Fill Out Your Walkenhorst Order Form

Many people make mistakes when filling out the Walkenhorst Order form, which can delay processing and disrupt the order process. One common error is not providing complete inmate information. This includes leaving out the inmate's name or ID number. Incomplete information can result in confusion and ultimately lead to a rejection of the order.

Another frequent mistake is failing to select the proper privilege group. It is essential to circle one of the options provided—A/B or D. Not making this selection can lead to complications in processing the order since the privilege group affects what items the inmate is allowed to receive.

People sometimes forget to include the facility address or other contact information. Missing details such as the facility name or housing number can delay shipment. Accurate and complete addresses are critical to ensure that the order reaches the intended recipient without issues.

The payment method selection often causes confusion as well. Customers may accidentally choose a payment method that Walkenhorst does not accept. For instance, personal checks are not accepted, so indicating a personal check could lead to the automatic rejection of the order.

Additionally, providing an incomplete or incorrect daytime phone number is a common issue. This number is necessary for credit card purchases, as Walkenhorst will call for payment information. If this number is missing or incorrect, it can lead to delays.

Lastly, some individuals mistakenly include their credit card number on the form. This is against the rules, as Walkenhorst specifies that customers should not provide their credit card information directly on the order form. Following this instruction is crucial to maintain security and privacy.

The Walkenhorst Order form is crucial for fulfilling orders for inmates at correctional facilities. However, several other documents often accompany this form to ensure the order process is smooth and compliant. Below is a list of these supporting documents, detailing their importance and purpose.

• Inmate Account Statement: This document provides a detailed history of the inmate's account, including deposits and withdrawals. It ensures that there are sufficient funds to cover the order being placed.
• Purchase Approval Form: Many facilities require this form to authorize the purchase of items for inmates. It ensures compliance with facility regulations and helps in monitoring what can be bought.
• Medical Release Form: If an inmate is ordering items for medical purposes, this form may be necessary. It authorizes the release of medical information to verify the appropriateness of the order.
• Inmate Release Agreement: This agreement outlines terms concerning the items ordered and the responsibilities of the inmate and the sender. It clarifies what happens if items are not allowed.
• Funds Transfer Authorization: This document is essential if money needs to be transferred from an outside account to the inmate's trust account. It provides the necessary authorizations and details.
• Specific Item Compliance Form: Some facilities require a form verifying that the ordered items meet their specific guidelines. This compliance ensures that nothing prohibited is sent to the inmate.
• Address Verification Form: For security reasons, many facilities require this form to confirm the legitimacy of the sender’s address. It adds an extra layer of security in the mailing process.
• Privacy Release Authorization: This form allows the sharing of specific personal information about the inmate. It is important for those who may need to discuss the order or verify details with the facility.

Using these documents in conjunction with the Walkenhorst Order form facilitates a more efficient order process, helping ensure that everything is handled according to the facility’s guidelines. Awareness of these requirements can ease the process for both inmates and their loved ones.

• Purchase Order Form: Similar to the Walkenhorst Order form, a purchase order form is used to authorize a purchase transaction. Both documents require detailed information about the purchaser and the item being ordered, facilitating the procurement process.
• Invoice: An invoice is a document requesting payment for goods or services provided. Like the Walkenhorst Order form, it contains contact information for both the buyer and seller and specifies the items or services rendered.
• Sales Agreement: This is a legally binding contract between buyer and seller. It outlines the terms of the sale, much like the Walkenhorst Order form details the purchase specifics, including payment methods and buyer's information.
• Shipping Order Form: A shipping order form directs the shipment of goods to a specific address. It shares similarities with the Walkenhorst Order form by requiring recipient information and delivery instructions.
• Credit Card Authorization Form: This document authorizes a vendor to charge a customer's credit card. It parallels the Walkenhorst Order form in that it gathers necessary payment details and requires a daytime phone number for communication.
• Contract for Goods: A contract specifies the terms of sale for an agreed-upon price. Similar to the Walkenhorst Order form, it provides details about the parties involved, the items being purchased, and the payment process.
• Bill of Sale: This document serves as proof of a transaction between a buyer and seller. Like the Walkenhorst Order form, a bill of sale captures essential details about the transaction, including the identities of the parties and the items exchanged.
• Return Merchandise Authorization (RMA): An RMA form communicates approval for an item to be returned. It parallels the Walkenhorst Order form by requiring customer identification and specific details about the original purchase.

When filling out the Walkenhorst Order form, attention to detail is key. Here are some important do's and don'ts to help avoid common mistakes.

• Do ensure that you provide the full inmate name and correct ID number for accurate processing.
• Do circle the appropriate quarter clearly to specify the intended purchase period.
• Do carefully select the privilege group and facility name from the options provided.
• Do provide a complete address for both the inmate and purchaser to prevent delays.
• Don’t forget to include a daytime phone number if you're using a credit card for payment.
• Don’t use a personal check, as it will not be accepted under any circumstances.
• Don’t write credit card numbers on the form; the company will request this information via phone.

There are several misconceptions surrounding the Walkenhorst Order form. Understanding these can help clarify the process and requirements for ordering.

• Misconception 1: The order form is only for one specific facility.

This is not true. The form can be used for multiple facilities. It requires you to indicate the facility name and address.

• Misconception 2: Personal checks are accepted for purchases.

Walkenhorst's does not accept personal checks. Purchasers must use a facility trust check, money order, or credit card.

• Misconception 3: The form can be filled out by anyone.

Only designated individuals who are authorized can fill out the form, typically a family member or friend of the inmate.

• Misconception 4: All payments must be made upfront.

While immediate payment is necessary, some facilities may allow for arrangements under specific circumstances. Always check with the facility.

• Misconception 5: You can include credit card information on the order form.

Certainly, you cannot include credit card numbers on the form. Instead, a daytime phone number must be provided so Walkenhorst can contact you for that information.

• Misconception 6: Missing information on the form will not affect the order.

Incomplete forms can lead to delays or rejections. Ensure all required fields are filled out accurately.

• Misconception 7: Items can be shipped anywhere.

Items ordered through Walkenhorst must be shipped directly to the inmate’s facility. They cannot be sent to a personal address.

• Misconception 8: The form is the same every year.

Walkenhorst may update the order form periodically. Always use the latest version from their website to ensure you have the correct information.

• Misconception 9: You can wait to provide the daytime phone number.

It is crucial to provide the daytime phone number at the time of order submission. Without it, processing may be delayed.

Understanding these misconceptions can simplify your ordering experience and ensure compliance with the necessary requirements.

When filling out and using the Walkenhorst Order form, there are several important details to keep in mind. These takeaways will help ensure a smooth transaction.

• Inmate Information: Clearly provide the full name and ID number of the inmate. This ensures the order is processed correctly.
• Privilege Group: Circle the appropriate privilege group (A/B) to avoid any confusion regarding the order's eligibility.
• Facility Details: Include accurate information about the facility name, housing number, and address to ensure the order reaches the correct location.
• Purchaser's Information: Make sure to fill in your name and address completely. Any missing information may delay processing.
• Payment Method: Note that personal checks are not accepted. Opt for either a Facility Trust Check or a Money Order/Cashiers Check.
• Credit Card Purchases: If using a credit card, provide your daytime phone number. The company will contact you for the credit card information directly.
• Double-Check Your Work: Before submitting the form, review all entries for accuracy. This step can prevent common mistakes.
• Submission Method: You may submit the completed form via fax or mail, depending on your preference. Be sure to choose a reliable method.
• Contact Information: Keep the toll-free phone number handy in case you need assistance or have questions about the order form.

By following these key takeaways, you can facilitate a seamless ordering process through Walkenhorst's services. Being thorough and organized will lead to a successful outcome.