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When navigating the rental landscape in New York City, understanding the intricacies of the Renewal Lease form is essential for both tenants and landlords. This form is crucial as it serves as the official notification for the renewal of a lease under the Rent Stabilization Code. Importantly, both parties—owners and tenants—are urged to read the accompanying instructions before completing or signing the document. The Renewal Lease form outlines the options available to tenants, including the duration of the lease, typically one to two years, along with the associated rental costs. It details how to calculate the new rent, including any lawful increases, as stipulated by the Rent Guidelines Board or other governing authorities. This form also addresses security deposits, which can be vital in understanding what might be required financially in advance. Tenants are provided with a clear path to respond to the renewal offer, and it’s stressed that all copies of the form must be signed and returned within a designated timeframe—specifically within 60 days—to avoid potential eviction proceedings. Moreover, provisions for tenants eligible for rent reduction programs like SCRIE and DRIE are also highlighted, further illuminating the financial options available. Following these steps carefully can prevent misunderstandings and ensure a smooth transition into the renewed lease period.
Renewal Lease Nyc Example
RENEWAL LEASE FORM
Owners and Tenants should read INSTRUCTIONS TO OWNER and INSTRUCTIONS TO TENANT
on reverse side before filling out or signing this form
THIS IS A NOTICE FOR RENEWAL OF LEASE AND RENEWAL LEASE FORM ISSUED UNDER SECTION 2523.5(a) OF THE RENT STABILIZATION CODE. ALL COPIES OF THIS FORM MUST BE SIGNED BELOW AND RETURNED TO YOUR LANDLORD WITHIN 60 DAYS.
Dated: ________________________ 20_________ |
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Tenant's Name(s) and Address: |
Owner's /Agent's Name and Address: |
___________________________________ |
__________________________________ |
___________________________________ |
__________________________________ |
___________________________________ |
__________________________________ |
___________________________________ |
__________________________________ |
1.The owner hereby notifies you that your lease will expire on:
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PART A - OFFER TO TENANT TO RENEW |
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2. You may renew this lease, for one or two years, at your option, as follows: |
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Column A |
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Column B |
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Column C |
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Column D |
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Column E |
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Column F |
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Renewal |
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Legal Rent on |
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Guideline % or |
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Applicable Guideline |
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Lawful Rent Increase, |
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New Legal Rent |
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Term |
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Sept.30th Preceding |
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Minimum $ Amount |
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Supplement, if any |
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if any, Effective after |
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(If a lower rent |
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Commencement |
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(If unknown, check box |
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Sept. 30th |
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is to be charged, |
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Date of this |
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and see below)* |
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check box and see item |
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Renewal Lease |
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5 below) |
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1 Year |
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$_______________ |
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%) $___________ |
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$______________ |
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$______________ |
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$______________** |
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2 Years |
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Same as above |
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%) $___________ |
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$______________ |
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$______________ |
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$______________ |
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*If applicable guideline rate is unknown at time offer is made, check box in Column C and enter current guideline which will be subject to adjustment when rates are ordered.
**Rent Guidelines Board Order #53 applies to leases commencing between 10/1/21 and 9/30/22. The one (1) year lease guideline increase cannot be applied until the final six (6) months of the lease. There is no guideline increase in the first six (6) months.
3.Security Deposit: *** Collectable after the sixth (6) month of a
Current Deposit: $______________ |
Additional Deposit Required - 1 year lease: |
$___________*** |
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Additional Deposit Required - 2 year lease: |
$___________ |
4. Specify separate charges, if applicable:
a. Air conditioner : |
$___________ |
c. |
421a (2.2%): $___________ |
Total separate charges: $_____________ |
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b. Appliances |
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$___________ |
d. |
Other: ________________ $_____________ |
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5. Lower Rent to be charged, if any. 1 year lease $__________, 2 year lease $__________ Agreement attached: Yes |
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No |
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6.Tenant shall pay a monthly rent (enter amount from 2F or 5) of $______________ for a 1 year renewal or $ ___________ for a 2 year renewal, plus total separate charges (enter amount from 4) $_____________ for a total monthly payment of $_____________ for a 1 year renewal or $____________ for a 2 year renewal.
7.This renewal lease shall commence on ____________________, which shall not be less than 90 days nor more than 150 days from the date of mailing or personal delivery of this Renewal Lease Form. This Renewal Lease shall terminate on ___________________ (1 year lease) or ____________________ (2 year lease).
8.This renewal lease is based on the same terms and conditions as your expiring lease. (See instructions about additional provisions.)
9.SCRIE and DRIE. Owner and Tenant acknowledge that, as of the date of this renewal, Tenant is entitled to pay a reduced monthly rent in the amount of $ _______________ under the New York City SCRIE program or the New York City DRIE program. The reduced rent may be adjusted by orders of such program.
10. Leased premises does |
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, does not |
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have an operative sprinkler system. If operative, it was last maintained and inspected |
on ____________________ |
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This form becomes a binding lease renewal when signed by the owner below and returned to the tenant. A rider setting forth the rights and obligations of tenants and owners under the Rent Stabilization Law must be attached to this lease when signed by the owner and returned to the tenant. The rent, separate charges and total payment provided for in this renewal lease may be increased or decreased by order or annual updates of the Division of Housing and Community Renewal (DHCR) or the Rent Guidelines Board (RGB).
PART B - TENANT'S RESPONSE TO OWNER
Tenant: Check and complete where indicated one of three responses below after reading instructions on reverse side. Then date and sign your response below. You must return this Renewal Lease Form to the owner in person or by regular mail, within 60 days of the date this Notice was served upon you by the owner. Your failure to do so may be grounds for the commencement of an action by the owner to evict you from your apartment.
I (we), the undersigned Tenant(s), accept the offer of a one (1) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________. **No rent increase in the first six (6) months.
I (we), the undersigned Tenants(s), accept the offer of a two (2) year renewal lease at a monthly rent of $______________, plus
separate charges of $______________ for a total monthly payment of $______________.
I (we) will not renew my (our) lease and I (we) intend to vacate the apartment on the expiration date of the current lease.
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Tenant's Signature(s): |
Dated: |
20 |
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Dated: |
20 |
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Owner's Signature(s): |
INSTRUCTIONS TO OWNER
At least two copies of this completed Renewal Lease Form must be mailed to the tenant in occupancy or personally delivered not more than 150 days and not less than 90 days prior to the end of the tenant's lease term, along with the New York City Lease Rider For Rent Stabilized Tenants.
If the owner offers a Renewal Lease less than 90 days prior to the expiration of the existing lease, the lease term selected by the tenant shall begin at the tenant's option either (1) on the date a renewal lease would have begun had a timely offer been made or (2) on the first rent payment date occurring no less than 90 days after the date that the owner does offer the lease to the tenant. The guidelines rate applicable for such lease shall be no greater than the rate in effect on the commencement date of the lease for which a timely offer should have been made, and the increased rental shall not begin before the first rent payment date occurring no less than 90 days after such offer is made.
The owner must fully complete PART A on the reverse side of this Form explaining how the new rent has been computed. Any rent increase must not exceed the applicable Rent Guidelines Board adjustment(s) plus other adjustments authorized by the Rent Stabilization Code.
Tenants that were paying a preferential rent as of June 14, 2019 or thereafter, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
This Renewal Lease must be offered on the same terms and conditions as the expiring lease, except for such additional provisions as are permitted by law or the Rent Stabilization Code which must be set forth by the owner and attached to this Form. If there are any additional lawful agreements between the owner and tenant, a copy signed by both parties must be attached to this Form.
The tenant must return to the owner all copies of this Form, completed and signed by the tenant in PART B on the reverse side of this Form.
The owner must furnish the tenant with a fully executed copy of this Renewal Lease Form bearing the tenant's and owner's signatures in PART B, and a copy of the DHCR New York City Lease Rider, within 30 days of the owner's receipt of this Form signed by the tenant. Service of this fully executed Form, upon the tenant, constitutes a binding renewal lease. If the owner fails to furnish the tenant with a fully executed copy of this Form within 30 days of receipt of the Form signed by the tenant, the tenant shall continue to have all rights afforded by the Rent Stabilization Law and Code, and the owner will be barred from commencing any action or proceeding against the tenant based upon
INSTRUCTIONS TO TENANT
(Read Owner's and Tenant's Instructions carefully before completing this Renewal Lease Form)
If you wish to accept this offer to renew your lease, you must complete and sign this Renewal Lease Form in the space provided in PART B on the reverse side of this Form, and you must return all copies of the signed Lease Form to the owner in person or by regular mail within
60 days of the date this Form was served upon you. You may wish to make a copy for your own records. If you do not sign and return this
Renewal Lease Form within the prescribed
Before you complete and sign PART B and return this Renewal Lease Form, be sure to check that all lawful provisions and written agreements have been attached by the owner to this Form. Please read all attachments carefully. If such other lawful provisions appear, they are part of this lease renewal offer and renewal lease. If there are any lawful agreements between you and the owner, attached copies must be signed by both parties.
If the owner agrees to a rent which is lower than the legal regulated rent, this lower amount should be entered in item 5 on the reverse side of this Form, and a signed copy of the agreement should be attached. You may not change the content of this Renewal Lease Form without the owner's written consent. If a "lower rent" amount is listed in item 5 and such rent is a "preferential rent," upon renewal the owner may not increase the rent to the legal rent listed in item 2F. Tenants that were paying a preferential rent as of June 14, 2019, retain the preferential rent for the life of the tenancy. Rent Guidelines Board increases and other increases allowed by the Rent Stabilization Law are to be applied to the preferential rent.
Your acceptance of this offer to renew shall constitute a renewal of the present lease for the term of years and rent accepted, subject to any other lawful changes which appear in writing on the attachments to this Form, and subject also to payment of the new rent and additional security, if any. Such additional security shall be deposited by the owner in the manner provided for on initial occupancy. However, pursuant to the Housing Stability and Tenant Protection Act of 2019, an owner can hold no more than one month security deposit. Anything in excess of one month must be refunded to the tenant.
Please refer to the New York City Lease Rider for a summary of tenants' rights and owners' responsibilities.
State of New York
Division of Housing and Community Renewal
Office of Rent Administration/Gertz Plaza
Jamaica, New York 11433
Web Site: www.hcr.ny.gov
Form Characteristics
| Fact Name | Description |
|---|---|
| Governing Law | The Renewal Lease NYC form is governed by Section 2523.5(a) of the Rent Stabilization Code. |
| Timeframe for Return | All copies of the Renewal Lease Form must be signed and returned to the landlord within 60 days. |
| Lease Duration Options | Tenants may renew their lease for either one year or two years. |
| Security Deposit Rules | The security deposit can be collected after the sixth month of a one-year lease renewal. |
Guidelines on Utilizing Renewal Lease Nyc
Filling out the Renewal Lease NYC form is an important step in maintaining your rental agreement. This form serves as your official notice for lease renewal and requires specific information from both the tenant and the owner. Make sure to fully complete it and return it within the required time frame to ensure your lease renewal is effective.
- Fill in the date at the top of the form.
- Enter your name(s) and current address in the "Tenant's Name(s) and Address" section.
- Input the owner's or agent's name and address in the designated area.
- Provide the date your lease will expire.
- Determine the option to renew your lease for one or two years and enter the details in the appropriate columns (A to F), including requested rent and guideline increases.
- Outline the security deposit, including current deposit and any additional deposit required based on your selected lease term.
- Specify any separate charges that apply, such as appliance fees or air conditioning charges.
- If applicable, note a lower rent amount that you may have agreed on with the owner.
- Calculate your total monthly rent amount and enter it in the designated field.
- Specify the commencement and termination dates for the renewal lease.
- Confirm that the renewal lease is based on the same terms as your expiring lease.
- If you’re eligible for SCRIE or DRIE, indicate the reduced rent amount in the appropriate section.
- Indicate whether the leased premises has an operative sprinkler system and provide the date of the last maintenance check.
- Sign the form where indicated on behalf of the tenant.
After completing your section, return the signed Renewal Lease form to your landlord within 60 days. Be sure to keep a copy for your records. This form will then become binding, ensuring the continuation of your tenancy under the new terms agreed upon.
What You Should Know About This Form
What is the Renewal Lease NYC form?
The Renewal Lease NYC form is a document that allows tenants in rent-stabilized apartments to renew their lease with their landlord. It provides essential information about lease expiration dates, rent adjustments, and any additional terms specific to the renewal. Both the owner and the tenant must complete this form to ensure continuity of the tenancy.
What should I do if I want to accept the renewal offer?
If you wish to accept the renewal offer, complete and sign the form in the designated section labeled "Tenant's Response to Owner." Make sure to return all copies of the signed form to your landlord within 60 days of receiving it. This is crucial; failing to do so might result in grounds for eviction.
What happens if I miss the 60-day deadline?
Missing the 60-day deadline to return the renewal lease form can have serious consequences. The landlord may begin eviction proceedings against you. It’s essential to act promptly to protect your tenancy rights.
Can I negotiate the terms of my renewal lease?
While you cannot change the content of the Renewal Lease Form unilaterally, you may negotiate specific terms with your landlord before signing. If you reach a new agreement, make sure it is documented and signed by both you and your landlord, then attached to the Renewal Lease Form.
What if my rent is lower than the legal regulated rent?
If your rent is lower than the legal regulated rent, this lower amount must be specified in the Renewal Lease Form. This is known as preferential rent. As long as you were paying that preferential rent on or after June 14, 2019, you can continue to pay that amount for the duration of your tenancy even upon renewal.
What are my rights under the SCRIE and DRIE programs?
If you qualify for the Senior Citizen Rent Increase Exemption (SCRIE) or the Disability Rent Increase Exemption (DRIE), you may pay a reduced rent based on the eligibility criteria established by New York City. Your renewal lease should indicate your current reduced monthly rent amount, but be aware that this amount may change based on program updates.
What if I want to move instead of renewing my lease?
If you decide not to renew your lease, indicate that clearly on the Renewal Lease Form by selecting the option to vacate. Ensure to list your intended move-out date. This will inform your landlord of your plans and prevent misunderstandings. Make sure to provide your landlord with a signed copy of your intent to vacate.
Common mistakes
Filling out the Renewal Lease NYC form is an important task for tenants and landlords alike. However, many people make common mistakes that can lead to confusion or unintended consequences. Understanding these pitfalls can help ensure a smoother renewal process.
One of the first mistakes individuals often make is failing to return the completed form within the specified 60 days. This deadline is critical. If the tenant does not send back the signed form on time, the landlord may have grounds to begin eviction proceedings. Staying mindful of this timeline is essential, as it protects the tenant's right to renew the lease.
Another common error is incomplete information. Many tenants neglect to fill in all required fields, such as their names, addresses, and specifics related to rental amounts and separate charges. This oversight can create complications and delays. Ensuring that every section of the form is fully and accurately completed is vital to avoid misunderstandings later on.
Sometimes, tenants also fail to carefully read the terms and guidelines outlined in the attached documents. For instance, if the tenant assumes that a proposed rent increase is deferred without verifying, they may be surprised by changes in their monthly payment. Being thorough in reviewing the instructions and any accompanying riders can help prevent such surprises and ensure that both parties are on the same page.
Moreover, not specifying charges correctly can lead to further confusion. When listing separate charges, such as fees for appliances or air conditioners, it’s crucial to be specific and accurate. Vague or incorrect entries can complicate calculations, leading to disagreements about what the tenant actually owes each month.
Finally, the failure to attach necessary agreements can be a significant oversight. If there are any written agreements between the owner and tenant, these must be included with the Renewal Lease Form. Neglecting to do so could result in the tenant losing rights that they might otherwise have retained. To avoid misunderstandings, the inclusion of all related documents is necessary.
By being aware of these potential mistakes—timeliness, completeness, careful reading, accuracy in charges, and proper documentation—tenants can navigate the Renewal Lease NYC form with greater confidence and security.
Documents used along the form
The Renewal Lease NYC form is an essential document for tenants and landlords in New York City when renewing a lease. Along with this form, there are several other important documents that often accompany the renewal process. These documents clarify rights, responsibilities, and the specifics of any changes to the lease agreement.
- New York City Lease Rider: This document outlines tenants' rights and landlords' responsibilities under the Rent Stabilization Law. It is typically provided to tenants along with the renewal lease form and contains valuable information about rent increases, eviction protections, and other key topics related to renting in New York City.
- Security Deposit Agreement: This agreement details the security deposit amount, how it will be held, and the conditions for its return. It ensures transparency between the tenant and landlord regarding any additional deposits or changes to the security deposit during the lease renewal period.
- Rent Calculation Worksheet: This document breaks down how the legal rent has been calculated, including any applicable increases. It is important for tenants to understand the basis for their rent and any adjustments made during the renewal process.
- Lower Rent Agreement: If the landlord offers a lower preferential rent, this agreement specifies the terms of that reduced rent. It should be signed by both parties to solidify the understanding that the lower amount will be honored moving forward.
- Additional Provisions Agreement: If there are any additional conditions or amendments that differ from the original lease terms, this document outlines those specifics. Both tenant and landlord must agree to any new provisions for them to be valid.
These documents work together with the Renewal Lease NYC form to create a clear and mutually beneficial agreement between tenants and landlords. Understanding each component can help ensure a smooth lease renewal process.
Similar forms
- Standard Lease Agreement: Similar to the Renewal Lease NYC form, a standard lease agreement outlines the terms and conditions of a rental arrangement. It specifies the duration of the lease, rent amount, and responsibilities of both landlord and tenant, ensuring clarity from the outset.
- Lease Renewal Agreement: The Lease Renewal Agreement directly parallels the Renewal Lease NYC form. This document serves to extend an existing lease while maintaining the original terms, with the option to adjust rents or conditions as agreed upon by both parties.
- Initial Lease Agreement: While usually for new tenants, an Initial Lease Agreement shares similarities. It establishes initial terms for renting a property, including rent, length of stay, and other essential provisions. The Renewal Lease NYC form builds upon this foundational document.
- Notice of Rent Increase: This document specifies any new rent figures. While the Renewal Lease NYC form communicates the option to renew or not, a Notice of Rent Increase affects ongoing agreements, requiring tenants to decide whether to accept the new terms or dispute the increase.
Dos and Don'ts
When filling out the Renewal Lease NYC form, there are certain guidelines to follow to ensure a smooth process. The following is a list of actions to take and avoid:
- Do carefully read the instructions provided for both owners and tenants before proceeding.
- Don't try to modify the content of the form without the owner's consent.
- Do clearly print your name and address in the designated section.
- Don't forget to check all applicable boxes regarding rent increases or lower rent agreements.
- Do keep a copy of the completed form for your records.
- Don't miss the 60-day deadline to return the signed form to the landlord.
- Do review any attachments to the form for additional provisions or agreements.
- Don't leave any relevant sections blank; complete all required information.
- Do ensure the additional security deposit aligns with legal regulations.
- Don't sign the lease renewal form until you are fully satisfied with the terms and conditions listed.
Misconceptions
Misconceptions about the Renewal Lease NYC form can lead to confusion for both tenants and owners. Here are seven common misconceptions:
- Tenants can ignore the renewal notice. Many believe that they do not need to respond to the renewal notice. However, failure to return the signed Renewal Lease Form within 60 days may give the landlord grounds to initiate eviction proceedings.
- Rent can increase at any time. Tenants often think that landlords can increase the rent whenever they want. The rent increase must comply with guidelines set by the Rent Guidelines Board, which regulates how much rent can rise with each lease renewal.
- The renewal lease must be on the same terms as the expiring lease. While most terms should remain consistent, it is a misconception that no changes can be made. Landlords can attach additional lawful provisions to the renewal lease.
- Tenants must accept any offered rent increase. Some tenants feel they have no choice but to accept the proposed rent increase. In reality, tenants can negotiate and potentially dispute unlawful increases that exceed guideline limits.
- Security deposits can be higher than one month’s rent. Many believe that landlords can request any amount for security deposits. After the Housing Stability and Tenant Protection Act of 2019, no tenant can be charged more than one month’s rent as a security deposit.
- The owner can send the renewal lease at any time. Tenants might think that landlords can offer a renewal lease whenever they choose. However, the renewal notice must be delivered between 90 and 150 days before the current lease expires.
- All agreements between tenant and landlord are automatically included in the lease. Some tenants assume that any verbal agreements will be honored in the renewal lease. It is crucial for all agreements to be documented and attached to the Renewal Lease Form to be enforceable.
Understanding these misconceptions can better equip both tenants and landlords to navigate lease renewals effectively.
Key takeaways
When it comes to filling out and using the Renewal Lease NYC form, several key points are essential to understand. This will ensure that tenants and owners are aware of their rights and responsibilities, ultimately leading to a smoother renewal process.
- Timely Submission: All copies of the Renewal Lease form must be signed and returned to the landlord within 60 days of receiving the notice. Failure to do so could result in eviction proceedings.
- Lease Duration: Tenants have the option to renew the lease for one or two years. It’s important to indicate which option is preferred on the form.
- Rent Adjustments: Be mindful of the legal rent increase guidelines. Rent increases are subject to rules set by the Rent Guidelines Board, and any adjustment must comply with the Rent Stabilization Code.
- Security Deposit: A security deposit may be collected after the sixth month of a one-year lease renewal. The amount of the security deposit must align with New York law, allowing no more than one month’s rent as a security deposit.
- Binding Agreement: The form becomes a binding lease renewal once signed by both the owner and tenant. This binding agreement protects both parties and outlines the terms of the renewed lease.
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