Fill Out Your Traffic Control Plan Form

Completing a Traffic Control Plan form is critical for ensuring safety and compliance during construction projects. However, many individuals make common mistakes when filling out this form. Recognizing these errors can streamline the approval process and enhance safety on the road.

One frequent mistake is failing to provide accurate contact information. When the applicant, owner, or contractor information is incorrect or incomplete, it can lead to communication issues with city officials. Ensuring that all phone numbers and names are correctly entered is essential for smooth collaboration.

Another common error is neglecting to include crucial dates. Omitting the start date and finish date creates ambiguity about the project timeline. Without these details, city planning departments may struggle to assess potential impacts on traffic and the surrounding community.

Inadequate descriptions of traffic impacts also present a significant issue. If the section detailing traffic impacts lacks specificity, it may not provide an accurate picture of how the project will affect local traffic. Clear descriptions help authorities understand the necessary precautions and adjustments needed to maintain safety.

Some individuals overlook the need for a vicinity map. A clear map that includes a north arrow, important road names, and surrounding features is essential for evaluating the Traffic Control Plan. Failure to include this information can delay the approval process, as officials require a comprehensive understanding of the location.

Moreover, submitting unclear or illegible drawings is a common mistake. A hand-drawn plan must be easy to read, while computer designs must be clear and precise. When plans are not legible, city officials may reject them based on difficulty in comprehension, ultimately prolonging the project’s timeline.

Additionally, not attaching traffic control diagrams from relevant sources, such as the MUTCD or the ODOT Oregon Temporary Traffic Control Handbook, can hinder approval. These resources offer recognized standards that can validate the proposed traffic control measures. Including these diagrams demonstrates adherence to established guidelines and enhances the plan's credibility.

Finally, submitting the Traffic Control Plan on the wrong paper size can cause delays. The form must be completed on specified paper sizes, either 8.5"x11" or 11"x17". Submitting it on a different size can create logistical challenges for city departments managing these submissions.

When working on a construction site or any project that impacts traffic, it’s essential to have a comprehensive set of documents. The Traffic Control Plan (TCP) is a critical part of this, but several other documents often accompany it to ensure safety and compliance. Below is a list of those essential forms and documents.

• Site Safety Plan: This document outlines the safety protocols on the work site. It details the health and safety measures in place, including emergency procedures and precautions to protect workers and the public.
• Permit Application: Before starting any work that affects traffic, an application for the necessary permits must be submitted. This form includes essential information about the project and the specific permits needed.
• Construction Traffic Management Plan: Similar to the TCP, this plan provides a detailed approach to managing traffic flow during construction. It may include alternative routes and measures to minimize disruption.
• Notification Letters: These letters inform local residents and businesses about upcoming construction activities. They typically include details about the project timeline and potential disruptions.
• Incident Report Form: In case of an accident or near miss while work is ongoing, this form documents the details. It helps in analyzing incidents to improve safety measures.
• Insurance Certificate: This document proves that the contractor maintains adequate insurance coverage, including liability insurance, to protect against potential claims related to the project.
• Daily Work Report: A record of daily activities on the work site, this report includes progress updates, worker attendance, and any issues encountered during the day.
• Traffic Control Device Inspection Log: This log tracks the status and placement of all traffic control devices used in the project. Regular inspections ensure these devices are functioning correctly and are in compliance with relevant standards.

Utilizing these documents effectively can enhance safety and efficiency in your project while ensuring you meet all regulatory requirements. Having a clear set of paperwork helps in managing the complexities of traffic control, minimizing disruptions, and protecting all road users.

• Construction Safety Plan: Similar to a Traffic Control Plan, a Construction Safety Plan outlines safety measures and protocols to protect workers and the public during construction activities. It involves site specifics, potential hazards, and emergency procedures, ensuring safety is prioritized throughout the project.
• Site Management Plan: This document lays out how a site will be managed during construction. Like the Traffic Control Plan, it identifies key elements such as traffic impacts, work zones, and any changes required for public access and safety.
• Environmental Management Plan: An Environmental Management Plan (EMP) focuses on minimizing environmental impacts during construction. It shares the Traffic Control Plan’s approach of assessing site conditions and establishing protocols, aiming to protect natural resources while work progresses.
• Emergency Response Plan: This plan details procedures for responding to emergencies at the construction site. It correlates with the Traffic Control Plan by ensuring that all parties know how to act during incidents that may disrupt traffic or create hazards for motorists and pedestrians.
• Work Zone Traffic Control Handbook: This handbook offers guidance similar to that of the Traffic Control Plan, providing templates and examples of effective traffic control methods. It emphasizes the need for careful planning and communication regarding traffic impacts due to roadwork.

When filling out the Traffic Control Plan form, it is important to follow certain guidelines to ensure accuracy and compliance. Below are five things you should and shouldn't do.

• Ensure all required fields are filled out completely, including the location of the work site.
• Use clear and legible handwriting or a computer-aided design to create the Traffic Control Plan.
• Attach any necessary traffic control diagrams as outlined in the guidelines.
• Include a vicinity map that clearly indicates key features related to the work zone.
• Submit the form and the Traffic Control Plan within the designated time frame.

• Do not submit the form without a complete plan, as it may delay approval.
• Avoid using illegible or overly complex drawings that could lead to misunderstandings.
• Refrain from omitting important details regarding traffic impacts and control measures.
• Do not forget to include contact information for all relevant parties, such as the contractor and owner.
• Do not disregard the submission requirements for paper size and format outlined in the guidelines.

Misunderstandings can lead to confusion when dealing with the Traffic Control Plan form. Here are six common misconceptions:

• 1. The form doesn’t require specific drawings. Some believe that the Traffic Control Plan can be submitted without detailed drawings. In reality, a legible hand drawing or computer-aided design is necessary. This includes elements like a vicinity map and the clear indication of traffic control devices.
• 2. There is no need for a vicinity map. Many assume that a simple description of the work site suffices. However, a vicinity map is a crucial component. It should include road names, access points, and any obstacles that could affect traffic, ensuring clarity for the approval process.
• 3. The TCP can be submitted on any size paper. It is a misconception that the Traffic Control Plan can be submitted on any paper size. The guidelines specify that submissions must be on 8.5"x11" or 11"x17" paper only, which helps maintain consistency in documentation.
• 4. No supporting diagrams are necessary. Some believe a form submission suffices without additional diagrams. In fact, attaching traffic control diagrams from the current Manual on Uniform Traffic Control Devices (MUTCD) or the ODOT's Handbook is highly recommended and may be required.
• 5. The start and finish times are optional. A common belief is that the construction timeline is not important. Nevertheless, the form requires clear start and finish dates and times for effective planning and coordination.
• 6. Once submitted, the TCP cannot be modified. Many people think that the Traffic Control Plan is final upon submission. However, updates or modifications can be made if the project scope changes, as long as the new information is submitted properly for approval.

Filling out and utilizing the Traffic Control Plan (TCP) form is essential for ensuring safe and effective traffic management around work sites. Here are some key takeaways:

• Accurate Information is Key: Ensure that all sections of the form are thoroughly completed, including location of the work site, contractor details, and contact information.
• Drawing Clarity: The TCP should be a clear hand drawing or computer-aided design. Include all required elements such as a vicinity map with road names and a north arrow.
• Traffic Impact Consideration: Identify and describe potential traffic impacts. Be specific about how these impacts will affect vehicular and pedestrian flow during construction.
• Use of Attachments: Include relevant traffic control diagrams from the current Manual on Uniform Traffic Control Devices (MUTCD) and the Oregon Temporary Traffic Control Handbook to support your TCP.
• Submission Requirements: Submit your TCP on 8.5"x11" or 11"x17" paper. Ensure the submission includes all necessary drawings and diagrams, along with the completed TCP form.
• Review the Example: Consult the attached example Traffic Control Plan available on the Oregon Department of Transportation (ODOT) website to better understand expected formats and details.