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When winter weather strikes, having a solid snow removal plan can make all the difference. A Snow Removal Contract serves as an important tool for both property owners and contractors, ensuring clarity and mutual understanding throughout the snowy season. This contract outlines essential details including the names and contact information of the contractor and customer, the exact property address where services will be provided, and any specific areas that require snow removal like driveways, sidewalks, or parking lots. By clearly defining the scope of work, the contractor commits to providing timely snow removal services based on predefined conditions, such as snowfall depth and response times. In addition, the contract specifies payment terms, including invoicing frequency and penalties for late payments. It also covers special conditions and responsibilities, ensuring that both parties are aware of their obligations. This structured approach not only protects the interests of both the contractor and the customer but also fosters a reliable working relationship during the demanding winter months. For complete details and additional provisions, the Snow Removal Contract document includes specific sections dedicated to the services, invoicing, and conditions under which snow removal will take place.

Snow Removal Contract Example

 

 

[NAME OF SNOW REMOVAL CONTRACTOR]

 

 

 

 

[address]

 

 

 

[phone numbers]

 

 

 

[website]

[email]

 

 

SNOW REMOVAL SERVICES CONTRACT

 

 

 

 

 

 

Date of Contract:

 

 

 

 

 

 

 

 

 

 

 

Customer Name:

 

 

 

 

 

 

 

 

 

 

Property Address:

 

 

 

 

 

 

 

 

 

 

City:

 

 

State:

 

Zip Code:

 

 

 

 

 

 

Billing Address

(if

different

 

 

 

from above):

 

 

 

 

 

 

 

 

 

 

 

City:

 

 

State:

 

Zip Code:

 

 

 

 

 

 

Telephone:

 

 

Cell/Pager:

 

Fax:

 

 

 

 

Type(s) of Areas

for Snow

Indicate driveways, lanes, sidewalks, parking lots, parkade ramps, etc.

Removal:

 

 

 

 

 

 

 

 

 

 

 

Obstructions:

 

 

 

 

 

 

 

 

 

 

Special Conditions:

 

 

 

 

 

 

 

 

 

Residential or

Commercial

 

 

 

Property?

 

 

 

 

 

IN CONSIDERATION of the mutual promises and agreements contained in this Contract, the above named customer (“Customer”) hires [NAME OF CONTRACTOR] (“Contractor”), and Contractor agrees to provide services to Customer, all on the following terms and conditions:

1.Provision of Snow Removal Services

1.1Contractor agrees to provide Customer with the snow removal services set out in Exhibit A attached hereto and made a part of this Contract (the “Services”).

1.2Contractor will provide the Services on an as-needed basis during the months of

________________ [list the months].

1.3Contractor agrees to be onsite at Customer’s property to remove fresh snow within _______

hours after the end of a snowfall. Ongoing storms may require more than one visit to remove all snow.

1.4If snow fall exceeds _______ inches of snow in a single snowfall, Contractor’s ability to keep up with snow removal may be exceeded or impeded until the snowfall has stopped. In such event, snow removal will continue as soon as possible after the snow has stopped falling.

1.5If snow plowing is included in the Services, plowing will only take place if the accumulation of snow is at least _______ inches.

1.6For safety reasons, snow plows will not approach any closer than _____ inches from buildings, vehicles, garage doors, hard landscaping, stairs, and fences. If vehicles or other obstacles impede snow removal operations, Contractor will remove the snow around them to the best of its ability. Contractor reserves the right to refuse to provide Services due to inaccessibility to Customer’s property.

1.7All work will be performed diligently and in a safe, timely, professional and workmanlike manner according to standard industry practices and using good quality materials, equipment and sufficiently trained personnel.

- 2 -

2.Term

The term of this Contract is SEASONAL, commencing on the effective date hereof and expiring on

__________ [insert date].

3.Invoicing and Payment

3.1Customer agrees to pay Contractor for the Services in accordance with the rates set out in Exhibit A, to be paid upon receipt of Contractor’s invoice.

3.2Invoices will be submitted [weekly/monthly] by Contractor for payment by Customer. Invoices may be mailed, hand delivered or emailed.

3.3Payment is due upon receipt. Invoices unpaid for more than _____ calendar days after receipt will be marked past due and will bear interest at the rate of ____% per month (___% per year), or the maximum amount allowed by law (whichever is higher), from the due date until paid.

3.4Overdue payments will be applied firstly to accrued interest and secondly to the unpaid principal balance.

3.5If Customer disputes any portion of an invoice, Customer must notify Contractor in writing within ______ calendar days of receiving the said invoice. If no such notification is given, the invoice will be deemed satisfactory. Any portion of an invoice which is not disputed shall be paid in accordance with this Section.

3.6Customer shall be responsible for payment of any attorney’s fees, court costs, or other costs incurred by Contractor in collection of delinquent accounts.

3.7Contractor reserves the right to suspend provision of the Services if payment of invoices is not

current.

THIS IS A 4-PAGE CONTRACT WITH A 1-PAGE SCHEDULE

ATTACHED. GET THE FULL FORM AT www.megadox.com/d/7805.

Get Snow Removal Contract PDF Form

Form Characteristics

Fact Name Description
Contractor Information The form requires the name, address, phone number, website, and email of the snow removal contractor.
Service Terms Services will be provided on an as-needed basis during specified months, with a commitment to respond within a set number of hours after snowfall.
Billing Details Invoices should be paid upon receipt, with late payments accruing interest as specified. The customer will receive invoices weekly or monthly.
Attachments The contract includes an Exhibit A that outlines specific snow removal services and rates, which must be referenced for complete terms.

Guidelines on Utilizing Snow Removal Contract

To initiate the snow removal service, it is essential to complete the Snow Removal Contract form accurately. This document outlines the terms and conditions between the customer and the contractor, ensuring both parties understand their responsibilities. Follow these steps to fill out the form correctly.

  1. Fill in Contractor's Information: Enter the name, address, phone numbers, website, and email of the snow removal contractor at the top of the form.
  2. Date of Contract: Write the date when the contract is being filled out.
  3. Customer Information: Provide the customer's name, property address, city, state, and zip code.
  4. Billing Address: If different from the property address, indicate the billing address along with the city, state, and zip code.
  5. Contact Information: Include the telephone number, cell/pager number, and fax number for communication needs.
  6. Type(s) of Areas for Snow Removal: Specify the areas that require snow removal, such as driveways, sidewalks, or parking lots.
  7. Obstructions: Note any obstructions that may affect snow removal services.
  8. Special Conditions: Mention any special conditions that might impact the snow removal process.
  9. Property Type: Indicate whether the property is residential or commercial.
  10. Months of Service: List the months during which services will be required under the terms of the contract.
  11. Response Time: Fill in the maximum hours after snowfall that the contractor agrees to be onsite to begin snow removal.
  12. Snowfall Limits: Specify the limits regarding snowfall accumulation that affects service provision.
  13. Term of Contract: Enter the expiration date for the seasonal contract.
  14. Invoicing Schedule: Indicate how frequently invoices will be submitted by the contractor (weekly or monthly).
  15. Payment Terms: Fill in the required details regarding payment timelines and any interest on overdue invoices.
  16. Dispute Notification: Note the number of calendar days the customer has to notify the contractor regarding disputes on invoices.

Once all sections are filled out as per the instructions, review the contract for accuracy. Both parties should keep a copy of the signed contract for their records. Completing this form ensures that snow removal services are legally binding and clear to both the contractor and customer.

What You Should Know About This Form

What details are required on the Snow Removal Contract form?

The Snow Removal Contract form requires specific information to be completed. This includes the name and contact information of the snow removal contractor, the customer’s name, property address, and billing address if different. Details such as telephone and cell numbers should also be provided. It's important to indicate the areas where snow removal is needed, which can include driveways, sidewalks, and parking lots.

What services does the snow removal contractor provide?

The contractor agrees to provide snow removal services as specified in an attached exhibit. These services will be performed on an as-needed basis during the designated months and will typically begin within a specific timeframe after a snowfall. The contractor will address multiple visits for ongoing storms and conditions that impede snow removal.

When will the contractor arrive to remove snow?

The contractor promises to be onsite at the customer’s property within a set number of hours after the end of a snowfall. It is essential for customers to be aware that ongoing storms may require multiple visits, and that certain snowfall amounts may affect the contractor's ability to keep up with removal operations.

What happens if snowfall exceeds a certain amount?

If the snowfall exceeds a predetermined amount in a single event, the contractor may not be able to keep up with removal until the storm passes. In such cases, snow removal will resume as soon as possible after the snowfall has ended.

How will billing and payment be handled?

Customers will receive invoices based on the rates specified in the contract. Invoices can be submitted weekly or monthly and may be delivered via mail, hand, or email. Payment is due upon receipt, and any unpaid invoices beyond a specified number of days may accrue interest as outlined in the contract.

What are the consequences of late payment?

If payments are overdue, they will first apply to accrued interest and then to the principal balance. The contractor reserves the right to suspend services if invoices remain unpaid. Should a customer dispute any charge, they must notify the contractor within a certain number of days to address the issue.

How does the contract ensure safe snow removal?

The contractor commits to performing services in a safe and professional manner. Specific distances will be maintained from buildings and obstacles during snow removal. Customers should be aware that inaccessibility to their property may lead to a refusal of services based on safety concerns.

Where can I obtain the full contract form?

The complete Snow Removal Contract form, which includes all necessary details and schedules, can be accessed at www.megadox.com/d/7805. This resource ensures that customers can review and understand all terms before entering into an agreement.

Common mistakes

Filling out a Snow Removal Contract form may seem straightforward, but small mistakes can lead to significant issues later on. One common mistake is not providing complete contact information. Missing or incorrect details like phone numbers or email addresses can delay communication and hinder service provision. It’s crucial to ensure that every field requiring customer details is filled accurately.

Another frequent error is neglecting to specify the type of areas for snow removal. Whether it's driveways, sidewalks, or parking lots, failing to indicate this information can lead to misunderstandings about the scope of work. Without clarity, you might find that areas you expected to be cleared are left untouched.

People often overlook the section detailing “special conditions.” This is vital for highlighting obstructions or specific requirements unique to your property. Whether it’s pets, landscaping, or any other peculiar circumstance, this information can affect the contractor’s ability to perform the job safely and effectively.

Customers sometimes forget to indicate the months during which snow removal services are needed. Clearly defining the timeframe helps both parties have aligned expectations. Without this, there might be confusion about when services will commence and conclude, particularly in unpredictable weather conditions.

Inaccurate or incomplete terms regarding payment can also create problems. Missing deadlines for invoice payments or interest rates can lead to disputes. It’s essential to carefully review these sections and fill them out correctly to avoid future misunderstandings regarding financial obligations.

Lastly, many individuals fail to thoroughly read the entire contract before signing. Skipping through the clauses might lead to surprises down the line, especially concerning payment disputes or service suspensions. Taking the time to read and comprehend every part of the contract is critical for avoiding pitfalls that could disrupt essential snow removal services.

Documents used along the form

A snow removal contract is a vital document for any property owner needing snow management services. It clearly outlines the obligations, services, payment terms, and other essential factors that ensure a smooth transaction between the customer and the contractor. Along with the main contract, there are several other forms and documents that may be utilized to support the contractual relationship and provide clarity for both parties. Here is a list of common forms associated with a snow removal contract.

  • Exhibit A - Description of Services: This document details the specific snow removal services to be provided, including the areas that will be serviced and any special conditions that apply. It serves as a reference point for both the contractor and the customer.
  • Proposal or Estimate: Prior to finalizing the contract, a proposal may be presented to the customer, outlining the services, costs, and conditions. This provides a transparent breakdown of what the customer can expect to receive.
  • Service Request Form: This form helps customers specify their particular needs and preferences regarding snow removal. It may include requests for specific timing or additional services like salting or snow hauling.
  • Payment Authorization Form: This document allows the contractor to collect payments electronically. It includes bank information or credit card details, ensuring that payments can be processed easily and securely.
  • Insurance Certificate: Contractors often provide an insurance certificate to assure the customer that they are covered for liabilities that may arise while performing snow removal services. This document protects both parties from potential financial losses.
  • Termination Notice: If either party wishes to end the contractual relationship, a termination notice must be issued. This formal document outlines the intent to terminate the agreement, specifying any required notice periods.
  • Weather Conditions Policy: This policy elaborates on how weather factors affect service provision, such as what constitutes a snowfall worthy of removal and the contractor's commitments during extreme weather conditions.

Each of these documents plays a crucial role in facilitating effective communication and clarifying expectations between the customer and contractor. Utilizing these forms not only streamlines the process but also reinforces the contractual relationship, promoting accountability on both sides.

Similar forms

  • Service Agreement: Like the Snow Removal Contract, a service agreement outlines the relationship between a service provider and a customer. It details the services offered, payment structure, and any specific conditions that apply.
  • Maintenance Contract: This document specifies ongoing maintenance services, similar to the seasonal snow removal services. Both contracts include details about service frequency and response times.
  • Lease Agreement: A lease agreement shares some similarities in terms of the framework for obligations. Both contracts clearly define the responsibilities of each party and the conditions under which services or usage can occur.
  • Construction Contract: They both detail the work to be performed, timing, and payment arrangements. A construction contract, like a snow removal contract, also outlines terms that can change based on environmental conditions.
  • Independent Contractor Agreement: This document establishes a working relationship without an employer-employee dynamic. Both agreements focus on the duties expected from the contractor and compensation for work completed.
  • Consulting Agreement: In both agreements, there is a clear outline of the services provided and compensation terms. Each specifies how the contractor will deliver their services.
  • Employment Contract: While more formal and binding, both contracts require mutual consent over responsibilities and pay. Although the nature of the relationship differs, clarity about roles is essential in both.
  • Service Level Agreement (SLA): An SLA focuses on measurable performance metrics, just like the specifications in a snow removal contract. Both ensure that service quality adheres to agreed standards.
  • Property Management Agreement: This contract includes details relating to management services for a property, similar to how the snow removal contract pertains to a specific service for a property owner. Both documents designate obligations to maintain the property.

Dos and Don'ts

When filling out the Snow Removal Contract form, here are some important tips to follow:

  • Fill out all required fields completely. Provide accurate information for all sections including your name and property address.
  • Specify the type of areas for snow removal. Clearly indicate driveways, sidewalks, and any other specific areas where services are needed.
  • Review and confirm the terms and conditions. Ensure you understand the service provisions, invoicing, and payment terms before signing.
  • Communicate any special conditions or obstructions. If there are unique needs or challenges on your property, mention them upfront.

Conversely, here are some things to avoid:

  • Do not leave any sections blank. Incomplete forms can lead to delays.
  • Avoid vague descriptions of snow removal areas. Be as specific as possible.
  • Do not sign without reading the contract thoroughly. This can prevent misunderstandings later.
  • Refrain from making assumptions about service frequency and conditions without confirming them with the contractor.

Misconceptions

There are several misconceptions regarding the Snow Removal Contract form. Understanding these can help in making informed decisions.

  • Misconception 1: The contract only covers snow removal for driveways.

    • This is incorrect. The contract specifies all types of areas that can be serviced, including sidewalks, parking lots, and ramps. Customers can choose the areas they want to be included.

  • Misconception 2: Payment is only required after the season ends.

    • In fact, customers need to pay upon receiving invoices, which can be issued weekly or monthly. Waiting until the end of the season is not an option outlined in the contract.

  • Misconception 3: The contractor will always be on site immediately after snowfall.

    • While the contractor aims to be on site within a specific time frame after a snowfall, ongoing storms may necessitate multiple visits. This is clearly stated in the contract.

  • Misconception 4: There are no conditions that can lead to service refusal.

    • The contractor reserves the right to refuse service due to inaccessibility or obstructions on the customer's property. This ensures safety and efficiency in snow removal operations.

  • Misconception 5: Disputing an invoice is a simple process.

    • Customers must notify the contractor in writing within a specified number of days after receiving an invoice. Failing to do so means that the invoice is deemed satisfactory, and payment is still required.

Key takeaways

When filling out and using the Snow Removal Contract form, keep these key points in mind:

  • Complete All Necessary Sections: Ensure every field is filled out correctly, including the contractor's information, customer details, property address, and service specifics.
  • Specify Service Terms: Clearly indicate the months during which snow removal services are needed and the response times for service. Additionally, set the snowfall thresholds for services accurately.
  • Payment and Invoicing Details: Understand the payment schedule, including when invoices will be submitted and how payment should be made. Note the interest rates for late payments.
  • Review Conditions for Service: Familiarize yourself with any conditions that may affect service provision, such as access to the property and safety regulations related to snow removal.

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