

Offender has other significant contacts/relatives in the receiving county (discretionary)

(please explain: ______________________________________________________________)

Additional Programs/Services Requested: (Check all that apply)

Complete a Certified Court Administered Alcohol & Drug Program

Individual Service Contract attached (including criminal justice consent)

Referred Services (ie, anger management, alcohol education, Thinking for a Change):

Mental Health treatment

Other (please specify):

Special Conditions of Probation or Comments:

THE FOLLOWING MATERIALS MUST BE INCLUDED WITH THIS REQUEST FORM: sentencing order; conditions of probation; payment agreement/deadlines; PSI/criminal history; risk and needs assessments; substance use evaluation (if applicable); A&D individual service contract (if applicable); sex offender conditions (if applicable); plea agreement (if applicable). Include additional information as needed.

Please include a photograph of the offender if available.

BY: _______________________________________

____________________________________

(Probation Officer)

 

(Department Address)

 

Telephone: ______________________________

____________________________________

 

 

(City)

(Zip)

Fax: ________________

E-mail: _________________________________________
Get Probation Transfer Request PDF Form

Form Characteristics

Fact Name Description
Governing State This form is specific to Indiana and is used for probation transfers within the state.
Mandatory Reason The primary reason for a probation transfer request must be that the offender now resides in the receiving county.
Discretionary Reasons Other reasons for a request include employment, educational pursuits, or relationships with significant contacts in the receiving county.
Required Materials Applicants must submit several supporting documents such as the sentencing order and payment agreements alongside the request form.
Conditions of Probation Details regarding the conditions of probation, including any special terms, must be clearly outlined in the transfer request.
Compliance Indication The form assesses whether the offender is currently compliant with the probation terms of any existing cases.
Transfer Officer Responsibility The transferring probation officer is responsible for collecting and submitting all necessary information to facilitate the transfer process.

Guidelines on Utilizing Probation Transfer Request

Once you have completed the Probation Transfer Request form, submit it to the appropriate departments. It's essential to gather all necessary supporting materials. This will ensure a smooth review process, and may help expedite the transfer. Below are the steps to correctly fill out the form.

  1. Start by filling in the To and From sections with the respective probation department information.
  2. Enter the Date you are completing the form.
  3. Provide the offender’s name in the designated space.
  4. Input the case number next to Case No..
  5. Select the offender's race and gender.
  6. Fill in the date of birth (D.O.B.) and the social security number (SSN). Ensure accuracy.
  7. Indicate whether the offender is a sex offender by checking Yes or No.
  8. State whether a DNA sample has been collected, using Yes or No.
  9. Note if sex offender registration is required by checking Yes or No.
  10. List the offense(s), specifying each one without abbreviations like "count I" or "count II." Be thorough.
  11. Document the date of conviction and the date probation began.
  12. Fill in the total probation period and the date the probation expires.
  13. If the offender is currently on probation under another case number, indicate this information and clarify if the terms run concurrently or consecutively.
  14. State whether the offender is compliant with the terms of probation.
  15. Indicate if the offender is current on probation or program fees.
  16. Provide details on any restitution owed and the payment schedule.
  17. List the offender’s residential information, including street address, city, state, and zip code.
  18. Enter the offender’s employment information with specific details regarding the employer.
  19. Explain the reason for the transfer. You may check multiple reasons if applicable.
  20. Identify any additional programs or services being requested by checking the appropriate boxes.
  21. In the Special Conditions of Probation or Comments section, provide any other relevant notes.
  22. Gather and attach all required materials listed at the bottom of the form, ensuring you include a photograph of the offender if available.
  23. Finally, have the form signed and dated by the probation officer, including their contact information and department address.

What You Should Know About This Form

What is the purpose of the Probation Transfer Request form?

This form is used when an individual on probation wants to transfer their probation supervision from one county to another within Indiana. This change is often necessary when the offender moves to a different location for reasons such as employment, education, or to be closer to family.

Who needs to fill out the Probation Transfer Request form?

The probation officer from the sentencing court is typically responsible for completing this form. They will provide details about the offender, including their current circumstances and the reasons for the transfer request.

What information is required to complete the form?

The form requires various details about the offender, such as their name, case number, demographic information, offense specifics, and whether they are currently on probation under another case number. Additionally, the probation officer must explain the reason for the transfer and note any programs or services the offender may require.

Are there any specific reasons that justify a transfer?

Yes, there are mandatory and discretionary reasons for a transfer. The mandatory reason is if the offender lives in the receiving county. Discretionary reasons include working in that county, attending educational courses, or having significant contacts or relatives there. Each reason must be clearly explained on the form.

What documents must accompany the Probation Transfer Request form?

The request form must be submitted with several supporting documents. These include the sentencing order, conditions of probation, payment agreements, criminal history, risk assessments, and any relevant evaluations. If applicable, it should also include special conditions, a plea agreement, and a photo of the offender.

What happens after the form is submitted?

Once the form is submitted, it will be reviewed by the receiving court’s probation department. They will evaluate the request based on the information provided and determine whether to approve or deny it. Communication between the two probation departments is essential during this process.

Can an offender be denied a probation transfer?

Yes, it is possible for a probation transfer to be denied. Reasons for denial could include non-compliance with probation terms, insufficient justification for the transfer, or concerns about the offender's risk in the new location. It's important for the offender to remain compliant with their current probation terms to increase the chances of approval.

Is there a fee associated with the probation transfer request?

Typically, there is no fee for submitting a probation transfer request; however, the offender must be current on any probation or program fees owed to their current probation department. Outstanding fees could impact the transfer approval process.

Common mistakes

Filling out the Probation Transfer Request form requires careful attention to detail. Many individuals make common mistakes that can lead to delays or even rejections of their requests. One frequent error is neglecting to complete all the required fields accurately. Each section is crucial, and missing information can complicate the transfer process.

Another common mistake is using abbreviations in the offense section. It is essential to specify each offense clearly without shortening the terms. Detailed clarity avoids confusion and helps ensure that the receiving court understands the circumstances surrounding the probation.

Omitting information about compliance with current probation terms can be detrimental. If the offender is on probation for another case number, it’s necessary to indicate whether that probation runs concurrently or consecutively. Furthermore, stating compliance with all terms is vital, as this can significantly impact the decision of the probation department.

Inaccurate or incomplete residence and employment details often cause issues. The form requires complete addresses and phone numbers for both current residence and employment. Missing or incorrect information can lead to challenges in verifying this critical information, delaying the transfer.

Another oversight involves failing to provide a clear reason for the transfer. While the form outlines mandatory and discretionary reasons, it is necessary to explain the discretionary reasons thoroughly. Any significant contacts, such as family or educational pursuits in the receiving county, should be elaborated upon.

Neglecting to include all required supporting materials is a critical mistake. The form stipulates a list of materials that must accompany the request, including sentencing orders and conditions of probation. Failure to include these documents risks outright rejection of the transfer request.

It's also essential to complete the contact information for the probation officer thoroughly. Missing a telephone number, email, or department address can create roadblocks in communication regarding the transfer. This information is crucial for following up on the status of the request.

Lastly, omitting a photograph of the offender can be a mistake worth noting. If available, including a recent photograph helps to identify the offender easily and ensures that all documentation is complete. Attention to detail in these sections is vital for a smooth probation transfer process.

Documents used along the form

When submitting a Probation Transfer Request, several accompanying documents aid in streamlining the process and clarifying the offender's situation. Below are common forms and documents that may be required or helpful in conjunction with the transfer request.

  • Sentencing Order: This document outlines the court's judgment and the penalties imposed on the offender, detailing the nature of the crime and the sentence handed down by the judge.
  • Conditions of Probation: It specifies the rules and regulations the offender must follow while on probation to help ensure compliance and support rehabilitation.
  • Payment Agreement/Deadlines: This form provides a clear outline of any restitution or program fees owed by the offender, including the schedule and amounts due.
  • Pre-Sentence Investigation (PSI) Report: This report contains critical background information about the offender, drawing from previous offenses or evaluations that may affect the probation decision.
  • Risk and Needs Assessments: These documents evaluate the offender’s risk level and identify any specific needs that should be addressed during probation, aiding in tailored supervision.
  • Substance Use Evaluation: If applicable, this evaluation assesses the offender’s use of drugs or alcohol and recommends appropriate treatment options, highlighting areas that may require additional support.
  • A&D Individual Service Contract: In cases involving alcohol or drug offenses, this contract outlines the terms of participation in recommended rehabilitation programs.
  • Sex Offender Conditions: For offenders classified as sex offenders, this document includes any special conditions or requirements imposed by the court during probation.
  • Plea Agreement: If applicable, this agreement details the negotiations between the offender and prosecution, specifying the terms agreed upon that led to the plea.

Including these documents with the Probation Transfer Request not only facilitates a comprehensive review by the receiving court but also enhances the chances of a successful transfer. Every piece of information plays a crucial role in understanding the offender's compliance and integration into a new community.

Similar forms

  • Transfer of Supervision Request Form: Similar to the Probation Transfer Request form, this document is used when an offender’s supervision needs to be transferred from one jurisdiction to another. It includes personal information, case details, and reasons for the transfer.

  • Probation Violation Report: This report outlines any alleged violations of probation terms. It contains similar individual and case information and requires details about the violation.

  • Request for Modification of Probation: This document is submitted to change the terms of an offender's probation. Like the transfer request, it includes information about the offender and the proposed changes.

  • Pre-Sentence Investigation Report (PSI): A PSI provides the court with information on the offender’s background. It shares similar details about the offender and includes risk assessments.

  • Application for Parole: When seeking parole, an offender must fill out this application. It shares similarities in structure and content, focusing on compliance with previous terms.

  • Community Supervision Plan: This plan outlines how an offender will be supervised in the community. It includes personal and case information and addresses service needs, much like the probation transfer request.

  • Release Plan for a Probationer: This document details the proposed plan for an offender’s release. It requires similar information regarding residence, employment, and support systems.

  • Detainer Request: A detainer keeps an offender in custody pending probation transfer. It requires case information and the rationale, akin to the probation transfer form.

  • Substance Abuse Treatment Referral Form: This referral form requests treatment for an offender facing substance issues. It contains personal details and explanations of requested services, paralleling the transfer request.

Dos and Don'ts

When filling out the Probation Transfer Request form, consider the following guidelines to ensure a smooth and effective process.

  • Do provide complete and accurate information for all fields, especially names, case numbers, and addresses.
  • Do specify offenses clearly without using abbreviations or shorthand.
  • Don’t omit any required documentation, such as the sentencing order or payment agreements.
  • Don’t leave sections blank; complete all relevant parts of the form.

Misconceptions

Misconceptions about the Probation Transfer Request form can lead to confusion and mistakes. Here are five common misunderstandings, explained for better clarity.

  1. The form is only for relocating offenders. Many believe that the transfer request is solely for offenders who are moving to a new county. However, it also accommodates those working or taking educational courses in another county, making it useful for various situations.
  2. All information is optional. Some individuals think they can skip sections of the form. In reality, certain information, such as the reason for transfer and compliance with probation terms, is necessary to process the request effectively.
  3. The form does not require additional documentation. There is a belief that submitting just the form is sufficient. In fact, the request must include supporting materials like the sentencing order and conditions of probation to ensure a smooth transfer process.
  4. The transfer will happen automatically once the form is submitted. It may be assumed that submitting the request guarantees an immediate transfer. Yet, approval depends on various factors, including compliance with the current probation conditions and the discretion of the receiving court.
  5. Only the offender needs to fill out the form. Many think that the offender is solely responsible for completion. However, the probation officer plays an essential role in both signing the form and providing accurate information about the offender’s status and background.

Addressing these misconceptions can help ensure that the probation transfer process goes smoothly for all parties involved.

Key takeaways

When filling out and using the Indiana Intrastate Probation Transfer Request form, there are several key points to keep in mind to ensure a smooth and efficient process. Below are some important takeaways:

  • Completeness is Crucial: Make sure to fill out every section of the form. Incomplete applications can lead to delays in processing. Each detail, from the offender's name to their current employment status, is significant.
  • Include Required Documentation: The form mandates the inclusion of several documents, such as the sentencing order and probation conditions. Ensure all required materials accompany the request to avoid potential complications.
  • Provide Accurate Reasoning for Transfer: Clearly state the reason for the transfer request. While some reasons, such as moving to the receiving county, are mandatory, highlighting discretionary factors (like employment or educational opportunities) can strengthen the case.
  • Track Compliance with Probation: If the offender is currently on probation under another case number, it is essential to provide detailed information about their compliance. This demonstrates responsibility and commitment to fulfilling the terms of probation.

By keeping these points in focus, individuals can better navigate the intricacies of the probation transfer process.

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