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The XPO Logistics Bill of Lading (BOL) form serves as a crucial document in the shipping process, capturing essential details about the transportation of goods. It enables both shippers and carriers to establish clear terms and conditions under which the cargo will be transported. The document outlines vital information including shipment dates, sender and receiver addresses, packaging details, and special handling instructions. Noteworthy aspects of the BOL include the designation of freight charges as either prepaid or collect, which significantly influences billing procedures. Additionally, it summarises liability limitations, specifying that carrier responsibility for potential loss or damage is governed by the National Motor Freight Classification (NMFC) guidelines. The form also accommodates hazardous materials, requiring specific identification and compliance with safety regulations. Not to be overlooked is the provision for declaring excess value, allowing shippers to increase the insurer's liability for lost or damaged goods if they choose to pay an additional fee. The signature of the shipper and the carrier solidifies an agreement that encompasses all the stipulations contained within the form, ensuring all parties acknowledge their roles and responsibilities prior to the shipment's journey.

Xpo Logistics Bill Of Lading Example

 

 

 

 

 

 

STRAIGHT BILL OF LADING

DRIVER PLEASE NOTE

 

 

 

 

 

 

IF SINGLE SHIPMENT

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHECK BOX BELOW

 

 

 

 

 

 

 

 

SHIPPER

 

FREIGHT CHARGES ARE PREPAID UNLESS MARKED COLLECT

 

PLEASE NOTE

 

 

 

 

 

COLLECT

 

 

 

 

 

 

 

 

ORIGINAL - NOT NEGOTIABLE

 

 

Motor

 

 

 

 

Move

 

 

 

 

DATE

P.O. NO.

SHIPPER NO.

PLACE PRO LABEL HERE

 

CUSTOMER’S SPECIAL REFERENCE NUMBER

 

SHIPPER (FROM)

 

CONSIGNEE (TO)

 

 

STREET

 

STREET

 

 

CITY, STATE/PROVINCE, ZIP/POSTAL CODE

(TELEPHONE)

CITY, STATE/PROVINCE, ZIP/POSTAL CODE

(TELEPHONE)

BILL TO

 

CUSTOMS BROKER

 

 

STREET

 

STREET

 

 

CITY, STATE/PROVINCE, ZIP/POSTAL CODE

(TELEPHONE)

CITY, STATE/PROVINCE, ZIP/POSTAL CODE

(TELEPHONE)

ACCOUNT CODE

 

‰

 

 

 

 

 

 

NUMBER

KIND OF PACKAGING, DESCRIPTION OF ARTICLES, SPECIAL MARKS AND EXCEPTIONS

 

CLASS OR

WEIGHT

 

Hazardous material sequence (ISHP) must read: UN/NA ID#, proper Shipping name, Hazard class and Packing group

NMFC NO.

DENSITY OF

(Subject to Correction)

SHIPPING HM

UNITS

(SUBJECT TO INSPECTION AND CORRECTION)

 

ARTICLES

lb

kg

COD AMOUNT: $

 

 

COD

… Prepaid

 

… U.S.

 

Fee:

… Collect

 

… Canadian

 

NOTE: Consignee’s company check made payable to the Shipper will be accepted by

XPO Logistics Freight and forwarded to shipper unless otherwise directed to do so by the shipper.

REMIT COD TO

ADDRESS

CITY

STATE/PROVINCE

ZIP/POSTAL CODE

Notice: Unless the Shipper completes the requirements as provided below, Carrier’s liability shall be limited as stated herein and in Tariff CNWY-199 in effect on date of shipment, which is available on line at www.xpo.com or may be obtained upon request to Carrier. Shipment is subject to the release value provisions of the NMFC as set forth in paragraph 2 on the reverse side of this Bill of Lading.

In no event shall Carrier be liable for loss of prot, income, interest, attorney fees, or any special, incidental or consequential damages.

Carrier liability with shipment originating within the United States: Carrier’s liability shall be based on actual NMFC class of the shipment and is limited between $1.00 and $25.00 per pound as set forth in Tariff CNWY-199. Carrier’s liability for all household goods, personal effects, and articles other than new, including but not limited to used, remanufactured or refurbished articles shall not exceed $1.00 per pound per individual lost or damaged piece within the shipment. Carrier’s highest level of liability is $25.00 per pound per individual lost or damaged piece within the shipment, subject to $150,000.00 maximum total liability per shipment. Shipper may increase Carrier’s limits on liability if the Shipper declares excess value on the Bill of Lading below, requests excess liability

coverage from the Carrier and pays an additional charge. For this purpose the declared value of the property is hereby specically stated by the Shipper to be $, and Shipper agrees to pay an additional charge for excess liability coverage. Total declared value may not exceed $650,000.00 per shipment.

Carrier liability with shipment originating within Canada: Unless the Shipper completes the Special Agreement below, declares the value in the box below and agrees to pay the excess liability charge by initialing where indicated, Carrier’s maximum liability is CAN$2.00 per pound (CAN$4.41 per kilogram) per individual lost or damaged piece within the shipment, subject to a maximum total liability per shipment of CAN$20,000.00, and provided further that Carrier’s liability on household goods, personal effects articles other than new articles, including but not limited to used, remanufactured or refurbished articles, shall not exceed one dollar ($1.00) (CAN) per pound per individual lost or damaged piece within the shipment.

SPECIAL AGREEMENT: Declared Value: CAN $

 

 

per pound. (Declared value may not exceed CAN $100,000.00 per shipment.)

Shipper agrees to pay excess liability charge:

 

 

(Shipper’s Initials)

 

 

 

 

 

Where the NMFC classi cation is dependent on value, shippers are required to state speci cally below in writing the declared value of the property as follows: The declared value of the property is specically stated by the shipper to be not exceeding $_______________.

Shipper’s Certi cation: I hereby declare that the contents of this consignment are fully and accurately described above by the proper shipping name, and are classied, packaged, marked and labeled/ placarded, and are in all respects in proper condition for transport according to applicable international and national governmental regulations.

Shipment Received: The shipment is received subject to Tariff CNWY-199, Carrier’s pricing schedules, terms, conditions and rules maintained at Carrier’s general ofces in effect on the date of issue of this Bill of Lading, as well as the National Motor Freight Classications (NMFC), the Hazardous Materials Transportation Regulations (Title 49 — CFR, Subtitle B, Chapter 1, Sub Chapter A-C), a nd the Household Goods Mileage Guide (HHGB 105 Series), for shipments originating in the United States; and the Canadian Motor Vehicle Transport Act, the Transportation of Dangerous Goods Act, and the regulations in force in the provincial jurisdiction at the time and place of the shipment for shipments originating in Canada. The property described on this Bill of Lading is in apparent good order, but only to the extent that it is unconcealed and visible without further inspection and except as noted or marked. The property is consigned and destined as indicated above. The word Carrier is de ned throughout this contract as meaning any person or corporation in possession of the property under this contract. It is mutually agreed as to Carrier and each party at any time interested in all or any of said property, that every service to be performed hereunder shall be subject to all of this Bill of Lading’s terms and conditions in effect on the date of shipment, including, but not limited to, the “Terms and Conditions” listed on the back side of this Bill of Lading.

SHIPPER

AUTHORIZED SIGNATURE

CARRIER

XPO LOGISTICS FREIGHT, INC.

XPO LOGISTICS FREIGHT CANADA INC.

AUTHORIZED SIGNATURE

DATE

04032-Q0 (10/15) Printed in USA

(CNWY)

NUMBER OF UNITS RECEIVED

 
Get Xpo Logistics Bill Of Lading PDF Form

Form Characteristics

Fact Name Description
Type of Bill of Lading The Xpo Logistics Bill of Lading is a straight bill, indicating that it is non-negotiable and serves as a receipt for the goods received.
Freight Charges Freight charges are typically prepaid unless marked as "collect" by the shipper.
Carrier Liability The carrier’s liability varies based on the type of shipment, generally limited to $1.00 to $25.00 per pound for goods within the United States.
Hazardous Materials If shipping hazardous materials, proper identification must be included on the Bill of Lading, including UN/NA ID# and hazard class.
Excess Liability Coverage Shippers can declare excess value, but they must pay an additional charge to increase carrier liability limits.
International Compliance The shipment must comply with both international and national regulations for packaging and labeling.
Special Agreement for Canada Shipments originating from Canada have a maximum liability of CAN$2.00 per pound, unless the declared value is exceeded.
Customer's Special Reference Shippers can include a special reference number for ease in identifying specific shipments.
Governing Laws Shipments in the United States are governed by Tariff CNWY-199, while those in Canada are subject to the Canadian Motor Vehicle Transport Act.

Guidelines on Utilizing Xpo Logistics Bill Of Lading

Filling out the XPO Logistics Bill of Lading form is an important step in ensuring the transport of your goods is documented appropriately. This form captures the essential details of the shipment and is crucial for both the shipper and carrier. Follow these steps carefully to complete the form accurately.

  1. Begin by checking the box if this is a single shipment. If not, leave it unchecked.
  2. Fill in the date of the shipment in the designated area.
  3. Provide a Purchase Order (P.O.) number if applicable.
  4. Enter the Shipper No. (Shipper identification number).
  5. In the “Shipper (From)” section, fill in the name, street address, city, state/province, and ZIP/postal code of the shipper.
  6. Similarly, provide the Consignee (To) details including name, street address, city, state/province, and ZIP/postal code.
  7. List the billing details in the “Bill To” section including any customs broker if applicable.
  8. Record the shipping account code number.
  9. For each item being shipped, indicate the kind of packaging, description of articles, and any special marks or exceptions.
  10. Specify the class or weight of the shipment.
  11. If applicable, include details for hazardous materials, such as UN/NA ID#, proper shipping name, hazard class, and packing group.
  12. Input the shipping weight, indicating whether it is in pounds or kilograms.
  13. Fill in the Cash on Delivery (COD) amount, if applicable, and choose whether the shipping fees are prepaid or collect.
  14. If COD is involved, provide the remit address for the COD payment, including city, state/province, and ZIP/postal code.
  15. Declare the value of the property being shipped by filling in the relevant field.
  16. Sign and date the form in the appropriate area as the shipper.
  17. Ensure you keep a copy for your records.

What You Should Know About This Form

What is a Bill of Lading and why is it important?

A Bill of Lading (BOL) serves as a crucial document in the shipping process. It functions as a receipt for the goods being transported, a contract between the shipper and the carrier, and sometimes as a document of title. This form outlines the specifics of the shipment, including details about the origin, destination, and nature of the goods. Properly completing the BOL is essential, as it facilitates the smooth transfer of goods and helps to minimize disputes regarding shipment terms.

What information is required on the Xpo Logistics Bill of Lading?

The Xpo Logistics Bill of Lading requires several key pieces of information, including the shipper's and consignee's names and addresses, the type and quantity of goods being shipped, any special packaging or handling instructions, and payment terms. Additionally, if the shipment involves hazardous materials, specific markings like the UN/NA ID number must be provided. Accuracy in filling out each section is vital to ensure compliance and facilitate the shipping process.

What do the terms "Freight Charges Prepaid" and "Collect" mean?

"Freight Charges Prepaid" indicates that the shipper has paid for the shipping costs upfront. In contrast, "Collect" means that the consignee will be responsible for paying these charges upon receipt of the shipment. This distinction affects the financial transaction associated with the delivery and should be clearly marked on the Bill of Lading to avoid confusion among parties involved.

What happens if the cargo is damaged or lost during transport?

If damage or loss occurs, the liability of the carrier is limited, as specified in the terms of the Bill of Lading. For shipments originating in the U.S., the carrier's liability may range from $1.00 to $25.00 per pound for lost or damaged items. Shippers can declare excess value by providing the necessary details and paying an additional charge. The terms also outline the maximum liability, which is critical for shippers to understand to ensure they have adequate coverage for their cargo.

How can a shipper increase the carrier’s liability limit?

To increase the carrier's liability limit, the shipper must declare an excess value on the Bill of Lading. This involves stating the total value of the shipment in a specified section of the document and agreeing to pay an additional charge for this increased coverage. Note that the total declared value cannot exceed $650,000.00 per shipment, so shippers should review their needs carefully when making this decision.

What are the special requirements for hazardous materials?

When transporting hazardous materials, the Bill of Lading must include specific information such as the UN/NA ID number, proper shipping name, hazard class, and packing group. This information is crucial for compliance with safety regulations. The shipper is responsible for ensuring that all hazardous materials are accurately described and labeled to avoid penalties and ensure safe transport.

What should a shipper verify before signing the Bill of Lading?

Before signing the Bill of Lading, shippers should verify that all information is complete and accurate. This includes checking the addresses of the shipper and consignee, the description of the goods, the declared value, and any special handling instructions. Additionally, it's important to ensure that any applicable terms, conditions, and tariffs are understood. This thorough verification can help prevent issues later in the shipping process.

Can the Bill of Lading be modified after it is signed?

Once the Bill of Lading is signed, it generally becomes a binding contract, and any changes can be complicated. However, it might be possible to amend it if all parties involved agree. It's advisable to document any amendments formally and make sure that new agreements are clearly outlined to avoid potential disputes or confusion later on.

Where can I find more information about the terms and conditions related to the Bill of Lading?

More information regarding the terms and conditions associated with the Xpo Logistics Bill of Lading can be found online at www.xpo.com. Shippers can access the current Tariff CNWY-199 and the National Motor Freight Classification (NMFC) guidelines. Additionally, customer service representatives can provide assistance and clarification for specific questions related to shipping processes.

Common mistakes

Completing the Xpo Logistics Bill of Lading form can seem straightforward. However, there are several common mistakes that individuals tend to make. Each mistake can lead to delays or complications in the shipping process, resulting in frustration for everyone involved. Understanding these pitfalls can help ensure a smoother experience.

One frequent error is failing to specify whether the shipment is a single shipment by neglecting to check the appropriate box. This small detail can have significant implications for billing and processing. If the form does not accurately reflect the type of shipment, it may lead to unforeseen charges or delays.

Another mistake is related to the payment terms. Many people overlook the section on freight charges, particularly the distinction between “prepaid” and “collect.” Selecting an incorrect payment option can mislead the carrier regarding who is responsible for payment, potentially causing disputes later on.

A third common mistake involves completing the consignee’s information. If the consignee's address and contact details are incorrect or incomplete, it could result in the shipment being misdelivered. Ensuring that this information is accurate is crucial for timely delivery.

In addition, some individuals fail to correctly indicate the type of packaging and description of articles being shipped. Providing vague or imprecise descriptions can lead to confusion and might even raise issues with regulatory compliance. The shipping class or weight should be clearly articulated to facilitate correct handling by the carrier.

Moreover, shippers often forget to declare hazardous materials properly. It’s essential to include UN/NA identification numbers and other details about hazardous materials. Without these, the risk increases for both safety and legal compliance, potentially leading to severe repercussions.

Another oversight involves the section regarding declared value. Individuals sometimes neglect to declare the value of the property or fail to understand that this can affect the level of coverage in the event of loss or damage. It’s important to complete this part for adequate protection during transit.

Lastly, the shipper’s certification is another critical aspect often mishandled. Inaccurately certifying that the contents are properly described and in good condition can lead to liability issues. Ensuring that this declaration is truthful and fully completed is vital to avoid potential disputes regarding the shipment's condition upon arrival.

Documents used along the form

The Xpo Logistics Bill of Lading is a crucial document in the transportation of goods. It serves as a contract between the shipper and the carrier, detailing the specifics of the shipment. To facilitate the transport process, this document is often accompanied by several other forms and documents. Below is a list of some commonly used documents that complement the Bill of Lading.

  • Freight Invoice: This document outlines the charges associated with the shipment. It includes details such as shipment weight, type of cargo, and any additional fees. The invoice serves as a request for payment from the shipper to the receiver.
  • Shipping Order: The shipping order is used to authorize the carrier to pick up and transport the goods. It includes specific details about the shipment, including the addresses of both the shipper and the consignee, as well as any special handling instructions.
  • Packaging List: This document provides a detailed list of the items being shipped, including quantities and descriptions. It helps ensure that all expected items are accounted for during loading and unloading.
  • Customs Declaration: For international shipments, the customs declaration is essential. It includes information about the contents of the shipment, its value, and its intended use, helping to ensure compliance with import/export regulations.
  • Delivery Receipt: This acknowledgment confirms that the goods have been received by the consignee in satisfactory condition. It is signed by the recipient and serves as evidence of delivery.
  • Hazardous Material Declaration: If the shipment contains hazardous materials, this declaration must accompany the Bill of Lading. It provides critical information about the nature of the materials, including handling instructions to ensure safety during transport.

These documents, when used alongside the Xpo Logistics Bill of Lading, provide a comprehensive framework for the successful and safe shipment of goods. Each form plays a specific role in the logistics process, helping to establish clear communication and accountability for all parties involved.

Similar forms

  • Freight Bill: Similar to a Bill of Lading, a freight bill is an invoice for services rendered by a carrier. It includes details about shipping costs and is crucial for tracking payments.
  • Shipping Receipt: This document serves as proof of receipt for the goods being shipped. It confirms that the carrier has received the items and includes details about the shipment.
  • Delivery Receipt: A delivery receipt is signed by the consignee upon receiving goods. It acknowledges that the items were delivered in good condition, similar to the Bill of Lading's function of confirming the state of the shipment.
  • Waybill: A waybill, like the Bill of Lading, provides essential shipping information. It details the shipment's route and delivery specifics but is usually non-negotiable compared to a Bill of Lading.
  • Customs Declaration: This document provides customs authorities with details about goods being imported or exported. It helps determine duties and compliance, much like how the Bill of Lading supports transport regulations.
  • Packing List: The packing list details the contents of the shipment, including quantities and descriptions. It complements the Bill of Lading by providing itemized information for both the shipper and consignee.

Dos and Don'ts

When filling out the Xpo Logistics Bill of Lading form, it’s crucial to follow some important guidelines. Here’s a list of dos and don’ts to ensure the process goes smoothly.

  • Do double-check the shipper and consignee information for accuracy.
  • Don’t forget to include your contact information, including phone numbers.
  • Do clearly describe the kind of packaging and articles being shipped.
  • Don’t leave out the declared value if you are requesting excess liability coverage.
  • Do indicate whether the freight charges are prepaid or collect.
  • Don’t assume the Carrier covers all losses; review liability limits.
  • Do specify if your shipment includes hazardous materials and follow proper labeling.
  • Don’t overlook providing the correct shipping date and P.O. number.
  • Do sign and date the document as the shipper’s authorized representative.
  • Don’t hesitate to ask for assistance if you find any section confusing.

Misconceptions

Misconceptions about the XPO Logistics Bill of Lading form can lead to confusion when it comes to shipping. Understanding these misconceptions can help clarify the process and responsibilities involved.

  • Misconception 1: The Bill of Lading is simply a receipt.

    • While the Bill of Lading (BOL) acts as a receipt for the shipment, it also serves as a contract between the shipper and the carrier. It outlines the terms of transport, including liability and payment terms. Therefore, it is crucial for both parties to understand the details laid out in the BOL.

  • Misconception 2: The carrier is liable for the full value of the shipment at all times.

    • This is not accurate. Carrier liability depends on multiple factors, including the nature of the items shipped and whether the shipper has declared an excess value. The Bill of Lading specifies the limited liability amounts, which are typically much lower than the actual value of the shipment unless additional coverage is purchased.

  • Misconception 3: I can make changes to the Bill of Lading after it has been signed.

    • Once the Bill of Lading is signed by the shipper, it becomes a legal document. Modifications are not allowed unless all parties agree to the changes in writing. This makes it vital to review all information carefully before signing.

  • Misconception 4: All types of goods have the same shipping regulations.

    • This is misleading. Certain goods, particularly hazardous materials, have specific regulations that must be adhered to, as indicated on the Bill of Lading. These items require additional information, and failure to follow regulations can lead to serious consequences.

Key takeaways

When filling out and using the Xpo Logistics Bill of Lading form, keep the following key points in mind:

  1. Prepaid or Collect: Clearly indicate if the freight charges are prepaid or if they will be collected. This is crucial for billing purposes.
  2. Shipper and Consignee Details: Provide accurate information for both the shipper and consignee, including full names, addresses, and telephone numbers.
  3. Packaging and Description: Carefully describe the contents of the shipment. Include the kind of packaging, and any special marks or exceptions.
  4. Hazardous Materials: If applicable, include the UN/NA ID#, proper shipping name, hazard class, and packing group for hazardous materials.
  5. Declared Value: Specify the declared value of the shipment if you wish to increase the carrier's liability coverage.
  6. Carrier Liability: Understand that carrier liability is limited. For shipments originating in the U.S., coverage typically ranges from $1.00 to $25.00 per pound.
  7. Special Agreement for Canada: If shipping from Canada, be aware of the maximum liability limitations and the need for a special agreement for higher coverage.
  8. Accurate Certification: Sign the shipper’s certification, confirming that all shipping details are complete and comply with regulations.
  9. Retain Copies: Keep a copy of the completed Bill of Lading for your records. This is essential for tracking and accountability.
  10. Review Terms: Know that the shipment will be subject to the terms and conditions of Tariff CNWY-199 and relevant regulations in effect on the date of issue.

By following these guidelines, you can minimize complications and ensure a smoother shipping process with Xpo Logistics.

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