Fill Out Your Residential Data Input Form
The Residential Data Input Form is a comprehensive tool used in North Texas real estate transactions. It captures crucial information about a property, allowing real estate professionals to list residential leases effectively. This form includes various fields that collect essential details such as property type, housing type, and construction status. Mandatory fields are clearly marked, ensuring that necessary information like list price, square footage, and transaction type is always included. More detailed descriptions of the property, including its various features and room dimensions, are also provided to present a full picture. For user convenience, some fields auto-fill from public records when available. The form takes into account location specifics, amenities, and even school district information, which many families consider when searching for a new home. Lease terms, applicant requirements, and even handicap accessibility options are also clearly defined to cater to diverse needs. Understanding this form is vital for anyone involved in residential leasing in the North Texas area.
Residential Data Input Example
Residential Lease Property Data Input Form: |
Page 1 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc.
Residential Lease Data Input Form
LISTING INFORMATION
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* Property Type |
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* Housing Type |
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* Construction Status |
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LSE - Apartment |
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Apartment |
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New Construction - Complete |
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LSE - Condo/Townhome |
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Attached or 1/2 Duplex |
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New Construction - Incomplete |
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LSE - Duplex |
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Condo/Townhome |
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Preowned |
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LSE - Fourplex |
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Designated Historical Home |
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Proposed |
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LSE - House |
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Doublewide Mobile w/Land |
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Unknown |
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LSE - Mobile |
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Farm/Ranch House |
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* Expire Date |
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LSE - Triplex |
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Garden/Zero Lot Line |
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* Construction |
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Hi Rise |
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* Listing Type |
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Block |
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Historical/Conservation Dist. |
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EA with Reservations |
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Brick |
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* Year Built |
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Interval Ownership |
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ER with Reservations |
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Lake House |
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Common Wall |
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Exclusive Agency |
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Concrete |
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Log Cabin |
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Exclusive Right to Sell/Lease |
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Manufactured (certificate exch) |
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Fiber Cement |
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* Sqft |
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* Transaction Type |
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Resort Property |
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Frame/Brick Trim |
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For Lease |
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Single Detached |
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Glass |
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For Sale/Lease |
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Singlewide Mobile w/Land |
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Log |
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* Sqft Source |
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Underground |
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For Sale MLS # |
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Metal |
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Appraiser |
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Vacation Home |
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Other |
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Building Plan |
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Style of House |
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Rock/Stone |
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Other Documentation |
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Date Available |
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Days Guests Allowed |
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Siding |
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Owner |
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Colonial |
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Steel |
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Tax |
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Contemporary/Modern |
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# of Vehicles |
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* Appliances |
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Stucco |
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Craftsman |
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* Parcel ID |
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Tilt Wall |
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Yes |
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Early American |
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Vinyl Siding |
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No |
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English |
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Wood |
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French |
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* Multi Parcel ID |
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# Pets Allowed |
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Furnished |
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Geo/Dome |
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* When Compensation Pd |
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Yes |
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Yes |
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Loft |
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No |
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No |
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Mediterranean |
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Pet Deposit |
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* Pets |
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* Will Subdivide |
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On execution |
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Oriental |
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Yes |
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No |
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Other |
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Other |
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No |
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Subdivided |
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Prairie |
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Lease Terms |
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Yes |
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Monthly Pet Fee |
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* Application Fee |
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Ranch |
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Yes |
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Southwestern |
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No |
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Spanish |
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Split Level |
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* Deposit Amount |
Studio |
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Yes |
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Traditional |
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No |
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Tudor |
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Victorian |
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LOCATION INFORMATION |
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* Street/Box Number |
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Street Direction |
* Street Name |
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Street Type |
Street Directional Suffix |
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* County |
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* City |
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*State |
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* Zip |
Zip + 4 |
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Lot |
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Block |
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* Subdivision |
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Lake Name |
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Unit # |
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* Area |
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Planned Development |
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* Sub Area |
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Additional Legal |
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Residential Lease Property Data Input Form: |
Page 2 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc. |
Residential Lease Data Input Form |
SCHOOL INFORMATION
* School District
Primary School
Elementary School
Middle School
Intermediate School
Junior High School
High School
Senior High School
ROOM DETAILS
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* # Bedrooms |
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# Full Baths |
# Half Baths |
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# Stories |
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# Living Areas |
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# Dining Areas |
Accessory Unit |
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Accessory Unit Type |
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Yes |
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Guest Quarters |
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Other |
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Pool |
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Master Bedroom |
Lvl |
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Length |
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Width |
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Features |
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Cedar Closet |
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Coffee Bar |
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Custom Closet System |
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Dual Master Baths |
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Dual Sinks |
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Fireplace in Master |
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Garden Tub |
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Hollywood Bath |
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Jetted Tub |
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Laundry Chute |
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Linen Closet |
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Medicine Cabinet |
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Separate Shower |
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Separate Vanities |
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Shower Body Sprays |
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Sitting Area in Master |
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Steam Shower |
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2nd Master Bedroom |
Lvl |
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Length |
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Width |
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Features |
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Cedar Closet |
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Coffee Bar |
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Custom Closet System |
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Dual Master Baths |
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Dual Sinks |
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Fireplace in Master |
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Garden Tub |
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Hollywood Bath |
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Jetted Tub |
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Laundry Chute |
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Linen Closet |
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Medicine Cabinet |
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Separate Shower |
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Separate Vanities |
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Shower Body Sprays |
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Sitting Area in Master |
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Steam Shower |
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Residential Lease Property Data Input Form: |
Page 3 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
|
North Texas Real Estate Information Systems, Inc. |
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Residential Lease Data Input Form |
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ROOM DETAILS |
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Bedroom |
Lvl |
Length |
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Width |
Features |
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Cedar Closet |
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Custom Closet System |
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Split Bedrooms |
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Cedar Closet |
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Custom Closet System |
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Split Bedrooms |
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Bedroom |
Lvl |
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Width |
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Cedar Closet |
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Custom Closet System |
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Split Bedrooms |
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Bedroom |
Lvl |
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Length |
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Cedar Closet |
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Custom Closet System |
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Split Bedrooms |
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Full Bath |
Lvl |
Length |
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Width |
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Bidet |
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Concrete Countertop |
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Corian/Corian Type Countertop |
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Double Shower |
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Drip/Dry Area |
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Dual Master Baths |
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Dual Sinks |
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Garden Tub |
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Granite/Granite Type Countertop |
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Hollywood Bath |
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Jack & Jill Bath |
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Jetted Tub |
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Laundry Chute |
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Linen Closet |
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Medicine Cabinet |
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Separate Shower |
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Separate Vanities |
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Shower Body Sprays |
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Steam Shower |
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Tile Countertops |
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Full Bath |
Lvl |
Length |
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Width |
Features |
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Bidet |
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Concrete Countertop |
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Corian/Corian Type Countertop |
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Double Shower |
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Drip/Dry Area |
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Dual Master Baths |
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Dual Sinks |
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Garden Tub |
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Granite/Granite Type Countertop |
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Hollywood Bath |
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Jack & Jill Bath |
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Jetted Tub |
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Laundry Chute |
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Linen Closet |
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Medicine Cabinet |
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Separate Shower |
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Separate Vanities |
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Shower Body Sprays |
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Steam Shower |
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Tile Countertops |
Residential Lease Property Data Input Form: |
Page 4 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc. |
|
|
Residential Lease Data Input Form |
|
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||||||||
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ROOM DETAILS |
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Half Bath |
Lvl |
Length |
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Width |
Features |
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Bidet |
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Corian/Corian Type Countertop |
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Granite/Granite Type Countertop |
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Medicine Cabinet |
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Kitchen |
Lvl |
Length |
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Width |
Features |
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Breakfast Bar |
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Butlers Pantry |
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Coffee Bar |
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Concrete Countertop |
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Corian/Corian Type Countertop |
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Dual Sinks |
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Farm Sink |
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Galley Kitchen |
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Granite/Granite Type Countertop |
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Island |
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Pot Filler |
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Recycle Bin |
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Room for Freezer |
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Second Pantry |
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Tile Countertops |
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Utility in Kitchen |
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Utility Room |
Lvl |
Length |
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Width |
Features |
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Drip/Dry Area |
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Dryer Hookup - Electric |
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Dryer Hookup - Gas |
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Dual Sinks |
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Dumbwaiter |
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Farm Sink |
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Floor Drain |
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Full Size W/D Area |
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Laundry Chute |
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Linen Closet |
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Other |
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Pot Filler |
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Recycle Bin |
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Room for Freezer |
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Second Pantry |
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Second Sink |
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Separate Utility Room |
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Sink in Utility |
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Utility Closet |
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Utility in Garage |
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Washer Hookup |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Additional Rooms |
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Lvl |
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Length |
Width |
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Residential Lease Property Data Input Form: |
Page 5 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc. |
Residential Lease Data Input Form |
FEATURES
*Lease Requirements
Application Fee Approval by HOA Credit Report Other
Prior Residence Info. References Required Written Application (+) Written Application Only
*Alarm/Security Y/N
Yes No
Alarm/Security Type
Burglar
Carbon Monoxide Detector
Exterior Security Light(s)
Fire Sprinkler System
Fire/Smoke
Firewall(s)
Leased
Monitored
Other
Owned
Smoke Detector
Unknown
Wireless
*Interior Features
Bay Windows
Decorative Lighting Dry Bar
Electric Shades Elevator
Flat Screen Wiring
High Speed Internet Available Intercom
Loft
Multiple Staircases Other
Paneling
Plantation Shutters Skylights
Smart Home System Sound System Wiring Vaulted Ceilings
Wainscoting Water Filter Water Purifier Water Softener Wet Bar
Window Coverings
*Kitchen Equipment
Commercial Grade Range
Commercial Grade Vent
Convection Over
Cooktop - Electric
Cooktop - Gas
Dishwasher
Disposal
Double Oven
Drop in Range/Oven - Gas
Dryer
Dual Dishwashers
Dual Fuel Range
Indoor Grill
None
Other
Oven - Electric
Oven - Gas
Plumbed For Gas in Kitchen
Range/Oven - Electric
Range/Oven - Gas
Refrigerator
Vent Mechanism
Warmer Oven Drawer
Washer
Water Line to Refrigerator
*Lease Type
1 Year Plus
Govt. Subsidy Consideration Lease Purchase Option
Monthly Other Six Month Yearly
*Handicap Y/N
Yes No
Handicap Amenities
Elevator
Hand Rails
Lower Fixtures
Meets ADA Requirements
Other
Ramp
Wheelchair Access
Wide Doorways
Flooring
Brick/Adobe
Carpet
Ceramic Tile
Concrete
Laminate
Marble
Other
Parquet
Slate
Stone
Terrazzo
Vinyl
Wood
Wood Under Carpet
*Pool on Property
Yes No
Pool Features
Above Ground
Attached Spa
Cabana
Cleaning System
Custom Cover
Diving
Heated
In Ground Fiberglass
In Ground Gunite
In Ground Vinyl
Indoor
Infinity Edge
Lap Pool
Other
Play Pool
Pool Perimeter Fence
Saltwater Pool
Separate Spa/Hot Tub
Water Feature
*Monies Required
First Months Rent Last Months Rent Other
Pet Deposit
Security Deposit Waterbed Deposit
* # Fireplaces
Fireplaces Features
Blower Fan
Brick
Decorative
Direct Vent
Electric
Freestanding
Gas Logs
Gas Starter
Insert
Masonry Box
Metal Box
Other
See Through Fireplace
Stone
Wood Burning
*Tenant Expenses
Alarm Monitor Fee All Utilities
Electric Gas
HOA User Fees
Maintenance Room Other
Pool/Spa Service Renters Insurance Sewer
Water Yard Care
*Parking Features
Area Assigned
Assigned Garage
Assigned Spaces
Attached
Circle Drive
Common Garage
Common Lot
Covered
Detached
Fence Assigned Lot
Fenced Open Lot
Front
Garage
Garage Conversion
Garage Door Opener
Garage Under Building
Golf Cart Garage
Has Sink in Garage
Individual Carport
None
On Street
Open
Open and Unassigned Garage
Opener
Other
Other Parking/Garage
Outside Entry
Oversized
Pay Parking Garage
Pay Parking Lot
Rear
Shared Carport
Shared Garage
Side
Swing Drive
Tandem Style
Unassigned Spaces
Uncovered
Workbench
*# Carport Spaces
*# Garage Spaces
Garage Length
Garage Width
* Total Parking
Special Notes
Aerial Photo
Affordable Housing
Build to Suit
Deed Restrictions
Deep Hole Test
Environ. Study Complete
Feasibility Study Available
Flood Plain
Flowage Easement
Highline
Historical
HUD
Inland/Wetland Restrictions
Meets ADA Guidelines
Other
Owner/Agent
Perc Test
Phase I Complete
Phase II Complete
Pipeline
Res. Service Contract
Right of First Refusal
Section 8 Qualified
Senior/Adult Living Community
Special Assessments
Special Contracts/Provisions
Survey Available
Utility Easement
Verify Flood Insurance
Verify Rollback Tax
Verify Tax Exemptions
Common Features
Boat Ramp
Campground
Club House
Comm. Sprinkler System
Common Elevator
Community Dock
Community Pool
Gated Entrance
Golf
Greenbelt
Guarded Entrance
Hangar
Horse Facilities
Jogging Path/Bike Path
Landing Strip
Laundry
Marina
Other
Park
Perimeter Fencing
Playground
Private Lake/Pond
Public Hangar
Racquet Ball
RV Parking
Sauna
Spa
Tennis
Residential Lease Property Data Input Form: |
Page 6 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc.
Residential Lease Data Input Form
LOT INFORMATION
Acres
Lot Dimensions
* Lot Size/Acreage
Less Than .5 Acre (not Zero)
.5 Acre to .99 Acre
3 Acres to 4.99 Acres
5 Acres to 9.99 Acres
10 Acres to 49.99 Acres
50 Acres to 99.99 Acres
100+ Acres
Condo/Townhome Lot
Zero Lot
*Fenced Yard
Yes No
Type of Fence
Automatic Gate
Barbed Wire
Brick
Chain Link
Cross Fenced
Dog Run
Iron
Metal
Net
None
Other
Partially Fenced
Pipe
Rail
Rock/Stone
Slick/Smooth Wire
Vinyl
Wood
Lot Description
Acreage
Adjacent to Greenbelt
Airstrip
Canal (Man Made)
Corner
Creek
Cul De Sac
Cultivated
Golf Course Lot
Greenbelt
Heavily Treed
Horses Permitted
Interior Lot
Irregular
Lake Front
Lake Front - Main Body
Landscaped
Leasehold
Lrg. Backyard Grass
No Backyard Grass
Park View
Partially Cultivated
Pasture
River Front
Some Trees
Subdivision
Tank/Pond
Undivided
Water/Lake View
Exterior Features
Arena
Other
Attached Grill
Balcony
Boat Dock w/Lift
Boat Dock w/Slip
Covered Deck
Covered Porch(es)
Deck
Equestrian Center
Gardens
Gazebo/Pergola
Greenhouse
Guest Quarters
Gutters
Lighting System
Mosquito Mist System
Outdoor Fireplace/Pit
Outdoor Living Center
Patio Covered
Patio Open
Private Hangar
Private Landing Strip
Roof Top Deck/Patio
RV/Boat Parking
Satellite Dish
Separate Entry Quarters
Sport Court
Sprinkler System
Stable/Barn
Storage Building
Storm Cellar
Tennis Court(s)
Workshop
Workshop w/Electric
Restrictions
Agricultural
Animals
Architectural
Building
Deed
Development
Easement(s)
Health Department
Hi Line
Inland - Wetland Restr.
Lease While on Market
Mobile Home
No Divide
No Known Restriction(s)
No Livestock
No Mobile Home
No Pets
No Restrictions
No Smoking
No Sublease
No Waterbeds
None
Other
Pet Restrictions
Pipeline
Surface Lease(s)
Timber Lease(s)
Unknown Encumbrance(s)
UTILITY INFORMATION
* Street/Utilities |
Outside City Limits |
Humidifier |
||
Aerobic Septic |
Overhead Utilities |
No Air |
||
All Weather Road |
Private Road |
No Heat |
||
Alley |
Private Sewer |
Other |
||
Asphalt |
Private Water |
Panel/Floor/Wall |
||
City Sewer |
Septic |
Propane |
||
City Water |
Sewer Tap Fee Paid |
Solar |
||
|
Sidewalk |
Space Heater |
||
|
Underground Utilities |
Two (+) Pipe (Condo) |
||
Community Mailbox |
Unincorporated |
Window Unit |
||
Concrete |
Water Tap Fee Paid |
Zoned |
||
Curbs |
Well |
* MUD District |
||
Dirt |
|
|||
* Heating/Cooling |
Yes |
|||
|
Gravel/Rock |
|||
|
Additional Water Heater(s) |
No |
||
|
Individual Gas Meter |
|||
|
Central |
|
||
|
Individual Water Meter |
|
||
|
Central |
|
||
|
Master Gas Meter |
|
||
|
Central |
|
||
|
Master Water Meter |
|
||
|
Central |
|
||
|
MUD Sewer |
|
||
|
Direct Vent |
|
||
|
MUD Water |
|
||
|
Electrostatic Air Filter |
|
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No City Services |
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Evaporation |
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No Sewer |
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Gas Jets |
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No Water |
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Residential Lease Property Data Input Form: |
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INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc.
Residential Lease Data Input Form
ENVIRONMENT INFORMATION
Green Features |
Green Certification |
Gas Water Heater |
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Drought Tolerant Plants |
Energy Star Certified |
High Efficiency Water Heater |
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Energy Recovery Ventilator |
Green Built N. TX |
Insulated Doors |
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Enhanced Air Filtration |
HERS |
Low E Windows |
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ET Irrigation Control |
HERS 101+ |
Other |
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HERS |
Programmable Thermostat |
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Low Flow Commode |
HERS Rated |
Radiant Barrier |
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Low Flow Fixtures |
LEED Certified |
Smart Electric Meter |
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Mechanical Fresh Air |
LEED Gold |
Solar Panels |
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Rain/Freeze Sensors |
LEED Platinum |
Solar Screens |
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Rain Water Catchment |
LEED Silver |
Solar Door(s) |
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Recirculating Hot Water |
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Storm Window(s) |
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Solar Electric System |
Energy Efficiency |
Tankless Water Heater |
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Solar Hot Water |
Thermo Windows |
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12 inch+ Attic Insulation |
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Wind Power |
Tinted Windows |
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Turbines |
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16+ SEER AC |
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Variable Speed HVAC |
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90% Efficient Furnace |
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Ventilator |
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Attic Fan |
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Ceiling Fans |
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Dehumidifier |
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Double Pane Windows |
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Electric Water Heater |
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Energy Star Appliances |
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Foam Insulation |
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FINANCIAL INFORMATION
HOA |
HOA Includes |
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Mandatory |
All Utilities |
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None |
Back Yard Maintenance |
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Voluntary |
Blanket Insurance |
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Electric |
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Exterior Maintenance |
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HOA Billing Freq |
Front Yard Maintenance |
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Full Use of Facilities |
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Annual |
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Gas |
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Monthly |
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Maintenance of Common Areas |
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Other |
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Management Fees |
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Quarterly |
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Partial Use of Facilities |
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Reserves |
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HOA Dues |
Security |
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Sprinkler System |
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Trash |
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Water/Sewer |
Residential Lease Property Data Input Form: |
Page 8 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc. |
Residential Lease Data Input Form |
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AGENT & OFFICE INFORMATION |
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Find an Agent |
Agent Information |
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Office Information |
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List Agent MLS ID |
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Find an Agent |
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Agent Information |
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Office Information |
List Agent 2 MLS ID |
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Office Supervisor |
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COMPENSATION AND SHOWING INFORMATION
*Variable Fee
Yes No
*Buyers Agency Commission
*SubAgency Commission
CBS Code
*Keybox Type
Blue iBox Combo Gray AEII None Redisafe SentriLock
*Keybox #
Shackle Code
*Owner Name
Owner Home Phone
Owner Alt Phone
* Showing
Agent or Owner Present |
Appointment (Appt Svc only) |
Appointment Service |
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Centralized Showing Service |
Combo Lock Box |
Contact Agent |
Courtesy Call (Appt Svc Only) |
Go (Appt Svc Only) |
Go - Key Box |
Go Show - No Appt. Necessary |
Key in Office |
No Lock Box |
No Sign on Lot |
Occupancy
Owner
Tenant
Vacant
Occupant
Occupant Home Phone
Occupant Alt Phone
Show Instr
Call for Appt
Agent
Builder
CSS
Office
Other
Owner
Appt Phone
Appt Phone Ext
Keybox Combination Code
Special |
Characters Remaining: 150
Secured Showing Instr
Characters Remaining: 50
Residential Lease Property Data Input Form: |
Page 9 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc. |
Residential Lease Data Input Form |
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REMARKS |
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Listing will Appear on |
* Allow Address Display |
* Allow Comments/Reviews |
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Members IDX Websites |
Yes |
Yes |
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Realtors Property Resource |
No |
No |
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NTREIS Translator |
* Allow AVM |
* Allow Internet Display |
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REALTOR.com |
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Yes |
Yes |
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Syndicate Listing |
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No |
No |
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TexasRealEstate.com |
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Zillow
* Public Driving Directions
Characters Remaining: 150
Property Description
Characters Remaining: 450
Excludes
Characters Remaining: 110
Private Remarks
Characters Remaining: 300
Intra Office Remarks
Characters Remaining: 225
Residential Lease Property Data Input Form: |
Page 10 of 10 |
INFORMATION DEEMED RELIABLE BUT NOT GUARANTEED
Fields REQUIRED for Active status denoted in BOLD WITH (*).
Italicized fields will be
North Texas Real Estate Information Systems, Inc.
Residential Lease Data Input Form
Owner(s) have examined the information contained in this profile sheet and warrant that information contained herein is true and correct to the best of their knowledge.
Owner’s Signature ______________________________________________________________________________________________________
Owner’s Signature ______________________________________________________________________________________________________
Signed the _________________ day of ________________ 20 _______________
NOTE: Any information changes and/or status changes should be made on a separate listing modification form and entered into the Multiple Listing Service within the time specified in the Multiple Listing Service Rules & Regulations. I certify that a written listing agreement has been executed on the above property and that it complies with the Rules & Regulations of the Multiple Listing Service.
Participant/Subscriber for Participant _____________________________________________________________________________________
Form Characteristics
| Fact Name | Description |
|---|---|
| Document Purpose | The Residential Data Input Form is used to gather essential information about properties available for lease in North Texas. |
| Key Requirements | Fields marked with asterisks (*) are mandatory for a property to become active on the listing. These include property type, list price, and location details. |
| Auto-Fill Features | Certain fields that are italicized will automatically populate based on public records when available, enhancing data accuracy and efficiency. |
| State-Specific Compliance | Form compliance is governed by Texas state laws, including regulations regarding disclosures and fair housing practices. |
Guidelines on Utilizing Residential Data Input
Filling out the Residential Data Input form is a straightforward process. Ensure you have the necessary information ready to complete it accurately. Once the form is filled out, it will undergo review and be processed efficiently, helping to facilitate the residential lease or sale.
- Begin with the Listing Information section. Fill in the required fields marked with an asterisk (*). Select the appropriate options for Property Type, Housing Type, Construction Status, and List Price.
- Provide the List Date and Expire Date.
- In the Location Information section, enter the Street/Box Number, Street Name, and other address details including County, City, State, and Zip Code.
- Next, move to the School Information section and fill out the School District and other relevant school-related details.
- In the Room Details section, enter the number of bedrooms, baths, and the different living spaces available in the property.
- Complete the Features section by checking all applicable lease requirements, alarm/security details, kitchen equipment, pool features, and other amenities.
- Fill in the Tenant Expenses and Parking Features to detail any additional costs and parking arrangements associated with the property.
- Provide any relevant information in the Special Notes and Common Features sections to highlight unique attributes of the property.
- Review all completed sections for accuracy. Confirm that the required fields are filled before submission.
- Submit the form once all information has been entered correctly.
What You Should Know About This Form
What is the purpose of the Residential Data Input Form?
The Residential Data Input Form is designed to collect comprehensive information about residential lease properties. This form helps real estate professionals list properties accurately in the North Texas Real Estate Information Systems database. By providing detailed information, it ensures that potential renters have a thorough understanding of what is available in the market, promoting transparency and efficiency in the leasing process.
What kind of information is required to complete the form?
The form includes several fields marked with an asterisk (*) that are required for the property to be classified as 'Active' in listings. Some of these required fields include the property type, housing type, list price, and construction status. Other details such as the square footage, number of bedrooms and bathrooms, and location information are also necessary. Additionally, optional fields may offer valuable insights about unique property features, but the essential information is what captures the core characteristics of the property.
What happens if certain fields are left incomplete?
Leaving certain required fields incomplete can prevent the property from being listed as 'Active.' This means it won't be visible to potential renters or buyers in the real estate database. Hence, it is crucial to fill out all the fields marked as mandatory to ensure that the listing appears fully and accurately to anyone searching for properties. While many optional fields can provide great insights, completing the required fields is the foundation for a successful rental listing.
Are there any fields that are auto-filled?
Yes, the form has several italicized fields that will be auto-filled from public records, whenever that information is available. This feature helps streamline the data entry process by reducing the manual input needed for commonly available information, such as property tax records or previous listings. It not only saves time but also increases the accuracy of the data entered.
How can I ensure compliance with the lease requirements mentioned in the form?
To ensure compliance with lease requirements, carefully check all boxes related to the conditions of your lease. Some common requirements include securing references, conducting background checks, or collecting an application fee. It is also advisable to maintain open communication with prospective tenants about these requirements, as doing so can reduce confusion and ensure that both parties are on the same page regarding the leasing process.
Common mistakes
When completing the Residential Data Input form, several common mistakes can lead to issues that may delay the leasing process. First, many individuals fail to fill out all required fields, especially those marked with an asterisk (*). Missing essential information like the property type or list price can hinder processing. Each detail is critical for providing potential renters with accurate listings.
Second, inaccuracies in the property information are frequent. For instance, entering the wrong year built or construction status can mislead prospective renters. Misstating details about the property, like whether it’s new construction or a pre-owned home, affects how the property is marketed and understood by interested parties.
Third, neglecting to provide adequate location details can create confusion. Fields for the county, city, and zip code must be filled out completely. Incomplete addressing may result in difficulties when listing the property online or during a search by potential renters.
Fourth, not specifying the lease requirements can lead to misunderstandings. Fields concerning application fees, security deposits, and any HOA approval necessary are essential. Lease terms should be clear to avoid future disputes over expectations.
Fifth, ignoring room details may cause potential renters to underestimate the property's livability. Accurate measurements and features for each room, including amenities like fireplaces or kitchen equipment, are important to showcase the property effectively.
Sixth, it's critical to pay close attention to appliance-related fields. Listing whether appliances are included, or detailing their condition, can significantly impact a renter's decision. Likewise, mischaracterizing amenities like security systems can mislead those who prioritize safety features.
Lastly, individuals can overlook the importance of including school information. Schools determine family interest in specific neighborhoods. Failing to provide up-to-date school district details can steer potential renters away from considering the property.
By avoiding these common mistakes, individuals can enhance the clarity and effectiveness of their property listings, ensuring a smoother leasing process.
Documents used along the form
In the realm of residential leasing, several documents accompany the Residential Data Input Form to create a comprehensive package. Each of these forms serves a distinct purpose that contributes to the overall leasing process. Understanding what each document entails is crucial for landlords, tenants, and real estate professionals alike.
- Residential Lease Agreement: This is the core document that outlines the rights and responsibilities of both the landlord and the tenant. It includes important details such as the lease term, rental amount, security deposit, maintenance obligations, and rules regarding the use of the property. Clarity in this document helps avoid misunderstandings between parties.
- Tenant Application Form: Prior to signing the lease, landlords typically require tenants to submit an application form. This document gathers essential information about the prospective tenant, including their credit history, rental history, employment information, and personal references. A thorough application process enables the landlord to select a reliable tenant.
- Move-In/Move-Out Inspection Report: This inspection report helps document the condition of the property at the time of move-in and move-out. It often includes photographs and checklists that itemize any existing damages or issues. Having this report avoids disputes over security deposits when the lease ends.
- Pet Addendum: If the property allows pets, a pet addendum is generally utilized to outline specific rules and obligations regarding pet ownership. This document includes details about pet deposits, restrictions on pet types, and rules concerning pet behavior within the property. It protects both the landlord’s property and the well-being of the pets.
Understanding the role of these accompanying documents enhances the residential leasing process. Each element contributes to fostering clear communication and mutual understanding, ultimately creating a smoother transaction for all involved parties.
Similar forms
The Residential Data Input form shares similarities with several other documents commonly used in real estate and property management. Each of the following documents serves a distinct purpose but contains information and fields that can be comparable to those found in the Residential Data Input form.
- Residential Lease Agreement: This document outlines the terms of a lease between a landlord and tenant. It includes property details like address and features, similar to the listing information in the Residential Data Input form.
- Property Listing Agreement: Used by agents to establish the terms for listing a property for sale or lease. It requires similar property and owner information, much like the data input form.
- Sales Comparison Report: Compiles details on comparable properties recently sold or leased in the area. It often includes data reflecting property types, construction status, and pricing points, paralleling the data input from the Residential Data Input form.
- Rental Application: Prospective tenants fill this out to apply for rental properties. It captures personal and financial details, which may be similar to the lease requirements listed in the Data Input form.
- MLS Property Data Sheet: This sheet contains detailed information about a property being advertised on the Multiple Listing Service. Similarities can be found in the listing information and features sections.
- Tenant Profile Form: This document gathers background information on potential tenants. Like the Data Input form, it requests details on personal and rental history.
- Move-In/Move-Out Inspection Checklist: Used to document the condition of a property at the beginning and end of a lease term. Fields about appliances and property features often overlap with those in the Residential Data Input form.
- Homeowner Association (HOA) Application: This application requires information about the property and its owners, matching the data collected in the Residential Data Input form.
Dos and Don'ts
When filling out the Residential Data Input form, it's essential to proceed with care to ensure accuracy and efficiency. Here are some guidelines to follow:
- Do: Fill out all required fields designated with an asterisk (*).
- Do: Review the form thoroughly before submitting to catch any mistakes.
- Do: Use clear and legible handwriting or typed entries to avoid misunderstandings.
- Do: Refer to the documentation requirements for any supporting materials you may need to include.
- Do: Cross-check any auto-filled fields for accuracy if they are populated from public records.
- Don’t: Leave any required fields blank; this will delay the processing of your form.
- Don’t: Use abbreviations or shorthand that could confuse the reviewer.
- Don’t: Forget to sign and date the form where indicated.
- Don’t: Assume that all information is correct; always verify details such as property type and pricing.
Following these tips will help ensure your form is filled out correctly, making the process smoother for you and the reviewing agency.
Misconceptions
- Misconception: All fields on the form are mandatory. While there are many required fields marked in bold with an asterisk (*), some fields are optional. It's crucial to fill out only the mandatory ones to ensure successful submission.
- Misconception: The form automatically saves all entered data. Unfortunately, this is not the case. Users must ensure they complete the form in one sitting or save their data separately to avoid losing it.
- Misconception: The auto-filled fields are always accurate. Some fields are auto-filled from public records, but these may not always reflect the current status of the property. Double-checking this information for accuracy is advisable.
- Misconception: Only real estate agents can complete this form. While real estate professionals typically handle these types of forms, anyone involved in the leasing process, including landlords and property managers, can fill it out.
- Misconception: The form is the same for all types of properties. The form varies based on the property type selected. Different fields appear depending on whether the property is an apartment, house, or another type.
- Misconception: Once submitted, changes cannot be made. Actually, if an error is recognized after submission, most systems allow for a resubmission or editing before finalizing the lease agreement.
Key takeaways
Complete Required Fields: Ensure all fields marked with an asterisk (*) are filled out accurately. These fields are necessary for the property to be listed actively.
Double-Check Auto-Filled Information: Pay attention to the fields that are italicized. These will be auto-filled from public records, so verify their accuracy when filling out the form.
Provide Accurate Listing Information: Carefully select the correct property type and transaction type from the options provided to facilitate a smooth leasing process.
List School Information: Include details about the school district and various schools in the listing. This can be an important factor for potential renters.
Outline Features Clearly: Highlight key features of the property that may interest potential tenants. These details should reflect its true value and appeal.
Be Aware of Lease Terms: Clearly specify the lease type and any requirements, such as application fees or references. A well-defined lease can help prevent misunderstandings.
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