Article Structure
The Station 12 Information Form serves as a vital tool within the entertainment industry, particularly regarding the management and organization of various productions involving SAG-AFTRA members. This concise yet comprehensive form collects essential details that facilitate communication between production companies, ad agencies, and the union itself. Key components of the form include contact information for the production company and agency, as well as specifics about the project, such as the name, location, and type of production. Additionally, it captures important identifiers like the caller ID and the contact person's name, ensuring clarity and direct lines of inquiry. The form also requests information about the performers engaged in the production, requiring details such as their SAG-AFTRA identification numbers or social security numbers. Notably, it includes a breakdown of performer category codes, ranging from Background performers to Series Regulars, each designated to streamline processing and maintain accurate records. Overall, the Station 12 Information Form plays an essential role in facilitating the organization and coordination of productions while preserving resources and upholding the standards set forth by SAG-AFTRA.
Station 12 Information Example
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360 Madison Avenue, New York, NY 10017 Fax: |
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5757 Wilshire Blvd. Los Angeles, CA 90036 Fax |
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STATION 12 INFORMATION FORM |
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Date |
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Caller Id |
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Contact Name |
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Product / Production |
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Co. Name |
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Ad Agency (City) / Signatory |
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Phone # |
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Fax # |
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Address |
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Production Co. Name |
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Production Co. Phone |
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Location |
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(City/State) |
Production Type |
Category
SSN or
Codes Use
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Explanation of Performer Category Codes |
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B |
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Background |
DA |
Dancer |
D |
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Dubbing |
G |
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Guest Star |
L |
Looping |
P |
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Principal |
PT |
Puppeteer |
SR |
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Series Regular |
S |
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Singer |
ST |
Stunt |
V |
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Voiceover |
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STATION 12 INFORMATION FORM 5.6 |
1 OF 1 |
Form Characteristics
| Fact Title | Description |
|---|---|
| Contact Information | The form includes contact details for SAG-AFTRA offices located in New York and Los Angeles, along with their fax numbers and phone numbers. |
| Production Details | It captures essential information about the production company, including the name, contact number, and address. |
| Performer Categories | The form lists various performer categories such as Background, Dancer, and Guest Star, each with corresponding codes for identification. |
| Governing Law | This form follows the regulations set forth by SAG-AFTRA, which governs actors' rights and union guidelines. |
| Intended Use | The form is designed to gather necessary information for SAG-AFTRA purposes, aiding in the processing of performances and agreements. |
Guidelines on Utilizing Station 12 Information
Connecting with the right resources is crucial for smooth communication in any project. To ensure that your submission is correct and complete, follow these simple steps for filling out the Station 12 Information form. Once completed, the form can be submitted to the SAG-AFTRA offices as needed.
- Date: Write the date when you are filling out the form.
- Caller ID: Provide the caller ID information, if applicable.
- Contact Name: Enter the name of the person to contact regarding the form.
- Product/Production Co. Name: Fill in the name of the product or production company.
- Ad Agency (City) / Signatory: Specify the ad agency and city, including the name of the signatory.
- Phone #: List a contact phone number.
- Fax #: Include the fax number, if available.
- Address: Write down the complete address of the production company.
- Production Co. Name: Restate the name of the production company, if different.
- Production Co. Phone: Provide a phone number for the production company.
- Location (City/State): Indicate the city and state of the production.
- Production Type: Select the type of production from the options available.
- Category: Identify the appropriate category for the performers involved.
- SAG-AFTRA SSN or SAG-AFTRA ID: Enter the SAG-AFTRA Social Security Number or ID number.
- Name: Write the name of the performer.
- Start Date: Indicate the start date for the project.
- Codes: Utilize the explanation provided to select the right performer category code from the list.
What You Should Know About This Form
What is the purpose of the Station 12 Information form?
The Station 12 Information form is designed to collect essential details about a production, including contact information for both the production company and the related advertising agency. It helps SAG-AFTRA understand the specifics of the project, which is critical for payroll and union representation. Completing this form accurately ensures a smoother process for all parties involved.
Who needs to fill out the Station 12 Information form?
This form needs to be filled out by production companies working with SAG-AFTRA members. Typically, it is the responsibility of the production coordinator or an authorized representative of the production company. It serves as a means of establishing communication between the production and SAG-AFTRA, facilitating the necessary oversight for union members working on the project.
What information is required on the form?
Required information includes the date, the caller ID, and contact names. Additionally, it asks for the production or company name, signatory information, and contact numbers. The form also requests details about the type of production, the categories of performers involved, and the SAG-AFTRA identification number or Social Security Number. Each of these components is vital to ensure accurate record-keeping and compliance with union regulations.
How is the form submitted?
The Station 12 Information form can be submitted via fax or through traditional mail. For New York, you may fax it to (212) 768-9154. For those in Los Angeles, use (323) 549-6792. It is important to ensure that the form reaches the correct SAG-AFTRA office for processing. A toll-free fax number is also available for convenience.
What should I do if I make a mistake on the form?
If you discover an error after submitting the form, you should quickly contact the appropriate SAG-AFTRA office. This will allow you to clarify the mistake and possibly send a corrected version of the form. Timely communication is key to ensuring that all information stays current and that there are no delays in processing.
Are there specific categories of performers listed, and what do they mean?
Yes, the form has specific performer categories that include Background, Dancer, Dubbing, Guest Star, Looping, Principal, Puppeteer, Series Regular, Singer, Stunt, and Voiceover. Each category indicates the nature of the work that performers will be doing in the production. Understanding these categories is important for proper classification and compensation under the union agreements.
Can I find assistance if I have questions while filling out the form?
Yes, assistance is readily available. You can reach out to the SAG-AFTRA representatives at the phone numbers provided on the form. They can offer guidance on how to fill out the form correctly. Additionally, visiting the SAG-AFTRA website may provide valuable resources and FAQs to help you navigate the process.
Common mistakes
When filling out the Station 12 Information form, individuals often overlook critical information, leading to delays in processing. One common mistake is failing to provide complete contact details. This includes missing the ad agency name or neglecting to include fax numbers. Providing accurate contact information is essential for smooth communication.
Another frequent error involves the incorrect selection of performer category codes. This form includes specific codes such as B for Background, D for Dancer, and S for Singer, among others. Misclassifying a performer can complicate contract negotiations and affect payment structures.
Inconsistencies in names can also create issues. People often write different versions of their names (e.g., using a nickname instead of a legal name). Ensure that the name matches official identification to avoid complications later on.
Time and date references can be problematic as well. Mistakes in start dates or project timelines can lead to scheduling conflicts. Double-checking these details before submission is advisable to enhance accuracy.
Individuals sometimes overlook the importance of spelling. Spelling errors in key areas such as the production company name or contact names can lead to miscommunication. Always proofread the document to catch any mistakes before sending it out.
Failing to provide a complete address is another misstep. A specific street address, city, and state should be included, as omitting any of these details can result in delays in processing or communication.
Incorrect use of codes in the Explanation of Performer Category Codes section can confuse the recipient. It's crucial to familiarize oneself with these codes and apply them accurately for clarity and organization.
Lastly, not reviewing the entire form before submission is a common oversight. Take the time to double-check all entered information carefully to ensure it is complete and accurate. Addressing these points will streamline the processing of the Station 12 Information form.
Documents used along the form
The Station 12 Information Form is an important document used in the entertainment industry. It captures key details about a production, including information about the performers involved. In addition to this form, several other documents are commonly used to ensure a smooth process. Here is a list of these documents, along with brief descriptions of their purposes.
- Call Sheet: This document provides all crew members and actors with essential information about the shooting day, including call times, locations, and the day's schedule. It is crucial for coordinating activities on set.
- Production Report: A daily summary of what happened during filming. It includes details about the scenes shot, any delays, and notes on the overall progress of the production.
- Contract Agreements: These legally binding documents outline the terms of employment for actors and crew. They specify payment terms, rights, responsibilities, and duties during the production.
- Talent Release Forms: These forms give producers permission to use an actor's likeness and performance in the production. They are vital for protecting the rights of both the talent and the production company.
- Timecards: Used to track the hours worked by crew and talent. These documents help ensure everyone is properly compensated for their time and effort on the project.
- Budget Breakdown: A detailed overview of the estimated costs associated with the production. It includes allocations for various departments and helps in financial planning to ensure the project stays within budget.
Each of these documents plays a significant role in the production process. By understanding their importance, everyone involved can help ensure a successful and organized filming experience.
Similar forms
The Station 12 Information Form serves as a key document in the entertainment industry, particularly related to SAG-AFTRA. Several other forms share similarities with it. Below are four such documents, along with their respective comparisons:
- Production Report: Like the Station 12 Information Form, a Production Report gathers essential information about a project, including contact details and production specifics. Both documents aim for up-to-date records that facilitate communication among stakeholders.
- Cast List: A Cast List details the performers involved in a project and their roles. Much like the Station 12 Information Form, it categorizes participants into distinct groups, helping to clarify the talent involved in various capacities.
- Call Sheet: A Call Sheet outlines daily shooting schedules for productions. It also serves to communicate vital contact information and locations, mirroring the organizational purpose of the Station 12 Information Form, which helps ensure everyone is informed and on the same page.
- Talent Release Form: This document secures permission from performers to use their likeness in a production. Both the Talent Release Form and the Station 12 Information Form emphasize the importance of getting necessary legal approvals and maintaining clear lines of communication throughout the production process.
Dos and Don'ts
When filling out the Station 12 Information form, it is essential to proceed thoughtfully to ensure accurate and effective communication. The following lists outline key actions to take and avoid during this process.
- Do ensure all contact information is complete and accurate, including phone numbers and addresses.
- Do clearly identify the production company and associated ad agency, if applicable.
- Do use the correct Performer Category Codes, as these specify the role of the performers involved.
- Do verify that the dates provided align with the production schedule and any relevant deadlines.
- Do double-check any identification numbers, such as social security or SAG-AFTRA ID, for accuracy.
- Don't leave any required fields blank; every section must be filled out to avoid delays.
- Don't use abbreviations unless they are industry-standard; clarity is crucial for proper understanding.
By adhering to these guidelines, you facilitate a smooth submission process and reduce the likelihood of errors that could affect the production.
Misconceptions
There are several misconceptions surrounding the Station 12 Information form that need clarification. Understanding the truth behind these misunderstandings can provide better insight into its purpose and requirements.
- This form is only for SAG-AFTRA members. In fact, while the form is primarily utilized by SAG-AFTRA members, it can also apply to productions involving non-member performers.
- It must be submitted immediately after any phone call. The submission timeline is flexible, but it is recommended to complete and send the form as soon as possible to ensure timely processing.
- All fields on the form are mandatory. While many fields should be filled out for complete information, some may not apply to every situation. Focus on the relevant sections.
- Only production companies can fill this form out. Individuals can also complete the form if they are responsible for providing the required information.
- You can submit the form via any method. Use the specified fax numbers or direct phone lines for submission as outlined in the original guidelines for best efficiency.
- Once submitted, changes cannot be made. It is possible to amend the information after submission if necessary. Just ensure to communicate any changes clearly.
- This form only covers one type of performer. The Station 12 Information form addresses various performer categories, including background actors, dancers, and principals, among others.
Addressing these misconceptions can improve the use of the Station 12 Information form, helping streamline communication within productions.
Key takeaways
Filling out the Station 12 Information form correctly is crucial for efficient processing. Here are key takeaways to help navigate the form effectively:
- Always ensure that the contact name is accurate. This information is vital for communication.
- Include the product or production company name clearly to avoid confusion.
- Make certain to provide the correct production type to streamline categorization.
- Verify all phone and fax numbers for both the production company and the ad agency. This can prevent delays in correspondence.
- Fill in the location (city and state) of the production without errors; it helps with logistical arrangements.
- Be precise when listing the SAG-AFTRA SSN or ID. Incomplete or incorrect information may lead to processing issues.
- Use the correct category codes for performers. This categorization impacts payment and work eligibility.
- Double-check all entries before submission. A meticulous review can save time and hassle later.
Following these guidelines fosters accuracy and ensures that all necessary information is conveyed effectively.
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