Article Structure
The REMAX Referral Form serves as a vital tool in the real estate industry, facilitating the smooth transfer of potential clients between agents. This form captures essential information regarding both the referring and receiving agents, ensuring that all parties are clearly identified. Agents fill in their names, office details, contact information, and tax identification numbers, which helps maintain transparency and accountability. The form also gathers vital client information, including the client's name, contact details, and specifics about their current housing situation. Particular emphasis is placed on understanding the client's needs, including their desired price range, home style, and any additional requirements. Furthermore, the form addresses referral fee agreements, outlining the total fee to be paid and the basis for this fee—be it for listing, selling, or commission. With signatures required from both agents, the document ensures mutual consent and understanding of the referral terms. This structured approach not only streamlines the referral process but also enhances cooperation among real estate professionals, ultimately benefiting clients seeking new homes.
Remax Referral Example
RE/MAX International Referral Form
Receiving Agent Information |
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Referring Agent Information |
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Agent Name:________________________________ |
Agent Name:________________________________ |
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Office Name:________________________________ |
Office Name:________________________________ |
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Address:____________________________________ |
Address:____________________________________ |
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City:___________ State/Prov:_____ Zip/PC:______ |
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City:___________ State/Prov:_____ Zip/PC:______ |
Country:____________________________________ |
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Country:____________________________________ |
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Primary Phone:______________________________ |
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Primary Phone:______________________________ |
Cell Phone:_________________________________ |
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Cell Phone:_________________________________ |
Referring Office Tax ID Number:________________ |
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Client Information |
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Name:______________________________________________ |
Current Home Phone Number:__________________________ |
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Current Address:_____________________________________ |
Current Work Phone Number:___________________________ |
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City:____________________ State:______ Zip/PC:_______ |
Cell Phone Number:__________________________________ |
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Country:____________________________________________ |
Number of Adults in move:____________________________ |
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Additional Information:________________________________ |
Number of Children in move:___________________________ |
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___________________________________________________ |
Next Date of Home Finding Trip:________________________ |
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___________________________________________________ |
Expected Move Date:_________________________________ |
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Current Property Information
Client is a:________________________________ Estimated property listing price:_______________ Must clients sell first:_____
Has client been
Reason for move:____________________________________________________________________________________________
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Desired Property Information
Price Range:_____________________ Est. Down Payment:_______________________ |
Desired Monthly Payment:___________ |
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Preferred Home Style: |
Single Family Home_________ Condo/Town Home_________ Other__________________________ |
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Number of Bedrooms:________________ Number of Baths:________________ |
Square Footage:_____________________ |
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Familiar with the area:______________________ Preferred Area:_____________________________________________________
School Requirements: Elementary___________ Jr. High_____________ Sr. High____________ College_______________
Additional Requirements:______________________________________________________________________________________
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Referral Agreement Details
An agreed upon referral fee of________________________ will be paid by the receiving agent to the referring agent.
The referral fee will be based on: Listing____________ Selling____________ The Commission_____________
Referring Agent Signature:_________________________________________________________ |
Date:______________________ |
Receiving Agent Signature:_________________________________________________________ |
Date:______________________ |
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031153 |
Form Characteristics
| Fact Name | Description |
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| Purpose of Form | The RE/MAX Referral Form is designed to facilitate the referral process between real estate agents, ensuring that both the referring and receiving agents have detailed information regarding the client and the expected transaction. |
| Agent Information | Both agents must fill out their names, offices, contact details, and other relevant information. This ensures clear communication and records are maintained for the referral. |
| Client Details | Current and accurate information about the client, including their contact numbers, home address, and details about their move, must be provided. This helps in offering tailored services to the client. |
| Referral Fee Agreement | The form requires the receiving agent to agree upon a referral fee to be paid to the referring agent. It's crucial this amount and the basis (listing, selling, or commission) are clearly stated. |
| State-Specific Laws | In addition to the referral form, agents must comply with their respective state laws concerning real estate transactions and referral agreements. This ensures legal validity. |
| Signatures Required | Both the referring and receiving agents must sign and date the form. These signatures confirm their acceptance of the terms outlined in the referral agreement. |
Guidelines on Utilizing Remax Referral
Following these steps will help you accurately complete the RE/MAX Referral Form. This form is necessary for facilitating communication between the referring agent and the receiving agent regarding the relocation of clients. Ensure you have all required information ready before starting to fill out the form.
- Agent Information: In the designated areas, write the names of both the referring and receiving agents, as well as their respective office names.
- Complete the addresses for both agents, including city, state/province, and zip/postal code. Be sure to also include the country.
- Enter the email addresses and contact phone numbers for both agents in the provided fields.
- Fill in the referring office tax ID number in the specified area.
- Client Information: Write the client’s full name in the appropriate space, alongside their current home phone number and address.
- Include the client's current work phone number and cell phone number where indicated. Clearly indicate the number of adults and children involved in the move.
- Provide any additional information relevant to the client’s move and specify the date of their home finding trip and expected move date.
- Current Property Information: Indicate whether the client is selling their property and whether they have been pre-qualified for financing.
- List the lender information if applicable and document the reason for the client's move in the available space.
- Desired Property Information: Specify the price range and estimated down payment for the clients' potential new home.
- Write down their desired monthly payment, preferred home style, and the number of bedrooms and baths needed.
- Include square footage and any preferences for the preferred area or school requirements.
- Collect any additional requirements the clients might have.
- Referral Agreement Details: Enter the agreed-upon referral fee and indicate if it is based on listing, selling, or commission.
- Once all information is complete, both the referring and receiving agents must sign and date the form in the designated sections.
After filling out the form, ensure all details are correct and legible. The completed form can then be submitted to the appropriate party for processing. Keep a copy for your records for future reference.
What You Should Know About This Form
What is the purpose of the RE/MAX Referral Form?
The RE/MAX Referral Form serves as an official document to facilitate the referral process between agents. It collects essential information about both the referring and receiving agents, as well as details about the client and their property needs. By filling out this form, agents ensure that they provide accurate and comprehensive information, which helps streamline communication and enhances the overall efficiency of the referral process.
What information is needed from the referring and receiving agents?
The form requires each agent to provide their name, office name, contact information, and address. This includes both primary and cell phone numbers, along with the email address. Additionally, the referring agent must include their office's tax identification number. This information helps establish clear lines of communication and verifies the identities of both parties involved in the referral.
What details about the client should be included in the form?
Agents should gather and input various details about the client. This includes the client's name, current addresses, and phone numbers. Information regarding the client's family situation, such as the number of adults and children involved in the move, should also be recorded. Additionally, agents need to note the client's expected move date and any special requirements for the new property. This comprehensive data aids in matching clients with suitable properties.
How is the referral fee determined?
The referral fee is determined based on the agreement between the referring and receiving agents. The form includes a section to specify the agreed-upon referral fee, which can be based on listing, selling, or a percentage of the commission. It is important for both agents to mutually agree on this fee to ensure a smooth transaction process. Clarity on the fee structure helps to prevent misunderstandings later on.
Is there a place for additional information on the form?
Yes, the form includes sections for additional information where agents can provide insights about the client's situation, preferences, and requirements. This is particularly important for special requests or specific needs related to the client's desired property. Sharing this information allows agents to offer tailored recommendations and improve the chances of successfully closing a deal that meets the client’s criteria.
What should agents do after completing the form?
Once both agents have filled out the necessary information and signed the form, they should retain a copy for their records. It is also advisable to send the completed form to the receiving agent’s office to finalize the referral. Doing so ensures that all parties involved have access to the details and can follow through with the necessary steps to assist the client effectively.
Common mistakes
When filling out the RE/MAX Referral Form, several common mistakes can significantly impact the process. One frequent error is leaving required fields blank. Each section of the form asks for specific information, such as the names and contact details of both the referring and receiving agents. Failing to provide this information can lead to delays or even rejection of your referral.
An additional pitfall is using inaccurate or outdated contact information. Ensure that the email addresses, phone numbers, and office names are current. If the receiving agent can’t reach you for any reason, the referral process could stall. Double-checking this information before submission is essential.
Another common mistake is neglecting to provide comprehensive client information. It’s vital to include all details about the client, including their current address, phone numbers, and the number of people involved in the move. Omitting any of this information can leave the receiving agent unprepared and hinder the overall service provided.
Many people also overlook the importance of specifying the desired property information. Not detailing the price range, number of bedrooms, or preferred home style could result in mismatched expectations, complicating the search for the client.
In addition, inaccuracies in the referral agreement details section can cause confusion. Be sure that the agreed-upon referral fee is clearly stated and matches what was discussed earlier. Miscommunication here can lead to misunderstandings regarding payment later on.
A further issue arises with the signature section. If either agent fails to sign the form or forgets to include the date, it can render the document invalid. This simple oversight can lead to complications when trying to process the referral.
Some forms even get rejected due to a lack of specificity in the reason for the move. Vague explanations can prevent the receiving agent from understanding the client’s needs clearly. Take the time to provide a thorough description to enhance the referral process.
Lastly, not confirming familiarity with the area can be a critical mistake. The receiving agent needs to know whether the client has prior knowledge or specific preferences regarding the location. This information can influence how the property search is approached, so always include this detail.
Documents used along the form
When working with the RE/MAX Referral Form, several other forms and documents may be essential to ensure a smooth transaction process. Each document serves a specific purpose and helps facilitate communication between agents and their clients. Below are common forms and documents often used alongside the RE/MAX Referral Form.
- Client Agency Agreement: This document establishes the relationship between the agent and the client. It outlines the duties and responsibilities of each party throughout the buying or selling process.
- Listing Agreement: Used when the seller agrees to allow the agent to represent them in the sale of their property. It includes details about the property, listing price, and duration of the agreement.
- Buyer’s Agency Agreement: This agreement specifies the conditions under which the agent represents the buyer in their home search. It includes the buyer's obligations and the agent's commission structure.
- Lead-Based Paint Disclosure: Required for homes built prior to 1978, this document informs buyers about potential hazards related to lead paint. It aims to increase awareness and safety concerning lead exposure.
- Property Disclosure Statement: This form outlines any known issues with the property. Sellers disclose information about the property’s condition, helping buyers make informed decisions.
- Home Inspection Agreement: This agreement is established between the buyer and a home inspector prior to a home inspection. It typically includes the scope of the inspection and the costs involved.
- Financing Pre-Approval Letter: Issued by a lender, this letter indicates the buyer's qualifying status for a loan. It helps streamline the buying process by confirming the buyer's financial readiness.
- Closing Disclosure: This document provides key details about the mortgage loan terms, including the final costs and closing fees. It must be given to the borrower at least three days before closing.
Understanding these additional documents can yield significant benefits for both agents and clients. Familiarity with the necessary paperwork can enhance communication, promote transparency, and ultimately lead to successful transactions. Be sure to involve these forms along with the RE/MAX Referral Form to ensure all relevant details are covered in the referral process.
Similar forms
The RE/MAX Referral Form is similar to several other documents used in real estate and business transactions. Here are four documents that share similarities with the RE/MAX Referral Form:
- Real Estate Purchase Agreement: This document outlines the terms of a property sale, including buyer and seller information, property details, and purchase price. Like the referral form, it requires accurate contact information and signatures from both parties involved.
- Listing Agreement: A listing agreement is a contract between a seller and a real estate agent to sell a property. It contains similar sections that require information about the property, agents, and terms of compensation. This document, like the referral form, solidifies the relationship between agents and outlines referral fees.
- Tenant Referral Agreement: In rental situations, a tenant referral agreement identifies the parties involved in a rental referral process. It includes contact information and the terms of any referral fees. The structure mirrors that of the RE/MAX Referral Form, focusing on the exchange of client information.
- Broker Cooperation Agreement: This agreement facilitates collaboration between brokers representing different clients. It requires detailed agent information and outlines any referral fee arrangements. Similar in purpose, this document emphasizes the cooperative nature of broker relationships and client referrals.
Dos and Don'ts
When filling out the RE/MAX Referral form, it's important to make sure everything is accurate and complete. Here are some guidelines to help you navigate the process successfully.
- Do double-check all names and addresses. It's essential for avoiding any errors that could cause confusion later.
- Don't leave any section blank. Every part of the form is important for processing the referral smoothly.
- Do use clear and legible handwriting or type your responses. This helps ensure that all the information is easily readable.
- Don't forget to include the expected move date. This detail is crucial for the receiving agent to understand the timeline involved.
- Do provide accurate contact information for both agents. This ensures everyone stays in communication throughout the process.
- Don't skip the referral agreement details. It's vital to state the agreed-upon referral fee clearly to avoid misunderstandings.
Misconceptions
Misconception 1: The RE/MAX Referral form is overly complicated.
In reality, the form is designed to gather essential information efficiently. It focuses on what’s necessary to facilitate referrals without unnecessary complexity.
Misconception 2: Only large agencies can use the RE/MAX Referral form.
This is incorrect. The form is available for use by any agent within the RE/MAX network, regardless of the office size or location.
Misconception 3: Completing the form involves lengthy procedures.
While thorough, the form can be completed quickly. Most sections contain straightforward requests that can be filled out in a matter of minutes.
Misconception 4: The referral agreement is non-negotiable.
The terms, including the referral fee, can often be discussed and tailored to fit the agreement between the referring and receiving agents.
Misconception 5: It’s unnecessary to provide client financial information.
On the contrary, understanding a client’s financial situation through the form helps agents to match them with suitable properties and lenders more effectively.
Misconception 6: The RE/MAX Referral form is only beneficial for buyers.
This is false. The form supports both buyers and sellers. Information on property listings and potential sales helps both sides in the referral process.
Misconception 7: Information provided on the form is not confidential.
All information collected through the form is treated with confidentiality and should be shared only with relevant parties involved in the referral.
Misconception 8: Agents do not need to sign the form.
Both referring and receiving agents must sign the form for it to be valid. Signatures confirm the agreement and understanding of the referral terms.
Key takeaways
Filling out the RE/MAX Referral Form accurately is crucial. Ensure all sections are completed to avoid delays in processing. This includes providing complete contact information for both the referring and receiving agents.
Clear communication about the client is essential. Collect detailed information about the client, including their current home and work phone numbers, address, and specific requirements for their next home. The more information you provide, the better the referral can be tailored to meet their needs.
Understanding referral fees is important. Clearly document the agreed-upon referral fee. Specify whether this fee is tied to the listing, selling, or commission. Make sure both parties sign and date the referral agreement.
Keep a copy of the filled-out form. This serves as a record of the referral that both agents can refer back to, ensuring transparency and clarity in the transaction process.
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